cs_form_tech-4 (ly page1-30, tung page 31-55)

Form TECH-4Description of Approach, Methodology andWork Plan for Performing the Assignment

Construction Supervision, Contract Management Consultant forProject and procurement support forpPhase2 Contract of Phu Ly CitySubproject under Medium City Development Project of Vietnam

FORM TECH – 4

Description of Approach, Methodology Plan and Work for Performing the Assignment

A – Technical Approach and Methodology

1. General Understanding of the Project

1.1. Project Background

The Government of Vietnam is seeking World Bank’s assistance for

infrastructure development investment in three medium cities including Lao

Cai, Phu Ly and Vinh city for the FY2011-2015 period. The proposed Project

is in line with the Urban Development Policy and Strategy up to 2020 of the

Ministry of Construction (MOC), and with the Comprehensive Poverty

Reduction and Growth Strategy in Vietnam (CPRGS)- the first strategy in

Asia to be accepted by the WB’s Country Assistance Strategy Fund and to

be in conformity with the WB’s Country Assistance Strategy.

The Phu Ly City Development Sub-project is included in the Medium Cities

Development Project in Vietnam and was considered for inclusion in WB’s

preferential credit programme in FY2011. The objective of the sub-project is

to support the sustainable development of Phu Ly city in particular and of Ha

Nam province in general. The sub-project aims to meet the strategic targets

of WB and relevant programmes of the Government of Vietnam (GOV).

The project proposes investments in construction and upgrading of multi-

sectoral urban infrastructure including residential areas, improved sanitation,

urban roads, technical assistance and capacity building for urban authorities.

These are considered as critical and pragmatic issues to be addressed for

improvement of urban standards to meet the needs for urban development and expansion as well as for

future economic development.

Phu Ly City is located on the important north-south and east-west transport junction, including the National

Highway No.1A, the north - south Railway through Vietnam, and National Highway No.21 to Hoa Binh and

Nam Dinh province.

Phu Ly City has been continuously developed in various fields: economy, politics, culture, and society. Its

technical infrastructure and social infrastructure system have been strengthened, constructed and

developed. However, for meeting the important roles and functions of the city of Ha Nam province and the

northern region, it needs to address shortcomings and weaknesses in the following sectors:

• Transportation system• Water Supply• Drainage system• Environmental sanitation• Rehabilitation for management capability

Phu Ly City has the rational and clear reasons and motivations to develop its urban infrastructures in an

urgent manner. Accordingly, most project proposals are focused on constructing or improving urban

infrastructures in such multi-sectoral fields as, site resettlement, environmental sanitation facilities, urban

roads and bridges and technical assistances. Meanwhile, the infrastructure management agencies shall be

equipped with enough capabilities of maintenance and control.

Figure 1. Map of Vietnam

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1.2. Objectives of the Consultancy Services

The objectives of the consultancy services for Contract PL4-06B under Component 4 are to provide the

supervision of construction and contract management for the entire project (except packages PL1-01) and

to assist in the procurement process for the contracts in Phase 2.

Primary Objectives are:

• To fulfill the responsibilities of the Engineer, as stipulated in the Civil Works Contract; and as authorized by the Employer.

• To professionally supervise the construction and maintenance of the Works under the project to ensure that the Works are constructed and maintained fully in compliance with the terms and conditions of the Contract, Drawings and Specification.

• To Consultant will assist Client to inspect and supervise the implementation of the EMP.

• To Assisting Client in Procurement process of the packages in the phase 2.

In addition following objectives will also assist the PMUs in implementation of the Project:

• Skill Transfer and On-the-job training for the Employer’s staff

• Liaison with Local Authorities, Utilities, land owners and other stake holders

• Report on the Progress of Works

• Assist PMU for maintenance of consolidated project expenditure reports

Figure 2. Project Location Map

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1.3. Scope of the Project

The Phu Ly City sub-project is implemented in two phases: Phase has total cost estimate of 30% of theⅠ

total value of the sub-project, including two civil work packages: ( ) construction of kinder garden andⅰ

Quang Trung Elementary school and ( ) Construction of road D4-N7 from Km1 +00 to km4 +71 andⅱ

associated infrastructure while Phase includes the rest of the components and activities.Ⅱ

Figure 3. Project Flowchart

1.4. Site Inspection Visit

The objective of the consultancy services for Contract PL4-06B under Component 4 is (i) supervision of

construction and contract management for the entire project(except packages PL1-01) and ( ) assist in theⅱ

procurement process for the contracts in Phase 2. The detailed tasks are summarized in Figure below.

1) PL1-02 : Basic infrastructure upgrading and services improvement in residential areas

a) Hoa Lac Hamlet in Lam Ha Commune

It is the upgrading and construction of about 2,132m community concrete road of 2-3m wide. Construction

of the RC D400-D800mm combined sewer along the roads to the north of Chau Giang waste water

treatment plant (WWTP)- the pipelines are about 2,103m in length. The construction includes the D125mm-

D320mm water supply transmission and distribution network to local households with total network of about

4,250m in length.

Figure 4. View of Hoa Lac Hamlet

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b) Me Noi Hamlet in Liem Chinh Commune

Upgrading and construction of about 796m community concrete road of 2m-3m wide. Construction of the

RC D400-D600mm combined sewer- the pipeline is about 1,358m in length. The construction includes the

D125mm-D320mm water supply transmission mains and distribution network to local households with total

network of about 6,120m in length.

Figure 5. Road D4-N7 passing through Me Noi Hamlet

2) PL2-01 : Construction of Lam Ha regulation lake No. 1 and Lam Ha regulation lake No.2

Improve the condition of two regulation lakes in Lam Ha hamlet with total area of 14.7ha (including lake No.

1 of 7.78ha and lake No. 2 of 6.91ha). It includes excavation, dredging, construction of lake’s embankment

and the road around the lake, and installation of drainage pipelines, and lighting system.

Figure 6. Lam Ha Regulation Lake No.1

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3) PL2-02 : Upgrading infrastructure in Quang Trung ward, construction of regulation lake,

drainage collection pipe and drainage pumping station

a) Upgrading Infrastructure in Quang Trung Ward

It is the construction of new internal roads which is 9.5m wide (2+5.5+2), 847.2m long; construction of

lighting system along the roads. Construction of drainage pipelines along the roads including D400mm-

D600mm RC pipelines which are connected to the D1000mm-D1500mm main sewer which is 2,085m long,

flowing to the regulation lake. It includes the construction of the D200mm-D320mm transmission mains and

distribution network to local houses. The network is 4,935m long, including installation of fire hydrants

according to current regulations.

Figure 7. View of Starting Point of Internal Road

b) Construction of Quang Trung Regulation Lake

Construction of Quang Trung regulation lake on an area of 2.47ha, including: Excavation, dredging and

construction of lake’s embankment. It is the construction of the road around the lake, installation of drainage

pipelines, installation of lighting system, including installation of greenery and landscape.

Figure 8. Quang Trung Regulation Lake to be surrounded by Quang Trung Internal Road

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c) Drainage Pumping Station for Quang Trung Ward

It is the construction of the drainage pumping station to drain water from Quang Trung regulation lake to

Nhue river, including installation of two drainage pumps with capacity of 4,000m3/h for each pump.

Figure 9. Drainage Pumping Station for Quang Trung Ward

4) PL2-03 : Waste Water Treatment Plant for Bac Chau Giang urban area and the water supply and

sewerage pipelines from road D4-N7 to the waste water treatment plant

It is the construction of a WWTP for Bac Chau Giang urban area with the initial capacity of 3000m3/day in

Tien Hiep commune. Detail design for this package shall be updated based on the result of Urban

Sanitation Strategy (refer to the Final Report of Consulting Services for Preparation of an Urban Sanitation

Strategy, PL4-03 package). The plant area is about 3.2ha.

Figure 10. Location of Waste Water Treatment Plant for Bac Chau Giang Urban Area

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5) PL3-02 : Chau Giang bridge, road D4-N7 from Km0+00 to Km1+00 and the technical

infrastructure along the road and some sewers installed outside the area of the road D4-N7

It is the construction of a bridge, which is one section of the road D4-N7, passing Chau Giang river with four

lanes. The technical specifications of the bridge include: cross section of 20.5m wide, the main part of the

bridge is about 195m long, access road and pavement for pedestrians of 2x2.5m dimensions. Construction

of road D4-N7 from km 0+00 – km 1+00, including: four lanes(4x3.5m), separating strip of 30m long, tiled

pavement(2x4m) and earth pavement(2x8m), attached water supply and sewerage pipelines, technical

trench and tunnels and the lighting system.

Figure 11. Round-about at Starting Point of D4-N7 Road (Km 0+0.00)

Figure 12. Round-about at Starting Point of D4-N7 Road (Km 0+0.00)

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2. Approach to the Services

2.1. Approach to the Services

2.1.1. General

The Consultant intends to offer the services with the general approaching policy as follows:

• Selection of construction supervision methods and technologies

• Application of an optimal combination of the methods and the technologies

• Regular briefing to the Client, concerned personnel and authorities on the progress

• Strict adherence to the applicable outcomes

The Consultant’s general approach will comprise of:

• Clearly defined roles and responsibilities for members of the proposed Consultant Team

• Strict adherence to the work schedule

• Systematic procedures for quality control

• Systematic monitoring of both processes and performance

Figure 13. Methodology

2.1.2. Mobilization and Services

The detail plan of the mobilization and services shall be set up in accordance with the TOR. The site offices

are recommended to be established near the site to allow free access. The Consultants’ representative

offices will be equipped with telephone/fax/e-mail facilities for efficient communication with all concerned

agencies and coordination with the field office (survey/investigation teams and supervision teams) of the

Consultants. The personnel of national Consultant and the counterpart staff will be mobilized as per the

requirement of the project and in tune with the mobilization schedule of the key personnel. The Consultants

will mobilize their Team as per the specified time frame. The Consultants through their Nairobi office will

maintain continuous liaison with the PMU officials and their supervision teams. In the startup meeting

between the PMU and the Consultants, the general approach and work programme will be discussed and

finalized. A proprietary website may be set up for information sharing purpose among the Consultant,

Client, and Contractor, if necessary.

2.1.3. Civil Work Supervision

The methodology proposed on supervision and monitoring of this project is aimed at quality control, cost

control, and timely completion of the project.

• The Project Director will act as the chief of the supervision staff and maintain constant liaison with the

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Contractor, the PMU and the Consultant's staff.

• The Consultant’s team composed of international and local engineers who have domestic and overseas project experiences will deal with field problems in the best possible way.

• The Consultant will check all the critical work items like material/work test, design review, material requirements, and work program schedule and provide timely assistances to the Contractor in interpreting contract documents, ground survey control, quality control status and other matters.

• There will be assistance provided to the Contractor in the planning process by advising them, for instance, on advanced technologies for project control, construction methods, timely procurement, construction management, scheduling and organization.

1) Project Monitoring

An effective monitoring of the project is critical for a successful project implementation.

• The Consultant will develop necessary format that incorporates Critical Pass Method (CPM), provide monitoring measures for all activities of the Contractor and Sub-contractor, and exercise control over the agreed milestone dates.

• The Contractor is required to submit a complete work programme in CPM which will be reviewed and checked for overall completeness, detail and logical sequence of operations.

• Production rates will be checked to ensure that they are compatible with the Contractor's equipments, labour, material resources and working capital inputs as well as period of construction specified in the contract.

• The Contractor will be advised to update the schedule at regular intervals, if necessary.

• The Consultant will also guide the Contractor through planning related at site level in the best manner.

• In reviewing and approving the Contractor’s work programme, construction methods and performance, the Consultant’ senior personnel shall interact closely with their PMU counterparts.

• Daily work progress and delay will be monitored by Resident Engineers or National Team Leader by the end of the day. The reason for such delay will be clearly identified and addressed to keep up the schedule.

• A weekly review meeting will be arranged at the resident engineer’ level and biweekly meeting at the Project Director’s level as agreed with PMU.

2) Quality Control

Quality Control is the one of crucial tasks of the Consultant for successful project implementation and the

Consultant will concentrate on the followings.

• The Consultant’s supervising team shall be chosen based on personnel experiences in the road & Bridge sectors and other necessary consulting experiences like setting up guidelines for quality assurance/control, field laboratories, guidance to field staff for quality control of construction material, carrying out routine tests for approval of material sources and giving approval for road construction at each construction phase.

