Southern CelebrationsWedding and Event Planning

Office (804) 314-1034southerncelebrations@comcast.net

Certified Wedding and Event Planner

Project 2By: Paula Kirby

11/22/16

Congratulations! Now that you have said “yes”, it is time to start planning your dream day. Southern Celebrations is here to assist you from the first vision to the putting it all in place to come true. Being a certified planner, we have the creativeness, attentiveness and resources to assure you that your day will be perfect!

Enclosed in your welcome package is our business card and the easiest ways for you to contact us, a Bridal Profile

Sheet so we may get to know you better, venue and vendor lists and our package pricing for Full Event Planning

Service or Day of Coordination.

Whatever your needs are, Southern Celebrations will be there every step of the way.

Every detail in a dream matters……

About Southern Celebrations

Southern Celebrations, located in Chester, Virginia is owned and operated by Paula Kirby. As a new business owner, Paula has planned many events in the last 10 years. Showers, Birthday

Parties, Anniversary Parties, Family Reunions, Fundraisers and yes, lots of weddings. As her sons were getting married, she realized that she was getting referrals from their friends wanting an

amazing wedding too! She realized that there are many newly engaged couples that are wanting to have a wonderful wedding on a smaller budget.

Having a floral design background and a creative eye, Paula decided to cater more to the hometown girls and help them find the perfect venue, beautiful flowers, caterers, everything

needed to make dream weddings come true.Living in the area her whole life, Paula knew many vendors she could rely on to help her

establish her dream as well as her Bride’s dreams. Working together, Southern Celebrations could really make a difference in the wedding planning industry.

The vision for Southern Celebrations starts small. Researching perfect Vendors, finding the Venues that no one would have even considered to use and utilizing local talent.

Within a five year period, Paula and her sister are planning to open their own Venue and offer full services for all occasions. Southern Celebrations will have their own selected vendors and offer

services for a variety of events.

Beautiful, Fun, Romantic and Memorable.

Mission Statement

Southern Celebrations is dedicated to all clients in providing exceptional service to ensure excellent results. Our mission is to bring visions true for a lifetime of wonderful

memories.

Marketing Plan

Southern Celebrations is conveniently located in the heart of Chester. Partnered with Celebrity Bridal and Katherine’s Confections, marketing clients who are searching for

local resources to simplify their event needs. Local advertising in the newspapers, area magazines, other vendor locations and mailers will help promote business. Social media such as Twitter, Facebook, Instagram, and LinkedIn will provide added advertisement to

take Southern Celebrations to the next level. As a business owner, it is a known fact that the most valuable source of advertisement is “word of mouth”. Having previous clients rave about the services you provided them to

friends, family and co-workers is the most rewarding.Local advertising in the newspapers, area magazines, other vendor locations and

mailers will help promote business. Social media such as Twitter, Facebook, Instagram, and LinkedIn will provide added advertisement to take Southern

Celebrations to the next level.As a business owner, it is a known fact that the most valuable source of

advertisement is “word of mouth”. Having previous clients rave about the services you provided them to friends, family and co-workers is the most rewarding.Southern Celebrations will also host “Newly Engaged” couples planning events, speak at

area high schools and churches along with meeting with vendors on a regular basis to insure a stable and happy relationship.

Wedding Planner Packages

Diamond PackageA complete full service wedding planning package for the couple who

would like assistance and guidance in every detail of their special day. Service includes pre-planning, vendor selection and Day of

Coordination. Included in your Diamond Package are the following:

*Customized Wedding Planning Notebook/Consultation

*Ongoing Consultation Needs via telephone, email and in person

*Monthly conversations to maintain schedule

*Ceremony and Reception Recommendations

*All vendor selections, negotiations, contracts and scheduling

*Designing of Save-the -Dates and Wedding Stationary

*Mailing Invitations and keeping track of RSVP’s

*Assist with Wedding Rehearsal

*Transportation and Hotel Accommodations for Out-of-Guests

*Wedding Timeline with Musical Score

*Day-of Coordination for Ceremony, Reception and Break Down

*Emergency Kit

A La Carte Services

Diamond PackageA complete full service wedding planning package for the couple who

would like assistance and guidance in every detail of their special day. Service includes pre-planning, vendor selection and Day of

