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CST-091CST-091

Click your left mouse button to continue . . .

© Delta College CST Faculty

Module Module 44

IntroductiIntroduction toon toWord Word

ProcessingProcessing

Word ProcessingWord Processing

Working with textWorking with texto EnteringEnteringo ViewingViewingo StoringStoringo RetrievingRetrievingo EditingEditingo RearrangingRearrangingo PrintingPrinting

January 26, 2002

Dear Joe,

I’m studying Word Processing in CST-091 at Delta College.

Sincerely,

Sue

Word Processing Word Processing SystemSystem

HardwareHardwareo IBM-Compatible ComputerIBM-Compatible Computer

SoftwareSoftwareo Microsoft WordMicrosoft Word

Word Word Processing Processing SoftwareSoftwareis in RAMis in RAM

RAM

Windows

Word

Document1

Document2

Your data is Your data is Multiple Multiple

DocumentsDocuments-- also in RAM-- also in RAM

MarginMarginss

Area around text on the paperArea around text on the paper Document is within the marginsDocument is within the margins

Left Margin

Right Margi

n

Top Margin

Bottom Margin

JustificationJustification Alignment of text between Alignment of text between

left & right marginsleft & right margins

Center

At midpoint between

left & right margins

Left

Lined up on the left margin

Right

Lined up on the

right margin

Justify

Lined up on the left and the right margins ---similar to a newspaper column.

TabTab&&IndentIndent

Tab the first line of a paragraph by Tab the first line of a paragraph by pressing the [Tab] key.pressing the [Tab] key.

This tab starts the paragraph with the first line a half inch in from the left.

Indent has the entire paragraph a half inch in from the left.

Indent the Indent the whole whole paragraph paragraph using the using the menus.menus.

Entering and Inserting TextEntering and Inserting Text

I attend College

Suppose you key a phrase …

The Insertion Point is at the end of the characters you keyed.

You decide you want to insert some text.

You click to place the Insertion Point after the word “attend.”

You key the characters

“ Delta”

… and the word “College” moves over to make room for the inserted text.

I attend CollegeI attend Delta College

Correcting ErrorsCorrecting Errors

Suppose you key a word …

… and make an error.

You click to place the Insertion Point in front of the character you want to delete.

You press the [Delete] key once --- and delete the character to the right of the Insertion Point.

DELTTADELTTADELTA

Correcting Errors . . .Correcting Errors . . .

Suppose you key a word …

… and make another error.

You click to place the Insertion Point to the right of the two characters you want to delete.

You press the [Backspace] key twice --- and delete the characters to the left of the Insertion Point.

DETLADETLADEADELTA

Then you key the replacement characters – the “LT” in this example – and you’re done!

Inserting & Deleting Blank Inserting & Deleting Blank LinesLines

Suppose you are keying a paragraph and get to the end.

Pressing the [Enter] key gets you to the beginning of the next line – and pressing it again gets you to the next line (leaving a blank line).

Then you can start keying the next paragraph.

DETLADETLADEA

… end of a paragraph.… end of a paragraph.… end of a paragraph.

This is the next paragraph …

… end of a paragraph.


Inserting & Deleting Blank Inserting & Deleting Blank LinesLines

What if you decided you did not want that blank line . . .

Click an Insertion Point at the start of the line.Then press the [Backspace] key to remove the special code that creates a new line. You’ve moved the text up!





Character EnhancementsCharacter Enhancements Make some text look “special”Make some text look “special” Make some text stand out from the normal Make some text stand out from the normal

texttextUIB

To enhance characters, SELECT the text and then FORMAT by using the menus or tools

Bold

Italic

Underline

Bold

Italic

Underline

Bold

Italic

Underline

Bold

Italic

Underline

Bold

Italic

Underline

Bold

Italic

Underline

Bold

Italic

Underline

Moving TextMoving Text

Suppose you are keying some text and want to MOVE something – e.g. the “Three” in this example.

DETLADETLADEA

OneThreeTwoFour

Select the text you want to MOVE.

OneThreeTwoFour

Click the Edit Menu and click Cut.

The text is removed and placed on the clipboard.

OneTwoFour

Click an Insertion Point where you want the text to be – e.g. in front of the “Four”

OneTwoFour

Click the Edit Menu and click on Paste.

The text flows from the clipboard into your document at the new location.

OneTwoThreeFour

Copying TextCopying Text

Suppose you are keying some text and notice that you are about to repeat some text you’ve already keyed – e.g. the three indented lines.

