curriculum overview office of the registrar university curriculum and catalog rev. 12/12

Curriculum OverviewCurriculum Overview

Office of the RegistrarOffice of the RegistrarUniversity Curriculum and University Curriculum and

CatalogCatalog

www.reg.msu.edu/ucc/ucc.aspwww.reg.msu.edu/ucc/ucc.asp

Rev. 12/12

Administrative SupportAdministrative Support John Gaboury, Associate Provost for Academic John Gaboury, Associate Provost for Academic

Services Services Nicole Rovig, University RegistrarNicole Rovig, University Registrar Joy Speas, University Curriculum AdministratorJoy Speas, University Curriculum Administrator Stephanie Smith, Administrative AssistantStephanie Smith, Administrative Assistant

University Curriculum and CatalogUniversity Curriculum and Catalog

Office of the RegistrarOffice of the Registrar151 Administration Building151 Administration BuildingPhone: (517) 355-8420Phone: (517) 355-8420Email: [email protected]: [email protected]: www.reg.msu.edu/ucc/ucc.aspWeb: www.reg.msu.edu/ucc/ucc.asp

OverviewOverview

Understand and improve the Understand and improve the curricular processcurricular process

Assist colleges and departments in Assist colleges and departments in achieving curricular change achieving curricular change responsive to their needsresponsive to their needs

Helpful hints and resourcesHelpful hints and resources Questions and answersQuestions and answers

Whose responsibility is it to Whose responsibility is it to shape the curriculum?shape the curriculum?

The faculty!The faculty!

The faculty shapes the curriculum The faculty shapes the curriculum for students.for students.

Directed to the skill and knowledge Directed to the skill and knowledge needs of students.needs of students.

ACADEMIC GOVERNANCE ACADEMIC GOVERNANCE SYSTEMSYSTEM

The academic governance The academic governance system system is is

the “system for the participation of the “system for the participation of faculty and students in the development faculty and students in the development of policy on academic matters.”of policy on academic matters.”

Bylaws for Academic Bylaws for Academic GovernanceGovernance

ACADEMIC GOVERNANCE ACADEMIC GOVERNANCE SYSTEM (cont.)SYSTEM (cont.)

The academic governance system is The academic governance system is essentially a large communication system.essentially a large communication system.

Includes committees that have faculty and Includes committees that have faculty and student representatives.student representatives.

The The University Committee on Curriculum University Committee on Curriculum (UCC).(UCC).

The UCC exercises “delegated” authority over the The UCC exercises “delegated” authority over the curriculum.curriculum.

7. UCC Full Committee7. UCC Full Committee

Path of Academic Program and Path of Academic Program and CurricularCurricular RequestsRequests

5. University Curriculum & Catalog,

Office of the Registrar



UCUEconsultation

UCUEconsultation

UCGSconsultation

UCGSconsultation

TECconsultation

TECconsultation

8. Faculty Senate8. Faculty Senate

9. Statewide Academic Program Review


3. Department

3. Department

4. College4. College

Michigan State University - Office of the Provost – Office of the Registrar, University Curriculum and Catalog

7. University Committee on CurriculumSubcommittee A, B, or C

New Requests(www.reg.msu.edu/Read/UCC/newoverview.p

df)

Change Requests(www.reg.msu.edu/Read/UCC/changeoverview.p

df)

Change Requests with Funding Implications

(www.reg.msu.edu/Read/UCC/changeoverview.pdf)

UCUE= University Committee on Undergraduate Education

UCGS = University Committee on Graduate Studies

TEC = Teacher Education Council8/11

Provost DeterminationProvost Determination

6. Provost Consultation(including Office of Planning and Budget

Analysis)

6. Provost Consultation(including Office of Planning and Budget

Analysis)






UCUEconsultation

UCUEconsultation

UCGSconsultation

UCGSconsultation

TECconsultation

TECconsultation


Statewide Academic Program Review

(name changes only)


(name changes only)

1. Department

1. Department








UCUEconsultation

UCUEconsultation

UCGSconsultation

UCGSconsultation

TECconsultation

TECconsultation



(name changes only)


(name changes only)

1. Department

1. Department



Provost DeterminationProvost Determination

Provost Consultation with Dean(including Office of Planning and Budget

Analysis)

Provost Consultation with Dean(including Office of Planning and Budget

Analysis)

2. Dean/Provost Consultation2. Dean/Provost Consultation

1. Initiation of Program Concept by Department/Dean

1. Initiation of Program Concept by Department/Dean

Numbers on charts refer to the outlined procedural steps in each overview web document.

