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1 Crisis Management in Katrina’s Immediate Aftermath: Lessons for a National Response to a Super Disaster Arjen Boin, Leiden University & Louisiana State University Jim Richardson, Louisiana State University 25 August 2015 Katrina was one of the worst disasters in US history. It is also the best-studied disaster in history. Many lessons were learned by a host of academics and professional inquiries. But these lessons are quite contradictory when viewed in concert; more importantly, some of these lessons are plain wrong. Most importantly, we have missed crucial lessons that would help to strengthen our resilience in the face of future super disasters. We still do not understand why certain things went wrong in the response to Katrina and why some things went surprisingly well. Building on an extensive review of reports and inquiries, and drawing on insights from crisis and disaster management studies, this paper identifies critical factors that determine the success and failures of a societal response to super disasters. The paper offers a combined focus on the local level (New Orleans), the state level (Louisiana) and the federal level. PRESENTED AT THE KATRINA@10 CONFERENCE, LOUISIANA STATE UNIVERSITY FRIDAY, 28 AUGUST 2015 DRAFT PAPER – NOT FOR CITATION – COMMENTS WELCOME Contact author: Arjen Boin, Ph.D. Department of Political Science Leiden University The Netherlands [email protected]

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Crisis Management in Katrina’s Immediate Aftermath: Lessons for a National Response to a Super

Disaster

Arjen Boin, Leiden University & Louisiana State University

Jim Richardson, Louisiana State University

25 August 2015

Katrina was one of the worst disasters in US history. It is also the best-studied disaster in history.

Many lessons were learned by a host of academics and professional inquiries. But these lessons are

quite contradictory when viewed in concert; more importantly, some of these lessons are plain wrong.

Most importantly, we have missed crucial lessons that would help to strengthen our resilience in the

face of future super disasters. We still do not understand why certain things went wrong in the

response to Katrina and why some things went surprisingly well. Building on an extensive review of

reports and inquiries, and drawing on insights from crisis and disaster management studies, this

paper identifies critical factors that determine the success and failures of a societal response to super

disasters. The paper offers a combined focus on the local level (New Orleans), the state level

(Louisiana) and the federal level.

PRESENTED AT THE KATRINA@10 CONFERENCE, LOUISIANA STATE UNIVERSITY

FRIDAY, 28 AUGUST 2015

DRAFT PAPER – NOT FOR CITATION – COMMENTS WELCOME

Contact author:

Arjen Boin, Ph.D.

Department of Political Science

Leiden University

The Netherlands

[email protected]

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What went wrong? Just about everything [..] the basic narrative is becoming clearer: hesitancy,

bureaucratic rivalries, failures of leadership from City Hall to the White House and epically bad luck

(Newsweek, 12/9/2005, p. 45)

1. Introduction: The Shame of Katrina

In the summer of 2005, Hurricane Katrina produced a “mega-disaster”, the largest in US history.

Katrina devastated a major, troubled city and the entire region around it. We might say that Katrina

was a natural disaster, caused by a killer hurricane. But it was also, and perhaps foremost, a man-

made disaster. Katrina could wreak havoc because of a woefully inadequate protective structure. The

failure to protect the Crescent City has been scrutinized, and rightly so.

But it was the response to the event that turned Katrina into a national disaster. Public and political

assessments declared government failure: government officials failed, the president failed, FEMA

failed, Brownie failed, the system failed. One report summarized its findings in terms of “a litany of

mistakes, misjudgments, lapses, and absurdities all cascading together” (rep-x). The response was

considered so bad that “Katrina” has become shorthand for shameful performance of governments

anywhere.

This is a powerful indictment. It is an indictment that does not take into account the circumstances

under which government agencies were asked to respond. This was the first time that government

agencies were confronted with a major US city that had almost completely flooded. There were no

plans or routines for such a “difficult disaster” (Brinkley 249).

It is also an ill-informed accusation of failure, for it does not take into account the many things that

went right before, during and after Katrina. To be sure, the response to Katrina was not as good as

one might have hoped or expected. Mistakes were made. Some actors failed, some failed miserably.

But it is easily forgotten that many things actually went remarkably well, especially given the

circumstances. For instance, the evacuation of New Orleans was a clear if underappreciated success.

The evacuation of a large city is very hard and rarely done (and rarely done well).1 The timely

evacuation of New Orleans likely prevented a disaster of biblical proportions (the Hurricane Pam

scenario, which we will discuss below, predicted over 50,000 deaths for a Katrina-like disaster).

After the city flooded, a flotilla of heroic rescuers – both volunteers and professionals – saved many

lives in their search and rescue efforts (Derthick, 2007). The Federal government sent more resources

to Louisiana in the first two weeks after Hurricane Katrina than it had sent to Florida for all of the

previous year’s hurricanes combined (FR44). The southern states and the federal government

worked together to provide medical assistance to the injured, distraught and displaced.

1 When Hurricane Rita forced the evacuation of Houston (the fourth city of the US), the traffic was a nightmare

and over a hundred people died in traffic accidents (CB269).

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If we take a long-term perspective, the joint performance of local, state and federal government

aimed at bringing the Gulf Coast area back can also be qualified as highly effective. The federal

government spent over $110 billion to assist the states and in particular New Orleans (and this is to

say nothing about the $40 billion in private insurance spending). While these efforts were, of course,

not flawless, it is simply remarkable to walk around today in a bustling New Orleans.

This paper aims to do two things. First, it offers a more balanced approach in assessing the response

to Katrina. We note what went wrong, but we also look at what went right. Unlike other

assessments, we make use of an explicit framework that guides our assessment and analysis of the

response. We describe the quality of the response in terms of four functions that citizens expect

from their government before, during and after a disaster: preparation and detection, sense-making,

and coordination. Second, we identify the factors that affected the capacity of government to fulfill

these functions. We conclude with the “real” lessons of Katrina. We look for lessons that are specific,

evidence based, and replicable.2

2. Studying a Mega-disaster: How to assess success and failure

This brings us to the central puzzle of this paper: how can we fairly assess the performance of a

cobbled-together response network that must perform under dire conditions? If government failed

massively, as the critics assert, how can we account for the successes? If government agencies

performed well on some tasks, how come they failed at other tasks for which they had more time

and resources?

The assessment of crisis and disaster management is a subjective affair (Bovens and ‘t Hart, 1996).

One reason is that we often do not have all the information needed to pass judgment. Another

reason is that we do not have a thorough understanding of the causal relations between actions and

outcomes. What, exactly, did Mayor Giuliani do in the aftermath of the 9/11 attacks that made him a

celebrated crisis manager? And why was President Bush’s crisis management after 9/11 assessed in a

much more favorable light than his crisis management efforts in response to Katrina? Why was the

English response to the London bombing attacks widely viewed as exemplary?

But perhaps the most important reason why the responses to crises and disasters can be viewed so

differently is that we do not have a widely shared normative framework that specifies what we may

expect from our leaders and government organizations in times of crisis. Our approach combines a

set of clearly explicated expectations of government performance with a keen understanding of the

“impossible” constraints that crises and disasters tend to impose on such performance. This

approach is based on years of crisis research (Rosenthal, Charles and ‘t Hart, 1989; Rosenthal, Boin

and Comfort, 2001; Boin et al 2005, 2008, 2013). Building on empirical findings, we assert that if

government authorities engage in a selected set of crisis management tasks, they are more likely to

minimize the effects of a large-scale crisis or disaster. These strategic tasks are:

2 We draw on official reports, academic articles, books and media accounts.

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Preparation and detection: work together to prepare for known and unknown threats;

organize to detect credible signals of emerging threats.

Sense-making: organize to collect, interpret and disseminate critical information that

enables a shared understanding of unfolding crisis events.

Coordination and critical decision-making: enable vertical and horizontal collaboration

between all parties of the response network; identify and make critical decisions that

must be made at the strategic level.

Meaning-making: formulate and communicate a convincing and enabling narrative that

explains what has happened and what is being done to minimize the consequences of

the crisis.

Enhance resilience: bring together all the resources needed to restore the stricken

society in such a way that it emerges stronger and ready for the next disaster. This task

complements a focus on the short term (stop the crisis) with a long-term perspective

(restore trust, rebuild).

But an assessment of government performance during crisis must take account of the conditions in

which strategic crisis management plays out. We must consider what is actually possible in the case

of a super disaster. In a super-disaster such as Katrina, there are clear limits to what crisis

management can achieve. A super disaster not only creates huge challenges, it also renders coping

capacities useless. A super disaster tends to happen in vulnerable places, where we find weak

institutions and a less affluent population. All this was true for Katrina: the floods destroyed

prepositioned goods and hit one of the most underprivileged regions of the United States, one not

blessed with the strongest public institutions.

We therefore define successful crisis management in terms of “doing the best that can be expected

given the circumstances”. Viewed from this perspective, we can speak of a successful crisis response

if government writ large makes an honest attempt to fulfill these strategic tasks in a legitimate way.

We can now start out to formulate explicit expectations with regard to the joint performance of

local, state and federal government organizations before and during Hurricane Katrina. Given what

was known (or could have realistically been known) before the disaster and given the immediate

impact of this super disaster, we formulate the following expectations with regard to the strategic

tasks outlined above:

Detection and preparation: governments at all levels must take the threat seriously and

act as best as they can to prepare and protect the population. Finding: government

agencies did take this hurricane seriously and prepared as well as could be expected.

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Sense-making: governments at all levels should cooperate to share and analyze

information; they should share their emerging picture(s) of the situation. Finding:

isolated successes, no system to put it all together. The City of New Orleans did not

provide the one thing we might have expected even from a weak city: local sense-making.

Coordination and decision-making: governments at all levels should work together to

make sure that critical tasks are being performed by those who are best placed to

perform them (and decisions should be made at the appropriate levels). Finding: The

federal disaster structure proved very complex and not geared towards managing a

catastrophic event.

Meaning-making: governments at all levels should cooperate to formulate and

communicate a shared frame to survivors and the general public. Finding: the politics of

crisis management played out in a vicious and dysfunctional way, undermining and

reversing the positive dynamics that mark the initial phases of most super disasters.

Resilience: governments at all levels should collaborate to facilitate the revival of local

communities and regional economies. Finding: the Gulf Coast in general is back and

that’s simply amazing given the devastation caused by Katrina.3

This paper discusses the first three of these executive functions (the other two will be discussed in

the book manuscript under construction from which this paper is drawn).

3. Preparation and Detection: Why didn’t they see it coming?

After a crisis,, a complex and dynamic event is often boiled down to a simple and evocative narrative.

In the narrative, the causes are clear if not self-evident. After-action reports and political inquiries

uncover evidence that someone had forewarned but was subsequently ignored. Whether we talk

about Pearl Harbor, the explosion of space shuttle Challenger, the attacks of 9/11, or the financial

crisis – these events, in hindsight, might appear knowable and thus preventable (even though this

would require no errors in analysis and judgement).

This always prompts the question: Why did they not see it coming? If it was foreseeable and thus

preventable, someone clearly did not do his job. Or worse, someone gambled that known risks would

not materialize, thus endangering the lives of citizens.

The post-Katrina narrative fits this mold perfectly. Collective wisdom has it that Katrina was

foreseeable and it was foreseen; this disaster should have been prevented; it’s a shame this

happened. Those in charge were incompetent.

3 Certain areas in New Orleans and St. Bernard Parish are still below pre-Katrina levels. Bringing these areas

back is an ongoing struggle.

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The problem with this narrative is that the very characteristics of a so-called “Black Swan” event tend

to outwit collective imagination. They are long-tail possibilities – events that never happened before

but are theoretically possible. Few people can envision a future they have not seen before. As the risks

are not calculable and the consequences unimaginable to many, they tend to be ignored. But when

the risk actually materializes, it is clear that it could have been known.

So why did they not see it coming? Once we take the character of Black Swans into account, we open

ourselves to the possibility of different conclusions. We can then entertain the possibility that the

authorities could not foresee this disaster, but nevertheless were as prepared as one might expect

them to be for a “normal” disaster. It allows for the conclusion that not much could have been done

better – even if it was not nearly enough for the super disaster that Katrina turned out to be.

Surprise!