DETLADETLADEA

OneThreeTwoFour

OneThreeTwoFour

OneTwoFour

OneTwoFour

To-Do: Module 3Read and Study TextView TutorialDo Homework and Labs

To-Do: Module 4


To-Do: Module 4DETLADETLADEA

OneThreeTwoFour

OneThreeTwoFour

OneTwoFour

OneTwoFour


To-Do: Module 4DETLADETLADEA

OneThreeTwoFour

OneThreeTwoFour

OneTwoFour

OneTwoFour



Select the text you want to copy.

Click on the Edit Menu and click on Copy.

The selected text is copied to the clipboard.

Click an Insertion Point where you want the copied text to be placed.

Click the Edit Menu and click on Paste.

The text flows in from the clipboard.

You’ve saved some time and possible errors!

Spell CheckSpell Check

Suppose you key some text…

… and spell something wrong

(Do you know what’s wrong in the example above?)

This line contains a mispelled word.

If you click on the Tools Menu and click on “Spelling and Grammar” option, the text in your document is checked against Word’s dictionary.

If a word does not match the dictionary, a window pops up showing possibilities.

You can click on the suggested spelling to choose a replacement and then click on the [Change] button at the right.

The word is replaced by the spelling you selected and Word continues to check the rest of the document.

This line contains a misspelled word.

Of course, if you meant to key the word in question and think it is OK, then you can click on the [Ignore] button on the right to accept the word as you keyed it.

Saving DocumentsSaving Documents

You have a document on your diskette named A:\Myletter.doc

It starts “Dear Joe,”

SAVERAM

A:

Dear Joe,

Myletter.doc

Word is in RAM – you click on File - Open – you open A:\Myletter.doc

It is now in RAM

Dear Joe,

You change the document in RAM – it now says “Dear Mary,”

Dear Mary,

You click on File and click on Save – your new version of the letter replaces the one on disk – you have lost the original.

Dear Mary,

Saving DocumentsSaving Documents

You have a document on your diskette named A:\Myletter.doc

It starts “Dear Joe,”

Save AsRAM

A:

Dear Joe,

Myletter.doc

Word is in RAM – you click on File - Open – you open A:\Myletter.doc

It is now in RAM

Dear Joe,

You change the document in RAM – it now says “Dear Mary,”

Dear Mary,

You click on File and click on Save As – and give a new name of A:\Newletter.doc

You now have 2 files on disk.

Dear Mary,

Newletter.doc

A True

1. When working with documents, the Word Processing program and the documents are both in RAM.

Click on the best answer.

B False

?

Whoops that’s wrong – please click here to try again.

A True


B False

Yes, Word is your software and your documents are your data.

A True


B False

2. The area around your document on the piece of paper is called the __________.

A short quiz: Click on the best answer.

A Edges

B Margins

C Alignment

D Paragraph

?


A Edges

B Margins

C Alignment

D Paragraph



A Edges

B Margins

C Alignment

D Paragraph

Good for you, you got that one right! Click FORWARD

3. The four kinds of justification are __________.

A short quiz: Click on the best answer. ?

A Top, Bottom, Left and Right

B Bold, Italic, Underlined and Normal

C Center, Left, Right and Justify

D Large, Small, Near and Far






Yes, and they are easy to use!

4. When you press the [Delete] key, you erase the character to the __________ of the Insertion Point.


A Left

B Right

?


A Left

B Right



A Left

B Right

Yes, it’s easy to correct keying errors.

5. When you press the [Backspace] key, you erase the character to the __________ of the Insertion Point.


A Left

B Right

?

5. When you press the [Backspace] key, you erase the character to the __________ of the Insertion Point.A Left

B Right


5. When you press the [Backspace] key, you erase the character to the __________ of the Insertion Point.A Left

B Right

Yes, this is also an easy way to fix “typos.”

6. Three basic character enhancements are __________.


A Small, Medium and Large

B Thin, Wide and Fat

C Red, White and Blue

D Bold, Italic and Underline

?






Yes, you can use them to emphasize some text.

7. When you Move or Copy text, you Cut or Copy to the Windows clipboard and later Paste it at its new location.


A True

B False

?



A True

B False


Yes, so its easy to make changes and to re-use text.

A True

B False

8. If you Open a document, make changes, and want to replace the original, you use the File Menu and click on __________.


A Save

B Save As

?



A Save

B Save As


Yes, the changes will now be on disk and you lose the original.

A Save

B Save As

9. If you Open a document, make changes, and want to keep the original and save a new document, you use the File Menu and click on __________.


A Save

B Save As

?



A Save

B Save As


Yes, the changes will be on disk as a new doc and you keep the original.

A Save

B Save As