creating a new site with unique...

1Hwb+ support materials

support materials

Help file – permissionsCreating a new site with unique permissions

Within your Hwb+ platform it is possible to create a new site.

Examples of new sites

1. A private site for SMT

2. A numeracy or literacy site

3. An after schools club site

4. A MAT site

5. A sports club site

When you create a new site the users who are permissioned to use the site above it, the parent site, will automatically inherit the same permissions in the newly created site. e.g. pupils who can contribute to the parent site will be able to contribute to the newly created site.

However, it is possible to allocate new users to this newly created site that do not inherit the permissions from the parent site.

To do this you will need to create a new site with unique permissions.

There are 3 main SharePoint groups with 3 main types of permissions. These are

Visitors - who have read only permissions

Members - who have contribute permissions

Owners - who have full control

These permissions are flexible and can be edited.

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Make sure you have selected the Classes site on the top menu bar.

Select Site Actions on the top left hand side of the page.

Select New Site.

Creating a new class site in the classes area of Hwb+

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Select the LPplus4 class template and give the new site a name e.g. Writing Club, on the right hand side of the page. Also fill in the box asking for the name of the URL. This will be the same as the name of your site but will contain no capital letters or spaces. e.g. writingclub.

Select the More Options button.

Select Yes to use unique permissions in the permissions section on the left hand side of the page.

In the navigation section select Yes to inherit the top link bar from the parent site.

Click on Create.

A new site will now be created with unique permissions. This means that the permissions from the parent site have not been inherited.


Choosing to create a site with unique permissions will automatically create 3 new SharePoint groups. These are:

• Writing club visitors

• Writing club members

• Writing club owners

These groups are automatically allocated set privileges or permissions.

• Visitors - Read only permissions

• Members - Contribute permissions

• Owners - Full control

You will need to add users to the relevant SharePoint group. Pupils will need to be added to the contribute group and the teacher in charge of the new class will need to be added to the owners group. See the section on adding a user to a new site below.

Select OK on this page.

You will now need to apply the Hwb+ template to this new class site.


In site settings select Language Settings.

Tick the box that requires you to use Welsh as an alternate language and select OK.

You will need to make sure that you create your new site as a bilingual site by changing the language settings. You must do this before applying any templates or the site will not be created correctly.

Make sure you are in the new site you have just created.

Select Site Actions.

Select Site Settings.

Applying the Hwb+ template to a class site


Your new site will now have the Hwb+ template applied to it. A link to your new site will be created on the Classes page.

Next you must add the users to this new site.

Activate the top 6 black boxes by clicking on the activate button. You must wait for the first button to be activated before clicking on the next button.

You will return to the site settings page.

Select Manage Site Features.



Select Site Permissions.

Select the writing club members group and add the pupils in this club to the group.

You will see the 3 SharePoint groups that were built when you created your new site with unique permissions.

Adding users to a new site

Make sure you are in your newly created site e.g. Writing Club.


Click on the directory.

Click on the writing clubs member group and select New and Add New Use.


Add the username or group of pupils you wish to use the new site into the find box and click on the search button.

This will give you 2 users.

Select the email option on the left hand side.

This will give you one remaining user.

Remove the tick from the box that allows you send an email to the new user unless you wish to send them an email inviting them to join your new class.

Click on OK.

Your new user will now be added to your new site.

Click on this user and click on Add.


Make sure you are in the class that you wish to edit the permissions.



Click the box next to the group you wish to edit.

Click Edit User Permissions at the top of the page.

Take the tick out of the allocated permissions. In this case it will be Contribute Permissions. Change the permissions by ticking a different permissions box.

In this case choose Student Contribute permissions and select OK.

To edit the user permissions

It is possible to delete or edit the users permissions once they have been added to a group.

This will change the permission levels of this group from Contribute Permissions to Student Contribute permissions.




Click on the group you wish to delete a user from e.g. Writing Club members.

Tick the box next to the user you wish to delete.

Click on the Action menu and select Remove users from this group.

To delete an user from a SharePoint group

Make sure you are in the site that you wish to delete the user from.

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