• The Consultant will assess the Contractor’s own quality control system and assist the Contractor in setting up a site equipped with quality control laboratory facilities.

• The Road and Structure Engineer will regularly visit the laboratory and monitor the site activities for approval.

• The frequency and number of tests will be determined by the Consultant within specification and the Consultant will develop a data recording format for each different type of tests in accordance with test formats used in other previous road projects.

• The PMU will be regularly informed about the day-to-day site activities through Monthly Progress Reports.

• Compliance to specification requirements will be meticulously ensured.

• Material or works not conforming to the specification shall not be accepted for measurement or billing and shall be instructed to be replaced as described in the contract document.

3) Bridge Construction

The supervision of bridge construction is aimed at building a safe and durable structure by thoroughly

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checking the conformity of major work items to the Construction Plan and shop drawing, such as

soundness of foundation pile, bearing capacity, safety of temporary facility, control of mass concrete heat

hydration. The supervision service will mainly focus on the progress of bridge construction work, which is

the crucial part of this project. In consideration of possible lateral movement of bridge abutment on soft

ground, there shall be sufficient pre-feasibility study to select the most economically efficient ground stability

method. A senior structure engineer will be mobilized to conduct a feasibility study, as a way of ensuring

that there is no structural failure during construction and operation/maintenance phases of the project.

4) Drainage Construction

Generally, the elevation of the existing road is lower than the surrounding ground. It has an earth/gravel

surface with a poorly defined open drainage system. The side-ditches drain surface water through

irregularly positioned mitre drains which leads to concentration of run-off water on the carriageway.

Crossing culverts on the road were observed to be located at reasonably regular intervals. Recently, some

improvement works for culverts have been executed including new culvert installation and repair of

headwalls on old box culverts. The culverts including their inlets and outlets are generally in a good

condition. However the width between culvert headwalls varies according to the existing road width and the

terrain.

2.1.4. Procurement Support

Procurement of works, goods and services will be important activities under the Project. Such plan will be

prepared on an annual basis. To prepare the procurement plan, the Consultant will assist PMU in following

the relevant procedures of the Public Procurement Act of GOV and the procurement guidelines of the World

Bank. The Procurement Plan/Framework included in PPA of GOV includes the following:

Procuring Entity and Description of Procurement

• Ministry/Division

• Agency

• Procuring Entity

• Name of the Project (if applicable)

• Source of Funds

• Brief Description of Goods or WorksProcurement Method

A. Pre-QualificationA.1 Date of Advertisement of InvitationA.2 Date of Submission of ApplicationsA.3 Date of Pre-Qualification Meeting (if any)A.4 Date of Submission of Evaluation Report with Recommended ListA.5 Date of Approval of ListB. Tender for Goods or WorksB.1 Date of Advertisement of Invitation for TendersB.2 Date of Issue of Tender Document (if different from B1 above)B.3 Date of Pre-Tender MeetingB.4 Date of Submission of TendersB.5a Date of Opening of Tenders (if different from B4)B.5b Date of Submission of Technical Sub-Committee Report, where applicableB.6 Date of Submission of Evaluation ReportB.7 Date of Approval for Award of Contract

The Consultant will assist in reviewing progress of implementation of Procurement Plan/Framework and

based on the progress made and short-falls encountered, the Plan/Framework will be updated on quarterly

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basis.

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3. Methodology for Carrying Out the Activities

The methodology has been developed in conjunction with the proposed Work Program. The methodology is

based on the Terms of Reference (TOR), incorporating the Consultant's experience and adopting the

Project Cycle Management (Logical Framework Approach) in its structure. Therefore, and in accordance

with the terminology of the Project Cycle Management, the methodology has been developed by breaking

down the main project objectives into a series of results and activities.

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Task No. DescriptionTOR Task

A Supervision at Pre-Construction Stage Task 1.A.1 Consultant’s MobilizationA.2 Data Collection and Review of Contract and Technical Document-Desk Study A.3 Establishment of Project OfficesA.4 Issue and hand over of survey beacons and other setting out dataA.5 Site Investigation A.6 Issuance of Reporting Document Formats

B Supervision at Construction Stage Task 2.B.1 Project Management, monitor progress and ensure contractor’s compliance to his

programsB.2 Meetings and CoordinationB.3 Approval of Construction Plan & Work Drawing B.4 Approval of Materials & Material SourcesB.5 Daily Supervision ActivitiesB.6 Inspection on Construction Work in Each Phase & Control of Inappropriate PracticeB.7 Approval & Monitoring of Quality Control PlanB.8 Approval & Control of Work ProgressB.9 Confirmation & Approval of Quantity PaidB.10 Review & Approval of Design ChangeB.11 Review & Approval of SubcontractB.12 Road Safety AuditB.13 Site Dairy, Staff Reports and site recordsB.14 Review of “As built” DrawingsB.15 Traffic Maintenance and AccessB.16 Client’s Assistance for Litigation or Arbitration Cases

C Supervision at Completion StageC.1 Preparation of Completion Drawing & Confirmation of QuantityC.2 Final Inspection & Request of Completion Certification Issuance

D Safeguard issuesD.1 Environmental MonitoringD.2 Resettlement Action Plan

E Economic and Financial ControlE.1 Financial ManagementE.2 Variation/Change OrdersE.3 Claims(EOT & Cost) and DisputesE.4 Interim Payment CertificatesE.5 Cost Control, consolidated project expenditure for civil worksE.7 Taking over Certificate and Snag ListsE.8 Final Payment Certificate

F Management during Defect Liability PeriodF.1 Inspections and Verification, Supervision of defect rectification worksF.2 Final Account and Project Completion, release of bonds and retentionF.3 Final As Built Drawings and Maintenance Manual

G Procurement Support Task 3.H Technology Transfer On-the-Job TrainingI Reports

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3.1. Supervision at Pre-Construction Stage

In order to advance the commencement of construction, all preparatory measures necessary for

implementing supervision services including organization, temporary facility installation, design

document/drawing review, and site investigation shall be provided at the pre-construction stage.

1) Consultant’s Mobilization

The staff of the expert group shall be mobilized as early as possible after the receipt of the Notice to

Proceed (NTP) from the PMU Steps and try to establish site offices at a suitable place in consultation with

the PMU and the Contractor. After commencing the work, the Consultant and the Contractor shall attend

the joint meeting organized by the Client to explain about the details of design document and suggest

general alternative measures against possible problems. The joint meeting is aimed at helping the persons

and institutions concerned to share the work implementation methods and direction as well as information

unexpected by both the Consultant and Contractor and implement the work more efficiently by creating

more friendly inter-relations. In particular, as the route of the A23 road passes through the urban residential

areas, public complaint is expected during the construction period. Accordingly, explanation meetings will

be opened to collect the residential opinion and come up with measures that can minimize the residential

inconveniences.

2) Data Collection and Review of Contract and Technical Document-Desk Study

The Consultant will collect all the data pertaining to the project from Phu Ly City People’s Committee

including Detailed Design Project Reports, Design Drawings, Contract Documents Test Reports, Pavement

investigation and material reports and other support data. In addition, the Consultant will continuously liaise

with the Coordinator, EA, to ensure that all relevant information is made available for performing the

services. EA will provide the Consultant with regular notification of activities undertaken for the project

related environmental and social issues and activities that require coordination with construction activities.

The data collected will be reviewed, checked and verified. While there is no specific task for review of

designs and documentation, this activity will assist the Consultant’s staff to get well acquainted with all

aspects of the project and requirements of the Consultant. Particular attention will be paid to the

construction drawings prepared by the design consultants, Technical Specification and Bills of Quantities to

verify their compatibility with each other. Any short comings or inconsistencies in specifications and errors

in quantities found out during construction may lead to additional costs when corrected. Contract Data

Sheets (Similar to conditions of particular application) and Special Specifications will be thoroughly checked

together with General Conditions of Contract and Standard specification to ensure their suitability to the

contract and their completeness to allow adequate control of the project by the Consultant. If any revisions

are found to be necessary, these will be discussed with the client and incorporated to the project

documentation. If required necessary variations will be issued for contracts already awarded and

documents will be revised for any new contracts to be tendered or awarded.

3) Establishment of Project Offices

Team Leader’s Office will be located in premises provided by the Client. Consultant will arrange to furnish

and equip the office. As per TOR, engineer’s facilities for the Resident Engineers’ offices and Assistant

Resident Engineers offices will be provided under Civil Works Contracts including the office premises, office

equipment, furniture, accommodation and transportation.. The Consultant’s site staff will be based in

different areas with respect to the civil works contracts of roads and bridges. The main function of the

Consultant's Project Office of the Team Leader will be to coordinate, manage and administer the overall

project activities and liaise with the Client. In addition, the Consultant may require further support, advice

and directions from the home office to his staff based on site. The Project Director of the Consultant will be

responsible from the Head Office in Korea and Local Associates will be responsible from Vietnam. The

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Consultant will set up a Documentation management System to handle and store the significant amount of

documents that will be generated. The system will be a combination of soft copies and hard copies with

easily searchable indexes so that a document can be traced with least delay and difficulty. The Team

Leader, Resident Engineer and Assistant Resident Engineers will hold a start-up meeting with the Client,

PMU to obtain an update on the project's overall status. The Consultant's scope of services is such that an

active participation at all levels is essential to achieve the project objective. Therefore, the PMU

representative and the Consultant have to work in tandem with a high degree of understanding and co-

operation.

CorrespondenceAll incoming and outgoing correspondence including letters, Faxes and emails will be filed in hardcopy as

well as in an electronic database. Incoming letters and faxes in hardcopy will be scanned for electronic

filing. The Project Director, Resident Engineers and Assistant Resident Engineers will have an identical

filing system and a comprehensive collection at Team Leader’s office will contain all project related

correspondence so that they are available for any future reference in the event of Claims, etc. In addition to

written correspondence minutes of meetings and transcripts of any important discussions will also be filed.

Team Leader will keep a track of all correspondence and follow up where any replies and responses are

outstanding. A list of correspondence with details of any outstanding matters will be attached to the Monthly

Report.

Filing systemA simple but versatile filing system will be established to store all correspondence, Measurement Sheets,

Site Records and Quality Assurance Records. A typical list of documents and reports that will be

maintained as part of contract administration is given below:

Correspondence

Minutes of Site meetings

Daily Diaries

Measurements

Monthly Progress Claims

Monthly Progress Reports

Variation Orders

Contractors EOT and Cost Claims

Value Engineering Proposals from the Contractor

Papers and Reports

Work drawings, shop drawings

Quality Assurance Records, Non Conformance Reports, Corrective Actions

Test Reports

Photographic Records

Completion Certificates

As Built Drawings

4) Site Investigation

Right upon commencing the work, the Consultant shall conduct site investigation over the following items to

ensure a seamless work implementation and change the initial design in accordance with the design

change progress, if necessary.

Confirmation of each material source/ status of ground and soil

Status of access roads and traffic control

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Underground facilities and hindrances

Climate and weather conditions max. flood level and flowing water condition

5) Issuance of Reporting Document Formats

The Consultant will prepare reporting document formats that will be used during the construction

supervision period, including:

Interim payment certificates

Measurement and certification of quantities

Inspection request forms, inspection forms and instruction forms

Daily, weekly, monthly schedule and progress monitoring forms

Monthly report forms

Quality control and materials report forms including laboratory tests

Materials supply/delivery forms

Site photograph recording forms

Environmental monitoring plan forms

Other forms

3.2. Supervision at Construction Stage

The Consultant will perform the services during the construction supervision stage in accordance with the

following general principles and relevant contractual conditions;

The Consultant will act on behalf of the PMU as the “Engineer” of the Project.

The Consultant will perform his duties in accordance with the acceptable criteria and standard applicable to improvement works and shall exercise the powers vested in him as the “Engineer” with regard the construction contract.

The Consultant will have full authority to direct, oversee, and revise the work as needed and as defined in the Conditions of Contract.

The Consultant shall establish an organization that shall meet the PMU’s approval for the proper execution of the services.

