Prepared By: Jari Sugano, Jayme Grzbek, Steve Nagano,

Maryknoll Spotkaeff & Miles Hakoda

Document website: http://www.ctahr.hawaii.edu/fac/UGC2008.html

2/25/2008

OPEN HOUSE

CTAHR CENTENNIAL CELEBRATION

MASTER EVENT WORKING PLAN

Hosted by the Oahu County Cooperative Extension Service

Pearl City Urban Garden Center

Date: March 8, 2008

Time: 9:00 am to 1:00 pm

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CTAHR CENTENNIAL CELEBRATION @

URBAN GARDEN CENTER

MASTER EVENT PLAN

EVENT OBJECTIVES: 1. Educate the general public about the successes of the University of Hawai’i’ and its

founding college, the College of Tropical Agriculture and Human Resources (CTAHR)

2. Increase awareness of O’ahu’s Cooperative Extension Service, its educational

programs and services

3. Promote awareness that the Urban Garden Center functions as part of CTAHR and

the University of Hawai’i.

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EDUCATIONAL PRESENTATIONS This event is a collaborative effort with representatives from CTAHR’s six academic

departments, Oahu County CES, CTAHR administration and the Urban Garden Center’s

master gardeners and volunteers.

1. Opening Plantation Display (OCES) Sugano / Fukuda / Migita

2. History of CTAHR (PEPS/ ADAP) Brennan / Hollyer

3. What is CES (ADMIN CES) Nishijima / Cadelinia

4. Hawaii Saves Kutara

5. Fruit Fly Suppression (PEPS / OCES Chou

6. Center on the Family (COF) Yuen

7. Fighting Wasp (PEPS) Wright

8. 4H Military (OCES / FCS) Nakatsuka

9. Ag Awareness Day (MBBE) Silva

10. Water for Farms (NREM) Miura

11. On the Runway-Textiles (FCS) Chung / Tsark

12. Soil Science (TPSS) Deenik

13. Edible Rainbow (HNFAS/ OCES/ OCS) Kanehiro / Hakoda

14. New Tools for Disease Detection (MBBE) Jenkins

15. Centennial Anthurium Display (TPSS)

16. CTAHR Developed Seeds (ADSC) Ogata

17. Germ City (FCS / OCES) Nakatsuka / Saito / Spotkaeff

18. Health Rocks (FCS / OCES) Nakatsuka / Saito / Spotkaeff

19. Plant Doctor (MG) Master Gardeners / Grzbek

20. Academic Affairs (ADMIN INST) Kinoshita / Chun

21. DNA (TPSS) Wieczorek

22. Banana Bunchy Top Suppression (PEPS) Hooks / Perez

23. Vermiculture (TPSS) Radovich

24. Biofuels Ogoshi

25. Plant Exhibits and Sale (UGC Ohana) UGC Ohana Volunteers

26. UGC Tours UGC Ohana Volunteers

OAHU COUNTY PLANNING COMMITTEES These are suggested names of individuals who expressed interest. Modifications can be

made. Each booth will be in charge of their volunteers.

1. Event Layout and Set Up Nagano / Corrales / Umaki

2. Ground Layout and Map Nagano/ Nakatsuka / Grzbek

3. Invitation to Participate Uchida

4. Tours Nakatsuka/ Spotkaeff/ Volunteers

5. Volunteer Check In Bessara / Murata

6. Liability Forms Murata / Takemoto / Bessara/ Grzbek

7. Volunteer Lunch Count / Refreshments Takemoto / Murata

8. Name Tags Hakoda / Sugano

9. Event Banners (Road / Entrance) Hakoda / Sugano / Nagano

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10. RSVP Murata / Grzbek / Sugano

11. Fundraiser/ Water Sale Uchida / Mersino / Migita

12. Advertising Flyer Handouts Hakoda / Sugano

13. ‘Day of’ Event Flyers Nakatsuka/ Spotkaeff/ Kutara

14. Audio Visual Saito / Horikawa

15. Parking Spotkaeff / Grzbek / Takemoto

16. Appreciation Lunch Sugano / Saito

17. OCS Book Sale Hakoda

18. Public Relations Hakoda / Bessara/ Sugano / Grzbek

19. Police, Paramedics, etc. Nagano

20. Evaluation Survey Kutara

21. Evaluation Pencils Uchida/ Sugano / Kutara

22. Evaluation Seed Packets Uchida

23. Thank You Letters Young / Yoshino

24. Event Signage (Seeds, H20, Volunteer, Booths)Hakoda / Sugano

EVENT LAYOUT

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TENTATIVE TIMELINE 1. Master Plan February 18, 2008 (DONE)