Upon receipt of consultative commentary the Provost will make a determination about the forwarding of the program request to the University Committee on Curriculum for approval of its curriculum and degree requirements.

Upon receipt of consultative commentary the Provost will make a determination about the forwarding of the program request to the University Committee on Curriculum for approval of its curriculum and degree requirements.

After consultation with the Dean and the Office of Planning and Budgets, the Provost will make a determination about the forwarding of the program request to the University Committee on Curriculum for approval of its curriculum and degree requirements.

Path of Academic Program and Path of Academic Program and CurricularCurricular RequestsRequests

4. Provost Determination-Moratorium4. Provost Determination-Moratorium

Michigan State University - Office of the Provost – Office of the Registrar, University Curriculum and Catalog

4. Provost consults with President and Issues Determination





1. Department

1. Department


Moratorium Requests(www.reg.msu.edu/Read/UCC/moratoriumoverview.pdf)

Discontinuation Requests(www.reg.msu.edu/Read/UCC/discontinuationoverview.pdf)

1. Department

1. Department











UCUEconsultation

UCUEconsultation

UCGSconsultation

UCGSconsultation

UCUEconsultation

UCUEconsultation

UCGSconsultation

UCGSconsultation

5. Provost notifies Dean

Must be preceded by an approved moratorium.

Numbers on charts refer to the outlined procedural steps in each overview web document.

If the Provost approves the discontinuation, the Provost sends a memorandum tothe University Committee on Curriculum requesting action on the request todelete the program’s curriculum, degree requirements, and specified courses.

UCUE = University Committee on Undergraduate Education

UCGS = University Committee on Graduate StudiesTEC = Teacher Education Council

8/11

University Committee on University Committee on Curriculum (UCC)Curriculum (UCC)

The UCC has The UCC has fourfour subcommittees: subcommittees: Subcommittees A, B, and CSubcommittees A, B, and C have faculty and student representatives have faculty and student representatives

who review courses and programs submitted by all colleges on behalf who review courses and programs submitted by all colleges on behalf of their departments and schools.of their departments and schools.

Subcommittee ASubcommittee A includes the Colleges of: includes the Colleges of: Agriculture and Natural Resources, Engineering, Human Agriculture and Natural Resources, Engineering, Human

Medicine, Lyman Briggs, Natural Science, Nursing, Osteopathic Medicine, Lyman Briggs, Natural Science, Nursing, Osteopathic Medicine,Medicine,and Veterinary Medicineand Veterinary Medicine

Subcommittee BSubcommittee B includes the Colleges of: includes the Colleges of: Agriculture and Natural Resources (Department of Agricultural Agriculture and Natural Resources (Department of Agricultural

Economics), James Madison, Law, and Social ScienceEconomics), James Madison, Law, and Social Science Subcommittee CSubcommittee C includes the Colleges of: includes the Colleges of:

Arts and Humanities (RCAH), Arts and Letters, Business (Eli Arts and Humanities (RCAH), Arts and Letters, Business (Eli Broad), Communication Arts and Sciences, Education, and Broad), Communication Arts and Sciences, Education, and MusicMusic

Subcommittee DSubcommittee D is composed of the chairs of the subcommittees. This is composed of the chairs of the subcommittees. This committee considers policy and procedural matters.committee considers policy and procedural matters.

UCC Full CommitteeUCC Full Committee

The Full Committee is comprised of The Full Committee is comprised of Subcommittees A, B, C, and D, Subcommittees A, B, C, and D, considers recommendations from the considers recommendations from the subcommittees, UCUE, UCGS, TEC subcommittees, UCUE, UCGS, TEC and votes on the recommendations. and votes on the recommendations. This becomes the This becomes the Report of the Report of the UCC to Faculty Senate.UCC to Faculty Senate.

University Committee onUniversity Committee onUndergraduate Education Undergraduate Education

(UCUE)(UCUE) Undergraduate Undergraduate program changes program changes

that have academic policy implications that have academic policy implications or impact students must be approved or impact students must be approved by UCUE. by UCUE. Most requests involve grade-point Most requests involve grade-point

requirements and admission requirements.requirements and admission requirements. It also provides consultation on new It also provides consultation on new

programs, moratoria, and discontinuations.programs, moratoria, and discontinuations.

University Committee onUniversity Committee onGraduate Studies (UCGS)Graduate Studies (UCGS)

Reviews all new or changed Reviews all new or changed graduategraduate programs with attention to programs with attention to policy implications. It also provides policy implications. It also provides consultation on all requests for consultation on all requests for moratoria and discontinuations.moratoria and discontinuations.

