Curriculum and Instruction2014-15 iSupport Platform Presentation

August 15, 2014

With implementation of the Florida Standards CCPS needs a mechanism to keep up with District and school-level activities with the greatest impact on school improvement

The instructional support logging system within iSupport will be used to improve instruction across our District and guide the full and consistent implementation of the Florida Standards

Purpose

Strengthen instruction and the implementation of the Florida Standards

Serve as a vehicle for information exchange of school support activities

Help focus the District’s collective efforts on school improvement Enable formative feedback, which is vital for success in

implementing the Florida Standards Enable a support system for schools and academic coaches Allow information to be gathered at a District-wide level as well as

successes and concerns with the implementation of the Florida Standards

iSupport-At A Glance

iSupport log users will submit a weekly log of their activities Data collected in iSupport will be used to further identify school

needs and enable appropriate follow-up support for teachers and schools

iSupport log reports may be viewed throughout the year by log users, their approvers, and District level users to identify successful efforts that might be replicated and to communicate common concerns that warrant attention

Helps track the most vital resource – time

iSupport-At A Glance

Each log covers a one-week period that begins on Monday and ends on Friday

iSupport will remain open until logs are submitted. However, the next Log will not be accessible until the previous log is submitted and approved

iSupport logs will be available to coaches and District personnel from the date that they become an iSupport user

Log Reporting Period

iSupport User and Approver Hierarchy

Level 1

Level 2

Level 3

Principal

Assistant Principal for Curriculum

Academic CoachLevel

1

Level 2

Level 3

Director or Executive Director

Coordinator

Teacher on Special

Assignment (TSA)Level

1

Level 2

Level 3

Associate Superintendent

Executive Director

Coordinator

School Level Hierarchy

District Level 1 Hierarchy

District Level 2 Hierarchy

iSupport’s purpose is to help facilitate successful program implementation

The more regular and consistent reporting is, the more timely and effective follow-up can be to address coaching

iSupport will provide e-mail reminders to all system stakeholders in submitting and approving logs in a timely manner

Personnel who are targeted for coaching and support services will receive an e-mail reminder to advise them of the day and time services will be provided, cancellations will be handled in a similar manner

Log Notifications/Teacher Notifications Will Be Turned On in SY14-15

Log Reporting Due Dates - Start Date September 2, 2014iSupport Log Submission Cycle

iSupport Log Reporting, Data Entry, and Administrative Approvals Period—Service Provider Submittal Cycles Week Monday Tuesday Wednesday Thursday Friday Pre-Service Week

Complete and Submit Week 1 Log for Approval (by End of Work Day)

1 Start Providing Coaching Services As Outlined in Week 1 Log

Submit Reflections for Week 1 for Approval (by End of Work Day) Complete and Submit Week 2 Log for Approval (by End of Work Day)

2 Start Providing Coaching Services As Outlined in Week 2 Log

Submit Reflections for Week 2 for Approval (by End of Work Day)

Complete and Submit Week 3 Log for Approval (by End of Work Day)

3 Start Providing Coaching Services As Outlined in Week 3 Log

Submit Reflections for Week 3 for Approval (by End of Work Day Complete and Submit Week 4 Log for Approval (by End of Work Day)

4 Start Providing Coaching Services As Outlined in Week 4 Log

Submit Reflections for Week 4 for Approval (by End of Work Day Complete and Submit Week 5 Log for Approval (by End of Work Day)

Log Reporting Due Dates - Start Date September 2, 2014Supervisor Log Approval Cycle

iSupport Log Reporting, Data Entry, and Administrative Approvals Period—Supervisor Log Approval Cycle Week Monday Tuesday Wednesday Thursday Friday Review and Approve Week 1 Coaches’ Log

(by End of Work Day) 1 Support Coaching Services

As Outlined in Week 1 Log

Review and Approve Week 1 Reflections (by End of Work Day) Review and Approve Week 2 Log (by End of Work Day)

2 Support Coaching Services As Outlined in Week 2 Log

Review and Approve Week 2 Reflections (by End of Work Day)

Review and Approve Week 3 Log (by End of Work Day)

3 Support Coaching Services As Outlined in Week 3 Log

Review and Approve Week 3 Reflections (by End of Work Day) Review and Approve Week 4 Log (by End of Work Day)

4 Support Coaching Services As Outlined in Week 4 Log

Review and Approve Week 4 Reflections (by End of Work Day) Review and Approve Week 5 Log (by End of Work Day)

iSupport’s purpose is to help facilitate successful program implementation

The more regular and consistent reporting is, the more timely and effective follow-up can be to address school support

iSupport will provide e-mail reminders to all participants in submitting and approving logs in a timely manner

Personnel who are targeted for coaching and support services will also receive an e-mail reminder to advise them of the day and time services will be provided, cancellations will be handled in a similar manner

iSupport Notifications

iSupport Log - 5 Simple Fields

55 Simple Fields

The Coach’s Log Form is divided into task areas in an effort to assist Academic Coaches in categorizing time and in making decisions on how to best use time to improve teacher and student performance. For each task, there is a brief explanation of the types of activities that make up the task. Acceptable Coaching Methods (Items 1-4 below constitute high yield coaching methods that are primarily applied in support of coaching cycles):1. Planning (PL): Planning, developing, and/or preparing professional development, including:

surveying teachers for PD needs; preparing content for PD for teachers, parents, and others; planning a schedule of PD delivery, gathering PD materials; preparing a lesson for modeling and planning a coaching session with a teacher - Modeling: YES