Coordination. Included in your Diamond Package are the following:

*Customized Wedding Planning Notebook/Consultation

*Ongoing Consultation Needs via telephone, email and in person

*Monthly conversations to maintain schedule

*Ceremony and Reception Recommendations

*All vendor selections, negotiations, contracts and scheduling

*Designing of Save-the -Dates and Wedding Stationary

*Mailing Invitations and keeping track of RSVP’s

*Assist with Wedding Rehearsal

*Transportation and Hotel Accommodations for Out-of-Guests

*Wedding Timeline with Musical Score

*Day-of Coordination for Ceremony, Reception and Break Down

*Emergency Kit

Sapphire Package

Day of Coordination package for the couple that completely handles all aspects of their wedding day, but needs assistance in overseeing the wedding day to make sure the event runs as

smooth as possible. Included in your Sapphire Package is:

*Consultation

*Review of all vendor contracts and confirmation of vendor services

*Assistance in Wedding Day Timeline/Musical Score

*Coordinating and executing vendors (10 hours)

*Maintaining schedule during wedding and reception

*Emergency Kit $500.00

Wedding Planner Consultation PackageA great package for those who just need help in getting started.

*Up to 3 hours of consultation regarding planning

*Referral to reputable vendors and venues

*Limited telephone, email and texting advice

$200.00

Southern Celebrations Cancellation Policy

Additional services provided are as follows:

*Engagement Parties

*Bridal Showers

*Bachelorette Parties

*Baby Showers

*Birthday Parties

*Anniversary Parties

*Family Reunions

*Fundraising

***Fees are discussed at a complimentary consultation

Payment Schedule

In order to guarantee your reservation, we request an initial payment in advance of the total estimated dollar value of the event date to reserve when you sign the said upon agreement as follows:

*From 12 months and 9 months + before in advance, 25% of total payment due

*From 9 months to 6 months in advance, 50% of total payment due

*From 6 months to 3 months in advance, 75% of total payment due

*From 3 months to 30 days in advance, 100% is due in full

You have the right to cancel the said upon agreement within 7 days of signing these Terms and Conditions only upon giving a written notice. The parties agree and understand that in the event of a cancellation, our actual damages will be determined on the actual time and expenses. Therefore, the parties agree on the following amounts to be paid by you as liquidated damages in the event of a cancellation and less the consultation hours/expenses and should it

exceed the initial payment, an invoice will be billed:

Cancellation from 12 months to 9 months in advance of event, 50% of initial payment will be refunded.

Cancellation from 8 months to 6 months in advance of event, 25% of initial payment will be refunded.

Southern Celebrations requires the entire balance to be paid in full 30 days prior to the event date. If the balance is not paid 30 days

prior to event, the agreement for services on the event date are null and void and will not be

provided by Southern Celebrations.

X__________________________________________ Date: _________________________ Signature of Bride or Responsible Party

Bridal Information

Full Name: ____________________________________________________________________

Best Telephone Number to be reached: (__________) _____________________________

Email: _________________________________________________________________________

Mailing Address: _______________________________________________________________

City: ____________________________________ State: _____________ Zip Code: _________

Age: ____________________________________ Birthdate: ___________________________

Groom Information

Full Name: ______________________________________________________________________

Best Telephone Number to be reached: (_________) _________________________________

Email: ___________________________________________________________________________

Mailing Address: _________________________________________________________________

You have the right to cancel the said upon agreement within 7 days of signing these Terms and Conditions only upon giving a written notice. The parties agree and understand that in the event of a cancellation, our actual damages will be determined on the actual time and expenses. Therefore, the parties agree on the following amounts to be paid by you as liquidated damages in the event of a cancellation and less the consultation hours/expenses and should it

exceed the initial payment, an invoice will be billed:

Cancellation from 12 months to 9 months in advance of event, 50% of initial payment will be refunded.

Cancellation from 8 months to 6 months in advance of event, 25% of initial payment will be refunded.

