cycle 8 implementation fall 2012/winter 2013. meet the staff christie thomas library automation...
TRANSCRIPT
![Page 1: Cycle 8 implementation Fall 2012/Winter 2013. Meet the staff Christie Thomas Library Automation Consultant clthomas1@cps.k12.il.us Joe Horning TLC On-site](https://reader030.vdocuments.us/reader030/viewer/2022020319/56649f1e5503460f94c35a13/html5/thumbnails/1.jpg)
Cycle 8 implementation
Fall 2012/Winter 2013
![Page 2: Cycle 8 implementation Fall 2012/Winter 2013. Meet the staff Christie Thomas Library Automation Consultant clthomas1@cps.k12.il.us Joe Horning TLC On-site](https://reader030.vdocuments.us/reader030/viewer/2022020319/56649f1e5503460f94c35a13/html5/thumbnails/2.jpg)
Meet the staff
• Christie Thomas• Library Automation
Consultant• [email protected]
• Joe Horning• TLC On-site support• [email protected]
![Page 3: Cycle 8 implementation Fall 2012/Winter 2013. Meet the staff Christie Thomas Library Automation Consultant clthomas1@cps.k12.il.us Joe Horning TLC On-site](https://reader030.vdocuments.us/reader030/viewer/2022020319/56649f1e5503460f94c35a13/html5/thumbnails/3.jpg)
Find the resources…• SOAR wiki– http://cpssoar.wikispaces.com/
• SOAR Google group– https://groups.google.com/forum/#!forum/cpssoar
• CPS Libraries home– http://library.cps.k12.il.us/
![Page 4: Cycle 8 implementation Fall 2012/Winter 2013. Meet the staff Christie Thomas Library Automation Consultant clthomas1@cps.k12.il.us Joe Horning TLC On-site](https://reader030.vdocuments.us/reader030/viewer/2022020319/56649f1e5503460f94c35a13/html5/thumbnails/4.jpg)
If you haven’t already…• Submit a signed participation agreement to
the attention of Christie Thomas– Fax: 773.553.6211– GSR: 38
• Complete the School Profile Survey(Both forms are available at the CPS SOAR wiki.)
![Page 5: Cycle 8 implementation Fall 2012/Winter 2013. Meet the staff Christie Thomas Library Automation Consultant clthomas1@cps.k12.il.us Joe Horning TLC On-site](https://reader030.vdocuments.us/reader030/viewer/2022020319/56649f1e5503460f94c35a13/html5/thumbnails/5.jpg)
![Page 6: Cycle 8 implementation Fall 2012/Winter 2013. Meet the staff Christie Thomas Library Automation Consultant clthomas1@cps.k12.il.us Joe Horning TLC On-site](https://reader030.vdocuments.us/reader030/viewer/2022020319/56649f1e5503460f94c35a13/html5/thumbnails/6.jpg)
Process – automated schools• Provide your data by November 21st.• Check your CPS email regularly!– If the vendor has questions throughout the
process, we will contact you via email.– If you are unable to respond to the email within a
week, DLIS will make a decision regarding your data.
![Page 7: Cycle 8 implementation Fall 2012/Winter 2013. Meet the staff Christie Thomas Library Automation Consultant clthomas1@cps.k12.il.us Joe Horning TLC On-site](https://reader030.vdocuments.us/reader030/viewer/2022020319/56649f1e5503460f94c35a13/html5/thumbnails/7.jpg)
Before you export your data…• Delete all items marked lost or missing• Update brief records with an ISBN
![Page 8: Cycle 8 implementation Fall 2012/Winter 2013. Meet the staff Christie Thomas Library Automation Consultant clthomas1@cps.k12.il.us Joe Horning TLC On-site](https://reader030.vdocuments.us/reader030/viewer/2022020319/56649f1e5503460f94c35a13/html5/thumbnails/8.jpg)
Export your data• Exporting your data takes just a few minutes.• Steps for most automation systems are on the
wiki at: http://cpssoar.wikispaces.com/Data+migration• Be sure to submit a titles and items count for
your export.• Any changes made in the catalogs for automated
schools will not be reflected in the new catalog.
![Page 9: Cycle 8 implementation Fall 2012/Winter 2013. Meet the staff Christie Thomas Library Automation Consultant clthomas1@cps.k12.il.us Joe Horning TLC On-site](https://reader030.vdocuments.us/reader030/viewer/2022020319/56649f1e5503460f94c35a13/html5/thumbnails/9.jpg)
Submit your barcode samples• Instructions are on the wiki at:
http://cpssoar.wikispaces.com/Data+migration• Submit samples for each barcode type, e.g. 4-digit, 5-
digit, 10-digit. • Samples should have a barcode scan in the first
column, and a typed entry in the second.
![Page 10: Cycle 8 implementation Fall 2012/Winter 2013. Meet the staff Christie Thomas Library Automation Consultant clthomas1@cps.k12.il.us Joe Horning TLC On-site](https://reader030.vdocuments.us/reader030/viewer/2022020319/56649f1e5503460f94c35a13/html5/thumbnails/10.jpg)
![Page 11: Cycle 8 implementation Fall 2012/Winter 2013. Meet the staff Christie Thomas Library Automation Consultant clthomas1@cps.k12.il.us Joe Horning TLC On-site](https://reader030.vdocuments.us/reader030/viewer/2022020319/56649f1e5503460f94c35a13/html5/thumbnails/11.jpg)
Process – non-automated schools• Send your MARC record vendor disks/files to
the DLIS by Nov 21st.• Complete your retrospective conversion by
January 11th.
![Page 12: Cycle 8 implementation Fall 2012/Winter 2013. Meet the staff Christie Thomas Library Automation Consultant clthomas1@cps.k12.il.us Joe Horning TLC On-site](https://reader030.vdocuments.us/reader030/viewer/2022020319/56649f1e5503460f94c35a13/html5/thumbnails/12.jpg)
Data entry• Order barcode labels if you have items that do
not have barcodes on them.• Enter your data using MARC Set Go!– Schedule a ReCAP date with Christie, or one-on-
one training with Joe.
• It takes about a minute per book.
![Page 13: Cycle 8 implementation Fall 2012/Winter 2013. Meet the staff Christie Thomas Library Automation Consultant clthomas1@cps.k12.il.us Joe Horning TLC On-site](https://reader030.vdocuments.us/reader030/viewer/2022020319/56649f1e5503460f94c35a13/html5/thumbnails/13.jpg)
ReCAP• What you get: one day, from 8:30 – 3:30 of a team of consultants
assisting with data entry• Team can enter ~1000 items in one day• Librarian and Library must be released for the day, and the librarian
must participate.• Librarian must finish remaining collection prior to ILS training in
January.• Contact Christie ASAP to schedule for Fall 2012• More information on the SOAR wiki at:
http://cpssoar.wikispaces.com/RECAP
![Page 14: Cycle 8 implementation Fall 2012/Winter 2013. Meet the staff Christie Thomas Library Automation Consultant clthomas1@cps.k12.il.us Joe Horning TLC On-site](https://reader030.vdocuments.us/reader030/viewer/2022020319/56649f1e5503460f94c35a13/html5/thumbnails/14.jpg)
Go LIVE!
January 2013
![Page 15: Cycle 8 implementation Fall 2012/Winter 2013. Meet the staff Christie Thomas Library Automation Consultant clthomas1@cps.k12.il.us Joe Horning TLC On-site](https://reader030.vdocuments.us/reader030/viewer/2022020319/56649f1e5503460f94c35a13/html5/thumbnails/15.jpg)
Training• Two full days of training required for the
school Librarian(s) only• One day in January (14 OR 18) – Getting
started• One day in mid-Spring – Advanced system
usage
![Page 16: Cycle 8 implementation Fall 2012/Winter 2013. Meet the staff Christie Thomas Library Automation Consultant clthomas1@cps.k12.il.us Joe Horning TLC On-site](https://reader030.vdocuments.us/reader030/viewer/2022020319/56649f1e5503460f94c35a13/html5/thumbnails/16.jpg)
Equipment--Workstation• SOAR requires one dedicated workstation in the
library for circulation use.• It must be in place in the library by your training
dates.• CPS workstations specifications can be found at:
http://ots.cps.k12.il.us/policy/downloads/NetworkStandards.pdf
• See TechXL for purchasing.
![Page 17: Cycle 8 implementation Fall 2012/Winter 2013. Meet the staff Christie Thomas Library Automation Consultant clthomas1@cps.k12.il.us Joe Horning TLC On-site](https://reader030.vdocuments.us/reader030/viewer/2022020319/56649f1e5503460f94c35a13/html5/thumbnails/17.jpg)
Equipment—barcode scanners• SOAR requires at least one barcode scanner.• Barcode scanner order forms are available on
the DLIS wiki: http://cpslibraries.wikispaces.com/SOARIntegratedLibrarySystem
• Your existing barcode scanner may work!
![Page 18: Cycle 8 implementation Fall 2012/Winter 2013. Meet the staff Christie Thomas Library Automation Consultant clthomas1@cps.k12.il.us Joe Horning TLC On-site](https://reader030.vdocuments.us/reader030/viewer/2022020319/56649f1e5503460f94c35a13/html5/thumbnails/18.jpg)
Questions?