creating a poster exhibit for high impact and engagement
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CREATING A POSTER EXHIBIT For High Impact and Engagement. Agenda. Identifying Content: What to Present Designing Presentation : Designing to get People’s Attention Mechanics : Putting Together the Poster. Who is My Audience?. What is Showcase?. - PowerPoint PPT PresentationTRANSCRIPT
CREATING A POSTER EXHIBIT
For High Impact and Engagement
AgendaIdentifying Content: What to Present
Designing Presentation: Designing to get People’s Attention
Mechanics: Putting Together the Poster
Who is My Audience?
What is Showcase?
Campus Leaders and Administrators
Academic Staff
Classified Staff
Faculty
Students
Showcase is an annual event. The first Showcase was in 2000.Showcase is a time set aside to:
learn from each other,recognize efforts on campus,improve work, learning, and climate.
Schedule At-A-Glance8:00 -11:00 am Poster Exhibits - Great
Hall8:00 - 8:30 Early Bird Session8:30 - 8:45 Opening Remarks &
Welcome 9:00 - 9:45 Breakout Session A
Breakout Session B
9:00 - 10:15 Chairs Chat10:00 - 10:45 Breakout Session C
Breakout Session D
10:45 - 11:00 Closing Remarks 11:15 - 1:00 Keynote Speakers and
Box Lunch – Tripp Commons
Showcase Poster ExhibitsBreakout
SessionsKeynote Session
◦ Pecha Kucha◦ IMPORTANT – If
you would like to attend the Keynote YOU Must Register for it.
Sample Layout of Great Hall
Registration Area
Stage
Why Present a Poster at Showcase?
Celebrate your unit’s progressReflect on elements of your successConnect with others from across campusHelp others learn from your experience to solve their challenges It’s FUN!
Criteria for an Effective Poster
Demonstrate benefits to your unit and/or across campus
Show how the approach might be applied in other units
Highlight Accomplishments
Enhanced service to students, faculty,
staff
Saved time and/or resources
Increased effectiveness and efficiency
Improved campus climate
Advanced the campus strategic
priorities
Business Services: Resources Built From Focus Groups A Case Study
► Process Improved: Travel Expense Reports and External Requisitions ► Unit (s): Division 03 - Business Services
► Customers of the Process and Their Needs: Administrative Staff Campus-Wide
► Problem/Opportunity Statement: Many of our processes, such as the those involving Travel Expense Reports and External Requisitions, can be confusing to customers because they contain many exceptions to accommodate the various business scenarios of a large campus environment. Targeting different areas of campus through focus groups allows us to get customer perspectives on exactly where certain processes become difficult.
► Changes Made: Tutorials created for Travel Expense Reports and External
Requisitions ► Results: The tutorials received an overwhelmingly positive response from
campus. Units processing these forms reported fewer errors and help calls as well.
► Lessons Learned: When building resources for our customers, it is vital to get input from all the different areas of campus as well as the job positions within those areas (ie administrators, faculty, financial specialists, LTEs, etc.).
► Next Steps: Business Services will continue to use campus input to develop resources that help customers with our processes. A Payment to Individual Report (PIR) tutorial is slated for rollout this summer.
► Contact: Name: Carl Johns Unit: Business Services Address: Room 350, A.W. Peterson, 750 University Ave. E-mail: [email protected]
Phone: 265-6140
► Additional data on the process: TER Tutorial: http://www.bussvc.wisc.edu/acct/travel/ter/ter_tutorial.html External Requisition Tutorial: http://www.bussvc.wisc.edu/purch/req/ReqTutorial.html
The Best Practices/Case Study template will help you document your project/process improvement
Once completed, you have a tool to organize your poster exhibit
Best Practices/Case Study TemplateDocumenting Your Improvement
Showcase Program Format
◦ Poster Title◦ Unit◦ Poster Tagline◦ Website◦ Name / Unit /
Department / Email
(Sample page from program)
Creating a Poster TitleMake it short, attention-grabbing, and appealingExamples:1. Using Social Media to Reach Target
Audiences2. Embracing Customer Feedback to
Improve Snow Clearing3. Twitter: 140 Characters of Engagement4. Dial-up Art5. Improving the MPH Program with Student
Feedback
Creating a TaglineHighlight the innovation or lesson learnedExamples:1. How the WAA is harnessing the power of Facebook and
Twitter to reach students, job seekers, alumni chapters and all alumni in general.