On Wednesday August 31st, America woke up to a super-disaster. Devastation had set in on Monday,

of course, but the initial message that dominated the national news was that New Orleans had

“dodged the bullet.” It slowly became clear on Tuesday that no bullet had been dodged. The New

York Times reported on Wednesday that “the scope of the catastrophe caught New Orleans by

surprise.” In truth, the entire nation had been caught by surprise.

But that’s not the way most people remember it. Months after Katrina, no one talked about surprise.

“Perhaps the single most important question the Select Committee has struggled to answer is why

the federal response did not adequately anticipate the consequences of Katrina striking New Orleans

and, prior to landfall” (rep-137). Or as Chairman Tom Davis stated during the Select Committee

Hearing, December 14, 2005: “That’s probably the most painful thing about Katrina, and the tragic

loss of life: the foreseeability of it all” (rep-80). The House report asserts that “this crisis was not only

predictable, it was predicted [..] government failed because it did not learn from past experiences”

(rep-xi).

But research tells us that prediction of these super-disasters is impossible (Clarke, 1999; Tetlock,

2005). The distinction between known risks and unknown risks helps to understand why this is the

case. Known risks are threats that materialize with some sort of regularity and play out in more or

less similar ways. Examples include river floods, earthquakes, epidemics, financial crises and

hurricanes. Yet, the exact occurrence of known risks is hard to predict. So while we know that

hurricanes are a likely occurrence in the summer, we have no idea which state (if any) will be

affected this summer and when.

Unknown risks are in a different category altogether. They are unique events for which no statistical

base rate exists. Examples include the Mad Cow disease, the 9/11 attacks, the Iceland ash cloud

(2010) and the Fukushima disaster. It is simply impossible to predict such Black Swans, because they

occur so rarely (or may have never occurred). Importantly, it is impossible to adequately plan for

such unique events (Clarke, 1999). Some of these unknown risks (or Black Swans) flow from known

risks: “normal” crises that play out in unsuspected and devastating ways. The recent financial crisis

was such a crisis. The flooding of New Orleans after hurricane Katrina was another Black Swan.

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In the case of a Black Swan, the best we can hope for is timely detection: recognizing that something

out of the ordinary is happening. But early recognition turns out to be difficult as well, both for

individuals and organizations. People are simply not very well equipped to make sense of

uncertainties; they tend to make use of mental shortcuts (psychologists call these “heuristics”) that

are not very effective when it comes to sniffing out an unfamiliar threat (they do better when it

comes to known threats).4

We might expect organizations to compensate for the cognitive limitations of their employees. Alas,

that is not what seems to happen (Turner, 1978; Perrow, 1984, 1986; Catino, 2013). It turns out that

organizations fail often and easily in puzzling together pieces of information that in hindsight turn out

to be critical. The research identifies many factors (institutionalized mindsets, organizational

cultures, limited capacities), but the upshot is very simple: organizations are not very good at

detecting the unimaginable. Organizations may become well versed at collecting and analyzing the

information that has been shown to matter; they don’t know to recognize the signals of impending

anomalies.

This means that the recognition of a Black Swan is not a fair evaluation standard for organizational

performance. If we cannot demand the impossible (predicting a disaster) and if we take seriously the

research lessons that point out how hard early detection of a Black Swan is, the following question

emerges: If a disaster cannot be predicted and a Black Swan is hard to recognize, what may we fairly

expect from those government agencies that operate in the domain of crisis and disaster

management?

We propose three “fair” expectations to help us assess how well government organizations handled

the pre-response to Katrina; we offer these expectations in terms of three evaluative questions:

1. Did the responsible organizations and/or figures of authority willfully ignore clear and

unambiguous signals of an impending disaster?

2. Did they take adequate preparatory measures in light of what could have reasonably been

foreseen or expected?

3. Did they share available information with those in the path of the disaster and warn people

of what they knew?

Did the responsible organizations and/or figures of authority willfully ignore clear and unambiguous

signals of an impending disaster?

A pervasive story line explains how local, state and federal authorities ignored clear signals that

Katrina would produce a super-disaster for New Orleans. In media accounts, Congressional reports,

4 See Kahneman’s (2011) Thinking fast thinking slow on the inaccuracies of these heuristics. See the fascinating

debate between Kahneman and Klein (2009) on the differences between recognizing known and unknown

threats.

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and academic studies it is presented as a “case closed” story. The evidence can indeed seem

irrefutable and overwhelming, the assessment damning as a result.

A typical story about “missed signals” would include a reference to a study by University of New

Orleans researchers who predicted in 2004 that even a moderate hurricane would devastate the city

(CB13). It would mention the “plenty of general warnings” in the years previously (Brinkley, 2006:

14). It would cite LSU researcher Van Heerden (2006; Brinkley, 2006: 81) who had predicted

thousands and thousands of casualties in case of a hurricane. And it would bring out the smoking

gun: Hurricane Pam.

Hurricane Pam never really happened. Pam was the center piece of a fictitious disaster scenario

designed by a Baton Rouge disaster management consultancy (IEM). In the summer of 2004, local

and state authorities in Louisiana participated with FEMA in the scenario exercise. The aim was to

assess the state of preparedness for a hurricane strike. To be sure, the scenario bore some

resemblances to Katrina. Pam was a big hurricane, just like Katrina. It even followed the same path.

So when it became known after Katrina that officials had practiced on a similar scenario, the

reactions were understandably incredulous. How could the authorities not have been prepared?

Critics charged that public authorities, especially FEMA, had not learned or did not act on the lessons

learned from the Pam scenario.

That’s too simple, however.

First of all, Pam was not a simulation but a planning exercise. This is more than a semantic difference.

Officials typically use interactive disaster simulations to practice decision-making, cooperation and

coordination under stress. They can then test their plans, skills and capacities. But that is not the

purpose that Hurricane Pam served.

The purpose of the exercise was to help officials develop joint response plans for a catastrophic

hurricane in Louisiana (rep-81). The scenario exercise was “designed to be the first step toward

producing a comprehensive hurricane response plan [..] to provide general guidance, a sort of “to do

list” for state and localities (rep-82). Many actors worked for days on the scenario, thinking through

their aims and what they would need to accomplish their aims. They did not “practice.” They were

trying to improve their plans.

The aim of the exercise thus was to explore what issues of preparation and cooperation might

emerge during a hurricane. The participants in the workshop focused on issues ranging from search

and rescue and temporary sheltering to unwatering, debris removal, and medical care. These issues

were then compared to the available plans (identifying weaknesses and strengths). As a bonus,

participants got to know their strategic partners a little better (CB16).

Second, Hurricane Pam as a disaster was very different than Hurricane Katrina. In fact, the Pam

scenario was considered a bit unrealistic at the time (Brinkley, 94). Hurricane Pam did not breach any

levees; there were only the usual overtoppings (CB15). Yet, in the scenario, about 175,000 people

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were injured, 200,000 became sick, and more than 60,000 were killed (rep-81). Looking back, it is

hard to see how such a scenario could possibly cause so many casualties.

Some issues were not covered at all. For instance, the scenario did not feature law-and-order or

communication problems (CB21). The CEO of IEM, Ms Beriwal, later explained that while issues

related to security and communications were on the agenda, the development of a plan to

coordinate the displacement of school children took precedence (rep-82).

Third, many lessons were learned. Numerous action plans ranging from debris removal, to sheltering,

to search and rescue were developed. For example, state transportation officials took the lessons

learned from the Pam exercise and previous hurricanes and revised the state’s contraflow plan (rep-

82). The contingency plan for the medical component was almost complete when Katrina made

landfall. Officials said although the plan was not yet finalized, it proved invaluable to the response

effort (rep-83). The celebrated performance of Louisiana Department of Wildlife and Fisheries

officials was at least partially due to the Pam exercise: rescue teams applied a model developed in

the Hurricane Pam exercise, bringing hurricane victims to high ground, where they were supposed to

receive food, water, medical attention, and transport to shelters (SS8).

Although participants may have failed to generate a comprehensive, integrated, and actionable plan

in time for Hurricane Katrina, these workshops did have positive impacts. To quote one official: “the

workshops and planning process— knowledge of inter-jurisdictional relationships and capabilities,

identification of issues, and rudimentary concepts for handling the consequences—have been

beneficial to all involved in the hurricane response”. (FR25)

To be sure, the exercise was not perfect. The search and rescue group developed a transportation

plan for retrieving and evacuating stranded residents, but this plan apparently did not work (or was

never applied) (rep-82). Moreover, FEMA officials made promises they did or could not keep (CB20).

But if Pam is to be taken seriously as a predictor, as critics claim, we can only conclude that Katrina

was handled much better than the fictitious Pam. If anything, Pam was an elementary to providing

the cases of effective, improvised response.

Did anyone actually foresee the Katrina disaster?

The responsible authorities did not foresee the flood disaster that followed hurricane Katrina, as

many critics have correctly pointed out. At the same time, there is little evidence that anyone saw

this disaster coming (and offered a specific warning to that effect). As Hurricane Katrina approached

Louisiana, Governor Blanco was understandably concerned “that many people would play a familiar

game of ‘hurricane roulette’—tempting fate and staying home in a gamble that this storm would be

no worse than the last one they weathered in their home” (FR26). One of the most vocal hindsight

critics of the “relative ignorance” of government people, Douglas Brinkley, did not evacuate himself.

He booked a hotel room in downtown New Orleans to ride out the storm.

Experts did not do much better. What politicians and public administrators expected and feared most

was wind damage. Few imagined that the levees would break and the city would be flooded (CB32).

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To be sure, there was plenty of talk about the possible topping of levees (Brinkley, 2006: 98). The

NHC issued advisories that warned the levees in New Orleans could be overtopped by Lake

Pontchartrain and that significant destruction would likely be experienced far away from the

hurricane’s center. (FR28). It was reported that NHC director Mayfield had cautioned the levees

would be breached, but no such warning was issued. “What I indicated in my briefings to emergency

managers and to the media was the possibility that some levees in the greater New Orleans area

could be overtopped, depending on the details of Katrina’s track and intensity,” Mayfield later

explained (rep-70).

Intriguingly, a DHS “fast analysis report” predicted early Sunday evening that the storm would breach

the levees and leave at least 100,000 poverty stricken people stranded on roof tops; the doomsday

scenario was based on a computer simulation, but it came very late in the game. The White House

got a copy at 2 am (CB122-3; 277, 278). Around that time, hurricane watchers who studied Katrina up

close in a plane just began to understand how bad it was when they flew into the massive hurricane

on Sunday morning 4am (73).

Did authorities take adequate preparatory measures in light of what could have reasonably been

foreseen or expected?

Even though authorities did not recognize a super-disaster in the making, they did take Hurricane

Katrina very seriously. There was no downplaying, or ignoring, the potential effects of the hurricane.

Quite the contrary: authorities warned that a very dangerous storm was coming and they prepared

accordingly.

On Wednesday August 23, Katrina was threatening Florida. Louisiana was not on the list of states

likely to be affected by Katrina, but Governor Blanco activated the emergency center, activated the

National Guard and canceled a trip (CB98). The EOC in Baton Rouge conducted communications

checks with all the state agencies and parishes (rep-64).

On Friday, Louisiana Governor Kathleen Blanco and Mississippi Governor Haley Barbour declared

states of emergency for their respective States (FR24). Louisiana had the EOC up and running with its

full staff complement by Friday afternoon. A direct hit on Louisiana, specifically New Orleans, had

become increasingly likely. That afternoon at 17.00, Governor Blanco and Mayor Nagin held a press

conference in New Orleans at which they urged New Orleanians to evacuate. On Sunday, Nagin

declared a mandatory evacuation (which had never happened before). Hours before landfall, the city

was ready for a hurricane: all institutions – universities, the Audubon Zoo, the Aquarium, the D-Day

Museum (Brinkley, 2006: 41) – had been closed down. Those who had not evacuated, were filing into

the Superdome.

In anticipation of the storm, emergency responders were standing by to begin search and rescue as

soon as it was safe to proceed (FR35). Louisiana’s Department of Fish and Wildlife (LDWF)

coordinated with the Louisiana National Guard to get boats placed on trailers and pre-positioned at

Jackson Barracks in New Orleans (rep-64). LDWF had 200 agents with boats in a ring around New

Orleans (Brinkley, 2006: 121, 116).