Southern CelebrationsWedding Client

Profile Form

City: ___________________________________ State: _______________ Zip Code: ___________

Age: ____________________________________ Birthdate: _______________________________

Maid of Honor Best Man

Full Name: ____________________________ Full Name: ________________________

Phone: ________________________________ Phone: ____________________________

Email: _________________________________ Email: ____________________________

Bridal Party

Number of Bridesmaids: __________ Number of Groomsmen: _____________

Number of Flower Girl (s): _________ Number of Ring Bearer (s): ___________

About the Wedding

Type: Traditional __________ Modern __________ Classic __________ Formal ________

Vision:

__________________________________________________________________________________________

Budget: $____________________

Wedding Date: __________________________________________________________________________

Wedding Ceremony Venue: _____________________________

Indoor or Outdoor: ____________________________________

Wedding Reception Venue: _____________________________

Indoor or Outdoor: ____________________________________

Time of Day you wish to get married: ____________________

Time of Day for Reception: _____________________________

Expected # of Guest: ___________________________________

Religion: ______________________________________________

Customs: _____________________________________________

Wedding Color Scheme: _______________________________

Wedding Theme: _____________________________________

Dress Code: __________________________________________

Style of Wedding Dress: _______________________________

Most Important Details to the Client:

Additional Notes: ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

What other categories are you interested in obtaining additional information to help plan your big day?

Stationary Attire Photographer Officiant HotelsVideographer Gifts Venues Jewelry Bakeries

Florists Honeymoons Entertainment Rentals Limo

Budget Friendly Ideas for the Couple

*Have a small guest list

*Design your own stationary or buy from a craft store

*Hold ceremony during off peak times, such as a Friday or Sunday

*Hold ceremony at home

*Make own flowers

*Make own decorations

Wedding Party Checklist 

Planning and/or participating in a wedding can be a daunting task. Traditionally, wedding party members all have very distinct roles to assist with the process and make life easier on the bride and groom. 

Use these wedding party responsibility guidelines to help you get a grip on who does what! Of course, you can customize this list to meet the unique needs for your wedding party.

Bride and Groom : Together

Decide on your budget. Consult with your parents, if they are paying for or contributing to the wedding. Decide on and set the style, theme, date, time, and the place of ceremony and reception. Make the

reservations and deposits. Meet with your wedding officiate and participate in any premarital counseling required. Order your Save-the-Date cards, wedding invitations, and thank you notes. Choose your attendants and their attire. Purchase gifts to honor your Bridesmaids, Groomsmen, and children in the wedding party (flower girl and

ring bearer). Present those gifts at the rehearsal dinner or at a private gathering with your wedding party prior to the wedding.

Acknowledge all bridal shower and wedding gifts you receive with a handwritten personalized thank-you note from both of you.

Purchase gifts for your parents. Obtain your marriage license and any needed blood tests. Attends the rehearsal and rehearsal dinner. Attend the ceremony and reception. Dance the first dance at the reception. Greet everyone at the reception, either with a receiving line or by mingling.

Bride

Discuss your budget with parents and fiancé. Choose your wedding gown and hair decor. Select your wedding day jewelry (necklace, bracelet, and earrings) Book your coordinator, caterer, DJ, florist, photographer, videographer, wedding cake baker, and other

wedding industry professional you need for your big day. Help compile guest list. Address invitations. Shop for trousseau. Pack for honeymoon. Obtain all necessary travel documents for honeymoon (i.e. passport, birth certificate, visa). Purchase groom's wedding ring and have it engraved. Purchase wedding gift for groom. Complete paperwork necessary for name change on bank accounts, credit cards, insurance, etc. Stand to the right of the groom during the receiving line.

Groom

Help compile guest list. Present list to bride at least 3 months before the wedding. Purchase bride's engagement and wedding rings and arranges engraving. Rent or purchase wedding attire. Choose all wedding attire and accessories for the male bridal party members. Plan and pay for honeymoon. Get traveler's checks for honeymoon. Obtain all necessary travel documents for honeymoon (i.e. passport, birth certificate, visa). Assist in any and all planning of ceremony and reception. Purchase wedding gift for bride. Pay for the bridal bouquet and all corsages and boutonnières for wedding party.