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Figure 14. Construction Supervision Activity Flow

1) Project Management, monitor progress and ensure contractor’s compliance to his programs

As the Project Implementation Consultant (PIC), Yooshin Engineering Corporation will manage the project

through effective Construction supervision and contract administration of contractors and assisting the client

in managing other aspects of the project. Yooshin Engineering Corporation will use their tried and tested

Project Management, Performance Monitoring and Quality Assurance Systems to ensure the Project is

managed in a successful manner satisfactory to the Client. The Project management System will address:

Achievement of Project objectives

Selection and assignment of Team Members

A system of communication within the Team, Client, Contractor and other Stake Holders

Document Management System

Planning and Scheduling

Time and cost management

Progress Monitoring

Quality Management

Design control

Risk management

Review Contract’s Work Execution Plan

Quality Control Safety Control Environment Control Progress Control Cost Mamagement

Final In-spection

Acceptance Review Re-port

Request Certificate of Completion

Report for Construc-tion CompletionConfirm

Employer (HUT-DPMU)

Consultant Contractor

Submit Construction Work Execution Plan

(No)

(Yes)

Supervision

Acceptance Plan

Organization of Supervi-sion Team

Field Mobilization Preparation Con-

struction

Construction

Re-construction

Post Construction Act-tivities

Employer (PMU)

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Report & feedback from the client

The Consultant will set up appropriate project management systems and procedures and ensure the

Supervisory team understands these systems to ensure that all aspects of the construction management is

covered and documented. A system of delegation and reporting will also be an integral part. Through the

systems established, the Team Leader will be able to communicate with all field supervisory system and

compile documentation for work approvals, certifying works, Payments and progress monitoring

Consultants will also focus their attention to some of the important considerations before, during, and after

civil works contracts. These considerations are very important in achieving the defined objectives and

setting up of systems and standard method of construction: Under Project start up activities, the

Contractor’s program is reviewed and approved by the Consultant. The Contractor may fall behind the

programme due various reasons for which he may or may not be responsible. Periodic review and scrutiny

of all components (including deployment of plant and equipment, storage of materials, staff assignment

schedules) are important parts of the construction monitoring process. The Consultant will further ensure

sufficient provision of standby arrangements to guard against delays due to equipment breakdown. When

Contractor falls behind the work programme, he will be advised to revise the programme, including

mobilization of additional resources, in order to complete the works on schedule. For this purpose the

critical path and activities falling in the critical path will be monitored by tracking the progress through a

project management software such as MS Project or similar as agreed with the Employer. The software

used will be compatible with the software used by the Contractor for his programming of project activities. If

he project falls behind the programme, in activities falling on the critical path, due to circumstances beyond

Contractor’s control such as adverse weather, unforeseen site conditions, delays in shifting utilities, delays

in clearing right of way, etc., he may be entitled to an extension of time. If the contract period is extended,

the programme also will need to be revised.

2) Meetings and Coordination

Consultant will hold regular meetings with the Contractor to which the Employer Representative will be

invited, so that the progress of the project and any problems and issues affecting the project can be

discussed in the presence of the senior management of the Client, Contractor and the Consultant. These

can preferably be held at the Assistant Resident Engineer’s offices for ease of Contractor’s and

Consultant’s senior site staff can attend without much disturbance to their site duties. A brief site visit before

each meeting by the Team Leader and Employer’s Representatives accompanied by the RE, ARE and

Contractor’s Representative would also greatly assist in understanding the site conditions. Contractor may

be allowed to bring in Senior Managers from their head offices to these meetings if they wish. A schedule of

meetings for around three months made in advance will make it easy all participants to keep that date free

for the meetings. If and when becomes it becomes necessary a meeting with utility authorities in relation to

the progress of relocation of utilities along project roads can be held just before or after the site meeting.

The Resident Engineer will convene the meetings, prepare agenda and keep the minutes. The items to be

discussed at a site meeting will vary depending on particular circumstances of the project, but would

generally include:

Acceptance of the minutes of the previous meeting

Progress to date and a critical analysis of activities behind schedule

Construction program for the forthcoming period

Deployment of resources and their comparison with the program

Safety issues, accident records

Environmental and social issues, Public complaints

Outstanding approvals from the Engineer regarding drawings or pending site instructions

Any ROW problems or Utility Relocation problems

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Quality Assurance Records and any Non Conformances requiring rectification

Measurements and certificates

Variations and Claims

Outstanding Correspondence requiring responses

A monthly Coordination meeting with Phu Ly City People’s Committee Officials and perhaps the Chief

Secretary when available is also planned to discuss status of all projects in progress and issues

regarding utility relocations, release of funds, etc. Consultant will also attend any meetings called by the

client and funding agency if invited.

3) Approval of Construction Plan & Work Drawing

① Approval of Construction Plan

The Consultant shall review and approve the Construction Plan by work type which will be submitted in

advance by the Contractor. The Construction Plan shall meet the conditions of design drawing and

specification and the approved Construction Plan shall be available at the site for technicians’ use and

relevant education may be conducted, if necessary.

The Construction Plan shall detail the following:

Site organization chart & detailed construction schedule

Main work construction process and methods

Construction schedule, main equipment/material/manpower injection plan

Quality/safety/environment control measures

Underground structure/ traffic control measures

② Approval of Work Drawing

The Contractor shall prepare working drawings based on the approved setting-out of the works with due

reference to the design principles shown on the detail design drawings. During the process, the

Consultant shall supervise the Contractor’s drawing format in plan, scale, etc. The working drawings shall

be developed in accordance with the sequence of the work execution. They shall be thoroughly checked

and approved by the Consultant prior to the start of the work on site. Any change on the drawings during

construction shall be noted for as-built drawings. The Consultants shall provide the Contractor with all

necessary geodetic survey data, such as the original points, lines and levels of references specified in

the contract document. The Contractor shall be responsible for the correct positioning of all parts of the

Works, and shall rectify any error in the positions, levels, dimensions or alignment of the Works.

4) Approval of Materials and Material Sources

① Approval of Material Sources

In accordance with scheduling plan, the supervisor (the Consultant) should check if the test result

conforms to the quality standard at least 10 days before submitting an application form for major

procurement material. When the material sources are found to be appropriate, the Consultant shall

review and approve them within 7 days from the date when the Request of Material Source Approval is

submitted. The Consultant shall check any matters related with material quality control test or change in

quality on a random basis even after approving the material sources. Unless otherwise specified, it is

necessary to have more than 2 suppliers, prepared for possible stoppage during procurement.

The following items refer to the list of materials required to be approved by suppliers:

Concrete work : rebar, ready-mix concrete, cement

Pavement : asphalt concrete

Drainage : precast concrete product

B - 19Tech 4 - 19



Bridge : rebar, ready-mix concrete, cement

Soft ground & reinforced soil: drain board, reinforced block, strip

Electricity, telecommunication, and miscellaneous: wires, utility pole, signage

② Approval of Material

The Consultant shall review the Material Management Plan submitted by the Contractor and inspect the

material unloaded at the site to check their conformity to the quality standard and specification. If any

material is found to be inappropriate, material concerned shall be taken out from the site. The Consultant

shall ensure that material will be properly piled and kept.

5) Daily Supervision Activities

① Site Inspection

The Consultant shall have a full understanding of shop drawing and other relevant specifications to

conduct the daily supervision activities in accordance with the Supervision Work Plan to ensure a safe

and quality work completion and keep photo data and supervision record diary which detail the main work

progress, inspection result and inappropriate item status until the work termination.

② Regular Site Meetings, Interaction with the Contractor and Public Relation

The Consultant shall set up a proper schedule for site meetings with the Contractor. A formal meeting will

be held at monthly intervals and, if required, informal meetings on a more frequent basis will be held with

the Contractor. During these meetings, issues and problems affecting the progress of works will be

discussed and the exchange of ideas and opinions will be encouraged and fully discussed to establish

their relative merits. The Consultant recognizes that it is necessary to develop a close working

relationship with the Contractor at all levels of the supervision process. This will range from the day-to-

day, face-to-face direction of the Contractor on site, to the formal exchange of contract correspondence

and establishment of measurement, quality testing and payment procedures. The Consultant will brief the

PMU on the outcomes of the regular site meetings and will also assist the PMU in coordination work with

different agencies and related Consultant engaged to provide independent monitoring of the

Environmental Management Plan (EMP) and Resettlement Action Plan (RAP) activities, and hold

meetings for proper and timely implementation of the Project. The Consultant will also promote cordial

relations between its staff, the public and contractor's staff as well as liaison with central/local

government authorities and utilities agencies which is essential for the successful completion of the

Project works to fulfill the overall objective of the Project.

6) Inspection on construction work in each phase & Control of Inappropriate Practice

① Day-to-day Inspection

The Consultant shall review and approve the inspection plan by work type which will be submitted by the

Contractor and implement the inspection work in accordance with the above plan. The Inspection Plan

shall detail the witness/report review points which will be designated by the Consultant for each work

phase and follow-up work shall be commenced after the Consultant’s approval. The inspection result

shall be reviewed based on the information about inspection items, its details, staff that are responsible

for inspection, and a checklist.

B - 20Tech 4 - 20



Figure 15. Daily Inspection Flow

② Control of Inappropriate Items

The Consultant shall provide the Contractor with detailed description of work items that fail to meet the

quality standard in the Consultant’s judgment and shall re-inspect the work items that were supplemented

or re-constructed. Any inappropriate matters shall be recorded in document and relevant remedial actions

shall be clearly implemented. When any inappropriate matters are found, the Consultant shall make

every effort to keep such problems from being repeated by investigating the causes, closely monitoring

the progress, and educating technicians, if necessary.

7) Approval & Monitoring of Quality Control Plan

The Consultant shall establish Quality Control Plan to meet the construction quality standard and to monitor

the construction progress on a regular basis based on the plan. The Consultant shall select priorities in

quality control process.

Figure 16. Quality Control Process Flow

③ Approval of Quality Control Plan

The Consultant shall request the Contractor to establish quality control plan in order to meet the quality

control objective and the expectation of the Client and verify the appropriateness and conformity of such

plans to the relevant Specifications and Quality Standard. The quality control plans shall be set up and

implemented in accordance with the ISO 9001 (International Quality Management Standard).

B - 21Tech 4 - 21



④ Monitoring of Quality Control

The Consultant shall confirm the check points in each phase in accordance with the Quality Control Plan

and approve the follow-up measures after evaluating the conformity of site/lab test result to the quality

standard. This continuous and systematic control measure is expected to help all employees of the

Contractor and thus site technicians can have a better sense of quality work and improve the

construction quality as well.

⑤ Selection of Quality Control Priority Items

The Consultant shall prepare a list of priority works or sectors of quality control that may require more

attention and expense among those works that have failed to meet the quality standards or have high

potential of defects.

8) Approval & Control of Work Progress

The Consultant shall manage the construction progress and payment schedule in a parallel manner in

terms of planning, operating, and evaluating the work progress in order to complete the construction by

satisfying the high quality of specifications and drawings in a given construction period. The main

objective of this project includes soft ground treatment, bridge and drainage construction, facility work

(additional work), and pavement.

① Approval of Work Schedule

- The Consultant shall review and approve the plan for schedule management, which is made pursuant to the CPM (Critical Path Method) and PERT (Programme Evaluation Review Technique) and submitted by the Contractor within the date described in the Contract Document, and submit the result to the Client.

- The Consultant shall provide a comprehensive work control measure that can control work schedule, cost, and progress in a parallel manner.

② Control of Work Schedule

- The Consultant shall review and confirm the weekly and monthly work progress submitted in advance by the Contractor.

- The Consultant shall keep the work progress data on a weekly basis and encourage the Contractor to focus more on main work items in order to meet the work schedule.

- The Contractor will report the progress and performance result of work on a weekly basis to the Consultant for approval. Upon necessity, the Consultant shall hold a weekly or monthly meeting with the Project Manager and other related professionals to analyze and evaluate the construction progress, detect any problems or false construction, and set up disaster prevention plans and others that are deemed necessary for the successful construction.

③ Cash Flow Projections

- After the implementation schedule is complete, the cash flow requirements of the project for each package will be analyzed to see if they can facilitate budgeting. The budget projection versus actual accumulated interim payment will be plotted on a monthly basis and presented to the PMU.

- Based on this graph, it is possible to take a proactive action helping with smooth cash flow. The cash flow projection will be prepared in a worksheet format. In general, the line is shaped to be an S-curve as shown below.