Teacher Education CouncilTeacher Education Council(TEC)(TEC)

Teacher Education Council Teacher Education Council reviews all new or changed programs reviews all new or changed programs that lead to teacher certification. that lead to teacher certification.

Report of the UCCReport of the UCCto Faculty Senateto Faculty Senate

Serves as the official record of Serves as the official record of all approved courses and all approved courses and programs.programs.

View reports at: View reports at: www.reg.msu.edu/UCC/ReportsAC.aspwww.reg.msu.edu/UCC/ReportsAC.asp

In addition to being approved by Faculty In addition to being approved by Faculty Senate, some programs are also sent for Senate, some programs are also sent for

Statewide Academic Program Review.Statewide Academic Program Review.

Statewide Academic Program Review Statewide Academic Program Review CriteriaCriteria

New degree programNew degree program(new field of study for the institution)(new field of study for the institution)

Spin offSpin off(conversion from an existing degree program)(conversion from an existing degree program)

DiscontinuationDiscontinuation(degree program deletion)(degree program deletion)

For a SPRING effective date, colleges must be submit program requests by September 1st.

New programs that fit Statewide Academic Program Review criteria New programs that fit Statewide Academic Program Review criteria must be submitted by January 1must be submitted by January 1stst for the following spring of the next for the following spring of the next year.year.

For a FALL effective date and availability for annual enrollment, colleges must submit program requests by January 1st.

More detailed information on the Academic Program Submission Cycle is available at https://www.reg.msu.edu/ucc/programcycle.asp

Program Submission Cycle for Program Submission Cycle for the University Committee on the University Committee on

CurriculumCurriculum

Creating a Program RequestCreating a Program Request

Program requests must be Program requests must be entered by an authorized entered by an authorized Academic Programs user in the Academic Programs user in the Academic Programs system.Academic Programs system.

https://www.reg.msu.edu/Forms/https://www.reg.msu.edu/Forms/FormsMenu.aspFormsMenu.asp

Changing an Existing Academic Changing an Existing Academic ProgramProgram

Enter changes by creating an “academic Enter changes by creating an “academic program change request” in the program change request” in the Academic Programs system.Academic Programs system. Take care to include all necessary signoffs and approvals.Take care to include all necessary signoffs and approvals. Sign-offSign-off is a request for support or commentary (act of is a request for support or commentary (act of

collegiality)collegiality) Units have 14 days to respondUnits have 14 days to respond Indication of support/non-support is not bindingIndication of support/non-support is not binding

ApprovalApproval is a request for support (required) is a request for support (required) Example: interdepartmental programs require approvalsExample: interdepartmental programs require approvals Example: a program uses another unit’s course as a Example: a program uses another unit’s course as a

requirement in a programrequirement in a program

Requesting a Moratorium in an Requesting a Moratorium in an Academic ProgramAcademic Program

Request a “moratorium in an Request a “moratorium in an academic program” in the Academic academic program” in the Academic Programs system.Programs system. A moratorium suspends admission to a A moratorium suspends admission to a

programprogram Current students are not affectedCurrent students are not affected

After consultation with appropriate After consultation with appropriate committees, the Provost will make a committees, the Provost will make a determination.determination.

Discontinuing an Academic Discontinuing an Academic ProgramProgram

If a moratorium is in effect, If a moratorium is in effect, “discontinuation of an academic “discontinuation of an academic program” in the Academic Programs program” in the Academic Programs system may be requested.system may be requested. After consultation with appropriate After consultation with appropriate

committees, the Provost and the committees, the Provost and the President, programs will be phased out President, programs will be phased out and discontinued based on current and discontinued based on current student enrollments and time limit to student enrollments and time limit to degree.degree.

Academic Programs:Academic Programs: Guidelines and Procedures Guidelines and Procedures

Detailed information regarding Detailed information regarding guidelines and procedures for guidelines and procedures for academic programs can be accessed academic programs can be accessed on the University Curriculum and on the University Curriculum and Catalog website:Catalog website: www.reg.msu.edu/ucc/guidelines.aspwww.reg.msu.edu/ucc/guidelines.asp

Creating a New CourseCreating a New Course

Course requests must be entered by an Course requests must be entered by an authorized COURSES user in the COURSES authorized COURSES user in the COURSES system.system.

https://www.reg.msu.edu/Forms/FormsMenu.asphttps://www.reg.msu.edu/Forms/FormsMenu.asp

Contact Joy Speas for COURSES Training.Contact Joy Speas for COURSES Training.

New CoursesNew Courses

A new course may have a two-year interim A new course may have a two-year interim approval in SIS after being approved by the approval in SIS after being approved by the College. College.

