Creating Tables Creating Tables and Listsand Lists

Lesson 9

Skills MatrixSkills Matrix

SKILL # MATRIX SKILL

4.2.1 Create tables and lists

4.2.2 Sort content

4.3.1 Apply Quick Styles to tables

4.3.2 Modify table properties

Skills Matrix Skills Matrix (continued)(continued)

SKILL # MATRIX SKILL

4.3.3 Merge and split table cells

4.3.4 Perform calculations in tables

4.3.5 Change the position and direction of cell contents

Creating TablesCreating Tables

INSERT A TABLE BY DRAGGING

Table is arrangement of data in horizontal rows and vertical columns

Cells formed at rows/columns intersection

Creating Tables Creating Tables (continued)(continued)

INSERT A TABLE BY DRAGGING

Insert tab, Tables group, click Table button

Drag to appropriate table size

Click mouse button

Table inserted in document

Creating Tables Creating Tables (continued)(continued)

USE THE INSERT TABLE DIALOG BOX

Specify up to 63 columns, thousands of rows

More table options than dragging method

Creating Tables Creating Tables (continued)(continued)

USE THE INSERT TABLE DIALOG BOX

Insert tab, Tables group, click Table button

Click Insert Table button

Creating Tables Creating Tables (continued)(continued)

USE THE INSERT TABLE DIALOG BOX

Insert Table dialog box appears

Creating Tables Creating Tables (continued)(continued)

USE THE INSERT TABLE DIALOG BOX Set number of columns and rows

Click OK

Table inserted into document

Creating Tables Creating Tables (continued)(continued)

DRAW A TABLE

Insert tab, Tables group, click Table button

Click Draw Table button

Mouse arrow changes to pencil tool

Creating Tables Creating Tables (continued)(continued)

DRAW A TABLE

Draw more complex tables

Draw outline, add lines for rows/columns

Draw squares or rectangles for individual rows

Draw squares or rectangles for individual columns

Creating Tables Creating Tables (continued)(continued)

INSERT A QUICK TABLE

Quick Tables are built-in, preformatted tables

Calendars, tabular lists, etc.

May be edited to customize

Creating Tables Creating Tables (continued)(continued)

INSERT A QUICK TABLE

Insert tab, Tables group, click Table button

Click Quick Tables button

Creating Tables Creating Tables (continued)(continued)

INSERT A QUICK TABLE

Built-in Tables menu appears

Creating Tables Creating Tables (continued)(continued)

INSERT A QUICK TABLE

Click desired table

Table inserted into document

Software OrientationSoftware Orientation

DESIGN TAB ON THE TABLE TOOLS RIBBON

Formatting a TableFormatting a Table

APPLY A QUICK STYLE TO A TABLE

Insert tab, Tables group, click Table button

Click More button

Formatting a Table Formatting a Table (continued)(continued)

APPLY A QUICK STYLE TO A TABLE

Quick Styles gallery appears

Formatting a Table Formatting a Table (continued)(continued)

APPLY A QUICK STYLE TO A TABLE

Point to style

Style is previewed in table

• Click style

Style is applied to table

Formatting a Table Formatting a Table (continued)(continued)

TURN TABLE STYLE OPTIONS ON OR OFF

Table Style options used globally throughout table

Header Row, specially formatted

Total Row, specially formatted

Banded Row , even/odd rows specially formatted

Formatting a Table Formatting a Table (continued)(continued)

TURN TABLE STYLE OPTIONS ON OR OFF

First Column, specially formatted

Last Column, specially formatted

Banded Columns, even/odd columns specially formatted

Formatting a Table Formatting a Table (continued)(continued)

TURN TABLE STYLE OPTIONS ON OR OFF

Design tab, Table Style Options group

Select to turn options on or off

Options are added/removed automatically

Software OrientationSoftware Orientation

LAYOUT TAB ON THE TABLE TOOLS RIBBON

Managing TablesManaging Tables

RESIZE A ROW OR COLUMN

Drag row/column boundaries

Table resized instantly

Resize using Cells Size group commands

Managing Tables Managing Tables (continued)(continued)