B - 22Tech 4 - 22


0

20

40

60

80

100

120

140

Start Jan Feb Mar Apr May Jun Jul

Exp

en

dit

ure

(N

Rs.

mil

lio

ns)

Months

Planned expenditure Actual expenditure Earned value

Over budget

Time lag


Expenditures Start Jan Feb Mar Apr May Jun JulPlanned expenditure 0 10 20 40 70 100 120 130Actual expenditure 0 6 15 45 55

Figure 17. Example of S-Curve

④ Control of Delayed Work

- In case any work progress does not meet the monthly schedule or the accumulated scheduled-work fails to meet the contract standard, the Consultant shall request the Contractor to analyze the reason and establish proper recovery measures and schedule.

- The Consultant shall review and confirm the recovery measures submitted by the Contractor and check and assess the progress on a weekly basis. Unless the recovery measures do not meet the schedule, the Consultant shall hold a construction implementation meeting and set up necessary measures to meet the original recovery schedule.

B - 23Tech 4 - 23



Figure 18. Delayed Work Control Flow

9) Confirmation & Approval of Quantity Paid

The quantities indicated in the Bill of Quantities are estimated quantities of the works, and will not be

taken as the correct quantities. Measurements of all completed work which have to be approved will be

made by the Consultant and PMU representative who will check and approve. The Consultant will make

an agreement with the Contractor on systems of measurement for interim payment certificates and verify

the quantities for such certificate. The Consultant will take measurements jointly with PMU’s staff and

compute quantities of approved and accepted works and materials, and check, certify, and make

recommendations to PMU on the Contractor’ monthly and final payment certificates. In the case of earth

works for example, the quantities of excavation and fill at the end of each month for which measurement

has been made will be clearly marked on the cross sectional drawings to ensure that the approved and

accepted work is accurately paid to the Contractor by the monthly payment certificate and final payment

certificate. In addition to the works completed by the Contractor during the month, usually material on site

which is to be incorporated in permanent works will also be eligible for payment in accordance with the

terms and conditions of the contract. The quantity of this material will be measured accurately each

month and recorded properly by PMU’s staff with the assistance from the Consultant.

10) Review & Approval of Design Change

In the course of construction, the need may arise for modification and alteration to a part or parts of

original design and specifications. If they are inevitable due to variation of site conditions, or desirable in

view of the possibility of incidental reduction in the cost of the works, we will propose to PMU that such

modification or alterations be made. Before making a decision to issue a variation order of any type, we

will consult with PMU in advance and make a thorough study on the supporting, including preliminary

Review work

progress

Request to Establish Coun-teraction

Establish of Countac-tion

Review of Counterac-

tion

Preparation and Reporting of Results

Submit of Counterac-tion

Adjustment /Complementation

Approval

Employer (HUT-DPMU)

Consultant Contractor

Continuation of Con-struction

(Yes)

(No)

(No)

(Yes)

Employer (PMU)

B - 24Tech 4 - 24



design plans/sketches, work quantities, labor/equipment, time needed to carry out the work and cost

estimates. The Consultant will also submit procedures and time frames of approval of variation order and

effect on the overall project implementation. If it is approved to issue the variation order, we will prepare

the order (including all necessary plans, specifications and related data) in the most expeditious manner

possible, realizing that time is of the important essence. The Consultant will always keep the costs to be

a minimum. Work required by the variation order will be valued at the prices and rates set out in the

contract documents. In case the contract does not have any rates in the bills of quantities applicable for

extra/additional work, we will recommend what the new rates/prices should be and, if required, to assist

PMU in negotiations with the contractor. We will make an analysis of the unit prices by collecting

information from suppliers and by ascertaining wage rates, equipment rates, material costs and

production rates. Unit prices will be updated based on the current prices with due consideration of tax.

The new unit prices shall be based on methods and input in the detailed engineering design and the bid.

During the implementation, some construction work may be deleted due to right-of-way difficulties or

other reasons. The Consultant will evaluate the amount of work which may then be deducted from the

contract amount of the contractor and affect to the unit prices and contract amount. Once the variation

order is prepared and issued, we will assist the contractor to integrate the new work with the ongoing

work and get it completed in the scheduled time frame. We will also keep PMU informed on the progress

of the works.

11) Review & Approval of Subcontract

Before approving sub-consultant work, the Consultant shall check the qualification and appropriateness

of the sub-consulting firms in order to select the best qualified firms and ensure a seamless work

implementation and high construction quality. The final result shall be reported to the Client.

12) Site Dairy, Staff Reports and Site records

Site Diaries are a good tool to adequately document the progress and performance of the works. The

Consultant will keep such a daily project diary and will submit it to the Project Director on a regular basis

for his review to ensure that it is being properly maintained. Site diaries will eventually become

documentary evidence for claims management. Therefore site diaries will be jointly signed by the

Consultant and the Contractor. Information to be recorded daily includes:

Significant events at the site

Weather conditions and number of hours affected by adverse weather conditions

Contractor's staff, equipment and materials at the site

Equipment downtime

Construction sequences

Results of tests and investigations

Quality assurance Records, Non conformance Reports

Instructions to the Contractor and his compliance with them

Work approvals

Any emergency affecting the safety of life or of property; and

Other pertinent matters, such as visitors to the site, etc.

All of the Consultant's project team members will be required to produce reports summarizing activities

over the previous period. These reports will be submitted to the Team Leader prior to the regular

Consultant's Staff Meetings so that any problems raised can be addressed in the meetings.

13) Review of “AS built” Drawing

Preparation of As Constructed drawings is the responsibility of the Contractor. Consultant will issue

B - 25Tech 4 - 25



guidelines and formats for this work and check before acceptance. Contractor will be encouraged to

complete these drawings simultaneously with completion of each section of road or the structure. All

plans will be drawn to universal coordinates so that they can be reproduced on the ground in future

without reference to any beacons used for setting out as these may be damaged. Only the establishment

of a monument using Global Positioning System (GPS) will be sufficient. As built drawings for any

underground utilities such as water and telecommunication cables and ducts will be very important for

future construction activities. As built drawings of these will be prepared in consultation with the relevant

authority and copies will be issued to all authorities concerned with the underground utilities.

14) Traffic Maintenance and Local Access

As the roads cannot be closed for construction works, it is critical that traffic flow is maintained

throughout the construction period with minimum disruption. To attain this, the Contractor will be required

to submit traffic control plans for the sections of the works where interaction with existing traffic will occur.

These plans will be discussed with the Contractor before approval, and modified, if so required.

Consultant will ensure that the Contractor maintains traffic flows during construction in an efficient, safe

manner through the use of signing. Barriers, diversion signs, detours signs, etc. The related work items

and specification as per contract will be implemented with suitable modifications, if necessary, to suit

circumstances. The Consultant will ensure that adequate provisions will be made to allow safe traffic

flows. The Consultant will further ensure that the environment of the Contractor's work areas is

maintained during the course of the work. Traffic control measures will be in place during the night time

as well and where required, signs must be lit at night. Most of the project section comprises widening of

the existing road. As widening of the road will be on both sides, work will be undertaken only on one side.

When this side is completed to at least the binder course level the traffic will be shifted and work will

begin on the other side. Where new box culvert or bridge is constructed, temporary bypass shall be

constructed for the traffic. Where partial road closing is required, the safety of drivers and construction

workers shall be ensured by the installation of appropriate road safety facilities under the traffic safety

regulations. Permissions with relation to the road construction works shall be acquired in close

consultation with the relevant authorities including local police stations. Road traffic safety facilities

comprises Signs, Road marking, Channelization facility, Lightening facility, Fence, Impact absorbing

system, Worker safety vehicle, portable traffic signal, etc. First functionality of road safety facility is to

provide necessary information to driver in appropriate time so necessary requirement for this function has

to be satisfied. As well, function for operator and constructor has to be satisfied too.

Traffic Control for Each Work Activity

(a) Traffic Control for the Overlay Work

(b) Traffic Control Plan with Bypass for New Box Culvert Construction

(a) Traffic Control for the Overlay Work

(b) Traffic Control Plan with Bypass for New Box Culvert Construction

B - 26Tech 4 - 26



To encourage drivers to take alternative routes, where available, information signs will be put up at

appropriate locations advising them of delays that may be encountered. Where ever only one lane is

available for traffic, especially during asphalt works, “stop go “men will be stationed at both ends. If the

distance is long, or invisible due to curves, they will be provided with radio communications.

15) Client’s Assistance for Litigation or Arbitration Cases

The Consultant will advise the PMU with respect to carrying out the works following any appeal to

arbitration or litigation related to the works. The Consultant shall make every effort to provide all data and

evidence necessary for minimizing possible damage from such arbitration or litigation against the Client.

And also provide any other specialized services as may be necessary and agreed upon.

3.3. Supervision of Completion Stage

1) Preparation of Completion Drawing & Confirmation of Quantity

At the completion of each contract package, we will receive from the Contractor a complete set of as-built

drawings in hard-copy and digital version in reproducible stable medium and editable files for each

contract package. Therefore, we, by means of inspections and verification of the records collected along

the Project, will verify the accuracy of the as-built drawings as true record of the works as constructed,

and also the as-built will be checked against site orders and variations authorizing changes and extra

works in order to ensure that all variations have been incorporated in the drawings. Thereafter, the

complete set of the as-built drawings will be officially submitted to PMU. As-built drawings can be

submitted in the following formats: hard copies, CAD file, micro-film, etc. They will be submitted based on

the Client’s input, appropriate to the Client’s management system.

2) Final Inspection & Request of Completion Certification Issuance

Approval of the works and correction of faulty works throughout the course of the work, we will approve

or reject any construction item the contractor completes. The decision to approve or reject work will be

based on test reports, survey results, reports from surveyors and inspectors and direct observations. Any

faulty work corrected by the contractor will be re-inspected by us. The function of quality control is not to

reject work but to ensure that works are completed to the required standard in the first instance to avoid

the need for remedial works, and satisfactory to PMU . We will make every effort to keep the contractor

fully informed about the work, which is likely to be rejected. All steps in the construction process will be

closely inspected so as to ensure that corrective action is taken as construction proceeds, rather than

after construction is completed. Just prior to completion of the works in each package, we, along with the

representative of the contractor, will inspect the works, or any part of the works. The results of the

inspection will include a typed list of observed deficiencies, which is to be submitted to the contractor for

his remedial action.

3.3.1. Safeguard Issues

1) Environmental Monitoring

The Project will have an Environmental management Plan prepared by the Design consultants. Sub

Clause 4.18 of the contract required the contractor to safeguard the Environment. Contractor is required

under the contract to prepare and Environment Management Plan (EMP) for his activities and to be

approved by the engineer. The Consultant will ensure that the Contractor complies with the approved

Environmental Management Plan during the execution of civil works contract. The Consultant will check

that contractors' methods of construction do not adversely affect the neighborhood of the works, that

proper mitigation measures have been planned and that the contractor implements efficient

environmental protection measures during construction. Supervision Team will generally advise and

guide the team in monitoring environmental issues during construction. Some of the key environmental

B - 27Tech 4 - 27



aspects which require focus during construction include:

• Setting out and clearing ROW• Diversion of traffic• Construction Camps• Haulage roads• Quarries• Work Sites• Construction Equipment/Vehicles• Water resources and drainage channels• Borrow areas• Air quality and noise Soil erosion andconservation

• Hot mix plants• Loss of fertile soil, erosion and silting• Loss of access• Accidental risks from blasting along road way andin quarries

• Location of campsites, storage depots• Storage of hazardous material• Wayside amenities and service stations• Archeological monuments/ruins/religious structures • Hydro-geology

Consultant will ensure that common nuisances such as dust, noise and drainage problems during

construction are minimized by adopting mitigation measures such as watering, proper maintenance of

plant and machinery and proper drainage and erosion control measures. We will ensure that the

contractor corrects all the deficiencies observed during the site inspection for issuing of the taking-over

certificate in a suitable manner, and completes any outstanding work. After the final inspection is

performed to confirm the satisfactory completion of the works, we will make a recommendation to PMU

that the contractor’s work is acceptable, after which a taking-over certificate can be issued and the

normal procedure specified in the general conditions of contract (based in FIDIC) can be followed.

Water Pollution

Water resources will be protected by mainly focusing on water quality and wetland protection. During

construction, material storage and lay-down facilities will be built away from streams to protect water

resources from construction sediment and toxic materials. Proper measures will be implemented to ensure

that there should be no silting of water, produced from site erosion.