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The Adjutant General of the Louisiana National Guard, Landreneau, had mobilized 2000 soldiers

(Brinkley, 2006: 116).5 An additional 120 soldiers were dispersed through New Orleans (120) in

Jefferson Parish, St Bernard and Plaquemines (Brinkley, 2006: 121). The Louisiana National Guard

deployed liaison officers to the thirteen southernmost parishes projected to suffer the greatest

impact from the storm (FR26). “Louisiana had a plan”, said Marsha Evans, then head of the Red Cross

(Brinkley, 2006: 116).

After the storm, the local preparation was severely criticized. But New Orleans did organize.

Unfortunately, the city prepared for a hurricane, not for a flooded city.

Contrary to what became common knowledge after the storm, federal authorities (FEMA in

particular) were “leaning forward” in the preparatory phase. On Friday, FEMA supervisor Leo Bosner

recognized Katrina as a “nightmare scenario” (CB99). He collected information about the storm and

sent a report around Saturday morning, 5:30 am, with a clear warning that this might be big (CB100).

FEMA director Brown understood the potential of Katrina (CB101; Brinkley, 2006: 37). During a noon

videoconference with FEMA regional staff and EOCs, Brown said that “My gut hurts on this one [..]

We need to take this one very, very seriously”. He admonished his staff to “lean forward as much as

possible [as] this is our chance to really show what we can do” (CB 101-2; FR28).6 In that same

conference, Joe Hagin, the White House deputy chief of staff, listened in. He thought the planning

was “in good shape” (CB 102).

Saturday evening, FEMA’s William Lokey arrived in Baton Rouge and was appointed Federal

Coordinating Officer (FCO). As the senior Federal official in charge of supporting the State of

Louisiana, he began coordinating efforts with the Louisiana Office of Homeland Security and

Emergency Preparedness (FR27).

After the storm, some people would claim that they did not think that FEMA was doing enough in the

face of “the Big One.” There is some truth to this observation, as FEMA was operating on routine

mode – routine for a large-scale hurricane, that is. FEMA had been lauded for precisely similar

actions that same summer and the summer before. In the face of Katrina, the Agency positioned an

unprecedented number of resources in affected areas. In fact, FEMA’s efforts far exceeded any

previous operation in the agency’s history (rep-59; Brinkley, 2006: 131).

On a Sunday noon video conference, Louisiana’s William Doriant called Katrina “catastrophic”. His

colleague, Jeff Smith (the director of the State’s Department of Emergency Preparedness) “said the

state was happy enough with the supplies FEMA had en route to the region” (CB 114). In response,

5 It is interesting to note that Landreneau wore two hats, as head of both the National Guard and the Louisiana

Office of Homeland Security and Emergency Preparedness (LOHSEP) (rep-67).

6 Brown apparently also talked off-line to the governors, “to make sure the governors weren’t going to tell me

something privately that maybe they didn’t want to share publicly, and they seemed satisfied at that point with

the help they were getting.” (FR29)

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FEMA director Brown urged his people to “jam up the supply chain” – “just keep jamming those lines

full as much as you can with commodities” (CB114).

Excerpts Sunday noon video conference:

COLONEL SMITH: …I can tell you that our Governor is very concerned about the potential loss of life

here with our citizens, and she is very appreciative of the federal resources that have come into the

state and the willingness to give us everything you’ve got, because, again, we’re very concerned with

this.

COLONEL (BILL) DORIANT: The Emergency Operations Center is at a Level 1, which is the highest state

of readiness. We’ve currently got 11 parishes with evacuations, and climbing. (….) Evacuations are

underway currently. We’re planning for a catastrophic event, which we have been planning for,

thanks to the help of FEMA, when we did the Hurricane Pam exercises. So we’re way ahead of the

game here. (HR432)

COLONEL DORIANT (cont.): We’re also taking a look at our sheltering needs, long-term sheltering

needs, looking at sites to start bringing in the temporary housing. So we’re not only fighting the

current battle, managing expectations here with our local parishes, but we are also working with

FEMA and our other federal partners to have the most effective response and recovery that we

possibly can during this time. (…) I think that at this point in time our coordination is as good as it can

be. (HR433)

COLONEL SMITH: (inaudible) Resources that are en route, and it looks like those resources that are

en route are going to – to be a good first shot. Naturally, once we get into this thing, you know, neck

deep here, unfortunately, or deeper, I’m sure that things are going to come up that maybe some of

even our best planners hadn’t even thought about. So I think flexibility is going to be the key. (…) We

appreciate your comments. I think they were to lean as far, far as you possibly can, you know,

without falling, and your people here are doing that. And that’s the type of attitude we need in an

event like this. (HR433)

MIKE BROWN: Any questions? (Missing) on the commodities that I want to see that supply chain

jammed up just as much as possible. I mean, I want stuff (missing) than we need. Just keep jamming

those lines full as much as you can with commodities. (HR434)

Did authorities share available information with those in the path of the disaster and warn people of

what they knew?

After Katrina, many people claimed that they were not warned. Bu the authorities did make a

concerted effort. Initially, Katrina did not pose a threat to Louisiana and Mississippi. But by Friday, it

was clear Katrina was headed towards New Orleans. When the authorities understood that Katrina

was targeting their cities, they began their usual warning activities. In addition, there were grassroot

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efforts. In an effort to reach as many citizens as possible, Governor Blanco and her staff contacted

clergy throughout Saturday night and early Sunday morning to ask them to urge their parishioners to

evacuate immediately. (FR26)

That does not mean people acted upon those warnings. As is often the case in the Gulf Coast states,

many people seemed unconcerned about the impending storm (FR25). Saturday night witnessed the

usual hurricane parties (Brinkley, 2006: 60). While most people left, thousands stayed behind.

Mayor Nagin initially appeared a bit more cautious. On Saturday afternoon, Mayor Ray Nagin hosted

a press conference, during which he recommended evacuations of Algiers, the Lower Ninth Ward,

and low-lying areas of the City. (FR26). He did not order a mandatory evacuation until Sunday

morning (after much pressure from Blanco, Bush and Mayfield).

The director of the National Hurricane Center, Max Mayfield, had been alarmed by the complacency

in New Orleans. He made “frantic calls” to both Blanco and Nagin (Brinkley, 2006: 57). In a Sunday

morning conference call with Bush, Chertoff, Brown and other senior staff members, Mayfield “laid it

on thick and straight” (but he spoke of “minimal flooding” and never mentioned the possibility that

the hurricane would breach the city’s levees, Brinkley, 2006: 112-3). Sunday morning (10:11 am), the

NHC released Advisory 23, which was formulated to provide a “horrible glimpse of the future”

(Brinkley, 2006: 79). It warned of a “most powerful hurricane with unprecedented strength”,

predicting “incredible human suffering”. According to Brinkley (2006: 80-81), “there was very little

science in it, only savage imagery”. The text was so incendiary that the staff of NBC’s Nightly News

worried that it was not real.

By Sunday, officials were crystal clear in their messaging. Nagin called Katrina “a once-in-a-lifetime

event” (NYT 29/8). Joseph Fein, NO (NYT 29/8) said it was “the most threatening we have seen”.

Blanco (NYT, 29/8): This storm is bigger than anything we have dealt with before.” President Bush in

a televised speech urged people to leave.

4. Understanding the Unimaginable: Why Collective Sense-making Failed

One of the most perplexing features of this disaster was how uninformed public authorities appeared

during that first week: it almost took two days to understand that New Orleans had flooded,

authorities did not seem to know the difference between the Superdome and the Convention Center,

they had no clue about the deplorable situation in many hospitals, the desperation in outlying areas,

or the actual level of violence in the city. Even though much information was available, government

organizations at all levels could not put the pieces together and thus did not understand what was

happening on the ground.

In their detailed description of the federal response in response to Katrina, Cooper and Block

(2006:xiv) concluded that “pertinent, accurate and real-time information flowed in great waves

through government agencies.” They were right: key officials at all levels possessed detailed

information about the flooding and the situation in the city. In theory, information should flow

through the system. In practice, I did not quite work that way.

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In that first week, few people had a full picture of the devastation in the south. It took DHS nearly 36

hours to conclude that the levees had been breached in New Orleans and that the city was under

water (Brinkley, 2006: 133). It took even longer for government agencies to discover the near-

complete devastation in St Bernard Parish (this did apparently not happen until 47 Canadian

Mounties arrived on Wednesday, Brinkley, 2006: 181). Authorities were also slow to grasp the

desperation of survivors in and near the Superdome, the Convention Center, or on the elevated

highways. Television viewers across the world found out where survivors were heading and

congregating, and how badly they suffered, before policymakers did. The latter never knew about

the plight of the hospitals or fully comprehended the actual level of violence in the city (which was

much lower than widely believed).

The official inquiries found all government organizations wanting. At DHS “early situational

awareness was poor, a problem that should have been corrected following identical damage

assessment challenges during Hurricane Andrew” (rep224). The military faced similar problems: the

biggest challenge for Northern Command was “gaining and maintaining situational awareness as to

the catastrophic disaster.”188 The same could be said for the authorities in New Orleans, the state

authorities in Baton Rouge, and officials working at FEMA and the President’s office: they were all

struggling to understand what was going on “down there”.

How is that possible? Before we answer that question, we should note that in hindsight it is always

possible to reconstruct what happened when (and who knew, or could have known, about it). This

“hindsight bias” is known to affect the assessment of crisis researchers; as a result, they tend to

underestimate the sense-making challenge as experienced by decision-makers.

This explanation of complete organizational failure is both too simple and implausible. It somehow

suggests that these organizations, with all their investments in sense-making capacities, massively

failed at an essential facet of their job description. More importantly, perhaps, it cannot explain why

some aspects of the response went really well. Such a binary performance – abject failure v.

expected success – does not adequately describe the problem.

Crises are characterized by deep uncertainty. And as they evolve, “there are frequently additional

negative surprises” (Leonard and Howitt, 2009). When a situation is new and baffling, crisis managers

will try to get information, analyze it, establish a picture of the situation, share that picture, and

update it as new information becomes available (Weick, 1995). The challenge is to bring information

from many different sources together and create a joint picture of the situation.

Institutionalized information processing mechanisms no longer suffice, as they are geared towards

routine processes.7 Normal processes of information collection and communication often fall apart;

organizational chains fragment. Key information (How many people died? How many wounded?) is

simply hard to come by. It takes precious time to survey a disaster site, collect critical information,

7 Media are the exception: their routine processes are particularly well geared towards crisis sense-making

(Goidel and Miller, 2009; Miller et al 2014).

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summarize it in an understandable way, and get that information to the right person in the chain.

Moreover, for first responders, the collection of this information is rarely a priority.

A better starting point is to expect collective sense-making failures in the initial phase of a complex

and catastrophic crisis like Katrina. Many crises – ranging from 9/11 to Katrina, from Sandy to Boston

– have shown how hard it is to make sense of a fast-moving threat that defies plans and challenges

experience. Virtually every inquiry report on large-scale crises and disasters asks why it takes so long

for authorities to figure out what is going on. All these reports show that relevant information was

indeed available, but that authorities nevertheless did not understand how bad the situation was.

This is the rule rather than the exception.

We must therefore begin by noting that the “accurate information flowing in great waves through

government agencies” is not always recognizable as such. It must be culled from a tsunami of

irrelevant, ambiguous or false information. Moreover, on some critical events there may be no

information available whatsoever (no news is not always good news). For instance, authorities did

not learn about the plight of the hospitals and nursing rooms until well after the disaster.

It is fair to expect improvement over time, however. That did not happen. The authorities did not

manage to “up their game” during that first week. This explains the ongoing confusion at all levels of

government during that first week.

The literature offers three types of explanation that we will explore:

Limited capacity to collect and verify information: technical and institutional factors

A failure of collective imagination (Clarke): the inability to understand and appreciate

unsuspected events

A breakdown in the inter-organizational communication chain

Capacity to collect: Communication breakdown and weak institutions put to the test

During that first week, sense-making problems began at the local level. In New Orleans, there was no

collective sense-making effort. There were individual nodes, but the information from those nodes

was not brought together. There were two reasons for this: a breakdown of communication means

and the malfunctioning of local institutions.

