creighton university office of grants administration grants & contracts management seminar skutt...
TRANSCRIPT
Creighton UniversityOffice of Grants Administration
Grants & Contracts Management Seminar
Skutt Student Center, Room 104November 17, 2009
Pre-Award
PROPOSAL DEVELOPMENTAssessing Your Idea
Valid and clearSignificantInnovative (Literature Search)
Funding agencies want to improve things,advance understanding, and meet needs innew ways
Assessing Your Resources
FacilitiesEquipmentTechnical SupportLibrary Collection/Reference
MaterialsExpertise of Colleagues
(Collaborators)Potential Reviewers
Assessing Compliance Requirements
Human SubjectsAnimalsRadioactive MaterialsBiohazardous Materials/Recombinant DNA/
Select AgentsResponsible Conduct of ResearchFinancial Conflict of Interest Disclosure International Traffic in Arms Regulations/ Export Administration RegulationsCITI Educational Programs
https://www.citiprogram.org/Default.asp?
Literature search acknowledgementsProfessional Organizations
Community of Science Database http://fundingopps.cos.com
Grants.gov http://www.grants.gov/applicants/find_grant_opportunities.jsp
Foundation Centerhttp://foundationcenter.org/findfunders/
GrantsNethttp://grantsnet.org/search/fund_dir.cfm
Identifying Funding Sources
Research Sponsor Goals & Priorities
What does the funding agency want or need?
How can your project help the funding agency achieve its goals and meet your objectives too?
Who and what projects have they funded in the past?
Contact the program officer (visit, call or e-mail) Ask “appropriate” questions Briefly describe your project Find out if your project matches the agency’s
priorities. Listen to what is and isn’t said Do not ask for “hints”, but listen for them.
Read and Follow Application Guidelines!
What font type/size is allowed?
What margins are required?
Are there page limitations?
How should the application be organized?
Is an appendix allowed?
Use the funding agency terms and vocabulary when writing your application
Letter of Intent (if required)
Preliminary or Pre-Proposal (if required)
AbstractProposal Narrative (Answers 4 basic questions)
Hypothesis/Specific Aims/Goals/Objectives
Background/Significance Preliminary Studies Research Design/Methods
Writing the Proposal
Writing the Proposal continued
Bibliography/References/Literature CitedBiographical Sketches (usually key personnel
only)
Budget and Budget JustificationFacilities/Resources/Major EquipmentHuman Subject/Animal JustificationLetters of SupportInstitutional AssurancesAppendix
Identifying Key Personnel
Key personnel - defined as those individuals
who will significantly contribute to the design
and conduct of the study Usually PI, co-investigators and essential
collaborators Changes in key personnel may require
sponsor approval Key personnel effort is usually required
on progress and final reports.
Cost Accounting Standards – OMB A-21http://www.creighton.edu/adminfinance/controller/generalaccounting/policiesproceduresmanual/costaccounting/index.php
Grant Fact Sheethttp://www.creighton.edu/researchcompliance/grants/factsheet/index.php
Sample Budget Worksheetshttp://www.creighton.edu/researchcompliance/grants/budget/index.php
All project costs must be reasonable, allocable,
and allowable
Preparing the Budget
Costs that can be directly identified with a
particular sponsored project Personnel (Creighton employees only)
Institutional Base Salary is defined as an individual’s annual compensation that the applicant organization pays for an individual’s appointment, whether that individual’s time is spent on research, teaching, patient care, or other activities.Fringe Benefits (See Grants Administration website for current rates)
Consultant (Private Individual/Business)
Equipment Travel Supplies Other Subcontracts/Consortium Agreements
Direct Costs
Costs incurred for common or joint objectives and,
therefore, cannot be identified specifically with a
particular sponsored project, instructional activity
or any other institutional activity Administrative and secretarial salaries Library costs General postage General office supplies Building costs (depreciation and use,
operational and maintenance costs)
Facilities & Administrative Costs (F&A) (Indirect Costs/Overhead)
Facilities & Administrative Costs (F&A)(Indirect Costs/Overhead) continued
Creighton University F & A Rates 44.5% Federally Sponsored 25.0% Industry Sponsored
Creighton’s Federal F&A rate is applied to Modified Total Direct Costs (MTDC) which includes all direct costs except:
equipment (over $5,000) capital expenditures charges for patient care tuition remission rental costs of off site facilities scholarships and fellowships the portion of each subaward in excess of $25,000
Creighton’s Industry F&A rate is applied to all Direct Costs
A copy of our rate agreement is located on the Grants Administration web site
Mandatory - cost sharing that is mandated by the sponsoring agency. This can be in the form of a specified dollar amount or a certain percentage of total costs.
Voluntary - cost sharing that is not mandatory but is voluntarily included in the proposal. The amount included in the proposal becomes mandatory if the proposal is awarded and must be tracked and reported to the sponsor
All cost share must be approved by the department chair and/or appropriate dean before submission
DO NOT volunteer cost share funds!
Cost Sharing/Matching Funds
Routing Proposal for University Approval
Submit to Grants Administration five (5) working days before the deadline
Proposal Routing Form http://www.creighton.edu/Grants/proposal_routing_form.doc
Final proposal narrative and all required documents as indicated in the application guidelines (i.e. signature page, budget, budget justification, facilities, biosketches, assurances, electronic file, etc.)
Sponsor application guidelines
Submitting the Proposal
If paper submission: Grants Administration contacts Principal
Investigator to pick up and mail to Sponsor.
If electronic submission: Grants Administration verifies electronic
document is complete and coordinates with the Principal Investigator to submit.
Resubmission
Don’t give up if your application is not funded the first time it is submitted.
Most agencies will provide reviewer comments.
Contact the program officer to discuss your options for resubmission. They may give you valuable information that was not included in the reviewers comments.
Preparing for Award
Just-in-Time Request: Contact Grants Administration to submit the
requested supplemental information prior to award
Updated current and pending support Regulatory committee approvals (IRB, IACUC,
etc.)
Negotiating/Accepting the Award
Negotiating a Grant Award If the award is offered at a reduced
amount you may need to negotiate the scope of the project prior to accepting the award
Accepting the Award Only an Authorized Institutional Official
can accept a grant award or contract
Establishing the Restricted Fund
90 Day Pre-Award Spending
Request for Spending Authority Formhttp://www.creighton.edu/fileadmin/user/ResearchCompliance/Grants/Forms/Request_for_Spending_Authority_Prior_to_Receipt_of_Signed_Contract3.doc
Notice of Grant Award
Grants Budget Form http://www.creighton.edu/researchcompliance/grants/forms/index.php
Fund Number Request
Managing Grant Award
Once the fund is established request a meeting with Grants Accounting for assistance with: Processing initial payroll documents Completing required effort reporting
documents Documenting cost share funds Reading and monitoring your monthly
financial reports Reconciling your fund each budget year and
at close out
Managing Grant Award continued
Contact Grants Administration for assistance with:
Preparation of consortium/contractual agreements if applicable
A change in the project scope, key personnel or budget
Submission of the annual progress report (non-competing application)
An extension of the final project period is necessary Submission of the final report/close out documents Submission of a competing continuation or new
application
Always remember to acknowledge the sponsor on all
publications resulting from the award!
Contact Information
Director Beth Herr Phone: 280-5769 Email: [email protected]
Assistant Director Richard Murcek (1/4/2010)
Phone: 280-1175
Technical Editor/Writer TBA Phone: 280-3209
Grant Specialist Tammy Slachetka Phone: 280-2064 Email: [email protected]
Website http://www.creighton.edu/grants