Wasted Oil & Material

Antipollution plan shall be set up to prevent and control any pollution caused by leakage of oil and other

toxic material. This plan shall include all countermeasures for any possible pollution cases, contingencies

as well as the worst cases. Waste management plan shall include treatment, recycle, and a detailed

process of managing from waste generation point to dumping point. Under this plan, examples of waste

material include toxic substance, waste petroleum (oil), construction waste and metal waste.

Road Traffic Interference

Traffic control shall be planned taking account of the characteristics of each work activity ensuring that

traffic obstruction is minimized and traffic safety is maximized.

Construction Machinery Noise & Air Pollution

Consistent inspection and test shall be conducted on dust produced from construction and periodical test

for heavy equipment and construction vehicles in order to meet vehicle emission control. In order to control

fugitive dust during construction, pollutants will be minimized by necessary measures, for instance, by

spraying water. Such environmental measures will meet the environmental criteria of Vietnam.

2) Resettlement Action Plan

After the preparation of the detailed design in coordination with the district and commune officials,

undertake a Detailed Measurement Survey (DMS) including census and socioeconomic baseline survey to

identify adverse impacts on private assists, business, household incomes and livelihood. Based on the

findings of the above field investigation, the Consultant will determine the entitlements of compensation and

other assistance including relocations and will update the RAP of the project.

B - 28Tech 4 - 28



Project components will be designed so as to minimize resettlement. If during detailed design of project

components, involuntary resettlement arises from land acquisition or temporary disruption of income

generation, a resettlement plan will be prepared and implemented in accordance to the government laws

and procedures, WBs policy on Involuntary Resettlement and the approved RAP.

The Consultant will assist PMU and District Resettlement Committees (Darks) to finalize Resettlement

Plans (RPs) for all Project components, and to implement and monitor the RPs. Activities will include:

① Update the RPs prepared during TA 6478-REG.

② Prepare new RPs for new sections of road where RPs has not yet been prepared,

③ Assist PMU to disclose all RPs to affected communities and general public

④ Assist PMU to implement information campaigns and stakeholder participation.

⑤ Assist PMU to implement procedures for

i. minimizing adverse social impacts

ii. undertaking and completing census and detailed measurement survey of all losses,

iii. coordinating resettlement and compensation activities on the various road sections,

iv. participatory needs assessment for replacement assets

v. ensuring that at all stages of resettlement planning, management and monitoring, gender concerns are incorporated,

vi. tracking compliance with project policies; and

vii. implementing promptly corrective actions and resolving grievances

⑥ Assist PMUs to implement detailed income restoration programs

⑦ Assist PMU to implement: liaison mechanisms and procedures for a management information

⑧ Coordinate with the Independent Monitoring Agency

3.3.2. Economic and Financial Control

1) Financial Management

The Consultant will establish agreed methods of measurements and certifications with the Client and the

Contractor. In the course of the project, the Consultant will ensure that all the Contractor's interim

certificates (and payments) are fully justified on the basis of work satisfactorily completed. All work

measurements will be reviewed, checked and certified and then certificates issued monthly to the Client

for payment of the Contractor's invoices.

The overall financial management of the project will include the following services:

Keeping a record of statements of work done and materials used.

Reviewing the Contractor's monthly quantity reports and claims for payment for work executed.

Reviewing the Quality Assurance Records for the works completed as an essential requirement for certification of payments

Preparing interim payment certificates for forwarding to EA

Verify and/or correct repayment of advance if required.

To respond to the queries or discrepancies to any disputed item that shall be settled in the following interim payment certificates.

Preparing Variation Orders.

If appropriate, ensuring that variation of price provisions are implemented in accordance with the contract and that valid substantiating documentation is produced.

After the approval by Client, thoroughly costing any design changes and evaluating their impact on

overall project budget, and preparation of its variation orders consequent to the design changes.

2) Variation/change Orders

B - 29Tech 4 - 29



In accordance with the Clause 13 of FIDIC, Variations may be initiated by the Engineer at any time prior

to issuing the Taking-Over Certificate for the Works, either by an instruction or by a request for the

Contractor to submit a proposal. Where additional work is involved and Contractor is entitled for

additional payment, extensions of time and other matters. The Consultant shall review and obtain

concurrence of the Employer's representative quickly not to retard overall work progress. In this case, the

Consultant's interpretation of the contract documents, the relevant site conditions and the contractor's

detailed submissions shall be carefully reviewed. The Consultants will prepare the necessary Documents

for any variations to the works, negotiate these with the Contractor and issue the agreed Variation Order

to the Contractor after obtaining concurrence of the Employer's Representative for Variations less than an

agreed percentage of the Contract Amount except in an emergency situation.

Variation Order shall include:

Design modification summary,

Modified drawings, Specifications, and Structural calculations,

Bill of Quantity and estimate,

Modified construction cost, and

Other relevant documents

The Consultant recognizes that variation order has financial implications on the overall contract Budget.

Thus, the Consultant proposes, if a variation order to a Contract is required, to prepare a detailed report

on the description, justification, and cost for each change will send to the Client through Client’s

Representative on site for their approval. Consultant will not approve any variation order but only

recommend the order to the Client. When a cost increase is approved by the Client the Consultant will

prepare the official Variation Order in an approved format for the Contract. Contractor will not be allowed

to start any work as stipulated in variation order, till instructions are provided in writing by Team Leader to

proceed. Contractor will be warned that he will not act on instruction of any other personnel in the project

or from site.

3) Claims(EOT & Cost) and Disputes

The Consultant will act as the "Engineer" on all matters related to the works and assist the Client with

processing the Contractor's possible claims during the contract period. The Consultant will evaluate all

Claims that the Contractor may submit as per FIDIC Guidelines. After completion of the evaluations, the

Consultant will make un-biased recommendations on what action Client should take in regard to the

Contractor's Claims. Additional compensation and other matters are the norm rather than the exception in

the construction of civil works. From Inception Consultant will induce an environment where disputes do

not arise and when it does happen they are not escalated.

Các yêu cầu theo hợp đồng về cơ bản được chia làm hai loại:

Yêu cầu thanh toán bổ sung và

Yêu cầu Gia hạn thời gian (EOT), có thể liên quan hoặc không liên quan đến các thanh toán bổ sung

Nội dung cơ bản của các yêu cầu nói chung thường là liên quan đến:

Các Điều kiện thời tiết bất lợi

Gặp phải các điều kiện vật lý không thể lường trước, như các chướng ngại vật dưới lòng đất, đất yếu và lở đất

Có sự không thống nhất với các quyết định của kỹ sư bao gồm định giá các thay đổi và xác định tỷ giá

Chậm tiến độ do các trường hợp nằm ngoài tầm kiểm soát của các nhà thầu, như đình công, bất ổn xã hội,

Thay đổi kết cấu công trình từ thiết kế ban đầu, các bản vẽ chưa hoàn chỉnh hoặc gây nhầm lẫn đối

B - 30Tech 4 - 30



với tiêu chuẩn kỹ thuật được tư vấn thiết kế lập

Theo tài liệu FIDIC, có một thời hạn là Nhà thầu cần thông báo cho Kỹ sư trước 28 ngày, và nếu không

tuân thủ thời hạn này, Nhà thầu sẽ mất tất cả các quyềnYêu cầu. Tư vấn cùng với chủ đầu tư sẽ chịu trách

nhiệm trực tiếp đưa ra các giải thích và quy định. Tư vấn phải bảo đảm rằng tất cả các yêu cầu và tranh

chấp đều được ghi lại đầy đủ và Tư vấn sẽ lập các báo cáo và khuyến nghị theo và khi được yêu cầu.

Ngay khi tiếp nhận thông báo về một Yêu cầu, Kỹ sư sẽ:

Thông báo cho chủ đầu tư

Kiểm tra tính hợp lệ của yêu cầu và các Điều khoản mà các yêu cầu này được lập

Đánh giá Yêu cầu dựa trên các dữ liệu và các hồ sơ hiện tại của Nhà thầu

Đề xuất lên Chủ đầu tư hoặc từ chối và đưa ra lý do

Tư vấn sẽ áp dụng các điều khoản hợp đồng của FIDIC để xử lý các tranh chấp một cách kịp thời, chính

đáng và công bằng giữa các bên liên quan theo Hợp đồng và các cá nhân hay tổ chức chịu ảnh hưởng của

Công trình theo Hợp đồng. Trong trường hợp Tư vấn không thể giải quyết tranh chấp, Tư vấn sẽ thảo luận

với Chủ đầu tư về các hành động cần thiết để giải quyết tranh chấp trước khi các tranh chấp này được

chuyển đến Ban Phân xử Tranh chấp (DAB), được thành lập theo sách đỏ FIDIC: MDB Harmonized

Version (Phiên bản Hài hòa MDB).

4) Các Chứng chỉ Thanh toán Tạm thời

Nhà thầu sẽ đệ trình Báo cáo Đánh giá Hàng tháng dựa trên các biện pháp được Kỹ sư thực hiện. Bản

Yêu cầu Tiến độ sẽ dựa trên tổng khối lượng hoàn thành bao gồm, các hạng mục trong Biểu khối lượng

(BOQ), Lệnh thay đổi, Vật liệu tại công trình và Hồ sơ điều chỉnh giá. Hồ sơ Bảo đảm Chất lượng là một

phần của Bản Yêu cầu Tiến độ vì không thể chứng nhận cho bất kỳ đợt thanh toán nào cho các hạng mục

công trình chưa được nghiệm thu. Các ARE sẽ đánh giá các Yêu cầu chứng nhận cho khối lượng thi công

dựa trên các kết quả đo đạc tại hiện trường đã thống nhất với Nhà thầu. Kỹ sư thường trú (RE) cùng với

Kỹ sư khối lượng sẽ lập bản Yêu cầu Tiến độ dựa trên BOQ cũng như các Yêu cầu trước đó. RE sẽ tiếp ký

và đề xuất lên Giám đốc Dự án. Giám đốc dự án sẽ kiểm tra và cấp chứng nhận thanh toán cho các đợt

thanh toán của Chủ đầu tư. Tư vấn cũng sẽ đại diện kiểm tra, For issue of a payment certificate it should

exceed a threshold which would be a percentage of the contract sum specified in the Contract. Consultant

will also advise the Client maximum period for settlement of the claim from the date of submission after

which interest accrues. The Engineer may in any Payment Certificate make any correction or modification

that should properly be made to any previous Payment Certificate. A Payment Certificate shall not be

deemed to indicate the Engineer’s acceptance, approval, consent or satisfaction.

5) Cost control, Consolidated project expenditure for civil works

In the course of the project the Consultant will ensure that all the Contractor's interim certificates (and

payments) are fully justified on the basis of work satisfactorily completed. All work measurements will be

reviewed, certified and recommendations made monthly for payment of the Contractor's invoices. The

overall financial management of the project will include the following services:

Keeping a record of statements of work done and materials used;

Reviewing the Contractor's monthly quantity reports regarding payments and claims

Preparing interim payment certificates

Preparing Variation Orders including rate analysis, if any;

If appropriate, ensuring that variation of price provisions are implemented in accordance with the contract and that valid substantiating documentation is produced:

Costing and making recommendations for any design changes ordered by the Client and evaluating their impact on overall project budget: and

General assistance to the Client and the WB with administrative and financial matters relating to the

B - 31Tech 4 - 31



project.

Tư vấn sẽ hỗ trợ Chủ đầu tư bảo dưỡng các Tài khoản Dự án, chuẩn bị báo cáo tài chính và đệ trình đơn

rút tài khoản lên Ngân hàng. Tư vấn cũng sẽ hỗ trợ Chủ đầu tư trong việc đưa ra giải thích / thuyết minh trả

lời cho các nhận xét được thực hiện liên tục bởi các Kiểm toán viên của Ngân hàng Thế giới.

6) Giấy chứng nhận Nghiệm thu và Danh sách Sai sót

Tư vấn sẽ cấp Giấy chứng nhận hoàn thành khi nhà thầu hoàn thành các công trình cầu và đường hoặc

như đã quy định trong hồ sơ hợp đồng trừ các hạng mục và khuyết tật nhỏ. Đồng thời tư vấn sẽ cấp danh

sách hạng mục khuyết tật và cân đối các hạng mục nhỏ mà nhà thầu sẽ hoàn thành trong thời gian bảo

hành công trình. Tư vấn sẽ bảo đảm phải tiến hành tất cả các bước kiểm tra nghiệm thu trước khi cấp Giấy

chứng nhận Hoàn thành. Các bộ phận công trình có thể được bàn giao theo ý muốn của Chủ đầu tư, và

thời hạn trách nhiệm pháp lý về sai sót đối với bộ phận công trình này sẽ bắt đầu từ ngày nhận bàn giao.