RESIZE A ROW OR COLUMN

Resize using AutoFit menu

AutoFit Contents – column size fits contents

AutoFit Window – column size fits size of window

Fixed Column Width – fixed width

Managing Tables Managing Tables (continued)(continued)

RESIZE A ROW OR COLUMN

More precise sizing

Select specific column, row, or cell

Right-click

Choose Table Properties

Managing Tables Managing Tables (continued)(continued)

RESIZE A ROW OR COLUMN

Table Properties dialog box appears

RESIZE A ROW OR COLUMN

Managing Tables Managing Tables (continued)(continued)

MOVE A ROW OR COLUMN

Drag-and-drop method

Select entire row or column

Click within selection and hold mouse button

Drag to new location and release mouse button

Managing Tables Managing Tables (continued)(continued)

MOVE A ROW OR COLUMNMOVE A ROW OR COLUMN

Cut-and-paste method

Select entire row or column

Right-click selection

Choose Cut or Copy

Managing Tables Managing Tables (continued)(continued)

MOVE A ROW OR COLUMNMOVE A ROW OR COLUMN

Select column to right of or row below where copied or cut data is to appear

Right-click, select either Paste Columns or Paste Rows

Managing Tables Managing Tables (continued)(continued)

SET A TABLE’S HORIZONTAL ALIGNMENT

Horizontally align table

Left margin

Right margin

Center

Managing Tables Managing Tables (continued)(continued)

SET A TABLE’S HORIZONTAL ALIGNMENT

Position cursor within table

Layout tab, Table group, click Select button

Click Select Table option

Layout tab, Table group, click Properties button

Managing Tables Managing Tables (continued)(continued)

SET A TABLE’S HORIZONTAL ALIGNMENT

Table Properties dialog box appears

Managing Tables Managing Tables (continued)(continued)

SET A TABLE’S HORIZONTAL ALIGNMENT

Click Table tab

Choose desired alignment choice

Click OK

Alignment applied to table

Managing Tables Managing Tables (continued)(continued)

CREATE A HEADER ROW

Header row, first row of table

Formatted differently than other rows

Contains headings for table

Managing Tables Managing Tables (continued)(continued)

CREATE A HEADER ROW

Select first row of table

Layout tab, Rows & Columns group, click Insert Above

New, blank row is inserted

Managing Tables Managing Tables (continued)(continued)

CREATE A HEADER ROW

Design tab, Table Style Options group, click Header Row checkbox

Header row is formatted differently

Key headings in each cell of first row

Managing Tables Managing Tables (continued)(continued)

CREATE A HEADER ROW

Select first row of table

Layout tab, Data group, click Repeat Heading Rows button

Headings will be repeated on each page

Managing Tables Managing Tables (continued)(continued)

SORT A TABLE’S CONTENTS

Sort or arrange contents

Alphabetically

Numerically

Chronologically

Managing Tables Managing Tables (continued)(continued)

SORT A TABLE’S CONTENTS

Text, numbers, or dates sorted in

Ascending order

• From beginning to end

• A to Z, 1 to 100, etc.

Descending order

• From end to beginning

• Z to A, 100 to 1, etc.

Managing Tables Managing Tables (continued)(continued)

SORT A TABLE’S CONTENTS

Select column

Layout tab, Data group, click Sort button

Managing Tables Managing Tables (continued)(continued)

SORT A TABLE’S CONTENTS

Sort dialog box appears

Managing Tables Managing Tables (continued)(continued)

SORT A TABLE’S CONTENTS

Choose desired sort options

Sort up to three columns of data in table

Click OK

Sort automatically applied to table

Managing Tables Managing Tables (continued)(continued)

PERFORM CALCULATIONS IN TABLE CELLS

Formula is set of mathematical instructions used to perform calculations in table cells

Word provides basic formulas

Must begin with equal (=) sign

Key function in all caps or choose one of 18 predefined functions

Managing Tables Managing Tables (continued)(continued)

PERFORM CALCULATIONS IN TABLE CELLS

Functions include

SUM

AVERAGE

COUNT

Managing Tables Managing Tables (continued)(continued)

PERFORM CALCULATIONS IN TABLE CELLS

After function, in parentheses, key address of cells to be considered in calculation

