CROMERR WORKING GROUP2012 Exchange Network National Meeting

Pam Osnaya: State of MontanaPeter Stubbs: CGI

Agenda

What is CROMERR? Background Cross-State CROMERR Working Committee * CROMERR Roadmap for MT Department of Environmental Quality (DEQ) Open Discussion Next Steps

* The Montana CROMERR Roadmap has not been finalized and all information presented should be considered a DRAFT.

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What is CROMERR?

Cross-Media Electronic Reporting Regulation (CROMERR)

Provides the legal framework for electronic reporting (eReporting) under all of EPA’s environmental regulations

Establishes standards for receiving documents electronically that are submitted to satisfy requirements of a 40 CFR program.

These standards cover a variety of system functions, such as electronic signature validation.

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Background CROMERR Working Committee

Formed in April 2011 At the 2011 National Exchange Network Meeting, Montana and Oklahoma

formed the CROMERR Working Committee

Partnered with CGI to facilitate

Tom Copeland (Oklahoma) served as Mentor (Thank You Tom! )

Committee met Aug 25 – Oct 20, 2011

15+ states and agencies participated

Background CROMERR Working Committee

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Background Montana’s CROMERR Roadmap

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Background Montana’s CROMERR Roadmap Deliverables

Cross-State CROMERR Working Committee8

Cherokee Nation EPA Hawaii Idaho Indiana Massachusetts Mississippi Missouri Montana New Mexico

North Carolina Oklahoma Oregon Muscogee Nation National Congress of American Indians Pueblo of San Ildefonso Quinault.org Salt River Pima-Maricopa Indian Community Vermont West Virginia Wisconsin

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The CROMERR Working Committee consisted of a group of 15+ States and Agencies who collaborated on a generic approach to CROMERR compliance.

CROMERR Working Committee Participating States Agencies

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CROMERR Working Committee Goals Accomplished

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CROMERR Roadmap High-level Business Process Flow

The Working Committee established a high-level Business Process Flow showing how State Agency

personnel and regulated entities could interact through an eGovernment portal and CROMERR solution.

MT DEQ will distribute the generic Business Process Flow to those interested.

CROMERR Roadmap Phased Approach

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The Business Process Flow identifies high-level steps & IT components for CROMERR compliance.The following summarizes recommended Key Steps:

PHASE KEY STEPS

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• Detailed Inventory List of Reports: Categorized by CROMERR vs. non-CROMERR Reports

• Strategy for processing eReports (i.e., CROMERR and non-CROMERR) through the eGovernment portal based on the Inventory List of Reports

• Procure, develop, or leverage an eGovernment Portal for electronic submittals

II• For CROMERR Compliance:

Define and document Business Processes Procure, develop, or leverage the software components

III• Integrate CROMERR solution with eGovernment Portal• Train internal and external users• Go Live – begin receiving CROMERR-compliant Reports via the Portal

CROMERR Solution Business Benefits

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Implementing a shared solution that can be leveraged by multiple agencies can result in the following benefits.

BENEFIT DESCRIPTION

1. Cost Effective • Shared initial costs (e.g. licensing, hardware, software)• Maintenance and upgrade costs are shared

2. Faster Start-Up • Reduced development time• Less time configuring agency environment

3. Ease of Maintenance • Low level of maintenance required in agency environment

4. Optimized Staff • Reduces ongoing effort required to host & maintain new IT components• Staff focused on higher priorities

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CROMERR Architectural Design Conceptual Approach

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CROMERR Working Committee Next Steps

Reconvene the Cross-State CROMERR Working Committee upon successful completion of the CROMERR Roadmap

Montana CROMERR Roadmap

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MT CROMERR Roadmap Business Motivation Goals

The Roadmap was not intended to recommend a final CROMERR solution; rather define the required components and architectural options for moving forward

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MT CROMERR Roadmap Business Motivation Objectives

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MT CROMERR Roadmap Business Motivation Benefits

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Establishment of the MTDEQ Roadmap has been a 5-month effort that involved 3 primary phases.