Nếu một hạng mục công trình được bàn giao, và nhà thầu bắt đầu chịu trách nhiệm pháp lý đối với các

thiệt hại do chậm trễ thì các thiệt hại này sẽ được giảm theo một khoản tỷ lệ với giá trị của phần được bàn

giao.

7) Chứng chỉ Thanh toán Cuối cùng

Kỹ sư phải cấp Giấy chứng nhận Hoàn thành trong vòng 28 ngày sau ngày hết hạn cuối cùng của Thời hạn

Thông báo Sai sót hoặc ngay sau khi Nhà thầu đã đệ trình tất cả Hồ sơ và đã hoàn tất quy trình kiểm tra

nghiệm thu đối với toàn bộ Công trình, bao gồm công tác khắc phục các sai sót. Một bản sao Giấy chứng

nhận Thực hiện sẽ được đệ trình lên Chủ đầu tư. Nhà thầu phải đệ trình một bản Báo cáo hoàn thành

trong vòng 84 ngày kể từ ngày cấp Giấy chứng nhận Hoàn thành bao gồm tất cả khoản mà Nhà thầu phải

trả theo hợp đồng và Tư vấn sẽ cấp một chứng chỉ như đã mô tả chi tiết trong Điều kiện Hợp đồng. Trong

vòng 56 ngày kể từ ngày cấp Giấy chứng nhận Thực hiện, Nhà thầu sẽ đệ trình Báo cáo Cuối cùng và Tư

vấn sẽ xem xét và cấp Chứng chỉ Thanh toán Cuối cùng sau khi đã thống nhất với Nhà thầu. Trong trường

hợp không thể thống nhất thì sẽ tiến hành các bước tiếp theo như đã mô tả trong Hợp đồng. Nhà thầu sẽ

đệ trình một giấy chứng nhận thanh toán trong đó xác nhận rằng toàn bộ hồ sơ trong Báo cáo Cuối cùng

thể hiện Nhà thầu đã thanh toán toàn bộ tất cả các khoản phải trả theo hoặc phát sinh từ hợp đồng. Việc

cấp Chứng chỉ Thanh toán Cuối cùng sẽ giải phóng Trách nhiệm pháp lý của Chủ đầu tư trong Hợp đồng.

3.4. Công tác Quản lý trong Thời gian Bảo hành Công trình

1) Giám sát và thẩm định, Quản lý công tác khắc phục sai sót

Tư vấn sẽ tiếp tục thực hiện các công tác nêu trên dựa trên nền tảng bán thời gian trong Thời gian bảo

hành công trình, trong đó nhân sự của đội ngũ Tư vấn sẽ được huy động theo yêu cầu công việc dựa trên

nền tảng tạm thời. Các bộ phận công trình hoàn thiện sẽ được giám sát thường xuyên trong Thời gian bảo

hành công trình. Tư vấn sẽ liên hệ với chủ đầu tư và đưa ra các chỉ dẫn cho Nhà thầu về các công tác sửa

chữa khắc phục nếu phát hiện hư hỏng hoặc trục trặc, hoặc nếu công tác bảo dưỡng định kỳ không được

thực thi đúng quy cách. Tư vấn sẽ tiến hành giám sát lần cuối vào cuối Thời gian bảo hành công trình và

chuẩn bị đề xuất lần nghiệm thu cuối cùng của Hợp đồng Xây dựng lên Chủ đầu tư. Các hạng mục hoàn

thành cuối cùng được liệt kê như sau:

Tính phù hợp với thiết kế

Thanh thải rác thải

Hoàn trả các hố đất mượn

Thanh thải các cơ sở tạm và Hoàn trả lại đúng theo hiện trạng ban đầu

Thực hiện Kế hoạch Quản lý Môi trường

Các công tác bổ sung theo kết quả đợt giám sát hoàn thành công trình sơ bộ

Các hạng mục giám sát và Giám sát viên yêu cầu

B - 32Tech 4 - 32



Sau khi Công trình theo Hợp đồng đã được Chủ đầu tư chính thức nghiệm thu, và khi nhận được tất cả

các hồ sơ bao gồm Hồ sơ bản vẽ hoàn công và các Chứng chỉ bảo hành do Nhà thầu đệ trình; Tư vấn sẽ

cấp cho Nhà thầu Giấy chứng nhận Thực hiện.

B - 33Tech 4 - 33



2) Hồ sơ Quyết toán và Hoàn thành Dự án, hoàn trả Bảo lãnh thực hiện Hợp đồng và khoản tiền

giữ lại

Sau khi đã cấp Giấy chứng nhận Hoàn thành, Tư vấn sẽ xác nhận cho việchoàn trả một nửa khoản tiền giữ

lại. Nhà thầu cũng có quyền nộp một khoản bảo đảm hợp đồng tương đương và nhận hoàn trả một nửa

khoản tiền còn lại. Một nửa giá trị còn lại của khoản tiền giữ lại sẽ được hoàn trả khi thời gian bảo hành

công trình kết thúc nếu các sai sót được sửa chữa khắc phục đảm bảo theo yêu cầu. Nếu có bất kỳ sai sót

nào cần phải sửa chữa khắc phục, Kỹ sư sẽ đề xuất giữ lại giá trị chi phí sửa chữa trước khi hoàn trả

khoản giữ lại. Bảo lãnh thực hiện hợp đồng có thể được thay bằng phần thứ hai của bảo đảm tiền giữ lại

sau khi giấy chứng nhận Hoàn thành được cấp nếu giá trị của khoản này là cao hơn và có thể là một phần

giá trị của khoản đó nếu thấp hơn. Bảo lãnh thanh toán tạm ứng sẽ được hoàn trả một khi tất cả các khoản

tạm ứng đã được hoàn trả. Trong vòng 3 tháng sau khi nhận được giấy chứng nhận Thực hiện, Nhà thầu

sẽ đệ trình, lên Kỹ sư, mười bản sao của bản thảo Báo cáo Cuối cùng kèm theo các hồ sơ liên quan trình

bày chi tiết theo một mẫu được Kỹ sư chấp thuận:

(a) giá trị của toàn bộ công tác được thực hiện theo Hợp đồng, và(b) các khoản về sau mà Nhà thầu cho rằng phải trả cho mình theo hợp đồng hoặc

Tư vấn sẽ kiểm tra thống nhất với nhà thầu và chứng nhận khoản thanh toán cuối cùng sau khi khấu trì mọi

khoản tiền phải trả cho Chủ đầu tư. Trong trường hợp không thể thống nhất thì sẽ tiến hành các bước tiếp

theo phù hợp với yêu cầu của Hợp đồng.

3) Hồ sơ Bản vẽ Hoàn công cuối cùng và Hướng dẫn bảo trì

Tư vấn sẽ kiểm tra tất cả Hồ sơ Bản vẽ Hoàn công do nhà thầu đệ trình, Biên soạn các Hồ sơ này trong

một dạng thức dễ tham chiếu và đệ trình lên Chủ đầu tư. Tư vấn sẽ kiểm tra tỉ mỉ và bảo đảm rằng các bản

vẽ bao gồm:

Các lớp mặt đường và các thành phần cấu thành

Các bản vẽ kết cấu cho thấy các chi tiết gia cố, mối nối thi công, cấu kiện dự ứng lực, v.v...

Chất lượng vật tư sử dụng (ví dụ: mác bê tông, thiết kế Hỗn hợp nhựa át phan, v.v...)

Các hạng mục ngầm, cọc, thoát nước bề mặt, ống thoát nước, cống và kích thước của cống

Các hạng mục phụ trợ cho đường như biển báo, thành lan can, v.v...

Sơn kẻ đường (sơn vạch nét đứt, vạch đôi, vạch dành cho người đi bộ, nhà chờ xe buýt, v.v...)

Lập bản cứng và bản mềm Hồ sơ Bản vẽ Hoàn công. Chủ đầu tư nên cấp các bản sao Hồ sơ Bản vẽ Hoàn

công bao gồm địa điểm các cơ sở mới dc được xây dựng đến các Cơ quan hữu quan quản lý các Cơ sở

đó. Tư vấn sẽ chuẩn bị hướng dẫn bảo trì để Chủ đầu tư sử dụng trong công tác bảo trì các đường cải tạo

dựa trên hướng dẫn bảo trì hiện tại do các cơ quan hữu quan quản lý đường áp dụng. Hướng dẫn bảo trì

sẽ mô tả các công tác bảo trì định kỳ và hằng ngày bao gồm các quy trình lập trình và lên kế hoạch, công

tác giám sát và các quy trình khảo sát điều kiện đường, tay vịn cầu, lan can, các trang thiêt bị thoát nước

(tần suất lau rửa) và giám sát cầu định kỳ.

3.5. Báo cáo

Tư vấn sẽ lập báo cáo giữa kỳ cho mỗi giai đoạn theo Hợp đồng và báo cáo sẽ được lập bằng tiếng Anh,

đệ trình lên các cơ quan hữu quan, bao gồm Chủ đầu tư, WB, v.v...Tư vấn sẽ lập các bản mềm của tất cả

các báo cáo, sau đó đệ trình cùng với bản cứng.

Báo cáophải được lập trong từng giai đoạn riêng rẽ như sau:

● Báo cáo đầu kỳ/Báo cáo Huy động

Tư vấn sẽ liên hệ làm việc chặt chẽ với PMU, và tổ chức các buổi thảo luận thường xuyên, hướng dẫn và

đệ trình các báo cáo cần thiết lên PMU. Báo cáo đầu kỳ sẽ được đệ trình trong vòng Ba tháng sau khi ký

hợp đồng và mô tả chi tiết các vấn đề sau:

B - 34Tech 4 - 34



- Xác định các nhân tố quan trọng để các công tác thực hiện dự án có thể thành công,

- Đưa ra nhận định về các vấn đề về thiết lập/huy động chưa được giải quyết,

- Xác nhận trách nhiệm được giao và hỗ trợ CV của đội ngũ thực hiện dự án,

- Phân chia trách nhiệm,

- Xác nhận về các yêu cầu về chương trình công tác, và

- Xác định các khó khăn của dự án.

● Báo cáo Tiến độ Hàng tháng

Tư vấn sẽ lập và đệ trình báo cáo tiến độ hàng tháng vào cuối mỗi tháng. Báo cáo sẽ mô tả tiến độ thi công

tổng thể.

Tư vấn sẽ lập và đệ trình các báo cáo tiến độ hàng tháng chậm nhất là vào ngày mùng 10 của tháng tiếp

theo. Mười bản sao báo cáo bằng tiếng Anh sẽ được đệ trình lên PMU. Báo cáo tiến độ hàng tháng đầu

tiên sẽ được đệ trình vào tháng thứ hai trong giai đoạn giám sát thi công và bao gồm chương trình công

tác cho các hoạt động thi công trong toàn bộ thời hạn thực hiện dự án. Báo cáo sẽ mô tả tiến độ thi công

thổng thể trong suốt thời gian lập báo cáo.

Báo cáo sẽ được trình bày dưới dạng biểu đồ dạng cột dễ đọc và thể hiện tiến độ theo kế hoạch và tiến độ

thực tế. Báo cáo sẽ bao gồm cả các dữ liệu tài chính và tiến độ thi công. Báo cáo hàng tháng sẽ tóm lược

tất cả các hoạt động thi công và tiến độ của tháng trước. Các vấn đề gặp phải và/hoặc dự đoán trước sẽ

được nêu rõ cùng với các bước cần phải thực hiện hoặc khuyến nghị khắc phục . Báo cáo cũng liệt kê tất

cả các thiết bị và nhân công của nhà thầu và chỉ ra được công việc cần phải thực hiện ở tháng tiếp theo.

Báo cáo cũng đưa ra bản tóm tắt các yêu cầu chưa được giải quyết từ phía nhà thầu, ví dụ như yêu cầu

tăng thời gian, đề xuất thay đổi, v.v...

