creating a powerpoint with sound powerpoint 2003 version

Creating a PowerPointCreating a PowerPointWith SoundWith Sound

PowerPoint 2003 Version

Table of ContentsTable of Contents Creating a PowerPoint with sound

Table of contents Using Sound Recorder to add sound to a PowerPoint

Opening Sound Recorder Recording sound using Sound Recorder Reviewing recorded sound using Reviewing recorded sound using Sound RecorderSound Recorder Deleting part of a recorded sound using Deleting part of a recorded sound using Sound RecorderSound Recorder Saving a recorded sound using Saving a recorded sound using Sound RecorderSound Recorder Adding a sound file to a PowerPoint slideAdding a sound file to a PowerPoint slide Adding an automatic transition to a PowerPoint slideAdding an automatic transition to a PowerPoint slide Using Using Sound RecorderSound Recorder to add sound to a PowerPoint conclusion to add sound to a PowerPoint conclusion

Using aUsing a Narration Narration to Add Sound to a PowerPoint to Add Sound to a PowerPoint Opening the Opening the NarrationNarration tool tool Recording aRecording a Narration Narration Using aUsing a Narration Narration to add sound to a PowerPoint conclusion to add sound to a PowerPoint conclusion

Sound Recorder Sound Recorder VS. VS. NarrationNarration pros and cons pros and cons Good luck!Good luck!

Using Using Sound RecorderSound Recorder to Add to Add Sound to a PowerPointSound to a PowerPoint

Sound RecorderSound Recorder is a tool that allows you is a tool that allows you

to record, mix, play, and edit sounds.to record, mix, play, and edit sounds.

When saving recorded sounds When saving recorded sounds Sound Sound

RecorderRecorder uses waveform (.wav) files. uses waveform (.wav) files.

To record sounds, all you will need is To record sounds, all you will need is

a microphone and a sound to record.a microphone and a sound to record.

Opening Opening Sound RecorderSound Recorder

Open the Open the START MENUSTART MENU on your computer.on your computer.

Open the Open the PROGRAMS PROGRAMS folderfolder


Open the Open the ACCESSORIESACCESSORIES folder. folder. Open the Open the ENTERTAINMENT ENTERTAINMENT folder.folder.


Open the Open the SOUND SOUND RECORDERRECORDER program.program.

SOUND RECORDERSOUND RECORDER is now open.is now open.

Recording Sound using Recording Sound using Sound RecorderSound Recorder

First, make sure a microphone is attached to your First, make sure a microphone is attached to your computer.computer.

Next, to begin recording, click Next, to begin recording, click RECORD .RECORD .

To stop recording, click To stop recording, click STOP.STOP.

To review the sound you just recorded, click To review the sound you just recorded, click PLAYPLAY..

Reviewing Recorded Sound Reviewing Recorded Sound using using Sound RecorderSound Recorder

At any time you can rewind your recorded sound At any time you can rewind your recorded sound

back to the beginning by clicking back to the beginning by clicking SEEK TO SEEK TO STARTSTART..

You can also fast forward to the end of your You can also fast forward to the end of your recorded sound by clicking recorded sound by clicking SEEK TO ENDSEEK TO END..

To rewind or fast forward to a To rewind or fast forward to a specific point in the recorded specific point in the recorded sound, click directly on the sound sound, click directly on the sound timeline, or click and drag the timeline, or click and drag the timeline slider.timeline slider.

Deleting Part of a Recorded Deleting Part of a Recorded Sound using Sound using Sound RecorderSound Recorder

To delete part of a recorded sound, move the timeline To delete part of a recorded sound, move the timeline slider to the place in the sound where you want to cut.slider to the place in the sound where you want to cut.

On the On the EDIT EDIT menu, click menu, click DELETE BEFORE CURRENT DELETE BEFORE CURRENT POSITION POSITION or or DELETE AFTER CURRENT POSITIONDELETE AFTER CURRENT POSITION..

Saving a Recorded Sound Saving a Recorded Sound using using Sound RecorderSound Recorder

After you have finished recording and editing a sound, After you have finished recording and editing a sound, you must now save your sound before you can close you must now save your sound before you can close Sound Recorder.Sound Recorder.

