cte funding sources new cte administrators workshop joanne mahony
DESCRIPTION
CTE FUNDING SOURCES NEW CTE ADMINISTRATORS WORKSHOP Joanne Mahony Office of Career and Technical Education September 23, 2011. FUNDING SOURCES. FEDERAL CARL D. PERKINS TITLE ICTE PERKINS TITLE IITECH PREP (not funded for 2012). FUNDING SOURCES. STATE - PowerPoint PPT PresentationTRANSCRIPT
CTE FUNDING SOURCES
NEW CTE ADMINISTRATORS WORKSHOP
Joanne MahonyOffice of Career and Technical Education
September 23, 20111
FUNDING SOURCESFEDERAL
CARL D. PERKINS• TITLE I CTE PERKINS• TITLE II TECH PREP
(not funded for 2012)
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FUNDING SOURCES
STATESTATE EDUCATION FUNDING ACT• SECTION 61a(1) ADDED COST• SECTION 61a(2) ADMINISTRATOR
REIMBURSEMENT
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Carl D. Perkins Act – purpose
• To more fully develop the academic and career and technical skills of students who enroll in career and technical education programs
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FEDERAL
• CTE PERKINS – TITLE I GRADES 9 thru 14 CTE PERKINS 85% ALLOCATED TO
SCHOOLSReserve Option
STATE-APPROVED CAREER AND TECHNICAL EDUCATION
PROGRAMS
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FEDERALTECH PREP PERKINS – TITLE II
Intent was to support a seamless transition from Secondary to Postsecondary
• Academic alignment• Non-duplicative coursework• Earn articulated credit• Reduce remediation
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PROGRAM OF STUDY
GRADES 11 thru 16 ALIGNED CTE CURRICULUM ARTICULATED CTE PROGRAMS
WITH POSTSECONDARY ENTERED ON MEGS
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ADDED COST FUNDINGSTATE EDUCATION FUNDING ACT – SEC. 61a(1)
FUNDING PURPOSES
SUBSIDIZE CTE PROGRAM COSTS WHICH ARE OVER AND ABOVE NORMAL COSTS DRIVE FUNDING TO SUPPORT PROGRAMSLEADING TO HIGH WAGE/HIGH SKILL/HIGH DEMAND EMPLOYMENT
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ADDED COST ALLOCATIONSState Dollars
60%ALLOCATED TO PROGRAMS BASED ON
STATE-DETERMINED RANK LISTSTATE APPROVED CIP PROGRAMSRANK LIST IS DETERMINED BASED ON:
Job Openings PlacementWages
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ADDED COST ALLOCATIONS40% DIVIDED PROPORTIONALLY AMONG 53
CEPDs STATE APPROVED CIP PROGRAMS
FCS – Parenthood plus 3 other segments required CEPDs DETERMINE RANKING:
CEPD’s Options or State Rank List
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ADDED COST ALLOCATIONS
NOTE: ADDED COST FUNDS ARE GENERATED BASED UPON THE PREVIOUS YEAR’S DATA (ENROLLMENT, MINUTES PER WEEK, AND NUMBER OF WEEKS)
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For Example: Added Cost Funds received in 2011-12 were based upon 4483D enrollment data submitted in 2010-11
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ADDED COST ALLOCATIONS
MAJOR REPORTS
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Due DatesCEPD OCTE4/18/12 4/25/12 4483D – ENROLLMENT REPORT
Must be accurate Can be entered and checkedthroughout the year
6/22/12 6/29/12 4301 – END-OF-YEAR EROLLMENT (unduplicated)
CEPD OCTE
11/2/11 11/9/11 4033 – EXPENDITURE REPORT (2010-11
Year)
4/30/12 5/7/12 FOLLOW - UP
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MAJOR REPORTS
USE OF FUNDS
MINIMUM OF 90% OF ADDED COST FUNDSRECEIVED FROM STATE MUST BE SPENTON PROGRAM IMPROVEMENT CATEGORIES
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PROGRAM IMPROVEMENT EXPENDITURECATEGORIES INCLUDE:
Line Item Expenditure Category
Instruction 3 Local Travel 4 Equipment Rental &
Maintenance 5 Supplies, Materials &
Other Expenses
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Line Item Expenditure Category Support Services
8 Career Guidance – Pupil 9 Student Organizations – Pupil
10 Career Placement & Follow-Up Survey – Pupil
12 Professional & Curriculum Development –
Improvement of Instruction
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13 Planning, Research, Evaluation & Marketing – Central Services
14 Advisory Committees – Community Services, Other
Equipment22 Equipment Instruction – Capital
Outlay23 Equipment Support – Capital
Outlay
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Line Item Expenditure Category Instructional Salary Breakdown 25 Summer Agriculture Production Salaries 23 Summer Co-op/Capstone Coordination
Salaries
ADDED COST FUNDS MAY BE SPENT ON ANY STATE-
APPROVED CTE PROGRAM
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LOCAL CONTRIBUTION
REQUIRED MATCH
PLEASE REFER TO THE ADDED COST GUIDELINES
ON THE OCTE WEBSITE.