One of the simplest explanations for the slow sense-making is found in the failure of communication

means. As happens so often in times of disaster, people quickly discovered that they could not

communicate through the normal channels. There was “massive inoperability” due to failed,

destroyed, or incompatible communications systems (rep-163). Louisiana State Senator Robert

Barham, chairman of the State Senate's homeland security committee, summed up the situation in

the state: “People could not communicate. It got to the point that people were literally writing

messages on paper, putting them in bottles and dropping them from helicopters to other people on

the ground.” (FR37)

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The lack of communication means made it hard to gather basic facts. And when people had critical

information, it was hard to communicate that information. Reporters of the Times-Picayune, at their

first editorial meeting on Monday evening began to realize that the city was becoming inundated

(Brinkley, 2006: 190).8 But it was hard to move around the city and get an idea of how far-spread the

flooding was. A New York Times photographer had an illustrated story by Tuesday morning (he had

hitched a ride on a FEMA helicopter surveying the damage). But the reporter could not get the story

to the NYT offices in New York (Brinkley, 2006: 235). So even in New Orleans (where the rising water

was everywhere), it took professional people whose job it was to make sense of unfolding events a

relatively long time to understand the scope of the unfolding disaster.

The breakdown of local institutions did not help. With its long history of hurricanes, one would

expect New Orleans to “have it down” and be prepared to play a key role in the response. One would

expect that local experts with extensive knowledge of the city would be available to provide situation

reports to assist those coming from the outside to help. One would expect a local hub, where

information from around the city is brought together.

While the New Orleans EOC could have been the information hub during Katrina, at least two

problems prevented it from becoming so. One problem was that the ultimate head of the local

response organization, Mayor Nagin, was not present at the EOC. Nagin chose to ride out the storm

at the Hyatt Regency on Poydres Street. He did remain active and communicated widely, but he

created an additional information hub that was not integrated with the EOC. For instance, he

received very specific information about breaking levees (Brinkley, 2006: 147, 243), but it is not clear

if and how that information made its way into the EOC.

A second, more serious problem was the performance of the NOPD. One would expect them to

deliver a stream of situational reports, being the “eyes and ears” of the city administration. They

never became an information node. By all accounts, the NOPD simply fell apart (Brinkley, 2006: 205).

“As an institution… the New Orleans Police Department disintegrated with the first drop of

floodwater (rep-246).

It is important to note that the NOPD did not fail in its entirety. Many officers performed heroically.

And we should take note just how hard the force was hit. Many officers were stuck in flooded areas

and had lost their homes.

Yet, the NOPD did not play a key role in assembling and transmitting situational information. Its

history was marred by incidents of police brutality. (HR43) As a result, residents had little trust in the

NOPD (49). This distrust was reinforced by the behavior of “dozens” of NOPD officers, some engaging

in violent (Brinkley, 2006: 475) or racist behavior (384-5), others who sank to looting (203; 361ff).

While it is hard to assess just how many officers misbehaved, the reputation of the NOPD was deeply

hurt when MSNBC provided live coverage of looters, including police officers, ransacking a local Wal-

8 The paper moved its headquarters to Houma soon thereafter.

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Mart in New Orleans (rep-247). The result was organizational isolation. Other organizations in the

response network quickly shied away from the NOPD, which hurt its information position.9

To make things worse, Police Chief Eddie Compass became a source of wild but false rumors (224,

282, 365). It is clear in hindsight that Compass simply did not have reliable information and was

repeating what he thought he knew. His capacities may well have been impaired by sleep deprivation

and stress (Brinkley, 2006: 388; see also Spike Lee movie When the Levees Broke). To his credit, he

never left his post. But the rumors he helped validate would have a terrible impact on the bigger

picture that was emerging nation-wide.

A flywheel was set in motion. The rumor mill quickly created a picture of mayhem. Across the nation,

and indeed the world, it appeared that Katrina had turned New Orleans into a living hell. Many of the

stories that gave rise to this story later turned out to be exaggerated or false. In reality, there hardly

was a problem of law and order. It was the perception of a law-and-order problem that created a

tense situation.

The picture was reinforced by political and administrative actions, which, in turn, were shaped by the

emerging (but inaccurate) picture. Mayor Ragin declared martial law on Tuesday night (Brinkley,

369). New Orleanians began to wear arms to protect themselves. Some hired private security firms.

The governor issued a “shoot-to-kill” order. Law enforcement agencies operated in battle gear. All

this reinforced the emerging national picture, which, in turn, prompted local reactions.

The failure of local institutions to provide adequate information about the evolving situation was

especially jarring because federal institutions had no boots on the ground during those first days.

FEMA had only a few people in the city who had limited means of contacting colleagues outside. The

Corps of Engineers had no idea about the situation (it did not even have a representative on the

ground). When the Corps began to report to DHS on Monday afternoon, the crucial information was

buried in other stuff (Brinkley, 2006: 142).

Failure of collective imagination

While local capacities to gather and analyze critical information were impaired, there was accurate

information available. It was readily available, if only the right people would have understood what

they had. But this often a critical shortcoming: people cannot appreciate the importance of

information that deals with events that they are unprepared to entertain. To understand a situation,

one needs information. But information never materializes in handy packages, delivered to the door.

Information needs to be gathered, interpreted, analyzed, verified and tested. To do this, one needs

to have an idea what the information should look like (what is it that we want information about?).

In simple (and perhaps simplified) terms, what is needed is a degree of imagination.

There are quite a few reasons why many people “miss” essential information that is right in front of

them (cf. Clarke, 1999). One reason is that people are not very good at thinking about things they do

9 FEMA refused to work with NOPD says Riley (Brinkley, 2006: 509).

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not expect to happen. If you do not have at least a vague idea, however rudimentary, about the

situation one seeks to understand, it becomes hard to actively seek information. Psychological

research has shown time and again that you don’t see what you don’t expect to see and you are

more likely to see what you expect to see.

A puzzling limitation of our mind, as Kahneman (2011: 14) explains, is “our excessive confidence in

what we believe we know, and our apparent inability to acknowledge the full extent of our ignorance

and the uncertainty of the world we live in.” When people think they know what is going on, or

cannot conceive of what might be going on, they are very likely to believe arguments that appear to

support what they think they know, even when those arguments are unsound (Kahneman, 2011: 45).

“Contrary to the rules of science who advise testing hypotheses by trying to refute them, people seek

data that are likely to be compatible with the beliefs they currently hold” (Kahneman 2011: 81).

Another reason is that people find it very hard to cope with uncertainty (Kahneman, 2011). The brain

likes to eliminate uncertainties by suggesting a variety of shortcuts or what psychologists call

“heuristics.” These heuristics work quite well, as they help us to make sense of situations we do not

understand right away. Unfortunately, these heuristics do not necessarily lead to a correct picture of

the situation.

Moreover, the brain’s sense-making capacities quickly deteriorate under stress. When we get tired,

many routine tasks become much harder to accomplish (Coates, 2012). It becomes harder to make

accurate assessments, switch tasks, and gauge risks; we are more likely to make selfish choices, use

improper language and make superficial judgments.

Yet another reason is that group interaction often introduces additional barriers to a correct and

shared picture of the situation. The particular way in which a group shares and discusses pieces of

information (even the order in which it is presented), the relations between group members (trust,

dislike etc), the setting in which a group convenes, and the behavior of the group leader all affect the

outcome of group deliberations. Seemingly small factors may have disproportionate effects on a

group’s sense-making abilities.

All those factors were at play that first week. When the levees gave way that early Monday morning,

few people in the various crisis centers had a mental picture of a submerged city or anticipated the

magnitude of the destruction (Brinkley, 2006: 172). Even those who should know best, because they

were actually there and knew the city well, initially failed to grasp the extent of the disaster. For

example, the iconic Robinelle of WWL radio, one of the few stations working throughout the ordeal,

initially told his listeners that New Orleans had dodged the bullet (Brinkley, 2006: 134).

“When that storm came by, a lot of people said we dodged a bullet. When that storm came

through at first, people said, Whew. There was a sense of relaxation, and that’s what I was

referring to. And I, myself, thought we had dodged a bullet. You know why? Because I was

listening to people, probably over the [airwaves], say, the bullet has been dodged. And that

was what I was referring to [..] There was a sense of relaxation in the moment, a critical

moment.” (SA12)

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Editor Jim Amoss of the Times-Picayune was “chipper” Monday morning (Brinkley, 2006: 181). At

2pm, a few editors of the paper went out to survey the city. While the disaster was rapidly unfolding,

they did not immediately recognize it until they biked around the city (Brinkley 2006: 186). It was

only Monday evening that Amoss noticed water (downtown) (185). Fox reporters drove all over

town, but still missed the big story (200). Professional people looking for news to report, who were in

the middle of it, did not realize they were witnessing a super-disaster unfolding.

It is no wonder, then, that those in crisis centers far removed from the scene needed more time to

grasp the enormity of events. We know that information about breached levees did, in fact, reach

the various centers. Yet, in Monday’s videoconference at 11 am, in which many centers were

represented, levee breaches were not a topic of conversation. The Corps downplayed alarming

information about the levees, Mayfield – the Cassandra of previous days – commented that the

levees were unlikely to have been breached.10 Blanco also discounted a report of breaching (Brinkley,

2006: 138). On that first Monday, FEMA director Brown was one of the few federal officials who

seemed to have a grasp of the scale of the disaster: he urged his staff to resist the tendency to think

they had dodged the bullet (138).

Another official who did have a fairly comprehensive view of the situation early on was Marty

Bahamonde, FEMA’s lone representative in New Orleans. Bahamonde took in the scale of the

disaster during two brief helicopter rides (the first one at Monday, 5:15pm), taking pictures (Brinkley,

2006: 144-5). When Bahamonde called the FEMA Public Affairs office (where he worked), his

assessment of the situation was questioned (147).

The failure of imagination likely impaired initial sense-making at the White House. At 2:20 p.m. on

August 29, a HSOC report stated some Louisiana parishes had eight to 10 feet of water and an

unspecified number of Louisiana and Mississippi residents were stranded in flooded areas. In a 6:00

p.m. HSOC report, the White House was advised extensive flooding in New Orleans could take

months to reverse through the dewatering process. Even when, at 12:02 a.m. on August 30, the

White House received the Bahamonde spot report in which the quartermile breach in the levee near

the 17th Street Canal was reported (rep-142), White House officials did not believe they had

confirmation of any levee breaches. An earlier Army Corps of Engineers’ report had not confirmed

them and because “this was just Marty’s observation, and it’s difficult to distinguish between a

[levee] overtopping and a breach” (rep-142).

But the enormity of Katrina was not fully understood by the White House until at least Tuesday,

August 30 (rep-143). White House officials did not consider the breaches confirmed until roughly

6:30 a.m. the next morning, upon receipt of an updated situation report from DHS.11 As far as the

10 We should note that there was widespread confusion and misuse of the terms ‘breach’ and ‘overtopping’ by

observers and reporters who did not fully understand the distinction between the two terms, or whose

observations were not sufficient to enable differentiation of one from the other. (FR35)

11 The importance of the slowness in understanding was later downplayed: “Confirmation of a full breach would not have changed anything we would have done,” Rapuano said. “We weren’t going to repair the levees overnight, and search and rescue was already operating in full gear, regardless.” (rep-142). But confirmation of the breach of the

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president knew, this was a normal hurricane and everybody was handling it (Brinkley, 2006: 139). It

was not until later in the day – a full day and a half after landfall – when Michael Brown informed

President Bush, Vice-President Cheney, Secretary Chertoff, and Deputy Chief of Staff Karl Rove in a

telephone call that at least 90% of New Orleans’s population had been displaced and that responders

“needed military assets; this was the big one.” He added that FEMA “needed the help of the entire

cabinet… DOD and HHS and everybody else” (Brinkley, 2006: 160-1). Brown later testified that this

was the turning point in the President’s comprehension of the catastrophe:

And as I recall my first statement to him was, you know, Mr. President, I estimate

right now that 90 percent of the population of New Orleans has been displaced.

And he is like, My God you mean it is that bad? Yes, sir, it was that bad.

Choking points in the information chain

Organization theorists have pointed out that many barriers within and between organizations often

prevent the necessary flow of information and the sharing of perceptions. To understand a large-

scale crisis typically requires a large number of actors, operating at different levels of the system, to

share and compare their picture of the situation. The more actors and the more variety in

organizational stripes and feathers, the harder it becomes to establish a shared picture of a dynamic

situation.