2. Facing a blizzard of criticism, FP&M embraced the feedback as a catalyst to connect with customers, review processes and improve results.
3. Using Twitter to engage followers, drive traffic to online resources and collaborate with other campus partners.
4. A student-driven program that utilizes the ubiquitous cell phone to provide anytime self-guided audio tours of the Union’s art galleries.
5. Developing a simple, easy-to-use process to collect student feedback on admissions, orientation, registration, graduation and other administrative processes.
What Does a Typical Display Look Like?
Tri-Fold Table Top Displays
On 36” x 48” Foam Core
1-2 Exhibits per Table
Key ComponentsClear explanation of process, purpose or improvementVisual display of the project/process
Flowcharts or GraphsBefore & After PicturesPhotographsWebsite “snapshots”
Documentation of the impactBest Practices/Case Study formFocus on What is Transferable
Poster Templates
Poster Exhibit Design TipsKeep things simpleUse graphicsLimit the amount of textUse fonts that are easy to readFor help reformatting text, colors, and objects within the PowerPoint, refer to the handout, “Getting Creative with your Poster”For a downloadable version of theUW logo & official usage guidelines see:www.uc.wisc.edu/brand
UW-Madison Brand and Visual Identity Guidelines
Creating Your Showcase Poster Exhibit
Poster Creation at-a-glance (see handout):◦ Create and organize your poster content. ◦ Create your poster. ◦ Print your poster.◦ Purchase supplies.◦ Assemble your poster.
Additional instructions and resources are available at Exhibitor Resources on Showcase site, including:
◦ Detailed poster creation instructions◦ Poster Planning Timeline◦ Best Practices/Case Study Form◦ Tri-fold PowerPoint Poster Template
Sources for MaterialsArt Supply or Book Stores
UW Bookstore 3M Spray MountTri-Fold Displays
Office Supply StoresStaples – via MDS – add http://www.bussvc.wisc.edu/mds/mds.html
Tri-Fold Displays3M Spray Mount
On Campus Printing Services
College Library New Media Centerhttp://www.college.library.wisc.edu/technology/infolab/poster - 608-263-9889
Color Printing for 3.00/ft2
First Come, First Serve Printing
DoIT Large Format Printinghttp://www.doit.wisc.edu/printing/largeformat.asp - 608-262-3461
Color Printing for 7.90/ft2
Also offers foam core mounting for $3.80/ft2
Showcase Handout MaterialsTo keep poster content clear and concise, additional materials may be used to furtherexplain or clarify your improvement process
Example: Best Practices/Case Study Form
50-75 copiesSuggestion: have a sign-up sheet available in case you run out of materials
Showcase TechnologyWhile planning your presentation, think about if you would like to bring a laptop and/or a larger monitor, etc. As Showcase approaches, we will be sending an email questionnaire regarding this information.
If you are planning to use the Internet, you must have…
A computer with a wireless cardA valid UW Net-ID & Password
Showcase Set Up and Tear Down
DAY OF SHOWCASE: Memorial Union doors open 7:00 a.m., Wednesday, March 23, 2011ORDAY BEFORE SHOWCASE: Drop off materials on Tuesday, March 22, 3:00-5:00 p.m.,
Langdon Room, Memorial Union – 4th Floor
Exhibits should be fully setup in Great Hall, Memorial Union, by 7:30 a.m. on Wednesday, March 23
(Poster exhibits displayed 8:00-11:00 a.m.)
Take exhibit down by 2:00 p.m.
*** MATERIALS TO SUBMIT *** Poster Title (should match your poster) Poster Tagline / brief description
(25 words or less) S/C, Unit/Department Presenter/Contributor Names, Emails, S/C,
Unit/Department URL (if applicable) Digital version of your poster (ppt or pdf) Submit Materials to:
[email protected] will receive an email from “Showcase” that will ask for this information.
Showcase Contacts
Kristine Fisher(608) 265-5123 [email protected]
Bruce Harville(608) [email protected]
PJ Barnes(608) 262-6843
[email protected]@oqi.wisc.eduOffice of Quality Improvement
ContactsNancy Thayer-Hart(608) [email protected]
George Watson(608) [email protected] Luker(608) [email protected]
Maury Cotter(608) [email protected]
Darin Harris(608) [email protected]
Poster exhibit information is also available at
http://www.quality.wisc.edu/showcase.htm