Budget Friendly Ideas for the Couple

*Have a small guest list

*Design your own stationary or buy from a craft store

*Hold ceremony during off peak times, such as a Friday or Sunday

*Hold ceremony at home

*Make own flowers

*Make own decorations

Scout out hotels for out-of-town guests. Send out rehearsal dinner invitations. Arrive at ceremony site at least 1 hour early. Bring marriage license to ceremony site. Make payments to officiate and musicians. Stand to the left of the bride in the receiving line.

Maid (Matron) of Honor

Assists bride in choosing a bridal gown as well as in choosing attendants' gowns and jewelry. Purchase gown and accessories that she will be wearing. Helps bride address invitations. Plan and host bridal shower. Plan and host the bachelorette party. Records gifts received at showers as well as collecting all ribbons and bows for making the rehearsal bouquets. Helps the bride assemble and decorate wedding favors. Helps bride and bride's family decorate the reception hall, if necessary. Attend rehearsal and rehearsal dinner. Arrive with at least 2 hours early to assist the bride in dressing. Organize bridesmaids and their gowns. Arrange bride's veil and train before and throughout the ceremony. Hold groom's ring during the ceremony if its not being carried by the ring bearer. Signs the wedding certificate as an official witness. Stands to the left of the groom in the receiving line. Dances when the music starts at the reception and asks other guests to dance. Be gracious and serve as an auxiliary hostess at the reception.

Best Man

Plan and host the bachelor party. Rent or purchase wedding attire that is the same as the groom's. Attend rehearsal and rehearsal dinner. Arrange for transportation to ceremony for self and groom. Arrange for transportation of the couple as well as self to the reception. Arrives with the groom at least 1 hour before the ceremony. Helps keep the groom calm. Supervises groomsmen and ushers. Holds bride's wedding ring if not being carried by the ring bearer. Escorts the Maid (Matron) of Honor during the recessional. Forwards payment to musicians and officiate from the groom. Stands to the right of the bride in the receiving line. Makes the first toast at the reception and reads congratulations telegrams. Dances when the music starts and asks other guests to dance. Transport newlyweds to the honeymoon suite or airport after the reception. Organize the return of any rented wedding attire for all men in the wedding.

Bridesmaids

Purchase gowns and accessories to wear in the wedding. Assist Maid (Matron) of Honor in planning and hosting bridal showers. Help with wedding favors. Run errands as needed by the bride. Help decorate the reception hall, if needed. Attend rehearsal and rehearsal dinner. Arrive early at the wedding dressing site. Walk down the aisle before the Maid (Matron) of Honor, flower girl, and ring bearer. May stand in receiving line. Dance and are gracious at the reception.

Groomsmen and Ushers

Purchase or rent wedding attire. Assist in planning and financing the bachelor party. Attend the rehearsal and rehearsal dinner.

Arrive dressed at least 1 hour before the wedding. Fold and distribute wedding programs. Ensure that all family members have corsages/boutonnières before being seated. Seat guests as follows:

o Single females are escorted on the right.o Single males should walk along the left side.o Escort the female of a couple on the right with her date walking behind.o Guests of the bride are seated on the left.o Guests of the groom are seated on the right.o Leave first few rows unseated to accommodate family members.o Seat the mother of the groom.o Seat the mother of the bride.o Roll out the aisle runner.

Light candelabras, as needed. Escort bridesmaids during the recessional. Check for any items left by guests at the ceremony site. Collect ceremony decorative items such as baskets, pew bows, and aisle runner. Dance when music starts and ask other guests to dance. Decorate the newlywed's car.

Father of the Groom

Assist in compiling guest list. Purchase or rent wedding attire. Pay for and host the rehearsal dinner. Propose the first toast at the rehearsal dinner. Arrive dressed 1 hour before the wedding. Stand to the left of the mother of the groom in the receiving line. Pay for all beverages at the wedding reception.

Mother of the Groom

Assist in compiling guest list. Purchase a dress that is complementary in color and style to the mother of the bride's dress. Plan the rehearsal dinner. Arrive dressed 1 hour before the wedding. Stand to the left of the bride's parents in the receiving line.

