d iscussions on s o c pg m atters abhik roychoudhury 1 soc retreat, sept 2013
DESCRIPTION
B EYOND O UTREACH Chan Mun Choon Curriculum, Programs, new programs, local connections for Masters/PhD programs Jack Jiang Student placement, Career Services Liang Zhenkai Global connections and outreach for PhD program Outreach + Curriculum / Training + Placement 3 SoC Retreat, Sept 2013TRANSCRIPT
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SoC Retreat, Sept 2013
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DISCUSSIONS ON SOC PG MATTERSAbhik Roychoudhury
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DISCUSSION POINTS General information Student intake The five year timeline Student Placement Any other matters
<------4 PM onwards------> <Segment by Jack Jiang>
General update, including MSBA <Segment by Leow Wee Kheng>
Current revision of CS PhD program.
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BEYOND OUTREACH Chan Mun Choon
Curriculum, Programs, new programs, local connections for Masters/PhD programs
Jack Jiang Student placement, Career Services
Liang Zhenkai Global connections and outreach for PhD
program
Outreach + Curriculum / Training + Placement
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WORKSHOP CALENDAR Career Services Workshop for PhD students
Organizer: Jack Jiang Scheduled in late October 2013
SoC-China/Vietnam Workshop Organizer: Liang Zhenkai Scheduled in Jan 2014
SoC-South Asia Workshop Organizer: Kaushik Dutta Scheduled in May 2014
Entrepreneurship workshop by Juzar Motiwalla Date to be decided
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MCOMP PROGRAM CS, IS, Info-Security Data compiled by PG office recently
CS and IS programs have a good applicant pool and take-up rate
Less applicants in Info-security at this point August 2013 & August 2012 intake
Applied Offered RegisteredInfoSec 37 11 9 53 10 8
Any ideas on spreading the word about Infosec program to attract quality M.Comp. students?
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INTAKE --- OUTREACH DESTINATIONS China
Beijing, Tianjin, Shanghai,…
India Bangalore, Pune, Chennai, …
New Zealand First outreach trip by Hugh Anderson in recess week
Vietnam, Romania, …
Any other places that we should consider? Any contacts that you would like to share?
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STUDENT QUALITY Some of our students are coming in via MoUs
Currently around 40% of the annual intake Guideline is up to 50%
Some existing relations (MoUs) China: Huazhong, SCUT, Northeastern, Xian Jiaotong,
Shandong, Harbin, PKU, Tsinghua, Sichuan, … India: COEP, ISI Sri Lanka: Moratuwa (mostly students coming by app
though)
Any suggestions on these matters? Any other suggestions to improve student quality?
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BASIC INFORMATION Clock starts ticking when PhD student joins
e.g. August 2013 for current batch
Clock stops when PhD degree is conferred Thesis submission -> Defense -> Revision -> Final
submission by student -> Conferment!!
Budget at least 4 months between thesis submission and conferment, even if changes to thesis are minor Effective deadline == 4 years 8 months
<CS dept>A research-based QE allows student to start PhD research early. No need to spend 2 yrs for UG-QE
<Remark> Other countries following this? e.g. Israel
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IMPLICATIONS Thesis examination time is restricted
Defense date should be fixed when thesis is submitted Preferably by 2 months
TP and other milestones should be finished timely Again fix a presentation date when student submits
Extension of candidature beyond 5 years is harder We are still approving cases for us to move into this new
structure, but with much shorter timelines than what is being requested
Comment: Helping student to do job-search? Encourage job-search in parallel with PhD work – the
two are not sequential. Career planning is ongoing effectively.