Nhìn chung, báo cáo tiến độ hàng tháng sẽ bao gồm;

- Tóm lược tiến độ thi công.

- Tóm lược các vấn đề chưa được giải quyết, nếu có, và khuyến nghị khắc phục,

- Bản mô tả chung về tình hình dự án, ví dụ như: Hợp đồng Vay vốn, hợp đồng dịch vụ giám sát và hợp đồng thi công,

- Mô tả công trường của dự án, địa điểm, kinh độ/vĩ độ và các đặc điểm chính,

- Các vấn đề chi tiết gặp phải hoặc dự đoán trước, yêu cầu của Nhà thầu nếu có,

- Tổ chức của Nhà thầu và nhân sự kỹ thuật,

- Các thiết bị có tại công trường, chỉ ra khối lượng, kích thước, điều kiện, và khả năng đáp ứng tiến độ thi công, đối với mỗi nhiệm vụ cụ thể,

- Tiến độ thi công thông qua một bản mô tả ngắn gọn về tiến độ đạt được đối với các hạng mục chính,

- Khuyến nghị để đẩy nhanh tiến độ thi công các công trình xây dựng quan trọng tuân thủ theo các điều kiện hợp đồng, bằng cách bố trí nhiều hơn số lượng thiết bị, nhân sự và/hoặc điều chỉnh quy trình thi công,

- Báo cáo công tác cung ứng vật tư để xác định liệu có đáp ứng được kế hoạch lưu trữ và có tương ứng với kế hoạch thi công hay không,

- Kiểm soát chất lượng các công tác

- Contract management, instructions, variation orders, and approved day-work orders,

- Financial information such as available resources, allocation, monthly and accrued expense, cash-flow graph,

- Summary of information about important correspondence for a month between PMU, the Consultant

B - 35Tech 4 - 35

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and the contractors,

- Report on the environment preservation

- Photographs of work site activities.

● Quarterly Progress Report

The Consultant will prepare a comprehensive report summarizing all activities of the Project at the end of

each quarter. Also when necessitated by either the Consultant or PMU due to delay of the construction

works or the occurrence of technical or contractual difficulties, the project forecast report will be prepared

and submitted to PMU, providing comprehensive and detailed information on time, cost, procurement,

financial summary and payment progress of the construction including problem encountered, if any, and

major findings and recommendations.

The reports will include brief description of projects and the work-completed, and

- Detailed problems encountered or anticipated and Contractor claims, if any, and the status of current Contractor claims.

- Report potential obstacles and recommendations about measures to be taken that reduce adverse effects to work progress,

- The activities of the Consultant’s personnel assigned to the Project, progress reached, brief description of supervision tasks and modifications introduced to the project,

- Contract management, instructions, variation orders and day-work orders approved

- Summary of important correspondence exchanged during the period between PMU, the Consultant and the Contractor.

● Annual Progress Report

The Consultants will prepare and submit annual management information reports within at the end of each

Financial Year, and also at other times when considered warranted by either the Consultant or PMU due to

delay of the construction works or the occurrence of technical or contractual difficulties providing

comprehensive and detailed information on time, cost, quantity and financial summary and payment

progress of the construction including problem encountered, if any, and major findings and

recommendations with these basis during the period forecasts through to the end of the project will be

prepared and submitted to the PMU.

In summary, the annual report will

- summarize the Contracts progress including contract variations, change orders, and claims;

- detail problems encountered or anticipated;

- indicate coming year activities;

- analyze financial progress; and

- provide cash flow forecast for the current financial year.

● Final Completion Report

The Final Completion Report, updating the Draft Report to cover the Defects Liability Period and Final

Acceptance and incorporating any comments received on the Draft Report from PMU and WB, shall be

submitted within one month after the end of the Defects Liability Period.

Final report will summarize

- the method of construction,

- the methodology of supervision performed,

- recommendation to PMU for further project to be undertaken summarizing the construction activities,

B - 36Tech 4 - 36



effect of contract changes, claims or dispute or any other substantive matters having an effect on the amount, cost, and progress of the work.

And, the final project completion report will also cover;

- Project summary,

- Major project events,

- Performance of the Contractor,

- History of project implementation including all defects and the satisfactory correction,

- Comparison of cost of civil works at stages of detailed design, tender and completion of the project,

- Total project cost, summary of local and foreign cost,

- Summary of annual costs,

- Summary of labor employed in man-months categorized to skilled/unskilled and foreign/local,

- Tables detailing costs of variation orders and supplemental agreements with justifications,

- Tables detailing extension of the contract time and reasons thereto,

- Relevant contract dates such as notice to proceed, substantial completion, full completion, etc,

- A summary of the Project Performance Monitoring, and

- Assessment of the environment impact of the construction work in the project area.

- Summary of technical issues of the Project in the Construction stage.

3.6. Procurement Support

Consultant staffs will provide pre-award procurement services to assist the PMU in preparing bid packages,

evaluating bids, and making award determinations. The Consultant staffs will provide a collaborative

process to the PMU and prospective contractors that ensure a fair and competitive sourcing process.

● Preview Bidder Qualification

A bidder list will be drawn from a qualified contractor database based on the existing GOV and PMU list of

qualified contractors. It will be expanded by qualifying additional contractors. Contractors will be qualified by

meeting criteria for necessary construction and service capabilities, capacity, cost control, safety and quality

performance, regulatory compliance history, customer references, licenses and certifications, insurance and

bonding capacity, and financial stability.

● Reporting obligation of Consultants for the Contract includes:

Major project events

- Inception Report

- Short-list evaluation report

- Bid/proposal evaluation report

- Contract negotiation minutes

3.7. Technology Transfer on-the Job Training

The Consultant will develop a training program for PMU counterpart staffs and domestic Consultant staffs

for successful implementation of the project and improvement of their technical qualification in the fields of

contract management and supervision in road construction

The Consultant will undertake on-the-job training to:

promote technology transfer between the Consultant and PMU staff, and so enhance PMU’s capability to undertake similar projects in the future,

B - 37Tech 4 - 37



reduce the dependence of PMU staff and domestic Consultant staffs upon foreign technical assistance,

improve the individual performance and motivation of PMU staff and domestic Consultant staffs, and

develop the training program in such a way that it fits in with PMU longer term training strategies.

In addition, the Consultant consider that there are other areas or categories of training that would be of

benefit to PMU staff and domestic Consultant staffs, and which could be provided by the Consultant during

the course of this project, for example:

pavement design and technical specifications,

construction supervision,

monitoring procedures,

procurement of construction contracts, and

project and financial management.

The Consultant has a philosophy of training and continued professional development of its own personnel.

We have substantial experience in training and technology transfer in respect of counterpart staff in our

international projects. It is intended that all field or practical training be conducted at sites where contracts

are being implemented. Therefore the Consultant will indicate a model section in consultation with PMU and

the Contractor at the project site to instruct and show the method of quality control and other technical skills

to the Vietnamese administration staff.

B - 38Tech 4 - 38



B – Kế hoạch Thi công

1. Kế hoạch Thi công

1.1. Công tác Chính

1) Các Hoạt động chuẩn bị thi công:

The Consultant shall thoroughly review the design document before the construction work starts and try to

ensure a seamless work progress by pre-consulting with the Client, the Constructor or relevant institutions

over any work items that may carry problems during construction and by pre-checking the status of material

sources, equipment supply and other items necessary for creating work site and commencing the work.

The Consultant shall check and confirm the supervision and construction work organization status to ensure

a timely completion of road and bridge construction and submit the Supervision Service Plan to the Client.

The Consultant shall also pre-review the overall construction plan documents (Work Progress Plan, Safety

Control Plan, and Quality Control Plan) submitted by the Constructor and establish and improve diverse

standards and methods necessary for supervision management.

2) Giám sát thi công ở Giai đoạn thi công

The Consultant shall instruct the commencement of the work when the construction site is fully prepared.

Also the Consultant should check site conditions, measurement reference points, and design status, based

on surveying of soft ground area and bridge foundation.

During the construction period, the Consultant shall:

Check the conformity of design plans and shop drawing to the actual site conditions, construction quality, safety and work progress status and review the environmental efficiency before commencing the work.

Inspect the material status in accordance with the inspection check list and conduct relevant site and lab tests to ensure quality work.

Provide construction guidance at the bridge and other main work sites for a seamless work implementation and check the status of site safety on a random basis.

Instruct an immediate recovery or remedy of any work delayed or wrongly constructed and confirm the final result.

Check the status of the work in progress on a regular basis and report the result to the Client.

Review the recovery measures submitted by the Contractor and suggest proper supervision comment, if necessary.

Check the design change conditions in accordance with the Contract Documents and activity support the Client to settle any Construction Claim during construction by thoroughly checking the construction record and contract documents.

Upon the request of interim payment, check the conformity of the actual completed work to the design document. Also, check if the quantity estimate is correctly calculated in accordance with the site surveying and design documents before reporting it to the Client.

3) Giám sát thi công ở Giai đoạn Hoàn thành

Tư vấn sẽ kiểm tra tiến độ thi công tổng thể ít nhất là 30 ngày trước ngày khởi công theo kế hoạch và đưa

ra những lời tư vấn cần thiết đối với bất kỳ sự không phù hợp hoặc sai sót trong thi công được phát hiện.

Theo yêu cầu của Nhà thầu, Tư vấn sẽ kiểm tra tính phù hợp của tình hình thi công cuối cùng với hồ sơ

thiết kế bằng cách tiến hành đo đạc và thí nghiệm và báo cáo kết quả cuối cùng lên Chủ đầu tư. Tư vấn

sẽ xem xét sự phù hợp và tính

Các công tác chi tiết được liệt kê trong phần 4.4 Phương pháp luận Tiến hành các Công tác.

B - 39Tech 4 - 39



Nhiệm vụ số

Mô tả

Phạm vi

công việc theo TOR

A Giám sát thi công ở Giai đoạn Chuẩn bị Thi công Nhiệm vụ 1.A.1 Công tác huy động của Tư vấn

A.2 Thu thập Dữ liệu và Nghiên cứu Hợp đồng và Hồ sơ Kỹ thuật - Nghiên cứu tại Bàn A.3 Thiết lập Văn phòng Dự ánA.4 Cấp và bàn giao các cọc mốc khảo sát và dữ liệu định tuyếnA.5 Khảo sát hiện trường A.6 Cấp các Mẫu Hồ sơ Báo cáo

B Giám sát thi công ở Giai đoạn Thi công Nhiệm vụ 2.B.1 Quản lý Dự án, theo dõi tiến độ và bảo đảm sự tuân thủ theo các kế hoạch của Nhà

thầuB.2 Tổ chức họp và Phối hợpB.3 Chấp thuận Bản vẽ Thi công & Mặt bằng Thi công B.4 Chấp thuận Vật liệu & Nguồn Vật liệuB.5 Các Công tác Giám sát Hàng ngàyB.6 Giám sát Công trình tại Mỗi giai đoạn & Kiểm soát Hành vi Không thích hợpB.7 Chấp thuận & Kiểm soát Kế hoạch Quản lý Chất lượngB.8 Chấp thuận & Kiểm soát Tiến độ Thi côngB.9 Xác nhận & Chấp thuận Số lượng Thanh toánB.10 Xem xét & Chấp thuận Thay đổi Thiết kếB.11 Xem xét & Chấp thuận Hợp đồng Thầu phụB.12 Kiểm toán An toàn Giao thôngB.13 Nhật ký thi công, Báo cáo Nhân sự và Hồ sơ Nhật ký Công trườngB.14 Xem xét Hồ sơ Bản vẽ "Hoàn công"B.15 Duy trì và Bảo đảm Giao thôngB.16 Hỗ trợ Chủ đầu tư đối với các Trường hợp Kiện tụng và Phân xử

C Giám sát thi công ở Giai đoạn Hoàn thànhC.1 Lập Bản vẽ Hoàn công & Xác nhận Số lượngC.2 Final Inspection & Request of Completion Certification Issuance

D Các vấn đề bảo hộD.1 Quan trắc Môi trườngD.2 Bản Kế hoạch Hành động cho Chương trình Tái định cư

E Kiểm soát Kinh tế và Tài chínhE.1 Quản lý Tài chính E.2 Lệnh Thay đổiE.3 Yêu cầu (Tăng Thời gian & Chi phí) và Tranh chấpE.4 Các Chứng chỉ Thanh toán Tạm thờiE.5 Kiểm soát Chi phí, Kinh phí hợp nhất của dự án trong thi công xây dựngE.7 Giấy chứng nhận Nghiệm thu và Danh sách Khuyết tậtE.8 Chứng chỉ Thanh toán Cuối cùng

F Công tác Quản lý trong Thời gian Bảo hành Công trìnhF.1 Giám sát và thẩm định, Quản lý công tác khắc phục sai sótF.2 Hồ sơ Quyết toán và Hoàn thành Dự án, hoàn trả Bảo lãnh thực hiện Hợp đồng và

khoản tiền giữ lạiF.3 Hồ sơ Bản vẽ Hoàn công cuối cùng và Hướng dẫn bảo trìG Hỗ trợ Đấu thầu Nhiệm

vụ 3.H Huấn luyện Chuyển giao Công nghệ Tại chỗI Báo cáo

B - 40Tech 4 - 40



B - 41Tech 4 - 41



1.2. Tiến độ Thi công

Tiến độ Thi công cho mỗi công tác dựa trên các kinh nghiệm từ các dự án nước ngoài tương tự. Các dịch

vụ bao gồm cả các công tác đồng thời và theo thời gian. Tư vấn sẽ lập bảng tiến độ cho Giai đoạn 1 là giai

đoạn giám sát thi công gồm bốn mươi tám (48) tháng và cho giai đoạn 2 là giai đoạn bảo hành công trình.