Click on the Click on the FILE FILE menu. menu.

And select And select SAVE AS.SAVE AS.

Now save your sound to a location where Now save your sound to a location where it will be easily accessible. Also save your it will be easily accessible. Also save your

sound with a recognizable file name.sound with a recognizable file name.

Adding a Sound File to a Adding a Sound File to a PowerPoint SlidePowerPoint Slide

Before you add your sound file to your slide, you must first Before you add your sound file to your slide, you must first set your slideshow so it will embed your file into the set your slideshow so it will embed your file into the PowerPoint, as opposed to linking to it externally.PowerPoint, as opposed to linking to it externally.

From your PowerPoint menu, selectFrom your PowerPoint menu, select

TOOLS TOOLS and then selectand then select OPTIONS OPTIONS..

And in the dialog box that opens, And in the dialog box that opens,

go to the go to the GENERAL GENERAL tab.tab.

Change the max sound file size fromChange the max sound file size from

100kb to 50000kb to allow all sound 100kb to 50000kb to allow all sound

files to be embeddedfiles to be embedded


Now that you have saved your recorded sound as a Now that you have saved your recorded sound as a sound file, you can insert it into a slide.sound file, you can insert it into a slide.

On the PowerPoint On the PowerPoint

menu click menu click INSERT.INSERT.

Open the Open the MOVIES MOVIES

AND SOUNDS AND SOUNDS menu.menu.


Click Click SOUND FROM FILESOUND FROM FILE

to open your file.to open your file.

From this screen, find and open From this screen, find and open your sound file.your sound file.


When you select your sound file, PowerPoint will ask you When you select your sound file, PowerPoint will ask you how you want the file to begin playing when the PowerPoint how you want the file to begin playing when the PowerPoint is being viewed; automatically or when the audio file is is being viewed; automatically or when the audio file is clicked.clicked.


Choosing to have the sound file play automatically will Choosing to have the sound file play automatically will start the audio as soon as the corresponding slide is start the audio as soon as the corresponding slide is opened.opened.

Choosing to have the audio play when clicked, will only Choosing to have the audio play when clicked, will only play the audio when the icon is clickedplay the audio when the icon is clicked

After choosing how you want the sound to play, After choosing how you want the sound to play, an audio icon will appear in your PowerPoint slide.an audio icon will appear in your PowerPoint slide.

Adding an Automatic Transition Adding an Automatic Transition to a PowerPoint Slideto a PowerPoint Slide

After inserting your sound files into your slides, you will After inserting your sound files into your slides, you will need to set your slides to transition automatically.need to set your slides to transition automatically.

Right click on your Right click on your first slide and select first slide and select

SLIDE TRANSITION.SLIDE TRANSITION.

The The SLIDE TRANSITIONSLIDE TRANSITION task task pane will now be open allowing pane will now be open allowing you to edit your slide transitions.you to edit your slide transitions.

Adding an Automatic Transition Adding an Automatic Transition to a PowerPoint Slideto a PowerPoint Slide

In the transition task pane, locate In the transition task pane, locate the the ADVANCE SLIDEADVANCE SLIDE tools. tools.

Change the transition method fromChange the transition method from ON MOUSE CLICK ON MOUSE CLICK to to

AUTOMATICALLY AFTER AUTOMATICALLY AFTER and and designate a time frame for your slide.designate a time frame for your slide.

HINTHINT: When selecting a time frame for your transition, make sure you : When selecting a time frame for your transition, make sure you pick a time that allows for some transition time i.e. if your sound file is 30 pick a time that allows for some transition time i.e. if your sound file is 30 seconds, make the slide advance around 35 seconds.seconds, make the slide advance around 35 seconds.

Using Using Sound RecorderSound Recorder to Add to Add Sound to a PowerPoint ConclusionSound to a PowerPoint Conclusion

After setting the transitions for all of your slides, your After setting the transitions for all of your slides, your PowerPoint presentation should be all but done.PowerPoint presentation should be all but done.

