creating a multidisciplinary institutional repository using eprints software jisc conference,...
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Creating a Multidisciplinary Institutional Repository Using
EPrints Software
JISC Conference, Birmingham, UK12th April 2005
http://software.eprints.orghttp://tardis.eprints.org
http://eprints.soton.ac.uk
Dr Jessie Hey and Dr Leslie CarrSouthampton University Library and School of Electronics and Computer Science
University of Southampton
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Historical Context:Subversive Proposal (1994) &Open Archiving Initiative (1999)
• In an ideal world of scholarly communication – all research is freely available through research archives (personal and subject)
• But journals become more and more expensive (serials crisis)
• The work of researchers in our institution (even our ownresearch) is often unavailable
• June 27th 1994 Stevan Harnad’s ‘Subversive Proposal’ leading to the open access vision for scholarly material
– Harnad, S. and Hey, J. M. N. (1995) Esoteric Knowledge: the Scholar and Scholarly Publishing on the Net. In Proceedings of Networking and the Future of Libraries 2: Managing the Intellectual Record, Proceedings of an International Conference, Bath, 19-21 April 1995, 110-16. Dempsey, L., Law, D. and Mowlat, I., Eds.
• October 1999, Open Archiving Initiative (Santa Fe) between research archive maintainers – led to OAI-PMH metadata interoperability
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What is EPrints?
• It is a repository– a Web-based database
• that allows individuals• to deposit important digital items
• with appropriate metadata• for
– dissemination– curation– reporting
• used to run 160 repositories worldwide
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EPrints Motivation:Open Access
• Ensuring that the output of research is available to researchers across the world
– by providing dissemination channels which are independent of journal subscriptions
• Repositories are a major type of Open Access channel
• See JISC briefing paper on Open Access April 2005 http://www.jisc.ac.uk/index.cfm?name=pub_openaccess
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Repository Types
• Institutions• Departments• Disciplines• Long term projects• Conferences• Journals
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An Institutional Research Repository for Southampton
• Institutional Repository for Research set up (e-Prints Soton) http://eprints.soton.ac.uk with TARDis project to investigate issues for new concept (within JISC funded FAIR programme)
Southampton University Research e-Prints - working closely with individual ‘schools’ – found that depends so much on publication culture and working practices
• TARDis project: Feeding back into EPrints software good citation and information management practice experimenting with best balance of assisted deposit
• has capacity for adding full text (e-Prints) if available– electronic copies of any research output e.g. journal articles, book
chapters, conference papers even multimedia
• TARDis: Targeting Academic Research for Deposit and Disclosure• FAIR: Focus on Access to Institutional Resources
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Reporting on University practices and needs
Grounding in reality:
Hey, Jessie M.N. (2004) An environmental assessment of research publication activity and related factors impacting the development of an Institutional e-Print Repository at the University of Southampton. Southampton, UK, University of Southampton, 19pp. (TARDis Project Report, D 3.1.2) http://eprints.soton.ac.uk/archive/00006218/
See also TARDis article in Ariadne http://eprints.soton.ac.uk/8986/
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e-Prints Soton evolution: aiming for full moon at midnight
•Target – academic research•Creation of e-Prints Soton•Initial Advocacy•Environmental audit•Software redesign for IR•Mediation offered•Project cluster collaboration
Institutional ResearchRepository
Full text only
Institutional Research Repository with full text
where possible
Institutional Research Repository
with RAE management
Full Texte-Print Research Archives
•Pilot and Feedback:One record – many outputsSaving academics’ time•Policy and strategy change•Redirection to Southampton University Publications Database•Targeted Advocacy
Open Access VisionEPrints Software
JISC FAIR Programme
Research Policy CommitteesUniversity, Faculty and Schools
Pilot Schools
Research ReportingRequirements:
University, National, International
•Demonstrate potential of IR as RAE tool
•Import existing metadata•Collaborate with researchers
to encourage proactive input•Address authentication and
branding issues•Develop extra functionality
•Moving towards sustainableopen access institutionalrepository
•Proactive open accessculture
•Integrated research discovery
– enriched resources:multimedia, datasets
Open Access Paradigm ShiftOther Institutional Repositories
e-Research •Target – academic research•Creation of e-Prints Soton•Initial Advocacy•Environmental audit•Software redesign for IR•Mediation offered•Project cluster collaboration
Institutional ResearchRepository
Full text only
Institutional Research Repository with full text
where possible
Institutional Research Repository
with RAE management
Full Texte-Print Research Archives
•Pilot and Feedback:One record – many outputsSaving academics’ time•Policy and strategy change•Redirection to Southampton University Publications Database•Targeted Advocacy
Open Access VisionEPrints Software
JISC FAIR Programme
Research Policy CommitteesUniversity, Faculty and Schools
Pilot Schools
Research ReportingRequirements:
University, National, International
•Demonstrate potential of IR as RAE tool
•Import existing metadata•Collaborate with researchers
to encourage proactive input•Address authentication and
branding issues•Develop extra functionality
•Moving towards sustainableopen access institutionalrepository
•Proactive open accessculture
•Integrated research discovery
– enriched resources:multimedia, datasets
Open Access Paradigm ShiftOther Institutional Repositories
e-Research
3
4 1
2
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Add your metadata and full text if available and allowed: appropriate for Humanities too
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Achieving a slower but more sustainable model – the TARDis road
• To achieve the original vision we are moving around the clock face
• