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CWO Servicewide Exam Personal Data Extract
Introduction This guide provides information and the procedures for a Chief Warrant
Officer (CWO) to print their Personal Data Extract (PDE).
Information All PDE’s are updated prior to each Active and Reserve exam cycle.
Review the message for deadlines for PDE verifications and corrections.
Procedures See below.
Step Action
1 To select the Warrant PDE link, click the 6 More link under the View column
in the Employee pagelet.
2 Click the Warrant PDE link.
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CWO Servicewide Exam Personal Data Extract, Continued
Procedures,
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Step Action
3 The summary will display. Click Create Report.
4 The PDE will open in a new window. Verify the data is correct. The next few
steps breakdown the PDE into sections with descriptions.
Warrant Personal Data Extract (PDE) PERS MO 20XX:
Name and Employee ID of member.
Rank and current Department of unit.
SPO Department is Department ID and unit name for Servicing Personnel
Office.
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CWO Servicewide Exam Personal Data Extract, Continued
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Step Action
5 Points/Dates Times:
Sea Duty Qualified: Y=Yes, N=No
An entry of Yes or NO indicates if the member has met the sea duty
eligibility requirement for the CWO Appointment Board. Candidate must
have completed at least one year sea duty as an E-6 or above by the 1 January
deadline. This requirement will not be waived except for members who are
presently serving at sea or who are under orders to sea duty and will meet the
sea duty requirement by 30 June following the Board’s convening date.
Active Duty Base Date is the date you entered active duty, or your adjusted
ADBD from a Statement of Creditable Service (SOCS) following a break in
service.
Time in Service (TIS) is the time in all branches of service up to the TED.
Marks Factor is the final marks multiple.
E6 Pt(s) is time in grade calculated in months up until 1 July of the year of
the CWO Appointment Board. One point is credited for each full month of
active service as an E-6. The maximum credit for E-6 is 100 points.
E7 – E9 Pt(s) is time in grade calculated in months up until 1 July of the year
of the CWO Appointment Board. Two points is credited for each full month
of active service as an E-7 or above. The total maximum credit for time as E-
6 through E-9 is 175 points.
Terminal Eligibility Date (TED) is the Terminal Eligibility Date used to
compute Time in Grade and Time in Service through 1 July of the year of the
CWO Appointment Board.
Recommended for Advancement by CO: Y=Yes, N=No
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CWO Servicewide Exam Personal Data Extract, Continued
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Step Action
6 Evaluations contains the Competency Type used to calculate points for the
SWE cycle. If a current evaluation is not listed, a member is ineligible for the
SWE. The rating column will display S if Satisfactory or U if Unsatisfactory.
Refer to Enlisted Accessions, Evaluations, and Advancements, COMDINST
M1000.2 (series), Sec. 3-A for further guidance.
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View CWO Profile Letter
Introduction This guide provides the procedures for Chief Warrant Officer (CWO)
candidates to view their status for the CWO appointment cycle in Direct
Access (DA).
Procedure See below.
Step Action
1 Select the _More link in the View column on the Self Service Employee
pagelet.
2 Select the Warrant Profile Letter link.
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View CWO Profile Letter, Continued
Procedure,
continued
Step Action
3 The Summary page will display. Click Create Report.
4 The Profile Letter will appear in another window for viewing/printing.
NOTE: Refer to Officer Accessions, Evaluations, and Promotions COMTINST
M1000.3A, Sec. 1-D, for an explanation of scores and experience factor
computations.
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Servicewide Exam Personal Data Extract
Introduction The guide provides the procedures for verifying/printing a Personal Data
Extract for the Servicewide Exam, using self-service in Direct Access.
Information All PDE’s are updated prior to each Active and Reserve exam cycle.
Review the message for deadlines for PDE verifications and corrections.
Procedures See below.
Step Action
1 Select the SWE PDE link in the Employee pagelet.
2 The summary will display. Click Create Report.
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Servicewide Exam Personal Data Extract, Continued
Procedures,
continued
Step Action
3 The PDE will open in a new window. Verify the data is correct. The next few
steps breakdown the PDE into sections with descriptions.
SWE Personal Data Extract (PDE) Rank Month Year:
Name and Employee ID of member.
Rank and current Department ID of unit.
Exam Board Department ID is where the Servicewide Exam (SWE) will be
sent. The unit SWE Officer must be an officer, master chief OIC, or GS9 or
above to be authorized to receive, store and administer SWEs. An incorrect
Exam Board ID must be reported to PPC ADV Branch via a customer care
ticket. An Exam Board ID may be changed up to, but no later than, the
established PDE correction deadline date. After this date the unit SWE
Officer must coordinate the transfer of SWEs per the “SWE Officer
Handbook” provided with the shipment of SWEs.
Candidate Status shows whether a member is Eligible or Not Eligible. If
“Not Eligible”, the reason will be listed in the Eligibility Results section.
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Step Action
4 Points/Dates/Time:
Points Start Date (PSD) see Points Start Date (PSD) Policy Explained
SWE Eligibility Date (SED) is 1 February preceding the May SWE, 1
August preceding the November SWE, and 1 July preceding the Reserve
SWE.
Terminal Eligibility Date (TED) is the date that members will begin to be
advanced from the SWE advancement lists following a SWE cycle. Time in
Rating (TIR) and Time in Service (TIS) are computed up to this future date
for SWE eligibility and also for TIR and TIS points on the SWE. The TED is
1 January of the year following the October and May SWEs, and 1 July of
the year following the November SWE.
Date of Rank in Rating is the date current rank was obtained.
Sea Time for Points up to SED is credited at 2 points per year, or 0.166
points per month, retroactive to 1FEB1994. NOTE: Members assigned PCS
on National Security Cutters (WMLS) on or after 1 January 2016 will receive
credit for each full month of sea duty, not to exceed 2.333 points per year.
Surf Time for Points up to SED is credited 1 point per year, or 0.083 points
per month, retroactive to 1JAN2000. The combination of sea and surf points
may not exceed a maximum of 30 points in a career.
Award Points up to SED is the point value of all awards earned between the
members Points Start Date up to the SED.
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Servicewide Exam Personal Data Extract, Continued
Procedures,
continued
Step Action
5 Evaluations contains the Competency Type used to calculate points for the
SWE cycle. If a current evaluation is not listed, a member is ineligible for the
SWE. The rating column will display S if Satisfactory or U if Unsatisfactory.
Refer to Enlisted Accessions, Evaluations, and Advancements, COMDINST
M1000.2 (series), Sec. 3-A for further guidance.
6 The Creditable Awards section lists only the awards earned on/after the
members Point Start Date up to the SED which have SWE point value. Awards
must be effective dated NLT 1February preceding the May SWE, 1 August for
the November SWE, and 1 July for the Reserve SWE.
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Servicewide Exam Personal Data Extract, Continued
Procedures,
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Step Action
7 The Eligibility Results section will list the reason(s) not qualified to
participate in the exam cycle or if qualified, the exam board location where the
SWE will be sent. The member must verify all of the data on the PDE. If errors
are found, note them on the printed copy of this form, sign it, and provide it to
your admin personnel. It is the member’s responsibility to ensure that incorrect
or missing data is updated in DA prior to the PDE verification deadline date for
each SWE.
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Servicewide Exam Profile Letter
Introduction This guide provides the procedures for viewing/printing a Profile Letter
using self-service in Direct Access.
Procedures See below.
Step Action
1 Select the More link under the View column in the Employee pagelet.
2 Select the SWE Profile Letter link.
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Servicewide Exam Profile Letter, Continued
Procedures,
continued
Step Action
3 The Summary will display. Click Create Report.
4 The Profile Letter will display. Review the data and notify the Servicing
Personnel Office (SPO) through the administration office of any discrepancies.
The next few steps breakdown the letter into sections with descriptions.
Total Test is the percentage of correct answers.
Rank is your position compared to all who completed the exam for that rate.
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Servicewide Exam Profile Letter, Continued
Procedures,
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Step Action
5 Servicewide Exam: Point credit based on the Total Test percentage when
compared to the average score of all SWEs for that rate/rank. Maximum
credit is 80 points.
Performance Factor (Marks): Point credit based on your performance
factor average. Maximum credit is 50 points.
Time in Service: Point credit based on 1point/year figured to the Terminal
Eligibility Date (TED). Maximum credit is 20 points.
TIR Present Paygrade: Point credit based on 2 points/year figured to the
TED. Maximum credit is 10 points.
Medals/Awards: Point credit based on type of award. See the Enlisted
Accessions, Evaluations, and Advancements, Chapter 3.A.3.f for a list of
point totals for creditable awards. Maximum credit is 10 Points.
Creditable Sea Points: Point credit is based on cumulative sea time
computed through 1 February for the May Servicewide Exam and 1 August
for the November Servicewide Exam. If a member is receiving sea pay, they
are earning sea time points. Accrual starts 1 February 1994 with a maximum
credit of 30 points (See Surf Duty Points below).
Surf Duty Points: Members assigned to a designated surf station may earn
point credits based on 1 point/year with a maximum of 15 points in a career.
The combination of sea duty and surf duty points may not exceed a
maximum of 30 points in a career.
Total Final Multiple: The final multiple is composed of all the points listed
above for a maximum of 200 points. The maximum final multiple for
Reservist exams is 170. Sea duty and Surf duty do not apply.
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