2. RSVP February 20, 2008 (DONE)

3. Final List February 25, 2008 (DONE)

4. Lunch / Refreshment Count February 25, 2008 (DONE)

5. Road Signage to UGC February 28, 2008 (DONE)

6. Name Tags February 29, 2008 (DONE)

7. Post Road Signage March 3, 2008 (DONE)

8. Press Release (UH, papers, etc) March 3, 2008 (DONE)

9. Create Media Ready Paid Advertisements March 3, 2008 (DONE)

10. Advertisement Flyer Handouts March 5, 2008 (DONE)

11. Water Ordered and Delivered March 5, 2008 (DONE)

12. Printed Liability Forms March 5, 2008 (DONE)

13. Printed Survey Forms March 5, 2008 (DONE)

14. Seed Packets, Pencils, etc March 5, 2008 (DONE)

15. Printed Posters March 5, 2008 (DONE)

16. Printed Handout for Participants March 5, 2008 (DONE)

17. UGC Set Up March 6, 2008 (DONE)

18. Final Planning Meeting (12 noon) March 6, 2008 (DONE)

BUDGET Budget Allotment: $3500.00

1. Paramedics 250.00

2. Police officers (2) 250.00

3. Fertilizer for Grounds 150.00

4. Refreshments / Lunch (est. 80 people) 1000.00

5. Banners 580.00

6. Survey / Flyer Printing

7. Restroom supplies

8. Name Tags / in 50.00

9. UH Van to LCC 500.00

10. LCC Rental Cost

11. Paid Advertisements 1820.00

a. ~2 days

b. Advertiser (1000)

c. Star Bulletin/ Midweek (800)

Estimated Total: $4600.00

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DRAFT IMAGES Name tags

Banners (front gate/ event entrance):

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Event Evaluation:

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Event Flyers (different formats)

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Press Release

CALENDAR LISTING

Contact: Miles Hakoda, (808) 956-3093

February 29, 2008

College of Tropical Agriculture and Human Resources

Urban Garden Center to hold open house on March 8

Event features activities for the entire family to enjoy

WHAT: As part of its Centennial Celebration, the Urban Garden Center in Pearl City,

operated by the University of Hawai'i at MÇnoa's College of Tropical Agriculture and Human

Resources, invites the public to an Open House. The free event will offer tours of the 30-acre

facility, educational displays, plant doctor, a plant sale and more.

WHEN: Saturday, March 8, 2008

9 a.m. to 1 p.m.

WHERE: Urban Garden Center

955 Kamehameha Hwy. (near Home Depot)

CONTACT: For more information, call 453-6050.

About the Urban Garden Center

The Urban Garden Center officially opened to the public in June 1994. It serves as a

major community outreach site for the University of Hawai'i at MÇnoa's College of

Tropical Agriculture and Human Resources. Since its opening, the Center has offered

hands-on educational programs to clientele ranging from elementary school students

to senior citizens and from home gardeners to agribusiness professionals. The

primary resource of the Center is a 30-acre display of a wide range of tropical and

native Hawaiian plants, food crops, landscape and medicinal plants, and an

educational resource library.

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Event Paid Advertisement

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March 8, 2008 7:30 A.M. UNTIL 3:00 P.M.

ASSUMPTION OF RISK AND RELEASE

Recognizing the dangers and hazards to which I may be exposed in or during my participation in

this activity, located under the sponsorship of the CTAHR/Oahu County Extension Service -Urban

Garden Center, I hereby assume all the risks and responsibilities surrounding my participation in

this event or activity.

Furthermore, I hereby defend, hold harmless, indemnify, release and forever discharge the

University of Hawaii/CTAHR/OCES and the Urban Garden Center, its officers, agents, and

employees from and against all claims, demands and actions which may result from my voluntary

participation, from causes beyond the control of, and without the fault or negligence of the

University or above named individuals.

Date:____________________

AGREED AND ACCEPTED:

BY:_________________________________________

Print/Type Name

_________________________________________

UH Employee/Student/Volunteer

__________________________________________

Guardian Signature for Students under the age of 18

University of Hawaii

College of Tropical Agriculture & Human Resources

Oahu County Extension Service