The request for interim approval must be The request for interim approval must be made to the University Curriculum and made to the University Curriculum and Catalog office. Catalog office. After interim approval is After interim approval is granted, the course may be scheduledgranted, the course may be scheduled..

Concurrently, the new course will continue its Concurrently, the new course will continue its normal route through the governance normal route through the governance process.process.

Changing an Existing Changing an Existing CourseCourse

Enter changes by creating a “course Enter changes by creating a “course change request” in the COURSES change request” in the COURSES system.system. If the change is substantial and If the change is substantial and

completely alters the content of the completely alters the content of the course, submit a “new course request” course, submit a “new course request” instead.instead.

Course ChangesCourse Changes

Must go through the academic governance Must go through the academic governance process.process.

May May notnot be scheduled as an interim be scheduled as an interim course (avoids negative impact on course (avoids negative impact on students).students).

Deleting a CourseDeleting a Course

Request the “deletion of a course” in Request the “deletion of a course” in the COURSES system.the COURSES system.

Course numbers may not be reused for Course numbers may not be reused for a period of six years.a period of six years.

Deleting a CourseDeleting a Course

Four Year Rule – The UCGS and UCC Four Year Rule – The UCGS and UCC support the practice of deleting from the support the practice of deleting from the catalog courses that have not been taught catalog courses that have not been taught in the preceding in the preceding fourfour calendar years. calendar years.

After the end of every Summer Semester, After the end of every Summer Semester, courses that have not been taught during courses that have not been taught during the preceding 4 calendar years (12 the preceding 4 calendar years (12 calendar semesters including summer calendar semesters including summer sessions) shall be identified and sessions) shall be identified and administratively deleted from the catalog administratively deleted from the catalog with notification to the Associate Dean.with notification to the Associate Dean.

To find all the information To find all the information needed for MSU’s curricular needed for MSU’s curricular

process, visit . . process, visit . .

University Curriculum and University Curriculum and Catalog WebsiteCatalog Website

www.reg.msu.edu/UCC/UCC.aspwww.reg.msu.edu/UCC/UCC.asp

StatusStatus New degree programs, Department and College New degree programs, Department and College

Names, Discontinuation of Programs, Moratoria, Names, Discontinuation of Programs, Moratoria, Subject CodesSubject Codes

Academic Programs (Keyword Search)Academic Programs (Keyword Search) Course DescriptionsCourse Descriptions Academic Programs and COURSESAcademic Programs and COURSES Academic Policies and ProceduresAcademic Policies and Procedures Academic Programs: Guidelines and ProceduresAcademic Programs: Guidelines and Procedures

Academic Program TerminologyAcademic Program Terminology University Committee on CurriculumUniversity Committee on Curriculum

Important Items to Important Items to RememberRemember

Think about how your change affects other existing Think about how your change affects other existing programs or courses and notify affected units programs or courses and notify affected units before the college submits to the Office of the before the college submits to the Office of the Registrar, University Curriculum and Catalog.Registrar, University Curriculum and Catalog.

Don’t assume others know. Share!Don’t assume others know. Share!

Approvals and sign-offs are necessary!Approvals and sign-offs are necessary!

Program and course review will be delayed if Program and course review will be delayed if missing.missing.

Contact Joy Speas for COURSES TrainingContact Joy Speas for COURSES Training

If you have questions, ask!If you have questions, ask!

Office of the RegistrarOffice of the Registrar

University Curriculum and Catalog within the University Curriculum and Catalog within the Office of the Registrar serves to:Office of the Registrar serves to:

Explain academic policies and proceduresExplain academic policies and procedures

Develop and maintain the University catalogDevelop and maintain the University catalog Academic ProgramsAcademic Programs Course DescriptionsCourse Descriptions

Assist units in implementing curricular changes via academic Assist units in implementing curricular changes via academic governancegovernance

Facilitate faculty efforts in shaping the curriculum.Facilitate faculty efforts in shaping the curriculum.

Whom to ContactWhom to Contact

Office of the RegistrarOffice of the Registrar

University Curriculum and CatalogUniversity Curriculum and Catalog

151 Administration Building151 Administration Building

(517) 355-8420(517) 355-8420

[email protected]@msu.edu

Joy SpeasJoy Speas University Curriculum University Curriculum AdministratorAdministrator

Stephanie SmithStephanie Smith Administrative AssistantAdministrative Assistant

curriculum overview office of the registrar university curriculum and catalog rev. 12/12

Documents

catalog university curriculum

university curriculum

university committee

curriculum ucc

academic governance

academic governance

curriculum subcommittee

curriculum overview