creating digital projects with cross- departmental teams rob withers jenny presnell bob schmidt...
Post on 15-Jan-2016
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Creating Digital Projects with Cross- Departmental Teams
Rob Withers
Jenny Presnell
Bob Schmidt
Miami University Libraries
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Why create digital projects?
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Motivators
AccessibilityPreservationPublicity of little known resources
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Team members and partners
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Development Team:Miami Mysteries & Ghost Stories
Rob Withers (Electronic Info Svcs Librarian)Rob Casson (Electronic Info Svcs Librarian)John Millard (GIS Librarian)Jenny Presnell (Humanities/Social Sciences
Librarian)Bob Schmidt (Archivist)Shannon Van Kirk (Art/Architecture Librarian)Assistance from Digitizing Unit
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Development Team:African-Americans at Miami
Rob Withers (Electronic Info Svcs Librarian)Pat Bullock (Multicultural Librarian)Kris Jacobson (Art/Architecture staff)Jenny Presnell (Humanities/Social Sciences
Librarian)Bob Schmidt (Archivist)Assistance from Digitizing Unit
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Overview of the projects
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Selection
Miami MysteriesPre-existing materials
African-AmericansExcerpts from pre-existing collection
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78 records, including:20 newspaper articles20 letters17 photographs6 public records2 audio recordings1 transcript of television broadcast
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374 records, including:180 newspaper articles/editorials74 newspaper articles with
photograph(s)52 letters/personal communications40 photographs15 public records5 advertisements
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Arrangement of Materials
Miami MysteriesArranged by incidentIncludes explanation of documents
African-AmericansFour access pointsCross-linked subject headings
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Differences in the Projects
SizeResources available/selectionNumber of access pointsBackground
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Processes and Tools
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Copyright
Public domain resourcesNewspapers, transcripts, audiotapes
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Tools for Creating Projects
Database driven forms for adding, editing, and deleting records.
Dynamic master lists of subjects & material types.
(link)
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Technical Details
Scripting languages: php, MySQLMetadata: basic Dublin Core format
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Publicity
Promotional materialsTie-ins to seasonal eventsNetworking with related
organizations
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What we learned
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Successes
We made it!Heavy collection usageIncreased visibility for resources in
ArchivesInterest in partnering with other
groups
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Areas for Improvement
Communicating expectationsDefining processes and standards
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Future Directions
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Miami Mysteries
Caretaker looks for new materialsGroup re-convenes to assess new
materials
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African-Americans
Additional materials gathered and added each semester
Reminiscences projectOral history interviews
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Contact Information
Jenny Presnell - [email protected]
Bob Schmidt - [email protected]
Rob Withers - [email protected]