Remember, when recording your audio, be aware of the Remember, when recording your audio, be aware of the timing of your speaking, you do not want to speak too timing of your speaking, you do not want to speak too fast for your listeners to understand, but you also do not fast for your listeners to understand, but you also do not want to speak so slow that your speech sounds want to speak so slow that your speech sounds unnatural. unnatural.

Using aUsing a Narration Narration to Add to Add Sound to a PowerPointSound to a PowerPoint

By default, PowerPoint comes equipped with a narrator By default, PowerPoint comes equipped with a narrator feature which allows users to add their own personal feature which allows users to add their own personal narrations to their slides.narrations to their slides.

Using the narration features allows you to record sound Using the narration features allows you to record sound for your slides, while also controlling the pace at which for your slides, while also controlling the pace at which your slides scroll. You can also pause and resume your slides scroll. You can also pause and resume recording at any time. recording at any time.

To record sounds, all you will need is a To record sounds, all you will need is a microphone and a sound to record.microphone and a sound to record.

Using aUsing a Narration Narration to Add to Add Sound to a PowerPointSound to a PowerPoint

Before recording a narration, you will need to have your Before recording a narration, you will need to have your slideshow completed so that the narration will sync up slideshow completed so that the narration will sync up with the text of the slides.with the text of the slides.

To begin recording, start by choosing which slide you To begin recording, start by choosing which slide you want the narration to begin on. You can start on the title want the narration to begin on. You can start on the title screen, or you can start anywhere in the slideshow.screen, or you can start anywhere in the slideshow.

Opening the Opening the NarrationNarration Tool Tool

Choose the slide you want to start the Choose the slide you want to start the narration on, and click narration on, and click SLIDE SHOWSLIDE SHOW

from the PowerPoint menu.from the PowerPoint menu.

Click Click RECORD NARRATIONRECORD NARRATION..

Opening the Opening the NarrationNarration Tool Tool

Clicking Clicking RECORD NARRATIONRECORD NARRATION opens a dialog box which opens a dialog box which allows you to edit the microphone level and sound quality allows you to edit the microphone level and sound quality of the narration when it is recorded. of the narration when it is recorded.

It is not necessary to change these settings, and you can It is not necessary to change these settings, and you can begin recording by clicking begin recording by clicking OKOK..

Recording aRecording a Narration Narration

When recording the narration, be aware of the timing of When recording the narration, be aware of the timing of your speaking, you do not want to speak too fast for your your speaking, you do not want to speak too fast for your listeners to understand, but you also do not want to listeners to understand, but you also do not want to speak so slow that your speech sounds unnatural. speak so slow that your speech sounds unnatural.

Timing is also important when deciding how much time Timing is also important when deciding how much time to leave between slides. After you are finished recording to leave between slides. After you are finished recording on a slide, it is recommended that you wait a on a slide, it is recommended that you wait a few seconds before clicking to the next slide.few seconds before clicking to the next slide.

Leaving time between slides will give you Leaving time between slides will give you a slideshow with better pacing. a slideshow with better pacing.


Clicking Clicking OKOK will open your slide in full screen preview will open your slide in full screen preview mode and you can begin recording your narration mode and you can begin recording your narration immediately. immediately.

When you are finished recording the narration for each When you are finished recording the narration for each specific slide, simply click on the slide to begin recording specific slide, simply click on the slide to begin recording the narration for the next slide. To the narration for the next slide. To PAUSE/ RESUME PAUSE/ RESUME a a slide, right click on the slide and select the appropriate slide, right click on the slide and select the appropriate tool.tool.

After you are finished recording your narration you will be After you are finished recording your narration you will be asked if you wish to save the asked if you wish to save the SLIDE TIMINGSSLIDE TIMINGS (the time (the time left between slides). If you paced your narration left between slides). If you paced your narration successfully you can save your successfully you can save your SLIDE TIMINGSSLIDE TIMINGS..


If you choose to save your slide timings, a new screen will If you choose to save your slide timings, a new screen will open that shows the length of time allocated for each slide.open that shows the length of time allocated for each slide.

If you preview your slideshow, you will see your slides now If you preview your slideshow, you will see your slides now progress without needing to be clicked.progress without needing to be clicked.