2. Modeling Lessons (ML): Demonstrating lessons while teachers observe - Modeling: YES 3. Coaching (CO): Coaching (initial conversations, observation, and reflecting conversation) teachers

in classrooms which includes observing teachers, formulating feedback regarding lessons, discussing feedback with teachers, and reflecting with teachers relating to content area lessons - Modeling: YES

4. Coach-Teacher Conference (CT): Conferencing with teachers regarding lesson planning, grouping for instruction, intervention strategies, and other topics related to lessons. Informally conversing with teachers in a variety of ways (phone, E-mail or face-to-face) on topics concerning coaching, lessons, students in need of intervention, etc. - Modeling: YES

Coaching Tasks in iSupport

5. Whole Faculty PD (FP): Providing or facilitating whole faculty professional development sessions (faculty seminar, study groups) - Modeling: NO

6. Small Group PD (SP): Providing or facilitating small group professional development sessions (faculty seminar, study groups) - Modeling: NO

7. Student Assessment (SA): Facilitating and coordinating student assessments, including scheduling the time and place for assessments, and notifying teachers of the assessment schedule. - Modeling: NO

8. Data Reporting (DR): Entering assessment data into any data management system. Coaches should spend limited time, if any, on this task - Modeling: NO

9. Data Analysis (DA): Analyzing student data to assist teachers with informing instruction based on student needs. This includes personal study of data reports, principal/coach data sessions, and teacher/coach data sessions - Modeling: NO

10. Meetings (ME): Attending meetings in the school, district, or region regarding coaching issues. Examples include meeting with school/district administrators or coaches, school/community groups, curriculum teams, Coach Teams, School Improvement Plan Teams, etc - Modeling: NO

Coaching Tasks in iSupport

5. Knowledge Building (KB): Building knowledge and/or assessment through personal study or professional development. This includes activities such as: attending a workshop and completing follow-up; participating in a study group; attending state-sponsored PD; attending publisher-sponsored PD and attending assessment training - Modeling: NO

6. Managing Resources (MR): Preparing the budget for coaching materials, gathering resources, reviewing and/or purchasing the materials, maintaining inventory, and delivering materials. Also included are duties such as gathering teacher resources and organizing leveled books for classroom libraries in collaboration with school staff - Modeling: NO

7. Other (OT): Other tasks as assigned that are performed during regular contracted hours. Many of these tasks are appropriate and necessary for the coach to perform; Examples of appropriate tasks may include: attending meetings not related to coaching; excess bus/lunch/hall duty (bus/lunch/hall duty may be appropriate as long as the time is not beyond what is required of other teachers) - Modeling: NO

Coaching Tasks in iSupport

Mentor Modules – www.mentormodules.com

ALWAYS, ALWAYS, ALWAYS USE COACHING LANGUAGE--ALWAYS

Mentor Modules – www.mentormodules.com

http://mentormodules.com/module/building-trust/

Mentor Modules – www.mentormodules.comBuilding Trust: Coaching Language and Techniques

http://mentormodules.com/lesson/coaching-language-and-techniques/#show_lesson_real_world_case

All C&I Personnel should be listed—if not please email Brett Reynolds Immediately

Create a new weekly focus log for the next week Focus entries should MAINLY be created for school support activities that

have a direct impact on classroom instruction (hence school improvement) such as planning, modeling lessons, coaching, coach/teacher conferences, whole faculty PD, small group PD, data analysis, meetings, knowledge building, managing resources, and other tasks that are appropriate and necessary to support active school support

A balance should exist over time in the application of focus entries (e.g., coaching methods)

Expectations

Compliance activities should NOT be documented in iSupport (e.g., audits, materials deliveries, IEP and EP plan development supports, administrative meetings, standing informational meetings related to content areas, academic coach meetings, Pioneer meetings, preparation for meetings, etc)

iSupport entries should only be aligned to coaching methods Weekly logs should be submitted and approved in a cyclical

nature (Every Monday or Every Friday) so that there is consistency in log reviews, supporting conversations, and associated school supports

Expectations

Use Reflection reporting feature to BRIEFLY describe relevant specifics about services provided and experience and services to be provided upon Follow-up (from two to five sentences).

Use Follow-up reporting feature to BRIEFLY direct the extent of follow-up services to be provided

Expectations

Expectations-Coaching and Focus

Increase Team Bonding/Building Support shifts in standards, curriculum maps, assessments, and lesson

planning and delivery Support building level and individual professional learning Conferencing with school based staff and support of their professional

learning Modeling and Debriefing with school staff Using data to support teaching and learning Use of Gradual Release of Responsibility Provide continuous feedback using positive coaching language Building Capacity (high will, low will, high skill, low skill)

SY15 C&I Service Goals

Prioritizing C&I Support vs Administrative Intervention

Ski

ll

Will

High Skill / High Will

Low Skill / High Will

High Skill / Low Will

Low Skill / Low Will

Support of Academic Coaches or Teachers to Build Capacity

Capacity Building Model

Assess Collective Efficacy

Focus Reports

Weekly Use ofFocus

Reports

District Administrator Coach Log Report

Coaching Log by PMRN Period Report

Beyond Compliance Selective Use of Other (Method) Concerns with Length of Service Balance in Application of Mix of Methods Service to Self Concerns Brevity is key

Additional Feedback

https://apps.collierschools.com/support/Login.aspx