Montana CROMERR Roadmap Project Activities

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Current State

Current State

Future

State

Future

State

Phase 1Strategy and Requirements

Phase 2Procure, Designand Develop

Phase 3Go-Live with Initial Reports

Phase 4Prioritize & Implement Additional Reports

Montana CROMERR Roadmap Roadmap Overview

The Montana CROMERR and eReporting Roadmap describes the

phases and detailed activities necessary to move from the current state to the

desired future state.

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Montana CROMERR Roadmap Current State of eReporting and CROMERR

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MT DEQ is taking a systematic approach to improving eReporting capabilities and attaining CROMERR compliance.

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Montana CROMERR Roadmap Current State of eReporting and CROMERR

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Montana CROMERR Roadmap Future Vision

Deliver a CROMERR-compliant eReporting environment that is scalable and flexible enough to meet the evolving needs of the Agency and regulated community.

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CROMERR Compliance

Enhanced eGovernment Services

Enhanced Data Sharing Capabilities

Improved Compliance Lifecycle

Automated Administrative Completeness Review

Enhanced Document Management Strategy

Automated Workflow

CROMERR Compliance

Enhanced eGovernment Services

Enhanced Data Sharing Capabilities

Improved Compliance Lifecycle

Automated Administrative Completeness Review

Enhanced Document Management Strategy

Automated Workflow

The Future State of DEQ eReporting will provide an array of business improvements that can be leveraged across all DEQ programs.

Montana CROMERR Roadmap Future State Business Benefits

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PHASE TITLE HIGH-LEVEL SUMMARY

1 Strategy and Requirements

Develop a high-level Strategy for an eGovernment Portal together with a CROMERR solution & Back Office applicationDefine high-level requirements at the agency and program level.

2 Procure, Design and Develop

Procure, design or develop the eGovernment Portal and related CROMERR solution based on the Strategy identified in Phase 1

3 Go-Live with Initial Reports

Go-Live with the first group of reports required for CROMERR compliance

4Prioritize and

Implement Additional Reports

Prioritize and move forward with implementation of additional CROMERR and non-CROMERR reports

The following is a recommended four-phased plan to bridge the gap between the current and future state of DEQ eReporting

eReporting Roadmap Recommended Phased Plan

Goal: Identify proven solutions that might serve as a model for Montana based on Montana’s: Business Needs Policies and Standards Existing infrastructure Funding and development strategy

Decision: Final requirements and design of the Montana Solution will be completed during the next phase of the project.

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Montana CROMERR Roadmap Review Proven State Solutions

Montana would like to thank the following States for taking time to share their CROMERR Journey with Montana: Delaware (*) – Dennis Murphy Indiana – Will Richey Mississippi – Melanie Morris New Jersey (*) – Jim Bridgewater & Ralph Smith North Dakota – Gary Haberstroh Ohio – Adele Vogelgesang Oklahoma (*) – Tom Copeland Texas – Jackie Ogle Washington (*) – Miles Neale

(*) Those solutions that align the best with Montana’s business needs, existing infrastructure, and current IT Policies and Standards

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Montana CROMERR Roadmap State Solutions Reviewed

Montana CROMERR Roadmap Leverage Lessons Learned

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Montana CROMERR Roadmap Leverage Lessons Learned

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Montana CROMERR Roadmap Leverage Lessons Learned

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Montana CROMERR Roadmap Next Steps

Finalize the DRAFT of the CROMERR Roadmap July 2012

Present the CROMERR Roadmap to the MT Governance Board August 2012 Governance Board Action Items:

Evaluate proposed opportunities Determine next steps

Reconvene the Cross-state CROMERR Working Committee

Challenges becoming fully CROMERR Compliant: what small states and Agencies are facing

Additional Lessons Learned: by States that have implemented CROMERR

Enterprise vs. Program level approach

Participant Interest: Identify additional States and Agencies that would like to participate in an on-going dialog about the possibility of a CROMERR In-The-Clouds offering

Open Discussion33

Questions?34