MẫuTech 8: Biểu tiến độ Thi công cho thấy tiến độ thi công chi tiết của Tư vấn.

B - 42Tech 4 - 42



.

A3

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B - 44Tech 4 - 44



1.3. Chuyển giao Báo cáo và Tài liệu Cuối cùng

Nếu trong suốt thời gian thực hiện dự án sẽ không có bất kỳ vấn đề nào xảy ra thì Tư vấn sẽ đệ trình các

báo cáo và hồ sơ cuối cùng khác phải nộp bằng tiếng Anh lên PMU với số lượng và thời hạn theo quy định

trong Điều khoản Tham chiếu (TOR).

Tiến độ đệ trình các Sản phẩm Dự án

Sản phẩm Dự ánSố lượng bản sao

Thời Hạn đệ trìnhTiếng Anh Tiếng Việt

Báo cáo tình hình công trường hàng tuần

04 08 Hàng tuần

Báo cáo tiến độ hàng tháng 04 08 Hàng tháng

Biên bản Họp tuần Định kỳ và các cuộc họp liên quan

04 08 Mỗi cuộc họp

Báo cáo kiểm tra Xưởng, Báo cáo Hàng hóa

04 08Mỗi lần kiểm tra, một tuần sau khi kiểm tra

Báo cáo Tiến độ hàng quý 04 08Mỗi quý, vào tháng đầu tiên của quý tiếp sau

Báo cáo tiến độ định kỳ 6 tháng một lần

10 10 Sáu tháng một lần

Báo cáo Thực hiện 04 08Trong vòng 15 ngày sau khi Nhà thầu đệ trình báo cáo thử nghiệm

Báo cáo Tiến độ hàng năm 10 10 Hàng năm

Báo cáo giữa kỳ 10 10 Xác nhận sau

Xem xét Bản thảo Hồ sơ Bản vẽ Hoàn công*

* *Một tháng trước khi hoàn thành mỗi Hợp đồng

Xem xét Bản cuối cùng Hồ sơ Bản vẽ Hoàn công*

* *Hai tuần sau khi tiếp thu ý kiến từ Chủ đầu tư

Báo cáo Hoàn thành Cuối cùng và các Thông tin Khác theo yêu cầu của WB

10 10Trong vòng một tháng sau khi hoàn thành dự án

Chú ý: " Phải tuân theo các yêu cầu cụ thể của PMU trong quá trình thực hiện hợp đồng và dự án

Theo Bản Giải thích do PMU cấp, thời gian bảo hành công trình là 12 tháng sau khi tất cả các Gói thầu Xây

dựng cơ bản đã hoàn tất và bàn giao lại cho Chủ đầu tư. Giám đốc Dự án của Tư vấn / Kỹ sư Thườngtrú 1

sẽ được huy động để giám sát và chấp thuận tất cả sai sót và sửa chữa các hạng mục để tiến hành kết

thúc Hợp đồng với Nhà thầu thi công.

Do đó, Tư vấn sẽ lập Báo cáo Hoàn thành Dự án Cuối cùng nếu cần thiết. Báo cáo sẽ bao gồm:

Hồ sơ Quyết toán,

Danh sách Hạng mục Sửa chữa và Hồ sơ Nghiệm thu, và

Hồ sơ Bản vẽ Hoàn công Điều chỉnh, nếu cần thiết,

B - 45Tech 4 - 45

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C – Tổ chức và Huy động Nhân sự

1. Tổ chức và Huy động Nhân sự

1.1. Tổ chức Dự án

Công tác tổ chức sắp xếp đã được thực hiện để bảo đảm thực hiện kế hoạch theo một cách thức êm thuận

và hiệu quả. Các tổ chức tham gia vào việc thực hiện các dịch vụ là:

Chính phủ Việt Nam

Ngân hàng Thế giới(WB)

Tư vấn: Yooshin Engineering Corporation

Nhà thầu: Xác nhận sau

Hình 19. Tổ chức Dự án

B - 46Tech 4 - 46

Form TECH-4Description of Approach Methodology andWork Plan for Performing the Assignment


Hình 20. Quy trình làm việc trong Văn phòng Dự án của Tư vấn

PMU

Tech 4 - 47



1.2. Cấu thành đội ngũ dự án và các nhiệm vụ được giao

Đội ngũ Thực hiện Dự án đề xuất được thành lập để bảo đảm rằng các yêu cầu và mục tiêu của Dự án

được nhắm đến theo một cách thức hiệu quả và hữu hiệu. Tư vấn đã thấu hiểu các yêu cầu của dự án,

điều kiện địa lý, ưu điểm và nhược điểm về kỹ thuật cũng như hạn chế về thời gian. Dựa trên các nghiên

cứu và xem xét đó, chúng tôi đã lựa chọn ra các nhân sự chuyên gia giỏi nhất, những người có chuyên

môn rất cao, tận tụy với nhiệm vụ và có thể hoàn thành trách nhiệm của mình trong mọi trường hợp khác

nhau. Có thể thấy rằng tất cả nhân sự quốc tế của Tư vấn đã có nhiều năm kinh nghiệm và đều đã làm

việc bên ngoài quê hương của họ. Sự kết hợp giữa trình độ chuyên môn và kinh nghiệm chắc chắn sẽ tăng

hơn nữa mức độ tin cậy thông qua nền tảng kiến thức và chuyên môn vượt trội. Đội ngũ thực hiện Dự án

(ở cả giai đoạn thiết kế và giám sát) sẽ được một nhóm các nhân sự Trợ lý, Kỹ thuật, Kế toán và Trang

thiết bị Văn phòng hỗ trợ toàn diện.

Giám đốc Dự án chịu trách nhiệm quản trị cũng như điều phối thi công và hoạt động của dự án. Giám đốc

Dự án của chúng tôi, Ông Kyung Duk Kim có kinh nghiệm phong phú về các dự án thi công đường ở Đông

Nam Á bao gồm Việt Nam. Về dịch vụ tư vấn, ông đã nghiên cứu rất kỹ đặc điểm cơ sở hạ tầng của dự án,

và xem xét đến tầm quan trọng của các vấn đề liên quan đến an toàn lao động. Trụ sở chính của Tư vấn tại

Seoul cũng sẽ hỗ trợ toàn diện đối với bất kỳ sự cố về kỹ thuật xảy ra trong quá trình thi công thông qua

các chuyên gia của chung tôi tại đây. Các nhiệm vụ chi tiết được giao được mô tả trong Mẫu Tech 5: Thành

phần Đội ngũ thực hiện Dự án, và Nhiệm vụ của mỗi Nhân sự.

Các chuyên gia tại Trụ sở Chính sẽ hỗ trợ các vấn đề kỹ thuật phát sinh trong thi công xây dựng và sẽ

nâng cao chất lượng công trình thông qua việc đưa ra các hướng dẫn hợp lý và hiệu quả cho nhà thầu.

Các chuyên gia cũng sẽ chịu trách nhiệm toàn bộ gói thầu của hợp đồng và báo cáo hoạt động của mình

lên Giám đốc dự án cũng như lên các Kỹ sư thường trú.

Hình 21. Tổ chức Văn phòng chính của Tư vấn (Có Hỗ trợ từ Văn phòng Sở tại)

B - 48Tech 4 - 48



1.3. Nhân sự Đề xuất của Tư vấn

Số Tên Nhân sự Vị trí Mô tả

Nhân sự Chuyên gia của Tư vấn

K-1 Kyung Duk KimGiám đốc dự án (Chuyên gia / Kỹ sư Xây dựng hoặc Kỹ sư Đường/Cầu Cấp cao)

Nhân sự quốc tế

K-2 HUYNH CHI CAMPhó giám đốc Dự án (Chuyên gia/ Kỹ sư cấp cao)

Nhân sự trong nước

K-3 Hoàng Anh TuấnChuyên gia / Kỹ sư Cấp cao Cầu và Đường Cấp cao


K-4 Nguyễn Quang Tùng Chuyên gia / Kỹ sư Xây dựng Cấp caoNhân sự trong

nước

K-5 Dinh Nhu QuyChuyên gia / Kỹ sư Cấp cao Cấp Thoát Nước / Xử lý Nước thải


K-6 Hoàng Hải Kiên Trung Chuyên gia Đấu thầu Cấp caoNhân sự trong

nước

Các Nhân sự Chuyên gia khác (Không phải chủ chốt)

N-1 TBN Kỹ sư Cầu và ĐườngNhân sự trong

nước

N-2 TBN Kỹ sư Cấp và Thoát nướcNhân sự trong

nước

N-3 TBN Kỹ sư Xây dựng/Kết cấuNhân sự trong

nước

N-4 TBN Kỹ sư Nguồn nướcNhân sự trong

nước

N-5 TBN Kỹ sư Xử lý Nước thảiNhân sự trong

nước

N-6 TBN Kỹ sư Địa kỹ thuậtNhân sự trong

nước

N-7 TBN Kỹ sư ĐiệnNhân sự trong

nước

N-8 TBN Kỹ sư Khảo sát Địa hìnhNhân sự trong

nước

N-9 TBN Kỹ sư Vật liệu và Kiểm soát Chất lượngNhân sự trong

nước

N-10 TBN Kỹ sư Kiểm soát Khối lượng và Dự toánNhân sự trong

nước

N-11 TBN Chuyên gia Đấu thầuNhân sự trong

nước

N-12 TBN Chuyên gia Y tế và An toànNhân sự trong

nước

N-13 TBN Chuyên gia Môi trườngNhân sự trong

nước

N-14 TBN Chuyên gia Kiểm soát Giao thôngNhân sự trong

nước

B - 49Tech 4 - 49



1.4. Kế hoạch Huy động Nhân sự

Biểu tiến độ Huy động Nhân sự đề xuất của Tư vấn đối với các vị trí chủ chốt đã được lập dựa trên nền

tảng tiến độ theo thời gian đề xuất và các công tác được tiến hành theo mô tả trong TOR. Biểu tiến độ Huy

động Nhân sự được xây dựng hợp lý dưới dạng các biểu đồ dạng cột biểu thị thời gian đề xuất cho mỗi vị

trí nhân sự chủ chốt và nhân sự hỗ trợ kỹ thuật, có thể hiện thời gian hợp lý để hoàn thành các công tác

khác nhau có trong Bảng Mô tả Công việc.

Tiến độ Huy động Nhân sự đề xuất của các nhân sự Tư vấn trong nước và quốc tế được thể hiện trong

Biểu tiến độ Huy động Nhân sự Chuyên gia (Mẫu TECH-7). Vì biểu tiến độ được lập chỉ mang tính chất dự

kiến, thời gian huy động thực tế phải được đưa ra bàn thảo với Chủ đầu tư và sẽ được sắp xếp dựa trên

ngày khởi công của cả Dịch vụ Xây dựng và Giám sát thi công.

B - 50Tech 4 - 50

win7x64, 17/05/13,



A4

B - 51Tech 4 - 51