ABOVE

LEFT

RIGHT

BELOW

Managing Tables Managing Tables (continued)(continued)

PERFORM CALCULATIONS IN TABLE CELLS

Layout tab, Rows & Columns group, click Insert Below button

New, blank row inserted at bottom of table

Design tab, Table Styles Options group, click Total Row checkbox

Managing Tables Managing Tables (continued)(continued)

PERFORM CALCULATIONS IN TABLE CELLS

Click in cell to hold calculation

Layout tab, Data group, click Formula button

Managing Tables Managing Tables (continued)(continued)

PERFORM CALCULATIONS IN TABLE CELLS

Formula dialog box appears

Managing Tables Managing Tables (continued)(continued)

PERFORM CALCULATIONS IN TABLE CELLS

Click OK to accept default formula settings

OR

Enter new formula settings, then click OK

Formula is added to table

Calculation is performed

Managing Tables Managing Tables (continued)(continued)

MERGE AND SPLIT TABLE CELLS

Merge, or combine two or more cells into one

Split, or divide one cell into two or more

Managing Tables Managing Tables (continued)(continued)

MERGE AND SPLIT TABLE CELLS

Select cells to be merged

OR

Select cell to be split

Layout tab, Merge Group, click Merge Cells button

OR

Layout tab, Merge Group, click Split Cells button

Managing Tables Managing Tables (continued)(continued)

CHANGE THE POSITION OF TEXT IN A CELL

Select cell(s)

Layout tab, Alignment group

Choose desired alignment button

Managing Tables Managing Tables (continued)(continued)

CHANGE THE DIRECTION OF TEXT IN A CELL

Select cell(s)

Layout tab, Alignment group

Click Text Direction button until desired direction appears

Working with ListsWorking with Lists

CREATE AN OUTLINE-STYLE LIST

Position cursor where list will begin

Home tab, Paragraph group, click Multilevel List button

Working with Lists Working with Lists (continued)(continued)

CREATE AN OUTLINE-STYLE LIST

Multilevel List gallery appears

Working with Lists Working with Lists (continued)(continued)

CREATE AN OUTLINE-STYLE LIST

Choose desired list style

Key list

Tab key or Shift + Tab keys move to different levels

Working with Lists Working with Lists (continued)(continued)

SORT A LIST’S CONTENTS

Select list

Home tab, Paragraph group, click Sort button

Working with Lists Working with Lists (continued)(continued)

SORT A LIST’S CONTENTS

Sort Text dialog box appears

Working with Lists Working with Lists (continued)(continued)

SORT A LIST’S CONTENTS

Same sorting options as used with table sorting

Choose desired options

Click OK

List automatically sorted

Working with Lists Working with Lists (continued)(continued)

CHANGE A LIST’S FORMATTING

Select list

Home tab, Paragraph group, click downward-pointing arrow on Bullets button

Working with Lists Working with Lists (continued)(continued)

CHANGE A LIST’S FORMATTING

Bullet Styles gallery appears

Choose bullet style

Automatically applied to bullets

Working with Lists Working with Lists (continued)(continued)

CHANGE A LIST’S FORMATTING

Select list

Home tab, Paragraph group, click downward-pointing arrow on Multilevel List button

Working with Lists Working with Lists (continued)(continued)

CHANGE A LIST’S FORMATTING

Multilevel Lists gallery appears

Choose list style

Automatically applied to bullets

YOU LEARNED HOW TO:

Insert a table by dragging

Use the Insert Table dialog box

Draw a table

Insert a Quick Table

SummarySummary

YOU LEARNED HOW TO:

Apply a Quick Style to a table

Turn Table Style Options on or off

Resize a row or column

Move a row or column

Summary Summary (continued)(continued)

YOU LEARNED HOW TO:

Set a table’s horizontal alignment

Create a header row

Sort a table’s contents

Perform calculations in table cells

Summary Summary (continued)(continued)

YOU LEARNED HOW TO:

Merge and split table cells

Change the position of text in a cell

Change the direction of text in a cell

Summary Summary (continued)(continued)

YOU LEARNED HOW TO:

Create an outline-style list

Sort a list’s contents

Change a list’s formatting

Summary Summary (continued)(continued)