In his classic Man-made Disasters, Barry Turner (1978) explains how specialization and division of

labor in modern organizations create and institutionalize different ways of seeing, which, in turn, can

create collective “blind corners” (ways of not seeing). Organizations are “blindsided” by strong

cultures that emphasize a focus on routine events.

The problem of blind-sided organizations plays out across the response network. Sense-making takes

place in different units, at different organizational levels, across organizations; this leads to multiple,

conflicting interpretations, all of which may be plausible. Such a variety of perspectives makes it hard

to collectively puzzle together available information into a complete picture of a dynamic situation.

The deepest divide often opens between the worlds of first responders and strategic crisis managers

(Boin and Renaud, 2013). These actors operate at different levels (and in different worlds). The

strategic layer of decision-makers typically gathers at an Emergency Operation Center (ECO) and

manages a crisis from that location. The operational level is at the heart of the crisis: where the

explosion occurs, the shooting happens, or the levees break. It is where ranking officers from all

involved disciplines first respond to the scene.

At both levels, individuals are trying to order and understand the situation, drawing from a

cacophony of voices and images, comparing notes in an atmosphere marked by stress and chaos. The

levees could have had practical implications for White House involvement in the response. Flooding from breaches and flooding from overtopping have different consequences. Key point, but nobody understood it at the time (rep-142).

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sense-making is done “on the side,” as most people in the chain of command have other activities

they must engage in: making decisions, calling partners, dealing with media and coping with things

that do not work. The perceptions of both worlds must all add up somehow, quickly and correctly.

In normal times, institutional mechanisms such as deliberation, specification and verification

(characteristic of the bureaucratic process) compensate for sense-making shortcomings. In the

absence of such mechanisms, an “appreciative gap” can rapidly emerge and divide the strategic from

the operational level.

The US had a system in place to do just overcome these pitfalls. In theory, the division of labor is

quite simple. The states always have the primary responsibility for managing a disaster that occurs

on their territory. If a state cannot cope and requires assistance, it can ask help from the federal

government. Information systems in the federal response system follow a similar logic. The response

organizations close to the disaster site report upwards in a chain of command. Information from the

states comes together in DC, where all federal organizations have crisis rooms. A special center of

DHS creates a picture of the situation. This happens again in the White House. And when this gives

rise to questions, requests are sent down the line again.

While information flowed upwards, the response system could not produce an accurate and timely

picture of the situation. In fact, the very systems that were designed to allow for smooth

information-processing would help blind authorities from noticing what quickly became obvious to

most anybody else.

One source of problems was found at the federal level, where critical information remained bottled

up in an especially designed information room. As stated earlier, waves of information (not all of it

accurate) were reaching DC. Various centers were collecting, interpreting, analyzing, summarizing

and sharing their information through bureaucratic layers. The Department of Homeland Security

had a center designed to perform this task of collective sense-making. A year before Katrina, the

Homeland Security Operations Center (HSOC) became operational. The HSOC was intended to

‘connect the dots’ during a disaster. It was blessed with a $70 million annual budget, and a staff of

300 people. With hundreds of trained people paying close attention to an emerging disaster, one

might expect collective sense-making to be effective.

HSOC became a major choking point in the information chain. On Monday evening the HSOC failed to

conclude that levees had breached in New Orleans (rep-140). That was strange, as HSOC had

information that indicated the opposite. Mid-afternoon on August 29, the U.S. Army Corps of

Engineers (USACE) notified DHS of a reported levee overtopping in St. Bernard’s Parish, a reported

levee breach in the West Bank, and a small breach in Orleans Parish reported by local firefighters

(FR36). However, as late as 6:00 PM EDT that day, the DHS Homeland Security Operations Center

(HSOC) reported to senior DHS and White House officials that, “Preliminary reports indicate the

levees in New Orleans have not been breached, however an assessment is still pending.” (FR36)

The HSOC director, Matt Broderick, played a key role here. Broderick reportedly did not read his

emails or watched TV. When Broderick on Tuesday morning learned through the radio on his drive to

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work how bad the situation was in New Orleans he could not believe his ears (Brinkley, 2006: 155/6).

It was not until Wednesday that Broderick was finally convinced that the situation was really bad.

This lack of sense-making capacity was of self-inflicted. A former military official, Broderick insisted

on personally “making sense” of the incoming data. He had learned in Vietnam that in the fog of war

it was rarely immediately clear what the “hard facts” were (Brinkley, 2006: 156). He did not want to

commit the error of relaying mere impressions; he only wanted to pass on verified facts. Much of the

information he received during those first days did not meet his rigorous standards. Reports of

breaking levees were treated as mere rumors or “impressions” until verification was achieved

(Brinkley, 2006: 132/3).

Broderick turned HSOC into a fact-checking machine (Brinkley, 2006: 157). But HSOC did not have the

capacity to check facts. DHS and FEMA had only a few boots on the ground (and those officials did

not know the city (183). FEMA did little to improve its information position during those first days.

When James Lee Witt arrived in Baton Rouge on Friday (247), he was surprised to see the FEMA

communication truck in the EOC parking lot (CB 189-209). It is no surprise, then, that Broderick again

missed the story of the day on Thursday: the people at the Convention Center. When he began

reporting the “facts” of the disaster, his information no longer added any value. To make matters

worse, Broderick then stepped out of his role and began to micromanage rescue efforts (Brinkley,

2006: 181). A House report would later conclude that the HSOC “failed to provide valuable

situational information to the White House and key operational officials” (rep-3). This explains, at

least partially, why the White House and DHS chief Chertoff were “flying blind” those first days

(Brinkley, 2006: 158; 177).

The White House also had a small center to make sense of crisis. The HSC commenced 24- hour

operations the morning Katrina hit New Orleans (rep-133). It appears the White House took several

steps to improve the flow of information and strategic advice into the President. For example, HSC

staff solicited regular situation reports from almost every federal agency for the White House

situation room. A House report would later conclude that “the White House failed to de-conflict

varying damage assessments and discounted information that ultimately proved accurate (rep-3).

5. Horizontal and vertical coordination in response to a catastrophic event

What does a full-fledged response to a mega-disaster require? First and foremost, the immediate

mobilization of resources: for search and rescue, tending to people, feeding them, and moving them

out of harm’s way. This, in turn, requires smooth cooperation between many actors – at different

levels of governance and across sectors – who must work together to assure an effective response.

Some of that cooperation will just happen. But at least some of it will have to be organized. The

combination of intricate multi-level interactions, swift action, and massive resources – all delivered

without political infighting – can only happen if there is coordination. This is one of the biggest

challenges governments face in times of crisis.

Most governments have a plan for a coordinated response. So did the US before Katrina (described in

the National Response Plan). The formal structure of the disaster response was built on the idea of a

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bottom-up response, recognizing the key position of governors. The plan sketched a clear division of

labor between local, state and federal actors. The adoption of NIMS and ICS introduced a shared

language that could connect the many actors in a response operation.

It did not work as expected or as hoped. Even though many organizations and individuals performed

to the best of their abilities, their efforts did not add up to an effective and timely response. Two

factors explain this outcome. First, key actors were late in recognizing that their efforts would not be

sufficient in the face of the extraordinary scale of the disaster. Second, the plan for dealing with a

super-disasters simply was not good enough. As a result, the stricken areas in Louisiana and

Mississippi had to wait a long time for outside help.

We define coordination as the set of activities aimed at orchestrating the collaboration between key

actors in a disaster response (Boin and Bynander 2015). This collaboration has a vertical and a

horizontal dimension, which implies that coordination has both a facilitative and a more directive

character. Whereas vertical collaboration may be susceptible to steering efforts, these horizontal

forms of collaboration are much harder to govern.

The vertical dimension in our story runs from New Orleans, through Baton Rouge, to Washington

D.C. While there were many actors active on this vertical dimension, we will concentrate here on a

defined set of key actors: the state of Louisiana, FEMA, DHS, President, and the Pentagon. The city

administration of New Orleans was essentially non-functioning, which means the vertical axis was

not “anchored” in the disaster setting. This would prove a source of trouble for vertical cooperation

and coordination.

The horizontal dimension pertains to the collaboration between partners who do not stand in a

hierarchical relation to each other. The emerging collaborations varied far and wide: from

collaborating citizens (New Orleanians and outside help) to states assisting each other; from private

companies bringing in help to citizens bringing in private security firms. Horizontal collaboration thus

played out at different levels (local, state, national and international), crossing public-private borders

as well. Intriguingly, horizontal coordination seemed to work better than vertical coordination,

certainly in the initial phase of the response.

The system in place: A National Response Plan for “normal” and “catastrophic” disasters

The Robert T. Stafford Disaster Relief and Emergency Assistance Act (the Stafford Act) sets out how

the Federal government may assist state and local governments “in carrying out their responsibilities

to alleviate the suffering and damage” caused by disasters. The Act authorizes the President to direct

federal agencies to support state and local response efforts, but it makes clear that the Federal

government must respect State sovereignty. A state has to request assistance from the federal

government before federal agencies can offer help or coordinate assistance. The Stafford Act

establishes a detailed process for State governors to request assistance from the Federal government

when an incident overwhelms State and local resources. (FR12)

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The Stafford Act thus creates an inherent tension within the US response system between President

and Governor. The 9/11 attacks gave this tension much more weight: when an urgent response is

required, there may be little time to follow legal procedures.

Under the Stafford Act, the President can designate an incident as an “emergency” or a “major

disaster;” the National Response Plan (see below) adds a third category: a “catastrophic event.” The

differences between these categories are not absolute, as becomes clear from these definitions:

Emergency: Can be declared unilaterally by the President; authorizes the Federal government to provide essential assistance to meet immediate threats to life and property; assistance is limited in scope and may not exceed $5 million without Presidential approval and notification to Congress.

Major disaster: Can only be declared by the President after the Governor has requested it and has

certified that the state and local governments are overwhelmed; authorizes the Federal government

to provide essential assistance to meet immediate threats to life and property (same); the full

complement of Stafford Act programs can be authorized, including long-term assistance (e.g. public

infrastructure recovery, consequence management)

Catastrophic event: any natural or manmade incident, including terrorism, that results in

extraordinary levels of mass casualties, damage,, or disruption severely affecting the population,

infrastructure, environment, national morale, and/or government functions (National Response Plan,

2004:43).

With the catastrophic event, the NRP introduced an exception to the normal procedure: if a disaster

occurs that outstrips state capacities to respond, the federal government can jump in without such a

request (“proactive response”). The underlying idea was simple, its origins in the wake of 9/11 are

clear: When a catastrophic incident occurs, regardless of whether the catastrophe has been a warned

or is a surprise event, the Federal government should not rely on the traditional layered approach

and instead should proactively provide, or “push,” its capabilities and assistance directly to those in

need. (FR19) This Annex promised “an overarching strategy for implementing and coordinating an

accelerated, proactive national response to a catastrophic incident.” But it was not clear what this

strategy was and how it differed from a “normal” response to a large-scale disaster. It did not specify

which actions should be taken and what components should be utilized under the NRP had a

catastrophic incident been declared. (FR15)

This may work well when it is immediately clear that an incident is catastrophic (think of a large

earthquake or terrorist event), but the plan did not take into account that some events may develop

into a catastrophic event. The Catastrophic Incident Supplement (an annex to the annex, published in

April 2005) states that the procedure is “designed to address a no-notice or short-notice incident of

catastrophic magnitude” (p. 5). If an event is recognized as such, the supplement promises

accelerated delivery and an “aggressive concept of operations” – just what was needed, of course.

This amounted to “pushing” predesignated resources to a staging area, something FEMA was already

doing. The “push” idea is great, but it was predicated on the immediate recognition and declaration

of a catastrophic event.

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The declaration of an Incident of National Significance – disaster or catastrophe – opened the door to

involving the Department of Defence (DoD) (100). A fundamental principle of DOD’s approach to civil

support holds that “[I]t is generally a resource of last resort” (rep-39). Only when civil authorities

cannot handle it, the DoD steps in (rep-203). But the DoD would not be governed by any other

federal organization. This structure almost guaranteed two characteristics of a response to a

catastrophe. First, the system almost ensures that DoD assistance will be too late, as it takes time to

understand that the system is overwhelmed. Second, it guarantees coordination tensions between

DoD (must “take over”) and civil authorities (must have failed).