HINT: To return to your normal view,

click VIEW, NORMAL.


HINT: In your presentation, only one sound HINT: In your presentation, only one sound can play at a time. So if you have inserted a can play at a time. So if you have inserted a sound that is to play automatically, it will get sound that is to play automatically, it will get overridden by voice narration.overridden by voice narration.

Using aUsing a Narration Narration to Add to Add Sound to a PowerPoint ConclusionSound to a PowerPoint Conclusion

After recording your narration and timings, as long as After recording your narration and timings, as long as your slides are complete, your slide show is essentially your slides are complete, your slide show is essentially finished!finished!

Simply by following the instructions from this portion of Simply by following the instructions from this portion of the PowerPoint you will have a fully functioning, user the PowerPoint you will have a fully functioning, user friendly PowerPoint with a narration.friendly PowerPoint with a narration.

Sound Recorder Sound Recorder VS. VS. NarrationNarration Pros and ConsPros and Cons

When creating a PowerPoint with sound, you may be When creating a PowerPoint with sound, you may be unsure of which method to use,unsure of which method to use, Sound Recorder Sound Recorder or the or the Narration Narration tool.tool.

Sound RecorderSound Recorder

PROS CONSPROS CONS||||||||||||||||||||||||||||||||||||||||||||||||||||||||

Record Audio before slide design.Record Audio before slide design. Need to record separate files Need to record separate files for each slide.for each slide.Allows you to record at own pace.Allows you to record at own pace.More steps involved in process.More steps involved in process.Easy to use interfaceEasy to use interface

Need to create several audio files, Need to create several audio files, which may become confusing.which may become confusing.

Allows editing of audio for specific Allows editing of audio for specific slides, as opposed to having to edit slides, as opposed to having to edit

entire narration.entire narration.

PROS CONSPROS CONS

Sound Recorder Sound Recorder VS. VS. NarrationNarration Pros and ConsPros and Cons

NarrationNarration

||||||||||||||||||||||||||||||||||||||||||||||||||||||||

Fewer steps in recording process.Fewer steps in recording process. Must design slides before Must design slides before narrating.narrating.Lets you space transitions while recording.Lets you space transitions while recording.Pace of recording may be too Pace of recording may be too fast.fast.

Easier to pace speakingEasier to pace speaking

Facilitates using notes, by allowing you to Facilitates using notes, by allowing you to read your slides as you are narrating.read your slides as you are narrating. Interface could be more intuitive.Interface could be more intuitive.

Essentially need to redo entire Essentially need to redo entire narration if you make a mistake.narration if you make a mistake.

||||||||||||||||||||||||||||||||||

Good Luck!Good Luck!Congratulations, you have completed the Creating a Congratulations, you have completed the Creating a PowerPoint with Sound tutorial!PowerPoint with Sound tutorial!

You are now ready to create your own clever and insightful You are now ready to create your own clever and insightful PowerPoint presentations complete with your own PowerPoint presentations complete with your own accompanying vocals.accompanying vocals.

If at any time you need a refresher course in PowerPoint, If at any time you need a refresher course in PowerPoint, feel free to review this tutorial again, or click in the feel free to review this tutorial again, or click in the PowerPoint PowerPoint HELP HELP menu for more assistance.menu for more assistance.

Good Luck!Good Luck!

This PowerPoint tutorial was created by the Penn State Berks Center for Learning Technologies.This PowerPoint tutorial was created by the Penn State Berks Center for Learning Technologies.

Text, screenshots, and audio by Jess Krysiuk.Text, screenshots, and audio by Jess Krysiuk.

PowerPoint is a registered copyright of Microsoft Corporation. PowerPoint is a registered copyright of Microsoft Corporation.

Sound Recorder is a registered copyright of Microsoft Corporation.Sound Recorder is a registered copyright of Microsoft Corporation.

Clip Art Courtesy Microsoft.Clip Art Courtesy Microsoft.

creating a powerpoint with sound powerpoint 2003 version

Documents

sound powerpoint

sound recorder recording

powerpoint sound recorder

sound file

cons sound recorder

recorded sounds sound

opening sound recorde

powerpoint slide