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Doctoral Degrees (by research) Conferred*
Conferment Year
Total
Conferred*
Time to confermentWithin
1st 4 yearsIn
5th yearIn
6th yearIn
7th yearIn
8th yearIn
9th yearAY2012/13 578** 24 320 151 53 18 12
FASS 28 2 10 9 4 2 1DEN - - - - - - -FoE 209 6 110 56 22 9 6FoL 1 1 - - - - -FoS 111 3 70 32 5 1 -
LKYSPP 4 - 3 - 1 - -BIZ 6 - 1 4 - - 1NGS 95 5 75 15 - - -SoC 30 - 13 7 6 2 2SDE 6 - 3 2 1 - -SMA 18 - 10 7 1 - -
SSHSPH 7 4 1 - - 1 1YLLSoM 63 3 24 19 13 3 1
* only those admitted to graduate research programmes from AY2004 onwards.** excludes another 156 who have already graduated but whose conferment date is not yet available- FASS (6); FoE (50); FoL (2); FoS (30); BIZ (3); NGS (20); SoC (12); SDE (5); SMA (10); YLLSoM (18)
PHD TIME TO CONFERMENT (AY 2012-13)
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PHD TIME TO CONFERMENT (AY 2011-12)Doctoral Degrees (by research) Conferred*
Conferment
Year
Total
Conferred*
Time to confermentWithin1st 4
years
In5th year
In6th year
In7th year
In8th year
In9th year
AY2011/12 688 41 310 210 91 36 FASS 54 5 22 14 11 2
DEN 4 - 3 1 - -
FoE 234 19 93 74 35 13
FoL 2 - - 1 1 -
FoS 184 6 104 54 17 3
LKYSPP 2 - 1 1 - -
BIZ 8 - - 4 2 2
NGS 57 4 46 7 - -
SoC 44 1 5 19 11 8
SDE 9 - 1 6 1 1
SMA 13 - 5 7 - 1
SSHSPH - - - - - -
YLLSoM 77 6 30 22 13 6
* only those admitted to graduate research programmes from AY2004 onwards.
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FULL DATA FOR AY 2012-13o 43 PhD students out of SoCo 15 of them exceeded 6 years
• 3 of them narrowly so
o Minimum is 4 yearso Maximum is 10 years
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IMPLICATIONSo New research based QE proposal for CS
• To be discussed in 4 PM session• Research from Day 1 - No need to appear for UG knowledge based exam• Can now admit strong PhD candidates with ECE
background for example, more easily
o This can substantially cut time-line if we use it well
o Thesis submission to conferment time is typically at least 4 months – even if the student has very few corrections to make based on examiners’ report
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STUDENT ALLOCATION Current quota for grad students is 6 – 9 Default is 6 Can be increased to 9 via request
Total number of RSB is lesser – 60% of what it used to be five years ago
New quota can be 4 – 6 Default 4, can be extended to 6 Count a student as long as (s)he does not graduate
Comments?
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STUDENT ALLOCATION How to count students towards quota?
If the student has ever been on RSB block grant and has not graduated Students after 4 years are also counted, if they have
not graduated Otherwise we could take in new students – while our
past students have crossed 4 years and have not graduated?
Comments? <note> RSB of MoE T2 also is an RS
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PLACEMENTo Giving it higher importance – starting a workshop
o New career workshop by PG office [Jack Jiang]o Main segments
Sharing by our recently recruited faculty members Sharing by PhD alumni Sharing by existing students about internships Session by Career Services people on soft-skills, CV writing, etc
o Any suggestions on this?
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OTHER ISSUES IN PLACEMENTo How to capture placement data accurately?
o Many students leave 2-3 months later, working a few months as RF / associate• Should avoid counting those, and count the first real
job
o Also, let the graduating students market themselves via a website• How to enter the website ? --- TP submission?• How to exit the website? -- Should be conferment !
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INDUSTRIAL INTERNSHIPSo Harder due to 5 year timeline?
• But they start on research early now!
o Relevant internships should be welcome• At least 3 months is the guideline
o Internships can be worldwide of course – and very useful for eventual placement
o Due to less available academic jobs, most PhDs will be in industry after graduation!
o Internships give them that necessary exposure
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NOT COUNTED UNDER 5 YEAR RULEo If the student is funded from Day 1 under grant
o This effectively means that the student needs to be scouted by advisor – or the potential student approaches the advisor, as is often the case – as we know
o If the student is funded under RSB of MoE T2 grant, she is still under 5 year rule• This also counts under RSB block grant
o Can always employ them as RA from Day 1 This is feasible under a research based QE!
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ANY OTHER BUSINESS … on student intake, allocation, placement, or
anything else about PG matters?
Grad Curriclum will be covered in 4 PM session
THANK YOU