FEMA: A de-institutionalized agency

FEMA and its director (“Brownie”) would become the national scapegoat for the federal response. In

hindsight, this verdict is not a fair one. FEMA did not have the means or the authority to orchestrate

a proper response to a catastrophic event like Katrina.

The post-Katrina discussion of FEMA’s performance (or lack thereof) suffers from a widespread

confusion about FEMA’s role in a disaster. FEMA is not responsible for providing such a response.

FEMA does not, for instance, provide mass care or transportation after a disaster (FR17). That was (in

this case) first and foremost the responsibility of the states (McCreight, 2015). 12 FEMA exists

primarily to coordinate other Federal agencies and departments during emergency response and

recovery—acting as an honest broker between departments and agencies, providing a command

structure, and serving as the single point of entry for State and local officials into the Federal

government. (FR17).

But it is true that FEMA had seen better times. FEMA was an organization in a state of de-

institutionalization, overstretched by a string of hurricanes (Lu, 2014). In March 2005, the Mitre

corporation wrote a report about FEMA, tearing it apart (CB91). FEMA’s budget had been cut (CB84).

Its professional ranks had declined [..] since 2002, a number of its top disaster specialists, senior

leaders, and experienced personnel had left, described as “FEMA brain drain” (rep-152).

After the 9/11 attacks, FEMA was merged into the new Department of Homeland Security.13 The

reasons for this unprecedented merger included enhanced coordination and a more effective

response to domestic crises – especially terrorism (Kettl, 2003)). Academics and disaster policy

makers criticized the merger, as they feared that the national preoccupation with terrorism would

crowd out the attention for federal disaster response (Tierney, 2006). Natural disasters were much

more likely to occur than terrorism, they argued. Similar sentiments prevailed within FEMA, as

Michael Brown’s book makes clear. With the merger, the FEMA director lost the cabinet-level

position held under the Clinton administration.

12 Critics could only see it one way: when it was pointed out that FEMA performed very well in 2004, this was

suddenly due to Florida’s excellent preparation CB86-7.

13 The Homeland Security Act was passed by Congress in November 2002. DHS opened its doors in March 2003.

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Much was later made of FEMA’s demoralized state coming into this disaster, but is hard to see how

this state of “institutional depletion” could explain the flawed response to Katrina. Only recently,

after all, FEMA had performed very well in response to a range of disasters.

There was simply was no structure and process in place to deal with a super-disaster. More

specifically, there was no mechanism to smoothly “scale up” if and when FEMA could no longer fulfil

its mandate.

Vertical coordination

Setting the stage: local “dis-anchoring”

Vertical coordination is not the same as command and control. The concept of vertical coordination

refers to activities aimed at orchestrating the actions of actors that have their own responsibilities

and mandates; they cannot be ordered to do something (or it would be highly ineffective and

inefficient to do so even if it were possible). Decades of public administration and crisis management

research findings suggest that it is not easy to effectively and legitimately orchestrate a crisis

response from the top down (Boin and Bynander, 2015).

This coordination challenge is not made any easier when local actors – the backbone of an effective

response – are overwhelmed and cannot perform their envisioned task. That is exactly what

happened in New Orleans. The immediate consequence was that there were few resources or actors

featuring in the formal plans to be coordinated. Local responders did not receive the support they

needed - a Louisiana firefighter stated, “the command structure broke down—we were literally left

to our own devices.” (FR37). Many requests for assistance could not be answered - Members of the

Hammond (Louisiana) Fire Department reported receiving “a lot of ‘I don’t knows’ from [local]

government officials”. The national response had lost its local footing from the start. The challenge

thus immediately shifted to coordinating and facilitating local and incoming actors that had never

collaborated before under these circumstances.

The National Guard filled the vacuum, at least to a degree. The National Guard HQ in New Orleans

(Jackson Barracks) was wiped out by a flash flood early Monday morning. “For a crucial 24 hours

after landfall”, The New York Times reported, Guard officers “were preoccupied with protecting their

nerve center from the waves topping the windows at Jackson Barracks and rescuing soldiers who

could not swim”.14 This was just bad luck: Jackson Barracks was not located in a flood-prone area. In

fact, Jackson Barracks had weathered all manner of floods and hurricanes over the years. The Guard

moved its headquarters (consisting of 375 guardsmen) to the Superdome by boat and helicopter the

next morning.15 It would become a local hub for coordination, unrecognized by the “civil” line of

command.

14 Scott Shane and Thom Shanker. “When storm hit, National Guard was deluged too”. The New York Times, 28

September 2005.

15 Shane & Shanker.

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The Louisiana Guard immediately contacted the National Guard Bureau in Washington and asked for

more help. By noon on Monday, 52 state guard commanders were going through a laundry list of

local needs and started to organize assistance. As a result, “helicopter search and rescue teams

began arriving late Monday from as far away as Wisconsin”.16

The Guard maintained order at the Superdome and fed the thousands of evacuees.17 From the

Superdome, the Guard also coordinated efforts of the police, firefighters and volunteers.18 The Guard

had 64 helicopters running rescue sorties. Local police and firefighters hooked up with the Guard,

making use of their communication means. The Guard was “controlling more than 200 boats, most of

which were run by mixed crews of Guardsmen, police, firefighters and officers of the Louisiana

Department of Wildlife and Fisheries”.19

Accomplishments Louisiana National Guard:

- Conducted security and screening at the Superdome on Aug. 28 (Source: http://www.defense.gov/news/newsarticle.aspx?id=16778)

- Traffic control and security (Ibid) - Transporting & distributing food, water, and ice (Ibid) - Conducting search & rescue (Ibid) - Provide generator support (Ibid) - Setting up shelters (Ibid) - Helping state police with evacuations (Ibid) - 10,244 sorties flown

(http://www.realclearpolitics.com/articles/2006/05/katrina_what_the_media_missed.html)

- 17,411 saves by air (Ibid) - 88,181 passengers moved (Ibid) - 18,834 cargo tons hauled (Ibid) - Had 150 NG aircraft running by the end of the week (Ibid) - Brought in 300,000 MREs and 397,000 liter bottles of water

Yet, despite all these good efforts, the governor and her staff rapidly lost control over the situation.

But things still looked under control on Monday. This explains why governor Blanco asked for help

but did not “scream loud enough” (Brinkley, 2006: 266) when President Bush called her on Monday

late afternoon. This makes sense: the level of devastation had yet to become fully clear. This also

explains why Bush did not do much: he was told by Brown that everything was under control (266-

267). At this point, federal-state coordination was not troubled by tension.

16 Dolinar.

17 Dolinar

18 Lou Dolinar, “Katrina: What the Media Missed”. RealClearPolitics. May 23, 2006.

19 Dolinar

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Vertical coordination between the state of Louisiana and the federal government had started well.

Governor Blanco requested federal assistance on Saturday, August 27, asking that President Bush

declare an emergency. Later that same day, President Bush declared an emergency for the state of

Louisiana. William Lokey was named Federal Coordinating Officer. On Sunday, August 28, in

recognition of the potential catastrophic impact of Hurricane Katrina, Blanco asked President Bush to

“declare an expedited major disaster for the State of Louisiana as Hurricane Katrina. President Bush

declared a major disaster for Louisiana (rep-63).

FEMA worked closely with GOHSEP during the weekend. During the Sunday noon video conference

with Brown, Bush, Chertoff and state officials (Brinkley, 2006: 97) there was no sign of coordination

confusion. The Louisiana EOC reported that evacuations were going well, that it had no unmet needs,

and that FEMA was “leaning forward” as far as possible. (FR29). At this point in time, the system

appeared well prepared (and arguably was well prepared) to deal with a major hurricane.

On Tuesday, the governor and FEMA director spent quite a bit of time together. They took a chopper

ride (with Lt. governor Landrieu and Senator Vitter, Brinkley 2006: 279). They visited the Superdome

(with Nagin and Compass 282). The atmosphere was described as “good” (283). Priorities were

agreed on (sandbags, evacuating the Superdome). Ragin handed a detailed wish list for Brown (161),

which he passed on to incoming the FEMA site chief, Philip E Parr (162). It was understood that FEMA

could not deliver resources out of thin air. Dr. Walter Maestri, the Jefferson Parish Director of

Emergency Management explained it well: he understood that FEMA may not provide help until 48-

72 hours later—but then he expected help (rep-83). By Wednesday (48 hours after landfall), the

relation had begun to deteriorate as FEMA could not deliver what it had promised.

But this was not a “normal” disaster. After landfall, it quickly became clear that Louisiana was

overwhelmed. New Orleans institutions did not function. Many individuals performed well if not

heroically, but the breakdown of local institutions made it hard to coordinate from the bottom up.

The New Orleans Police Department fell apart. Other city departments did not step up.

The state simply did not possess the means to deal with the sheer devastation and suffering that

soon would become apparent. The Louisiana Department of Wildlife & Fisheries (W&F) performed

heroically during the search and rescue operation (all praise would later go to the Coast Guard).

There were 4,000 Louisiana guardsmen on duty when Katrina hit; by the next day all available 5,700

Guardsmen were on duty.20 Even though a portion of the state’s most important resource had been

washed away by a flash flood in New Orleans, the National Guard remained active and highly

effective.21 From the Superdome, the National Guard’s main command organized troops, helicopters,

shelters and “a triage and medical center that handled 5,000 patients (and delivered 7 babies)”.22 The

Guard coordinated the efforts of police, firefighters and volunteers, as well as coordinated the efforts

20 Shane and Shanker.

21 Shane and Shanker.

22 (http://www.realclearpolitics.com/articles/2006/05/katrina_what_the_media_missed.html

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of incoming Guard forces from other states.23 Ultimately, more than 50.000 National Guard troops

from all 50 states came to Louisiana to aid in the response (but reinforcements would not arrive in

large numbers before Thursday).24

When the existing structure does not work: The challenge of upscaling

It took some time for federal administrators to discover that the system in place was not suited to

coordinate the response to a super-disaster. The mindset in Washington D.C. immediately before

Katrina made landfall in Louisiana could be characterized in simple terms as “we’ve got this covered”.

FEMA had responded well to a range of hurricanes (both in the previous summer and in the weeks

before Katrina). President Bush could vacation in Texas in the sure knowledge that Chertoff had

things under control; Chertoff could take a relaxed stance as he relied on FEMA to manage the

situation. FEMA director Brown did not nothing to disturb this confident approach, as he was

convinced that FEMA was working well with the states under threat – which was true and confirmed

by the leaders in the local EOCs. Days into the disaster, Bush could rightly assume that Michael

Brown was “doing a heck of a job.”

Sometime in the middle of that first week, it became clear on the ground that FEMA could not deliver

on its promises. Some FEMA officials blamed Louisiana for the delays in the relief efforts.25 Brown

would later call the state of Louisiana ‘dysfunctional’ and said that they did not have unity of

command (rep187). Wells accused the state of Louisiana of being too occupied with evacuation

efforts to participate with the federal government’s pre-landfall planning of search and rescue, rapid

assessment teams, medical evacuation, sheltering and temporary housing, and debris removal. Wells

also claimed that the state bypassed FEMA for federal assistance, and then later complained that

FEMA did not know what was going on and that FEMA could no coordinate the federal effort.

This criticism overlooks the fact that the very reason for FEMA’s existence was (and is) to assist

overwhelmed states. FEMA came into this disaster well-prepared and well positioned. But at some

point that week, FEMA itself was being overwhelmed, and it could not deliver what was promised

and expected. Looking back, we can sum up FEMA’s problems as follows:

FEMA did not have “eyes and ears” in the disaster zone. This made it hard to understand

what was needed (and where); it made it impossible for FEMA to orchestrate the

logistics of disaster goods being moved to the impact zone.

23 (http://www.defense.gov/news/newsarticle.aspx?id=14897;

http://usacac.army.mil/cac2/cgsc/carl/download/csipubs/wombwell.pdf, p.70)

24 Shane and Shanker.

25 Note that not all FEMA officials (i.a. Lokey) agree with this assessment.

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FEMA could not get what was needed on the ground: FEMA was well prepared for a

“normal” disaster, but not for Katrina. When FEMA realized that the agency could not

meet expectations, it passed the baton – but then got cut from the loop.