Mother of the Bride

Assist bride in the selection of wedding gown and accessories as well as the color and style of the attendants' gowns.

Help prepare guest list. Help record gifts received. Select a dress that will complement the color scheme of the wedding and inform the mother of the groom of

the choice. Assist in details of ceremony and reception (i.e. caterer, DJ, photographer, etc.). Arrive dressed before the bride and the bridal party. Bring the guest book and unity candle to the ceremony and then to the reception. Stand at the head of the receiving line. Serve as official hostess at the wedding and reception. Gather the gifts after the reception and hold for the couple until after the honeymoon.

Father of the Bride

Assist in preparing the guest list. Purchase or rent wedding attire that matches that of the groom and other male wedding attendants. Ride with the bride to the ceremony. Escort bride down the aisle on left arm. Stands to the left of the mother of the bride in the receiving line. Co-hosts the reception. Dances second dance with the bride at the reception. Helps gather gifts after the reception.

Last to leave reception.

Flower Girl

Parents pay for dress and any alterations needed. Attends rehearsal and, depending on age, attends the rehearsal dinner with her parents. Arrives dressed 1 hour before the ceremony. (If very young, 30 minute early may be more appropriate.) Precedes the bride and her father in the processional, while scattering flower petals in the bride's path. Attends the reception with parents.

Ring Bearer

Parents pay for attire that matches or complements the groom's attire. Attends rehearsal and, depending on age, attends the rehearsal dinner with her parents. Arrives dressed 1 hour before the ceremony. (If very young, 30 minute early may be more appropriate.) Precedes the flower girl in the processional carrying the wedding rings on a pillow. Attends the reception with parents.

Preferred Vendor List

Attire for Men Bridal Attire Bakeries Beauty SalonsMens Wearhouse Celebrity Bridal Sugar Cakes Avenue42

Jos. A Bank Urban Set Bride Katherine’s Confections Brideface

Brooks Brothers Bliss Bridal Consignment Sugar and Salt Glam Squad

Catering Decor and Rentals FlowersLove for Food Catering Falling Creek Barrel Company Southern Celebrations

Feast Catering and Events Prop Shop Coleman Brothers

Classic Catering Paisley and Jade Petals and Twigs

Photography Jewelry Limo Services StationaryHoot Media Diamonds Direct James Limousine Paper on the Avenue

Katelyn James Devarti James River Transportation Papeterie Fine Stationary

Kait Winston Jared Main Event Party Buses Party City

Marriage License Requirements

Chesterfield County, Virginia

Marriage licenses are issued from 8:00 a.m. to 3:30 p.m., Monday through Friday.

Licenses are issued regardless of the applicant’s county of residence as long as the marriage will take place in Virginia.

The marriage license fee is $32.50. Payment types accepted are cash, check, money order, Visa and Mastercard. If paying by check, a government form of I.D. is required for proof of identity. If paying by Visa or Mastercard, a convenience fee will be applied in the amount of $2.00.

Both parties must be present and must be prepared to present a valid government issued photo I.D. to confirm age eligibility. The minimum age at which persons may marry is 18, unless a minor has been emancipated by court order. Upon application for a marriage license, an emancipated minor must provide a certified copy of the order of emancipation.

If either party is divorced, a certified copy of the final divorce decree should be provided. This can be obtained from the court where the divorce was obtained. If the divorce was obtained in Chesterfield, there is no need to present a copy of the final decree.

A self-addressed, stamped envelope should be presented for the return of a certified copy of the license.

The marriage license is valid for 60 days. If the marriage does not take place within 60 days from the date of the license, a new license must be issued and additional fees must be tendered. There is no provision for a refund

Address: Chesterfield County Clerk of Court

9500 Courthouse Road, Chesterfield, VA 23832

Phone Number (804) 748-1241

Hours: 8:00 a.m. to 4:00 p.m.

Recording Hours: 8:00 a.m. to 3:30 p.m.

Southern CelebrationsWedding and Event Planning

Chester, Virginia 23831

Office (804) 318-1034

southerncelebrations@comcast.net

southerncelebrationsrva.com

Owner: Paula Kirby

Cell: (804) 938-8932

Every detail matters in a dream……let us make your dream come true!