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PERKINS GRANT PROCESSFederal Perkins CTE
JULY 1 - Perkins Grant / Program Year Begins
AUGUST (last business day of the month) - End-Of-Year Report for Previous FY Grants Due
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SEPTEMBER/OCTOBER - Perkins CPI Data Generated (Previous Year) - Previous Grant Year Close-Outs Completed - Tech Prep Data Collected
DECEMBER 31 - Consolidated Annual Report (Perkins Year-End Report) due to USDOE (Narrative, Accountability/Data, and Financial)
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JANUARY Grant Dissemination Technical Assistance
Meeting
FEBRUARYNext Fiscal Year CTE Grant Allocations
determined and disseminated
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FEBRUARY/MARCHCPI Target Negotiations
APRIL 1CTE Applications for next Fiscal Year are due through MEGS
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APRIL/MAY-Grant Applications for next fiscal year are
reviewed by OCTE
JUNE 1 Current Year Budget Revisions Due/Amendment Lock Out
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JULY • Federal Letter of Credit Received• Perkins Grant Approval for next Fiscal Year Notification to recipients
(Formula grants via MEGS)
JUNE 30
End of Current Fiscal/Program Year
JULY 1
Beginning of new Fiscal Grant Year “New Cycle”
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“TO DO” LIST
PRIOR TO GRANT APPLICATION SUBMISSION:
REVIEW ALL RELEVANT DATA/INFOActivities are driven by indicator performance
REVIEW GUIDELINES FOR GRANTS (ALLOWABLE EXPENDITURES/Function Code Guide, etc.)
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PLAN ACTIVITIES ON THE BASIS OFINDICATOR PREFORMANCE, REGIONAL NEEDS, AND STATE PRIORITIES
REVIEW PREVIOUS YEAR’S APPLICATIONAND END-OF-YEAR REPORT
TRAIN STAFF ON ENTERING APPLICATIONVIA MEGS
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AFTER GRANT SUBMISSION MONITOR GRANT EXPENDITURES CONTINUOUSLY
SUBMIT BUDGET REVISIONS AND REVISED ACTION PLANS PROMPTLY
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NO BUDGET REVISIONS AFTER 1st WEEK IN JUNE MEGS LOCKOUT
DRAW DOWN FUNDS MONTHLY (every 30 days)
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THROUGHOUT PROCESS
WORK VERY CLOSELY WITH BUSINESS OFFICE• Example: Final Expenditures on MEGS should be
same as those on CMS
REQUEST TECHNICAL ASSISTANCE FROMOCTE STAFF
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WWW.MICHIGAN.GOV/MDE/OCTEOFFICE OF CAREER AND TECHNICAL EDUCATION
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MICHIGAN ELECTRONICGRANTS SYSTEM
(MEGS)
WEB-BASED (OFFICIAL) SUBMISSION OF GRANTAPPLICATIONS AND END-OF-YEAR REPORTS
CTE PERKINS
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MEGS PREPARATION
OBTAIN MEIS ACCOUNT NUMBER FROM MICHIGAN DEPARTMENT OF EDUCATION WEBSITE
LEVEL FOR THE GRANT(S) DETERMINED BY LEVEL 5
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5 – SUBMISSION LEVEL SUPERINTENDENT DESIGNATED FISCAL AGENT CONTACT
4 – GRANT ADMINISTRATOR/WRITER ASSIGN LOWER LEVELS INITIATE/MODIFY SUBMIT TO PERKINS GRANT
COORDINATOR
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MEGS LEVELS DETERMINED BY 5s
3 – GRANT ADMINISTRATOR - LIMITED ANOTHER AGENCY
2 – WRITE AND VIEW CAN ASSIGN LEVEL 1
1 – VIEW ONLY
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OCTE Team LeadersJacqueline Dannis – [email protected]
• Regions 1, 2, 3, 4, 5 and 25 Patricia Talbott – [email protected]
• Regions 6, 7, 8, 9, 11 and 16Christine Reiff – [email protected]
• Regions 10, 14, 15, 17, 18, 22 and 23Norma Tims – [email protected]
• Regions 12, 13, 19, 20, 21 and 24
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