FEMA did not manage expectations. It made promises that could not be kept and failed

to explain its limitations. This helped to maintain unrealistic demands and expectations

at the local level.

No eyes and ears

As FEMA is not a disaster manager, it had no boots on the ground in New Orleans apart from the

well-informed Marty Bahamonde and Strickland (but they apparently did not know each other –

Brinkley, 2006: 237).26 The agency relied on functioning local institutions. This had always worked

well. Not this disaster. As Bill Lokey, the FEMA Federal Coordinating Officer in Louisiana, explained:

“The locals were overwhelmed. We were going to be overwhelmed. There was no way, with my

experience and what I had to bring to the table, I was taking a knife to a gunfight.” (SA33)

FEMA could not coordinate from the ground up. It had nobody qualified to do this in the city. FEMA

people found it hard to reach the city as they did not understand the geography of the submerged

city (258). Communication failed, so Lokey could not talk directly with his advance team leader in

New Orleans, Parr. Lokey and his staff in the EOC did not know another FEMA official, Marty

Bahamonde, was in New Orleans during and immediately after landfall until they were informed by

FEMA headquarters on late Monday, August 29. Before that time, they did not even know

Bahamonde was there or what his function was. (rep-190).

Unable to deliver

FEMA’s failure to deliver both on expectations and promises did not stem from a lack of trying. In

fact, in at least some respects, FEMA’s response was greater than ever before (rep-151). FEMA had

pre-positioned three US&R task forces (one Type I and two Type II) and the Blue IST (?) at Barksdale

Air Force Base in Shreveport.27 Two of its five Mobile Emergency Response Support (MERS)

detachments were prepositioned and quickly moved to the affected areas in Louisiana and

Mississippi soon after landfall. (FR43). FEMA had 8 medical teams on standby (Brinkley, 2006: 69 -

check).

After landfall, FEMA brought in more resources: 50 FEMA medical assistance teams, 25 FEMA search-and-rescue task forces, and Approximately 1,700 trucks of ice, water, and MREs.28 FEMA had 70 people in DC calling around for supplies 335. FEMA had delivered over $1 billion in assistance to

26 James Strickland was a member of FEMA’s Search and Rescue team (sen325). He was there to partake in the

S&R mission set up by FEMA.

27 (Hearing Lokey Committee on Homeland Security and Governmental Affairs http://www.gpo.gov/fdsys/pkg/CHRG-109shrg26751/html/CHRG-109shrg26751.htm). 28 Bourget, P. (2005), p.16 http://www.gwu.edu/~icdrm/publications/PDF/EMSE334_Katrina.pdf

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evacuees in all fifty States and the District of Columbia by September 17—less than three weeks after landfall. (FR49). The FEMA US&R teams performed well, ultimately rescuing over 6,500 people. (FR38). When FEMA gained access to several helicopters, FEMA began ferrying food and water to people stranded on high ground even though there was no formal request by the state to perform this function. In addition, FEMA contracted with over 100 ambulances to transport hospital evacuees. This mission was not requested by the state, but FEMA responded proactively rep-139. From August 31 to September 4, FEMA also deployed ten Disaster Mortuary Operational Response Teams (DMORTs) and both of its Disaster Portable Morgue Units (DPMU) to help State and local personnel identify and process bodies at those collection points. (FR48)

It was not enough. Within days, FEMA could not deliver what was requested. FEMA simply could not

procure enough resources to match the rate at which commodities were being consumed. (FR44);

Carwile stated, “We never had sufficient personnel to meet requirements.” Scott Wells, Deputy FCO

for Louisiana, would later complain that a 90-person FEMA regional office “is woefully inadequate”

to perform its two primary disaster functions, operating a regional response coordination center and

deploying people to staff emergency response teams in the field (rep-157).

FEMA officials tried to arrange requested goods and services. FEMA does not own any of these

resources, they merely coordinate the allocation and use of them. This means that FEMA has to

request these resources and manage the allocation process. Many actors – not least the media – did

not seem to grasp the extent of FEMA’s role. FEMA, in turn, failed to explain its role and

competences. This created a persistent performance gap, at least in the eyes of those in desperate

need of those requested goods and services.

Louisiana officials thus had reasons to complain. FEMA was not delivering on its promises (Brinkley,

2006: 190). As GOHSEP officials expected FEMA to arrange buses (as promised) to evacuate people

from the Superdome, they stopped their own efforts to organize buses (184). By Friday, the governor

had become so frustrated with the federal response that she brought in James Lee Witt, a consultant

and former FEMA chief under President Clinton (247).

When the coordinator is overwhelmed

The midweek breakdown of FEMA came as a surprise in Washington D.C. The dominant mindset at

FEMA and DHS was that “if there is anything that FEMA does and has done over the last twenty

years, it’s been hurricanes” (Chertoff) (CB240). During his testimony before the Select Committee,

Chertoff freely admitted that he did not have much experience with disasters and he did not consider

himself a hurricane expert (rep-132). The mind-set at DHS long remained one of “normal disaster”

that FEMA could handle (131-2). As the scale of the disaster was not predicted or foreseen by anyone

in the federal government, Chertoff quite rightly refused to pre-emptively scale up to “catastrophic

organization”. In consistent fashion, DHS did not really get involved before the end of Tuesday

August 30, when Secretary Chertoff declared Hurricane Katrina to be an Incident of National

Significance (INS) (FR41; Brinkley, 2006: 368).

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By then, the organization of the response was coming apart at the seams. But when FEMA tried to

“scale up” the response, the federal network rapidly dissolved into separate hierarchies. The

response, in other words, became fragmented.

Halfway through that first week, FEMA began to seek assistance. The deteriorating relations between

DHS and FEMA undermined a coordinated response. On several occasions, Chertoff could not locate

Brown (who later said he simply ignored calls from HSOC); when a livid Chertoff would finally reach

Brown he told the FEMA director to sit tight in BTR (CB170).

The underlying problem was that nobody seemed to understand what a catastrophic event was and

what should happen when the response “scaled up” to deal with such an event. The idea of a

catastrophic event is that it requires a qualitatively different type of response network than a

“normal” disaster. The NRP-CIA was specifically written for a disaster such as Katrina. But the authors

of the NRP-CIA did not anticipate that it might be unclear when an event takes on catastrophic

proportions (rep-137). It is clear [in hindsight, yes] the consequences of Hurricane Katrina exceeded

all of these criteria and required a proactive response.

Things became even more complicated when FEMA approached DOD about taking over the logistics

mission on Thursday, September 1, according to staff interviews with senior FEMA officials (Brinkley,

2006: 100/186).

The involvement of DoD creates the immediate question: Who’s in charge? In addition, it prompts

the question how different organizational hierarchies (state, FEMA, DHS, DoD) should work together.

There is no question that the DoD played an important role in the response to Katrina. On Tuesday,

Deputy Secretary of Defense Gordon England had authorized U.S. Northern Command

(USNORTHCOM) and the Joint Chiefs of Staff to take all appropriate measures to plan and conduct

disaster relief operations in support of FEMA. (FR42). DoD set up Joint Task Force Katrina. It would

become “the largest military deployment within the United States since the Civil War.” (rep-201).29

By September 1, JTF-Katrina included approximately 3,000 active duty personnel in the disaster area;

within four days, that number climbed to 14,232 active duty personnel.30

But it took time before the DoD could become truly effective. While the DOD’s principle of non-

involvement with civil affairs initially withheld the DoD from action, the DOD leadership actively

encouraged a culture-switch to a ‘can do’ approach which allowed the DOD to step in and act

effectively.31 Although skilled and trained in war-fighting missions abroad, conducting joint missions

within the US, quickly and under tremendous public pressure, posed integration challenges (rep-

225).

29 National Guard forces represented more than 70% of the military force for Hurricane Katrina (rep-202). 30 Two C-130 firefighting aircraft and seven helicopters supported firefighting operations in New Orleans.

(FR43) 31 Moynihan, D. P. (2012). A theory of culture-switching: Leadership and red-tape during Hurricane Katrina.

Public Administration, 90(4), 851-868.

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The Joint Task Force was commanded by LTG Honoré, a Louisiana native. Honoré arrived on Thursday

in New Orleans (Brinkley, 2006: 524), without troops but reportedly with CNN reporters in tow. He

was extremely effective in the “demilitarization” of the response, ordering troops to adopt a less

aggressive stance towards the local population. The New Orleanians were understandably relieved to

see one of their own in uniform, taking command. His arrival on scene coincided with a turning point

in the response – help was finally arriving.

Louisiana officials were initially critical about DoD’s process for receiving, approving, and executing

missions, which they considered bureaucratic. The process for requesting DOD active duty forces has

several layers of review and is understandably not well understood or familiar to state officials who

rarely would need to request DOD support (rep-204). FEMA was still supposed to request specific

assistance from the military. But FEMA has lost control. Louisiana’s Adjutant General created a work

around and made the request directly of General Russel L. Honoré — without coordinating the

request through FEMA — the established process to request all federal assistance (rep-204, 5). The

Defense Department “actually drafted its own requests for assistance and sent them to FEMA, which

copied them and sent them back to the Department of Defense for action” (rep-204).

As a key manager of the federal response, Honoré received criticism as well. Hull noted that as

Honoré made command decisions away from his headquarters and that his staff was not always

informed. “We track General Honoré’s location by watching CNN,” JTF Katrina staff said (rep-225).

The National Guard 38th Infantry Division, composed of smaller Guard units from many states,

reported they never formally coordinated with Northern Command (rep-219).

Eventually, over 50,000 National Guard members from fifty-four States, Territories, and the District

of Columbia deployed to the Gulf Coast, providing critical response assistance during this week of

crisis. (FR43). Once forces arrived in the Joint Operations Area, they fell under separate command

structures, rather than one single command. (FR43). The standard National Guard deployment

coordination between State Adjutants General (TAGs) was effective during the initial response but

was insufficient for such a large-scale and sustained operation. (…) A fragmented deployment system

and lack of integrated command structure for both active duty and National Guard forced

exacerbated communications and coordination issues during the initial response. (FR43)

An official report summarized the criticism in the following terms:

Joint Doctrine was largely ignored. In the melee of the first few days where lives literally hung

in the balance, perhaps this was a necessary course of action. However, as the Active Duty

Force began to develop, the JTF Katrina headquarters never transitioned from the very

tactical mindset of life saving to the operational mindset of sustaining and enabling a Joint

Force. Since the Forward Command Element (General Honoré) was unable to communicate,

they became embroiled and distracted with the tactical and were unable to focus on even

the most basic of operational issues [..] Since the JTF did not establish a commander for all

land components, 1st Army, 5th Army, and the Marine Corps were unclear on JTF Katrina

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expectations, causing confusion and lack of coordination between land forces in New Orleans

(rep-225).

It was not clear to local officials who was in charge in Washington DC. Louisiana’s Smith stated

“[a]nyone who was there, anyone who chose to look, would realize that there were literally three

separate Federal commands (rep-189). Although the DHS Secretary designated a PFO to be the

deferral government’s representative under the NRP structure and to coordinate the federal

response, the efforts of all federal agencies involved in the response remained disjointed because the

PFO’s leadership role was unclear. In the absence of timely and decisive action and clear leadership

responsibility and accountability, there were multiple chains of command, a myriad of approaches

and processes for requesting and providing assistance, and confusion about who should be advised

of requests and what resources would be provided within specific time frames. (HR420) The Select

Committee reported that it “found ample evidence supporting the view that the federal government

did not have a unified command” (rep-189).

Federal response officials in the field eventually made the difficult decisions to bypass established

procedures and provide assistance without waiting for appropriate requests from the states or for

clear direction from Washington. These decisions to switch from a “pull” to a “push” system were

made individually, over several days, and in an uncoordinated fashion as circumstances

required.(rep-132). The response to Katrina may have “evolved into an ad hoc push system”(rep-

138), but it did deliver: In addition to ground operations, a joint DHS, DOT, and DOD airlift

successfully evacuated over 24,000 people, constituting the largest domestic civilian airlift on U.S.

soil in history. (FR40)

On September 5, Secretary Chertoff appointed Vice Admiral (VADM) Thad Allen to the position of

Deputy PFO. (FR47). Allen was appointed the FCO for Louisiana, Mississippi, and Alabama in addition

to PFO (rep-136), which was unprecedented. The Secretary was reportedly confused about the role

and authority of the PFO. The apparent confusion over the authority and role of the PFO does not

seem to have been recognized until almost two weeks after Chertoff selected Allen to replace Brown

as PFO. Confusion or not, Allen’s appointments ultimately proved critical for energizing the JFO and

the entire Federal response to Hurricane Katrina. (FR47)

Horizontal coordination

Horizontal coordination seemed to work reasonably well on the ground. Federal search and rescue

assets from the Coast Guard, FEMA Urban Search and Rescue (US&R) Task Forces, the Department of

Defense, and other Federal agencies worked in concert with State and local responders to rescue

tens of thousands of people (FR38). The National Guard was particularly successful in coordinating

the rescue efforts of many local and incoming groups.

