crisis power point presentation

8/6/2019 Crisis Power Point Presentation

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Crisis Management Plan

Caribbean Maritime Institute

2011


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Person No. of Copies

Executive Director 2

Deputy Executive Director 1

Director of Academics 1

Director of Marine & Professional

Studies

1

University Registrar 1

Director, Corporate Planning &

Administration

2

Director, Finance & Accounts 1

Quality Assurance Manager 1

President, Student Council 1

Office of Legal Council 1

Crisis Response Plan record of Distribution


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Introduction

The Caribbean Maritime Institute (C.M.I.) has to be prepared to

manage any crisis that might occur on or affect the C.M.I. campus.

Disasters or emergencies can happen suddenly, creating a situation in

which the normal operations and support services for the Institute can

become overwhelmed. During such a crisis, the C.M.I.will require some

kind of plan or specialized program to address emergency response

operations and recovery management.

In this regard C.M.I. has established these response procedures, that

provide guidelines for the management of the actions and operations

required to respond to an emergency or disaster. The overall priorities

of the University during a disaster are the protection of lives, property

and the immediate environment. The overall objective is to adequately

respond to the emergency or disaster and manage the process of

restoring the C.M.I. to normal operations as soon as is possible. This

document represents the Campus Crisis Management Plan, which

encompasses the facilities, services and administration of the C.M.I.

campus.


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Purpose of the Plan

This plan provides the management structure, key responsibilities, emergency

assignments, and general procedures to follow during and immediately after an

emergency or disaster.The plan also addresses these specific areas :-

Protection and preservation of the lives of students & staff

Minimizing damage to, or destruction of the immediate environment.

Minimizing loss, damage or disruption to the C.M.I.s facilities, resources and

operations.

Managing communications and information regarding emergency response

operations and campus safety.

Providing essential services and operations.

Analyzing information to support decision-making and action plans.


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PlanningAssumptions

Emergency planning requires a commonly accepted set of assumed operational

conditions that provide a foundation for establishing protocols and procedures.

These assumptions are called planning assumptions, and the standard practice is

to base planning on the worst-case conditions. For the C.M.I one of the worst-

case scenarios is a hurricane hitting the school directly since it sits right on the

coast line of the island. So, using the hurricane as our worst case, the planning

assumptions incorporated into this plan include the following :-

Critical lifeline utilities may be interrupted including water, electrical power, and

telecommunications.

Regional and local emergency services may not be available.

Major roads,overpasses,bridges and local streets may be impassible.

Buildings and structures, may be damaged.

People may be injured and displaced.


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PlanningAssumptions (contd)

Normal suppliers may not be able to make deliveries.

Contact with family and homes may be interrupted.

An Emergency Operations Centre (E.O.C.) will have to be established.

People may become stranded at the University as conditions may be unsafe to

travel off campus.

Initially, the University will need to conduct its own rapid damage assessment,

situation analysis and deployment of on-site resources and management of

emergency operations on campus, from the Campus EOC while emergencyconditions exist.

Communication and exchange of information will be one of the highest

priority operations at the Campus EOC.


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Crisis Response Plan Main Objectives

Organization

Organize and format this plan into an easy-to-follow design in which users can quickly

determine their role, responsibility and primary tasks

Communications and Information Management

Serve as the central point of communications both for receipt and transmission of urgent

information and messages.

Decision Making

Determine through a clear decision-making process, the level of response and extent of

emergency control and coordination that should be activated.

Response Operations

Continuously be prepared with a pro-active emergency response management action plan,

for the possibilities and eventualities of emerging incidents

Recovery &Restoration Operations

Transition emergency response operations over to normal management processes, as soon

as possible and support business resumption plans and processes, as needed, during

restoration


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The Crisis ManagementTeam

The Executive Director the C.M.I. serves as leader of the Crisis

Management team (C.M.T.) This (C.M.T.) may activate for any large scale

emergency or disaster which threatens the institution. The members of the

team are as follows :-

Executive Director

Deputy Executive Director

Director of Marine & Professional Studies

Director,Corporate Planning & Administration

Director, Finance &Accounts


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Deputy Executive Director

Will manage all security operations from the EOC

Manages incidents and liaises with Police, JDF and other security

personnel

Has the lead for the Operational Action Plan for law enforcement,security, traffic control, evacuations, access control, and crime

prevention.

Coordinates all operations with the security forces public & Private.

Coordinates incidents involving fatalities.

Responsible for managing search and rescue and fire suppression on

CMI campus.


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Director, Corporate Planning & Administration

Responsible for overall collection of, analyzing and for

displaying situation information and preparingperiodic situation reports

preparing and distributing the EOC Action Plan and

facilitating the action planning meeting

conducting advance planning activities; providing

technical support services to the various EOC sub-

groups and Units.

documenting and maintaining files on all EOC

activities.

Using data/Information gathered to :-

Understand the current situation

Predict probable course of incident events

Prepare alternative strategies for the incident


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Director of Marine & Professional Studies

Will manage and coordinate the environmental health and safety functions of

the emergency response on the CMI campus

Co-ordinates the transportation logistics involved in moving the international

students stranded at CMI whether by sea or land.

Responsible for liaising with external hotels to provide accommodation if needarises

Providing input for suspected problems with hazardous chemical, biological

materials or spills, or basic public health concerns related to contaminated water,

sewage or air contaminants

Provide consultation to assist in the assessment of unsafe conditions.

Manage and coordinate on-site hazard assessments and coordinate HazMat

contractor(s) if need arises.


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Director,Finance & Accounts

will have the responsibility for monitoring and managing the condition

of all the buildings and infrastructure at the CMI during the disaster

coordinate the priority responses based on extent of damage done

and exchange of operational information for all buildings.

Monitor the state of the power and water utilities, roadways, andgrounds from the EOC

Leads damage assessment, repair and restoration operations for all

campus power and water utilities, facilities roadways, and grounds, and

assists with emergency power and support for all field operations and

the EOC.

Is responsible for providing reports from outside utility companies and

other external partners regarding their restoration and clean up

operations.


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Post Disaster and Emergency Operations

After the disaster or emergency has passed, and operations begin toreturn to normal, the Crisis management (CMT) will immediately meet

to examine both the crisis management plan and the responses.

This review is done through a series of post-incident debriefing

meetings to identify areas of improvement for operations in theEOC,the coordinated emergency responses and the coordination of

emergency operations in the field.

The theory behind this is to ensure that the crisis management plan is

constantly evolving and adapting to different scenarios.

crisis power point presentation

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