One of the key successes of horizontal coordination was found in the EMAC procedure. The states

had in place a formalized agreement for mutual cooperation in cases of disaster. The cooperation

between the southern states was hampered by the scale of the disaster: neighboring states

Louisiana, Mississippi and Alabama could not help each other, as they were all overwhelmed. But

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Florida (which had just been hit by Katrina) sent troops to Mississippi and Texas helped Louisiana

(190). By all accounts, the cooperation worked well and provided much needed resources.32

But in Washington, D.C. cooperation and coordination were in demand.

FEMA found it hard to coordinate horizontally within its organization. FEMA was working with a dual

structure. Because Hurricane Katrina was advancing toward Louisiana (Region VI), and Florida,

Mississippi, and Alabama (Region IV), both FEMA regions conducted response and recovery

operations. (FR17). While this formal division of labor had always worked before, it created internal

coordination challenges in the case of Katrina. The disaster was so big, it involved multiple regions

(which normally does not happen).

FEMA did work with other federal agencies like the U.S. Forest Service and city firefighters from

across the country to staff FEMA positions in the state (rep-157). But FEMA found it hard to work

with some other agencies. For instance, National Disaster Medical System (NDMS) teams also formed

an integral component of the medical response to Hurricane Katrina, collectively treating over

100,000 patients. (FR46). Several agencies assigned responsibilities in the NRP under ESF-8, Public

Health and Medical Services, sent liaisons to the HHS Operations Center in Washington, D.C., and the

HHS Secretary’s Emergency Response Teams (SERTs) in the affected States. (FR46) HHS struggled in

its NRP role as coordinating agency for ESF-8. HHS was criticized for lacking control over vital medical

assets, over-relying on departmental routines, and not having adequate disaster plans. FEMA

compounded HHS coordination difficulties. FEMA deployed NDMS teams without HHS’s oversight or

knowledge. FEMA administrative delays in issuing mission assignments exacerbated the lack of

coordination within ESF-8 and created additional inefficiencies. In order to respond swiftly, HHS felt

compelled to take emergency response actions without mission assignments, bypassing FEMA. While

this may have pushed additional assets to the region, it also had a deleterious effect on the Federal

government’s situational awareness of its deployed assets. (FR47)

There were many complaints about FEMA. The agency turned away out of state rescuers (Brinkley

441). On Monday, Brown directed all outside emergency workers to stay home (254). FEMA stopped

the activities of a California rescue time because they had no license (Brinkley 2006: 537, 554). State

and local officials expressed frustration that requests for assistance were not processed because they

did not follow the formal request process (rep-139). For example, the American Bus Association

spent an entire day trying to find a point of contact at FEMA to coordinate bus deployment without

success. (FR45).

On Tuesday, DHS began efforts to strengthen horizontal coordination at the federal level. DHS

initiated a virtual National Joint Information Center (JIC)141 and conducted the first of what would

become daily National Incident Communications Conference Line (NICCL) calls with other Federal

32 New Mexico Governor Richardson complained that his 200 Guard members were not requested

while offered. This illustrates the complexity of the situation.

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departments and agencies. (FR42). At a Wednesday 1 pm press conference, Chertoff reported that

he was extremely pleased with the help offered by federal departments (Brinkley, 2006: 440).

The relations between DHS and other federal organizations would soon suffer from bureau-politics,

however33. DHS had trouble working with the FBI (232). Congressional researchers reported about “a

pointless “turf war” between DHS and DOJ” over which agency was in the lead. (SS13). Moreover, the

relation between DHS and DoD was not clear.

FEMA could neither efficiently accept nor manage the deluge of charitable donations (Brinkley, 2006:

188). FEMA did not know where the supplies were and when they would arrive (200). Brown turned

may aid offers down (250). Absent an implementation plan for the management of foreign material

assistance, valuable resources often went unused, which frustrated many donor countries. (FR45)

Private sector companies encountered problems when attempting to donate their goods and

services to FEMA for Hurricane Katrina response efforts. (FR45) The performance of private

corporations has been widely celebrated after Katrina. Large-scale corporations such as Walmart and

Home Depot organized and distributed much needed resources across disaster-stricken areas.34 But

the same corporations were frustrated by the lack of coordination at both the state and federal level.

The Louisiana crisis center could not match the large number of incoming requests for resources with

the list of offered resources.35 At the federal level, there was no venue for corporations to offer their

assistance. When a Walmart representative called, a mid-level official acted flexibly to bring Walmart

on board (but he reportedly got punished later for violating rules in doing so) (Brinkley, 2006: 260 ff).

6. Conclusion: Do we know how to manage a super disaster?

Ten years after, the response to Katrina is widely viewed as a qualified failure. Critics assert that the

response was too little, too late. This assessment is too bleak in at least two ways. First, it overlooks

all the things that actually went very well (particularly the search and rescue efforts). Second, the

critics do not explain what we could have reasonably expected. What is a reasonable time period

between the onslaught of a super disaster and the response?

Looking back, the criticism on the response appears to concentrate on the evacuation of those who

stayed behind in New Orleans. Many people suffered, there is no doubt. But that is part of a disaster.

Given the circumstances imposed by a super disaster, some things went reasonably well here, too.

People were fed and protected at the Superdome, and evacuated four days after the disaster. We

33 Add sources on crisis management and bureau-politics

34 Add sources – see article on Wafle House in IJPE special issue

35 GOHSEP brought in a professor of the University of Louisiana, Dr Ramesh Koluru, who worked with his team

to create software that would allow for quick matching of requested and offered assistance. This effort would

later inform the need for a unique initiative to facilitate cooperation with the private sector during disasters:

the SDMI Business Preparedness Center, situated at the Louisiana State University South Campus.

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might argue if this was way too late, but it simply takes a minimal amount of time to organize an

evacuation from a city under water.

Some of the really bad stories (the bridge, the looting) had very little to do with the shortcomings of

a federal response but were due to the performance of local organizations. At least some of these

stories were wildly exaggerated in media accounts. And some of the really bad stories (the hospitals)

did not become known until well after the city had been emptied.

This brings us back to the aim of this paper. How should we assess the response and what lessons

can we learn for future disasters. We employed a simple yet effective framework of executive crisis

tasks to organize our investigation. Let’s revisit our preliminary findings (as our research is still

ongoing).

How much preparation is enough for a super disaster?

Given the evidence, it would be hard to argue that the authorities did not take Katrina seriously, or

that they failed to prepare and warn the local populations. These preparatory efforts included nearly

all the activities one would expect. There was a well-executed evacuation for car owners; FEMA had

pre-staged resources; the state of Louisiana and the federal Coast Guard had boats ready; and

shelters were organized. As a federal investigation concluded: “Given what authorities thought they

knew, we can agree with the assessment that there was exceptional preparatory effort at all levels”

(FR 21).

In other words, the real lesson here – lost to many – is that the pre-landfall preparation saved lives.

We can only imagine what would have happened if the authorities had been as unprepared,

uninterested and uncaring as they were made out to be in hindsight. There would not have been any

warnings, no evacuation, no pre-staging of boats and medical teams. The 60,000 deaths of the

Hurricane Pam scenario may well have become reality.

In hindsight, we know that the preparatory actions were not sufficient in light of the immense scale

of destruction caused by Katrina, which we have qualified as a Black Swan event. Research tells us

that Black Swans will happen and cause surprise, even if you stare them in the face. The question,

then, is: what can we expect when something truly unexpected happens?

The second lesson here is that authorities may be well prepared, have days advance notice, and still

be surprised and overwhelmed. In other words, we will have to get used to the idea that “normal”

disasters can develop into super disasters. This means that detection and sense-making become

important conditions for a timely and effective response.

Detection and sense-making

Once a Black Swan materializes, effective sense-making is both critical and very hard to organize.

Katrina simply confirmed what research has been telling us. On the day of landfall, authoritative

reporting from the field was extremely difficult to obtain because of the widespread destruction of

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communications infrastructure, the incapacitation of many State and local responders, and the lack

of Federal representatives in the city. Even the Department of Defense lacked situational awareness

of post-landfall conditions (Rep-4).

As a result, local, State, and Federal officials were forced to depend on a variety of conflicting reports

from a combination of media, government and private sources, many of which continued to provide

inaccurate or incomplete information throughout the week, further clouding the understanding of

what was occurring in New Orleans. Collective sense-making failed.

Some organizations did manage to generate a fairly accurate picture of the situation (think of the

Coast Guard and the informal National Guard hub at the Superdome). These emerging information

nodes did not depend on the system and its sense-making capacities; they occurred in isolated

pockets where sense-making was decoupled from the system.

What can be done to improve collective sense-making? The post-disaster inquiries understandably

pointed towards improving sense-making centers. One of the recommendations (FR36), for instance,

was to “establish a National Operations Center to coordinate the National response and provide

situational awareness and a common operating picture for the entire Federal government”. This new

Center would “combine and co-locate the situational awareness mission of the Homeland Security

Operations Center (HSOC), the operational mission of the National Response Coordination Center

(NRCC), and the strategic role currently assigned to the Interagency Incident Management Group

(IIMG)” (FR69).

Our research suggests a different approach. We agree that specialized sense-making units are part of

the solution. But it is critical that such centers are able to detect and connect to emerging

information hubs. It is, in other words, critical that these centers do not depend on bureaucratically

organized streams of information, which are likely to malfunction during a disaster.

Fault lines in coordination

Well after the crisis, the scathing criticism would focus on the lack of coordination and the results

flowing from that absence. The conceptualization of coordination in these critical reports is rather

crude: it does not distinguish between horizontal and vertical coordination, nor does it differentiate

between orchestration and collaboration. In addition, the analysis of causal factors is simplistic at

best, blaming individuals (“Brownie”), organizations (FEMA/DHS) or structures (“the federal

response”). These factors are then juxtaposed against heroes (General Honore) or heroic

organizations (the US Coast Guard).

We advocate a more fine-grained and theory-based approach. By differentiating between

orchestration and collaboration, we identified where the “pain” was in plans that aimed to facilitate

a coordinated response. By separating horizontal from vertical coordination, we may encounter

problems but also strengths.

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Immediately after Katrina, when new hurricanes threatened the south, the key lesson learned

emphasized the importance of centralization. Chertoff created a raft of new positions not envisioned

in the National Response Plan (CB298). The centralization reflex manifested itself in the micro-

management of the states, which was not appreciated by the governors (CB271). Even after time for

reflection, which allowed for a study of the lessons learned by disaster researchers, political reports

reflected a desire for centralization in the apparent belief that a concentration of authority will make

for a more effective response.

This will not work, as research findings have made clear time and again. The literature advocates a

bottom-up approach, which means that those closest to the disaster formulate requests for

assistance, which are organized and provided by those managing the network. Academics agree that

a top-down approach – where a manager directs all interactions between multiple parties – cannot

and will not work.

What also does not work is differentiating between a “normal” disaster and a “catastrophic” disaster.

Creating different types of responses for different types of disasters is asking for confusion and

bureaupolitics. Different plans and different approaches require that people understand the

difference and can recognize when one type has evolved into another. If that does not happen,

different hierarchies will exist next to each other, which, in turn, requires additional coordination.

The lesson here is not simply “you get what you pay for” (rep-158), as the mantra in the disaster

community had it. The lesson is that the US did not have a proper structure to coordinate, both

horizontally and vertically, a large-scale response network. A better approach is to search for

coordination nodes – formal and informal – that work and then build coordination structures around

those working nodes (Boin and Bynander, 2015). This is a very different approach, which requires a

flexibility to deviate from bureaucratically layered processes.

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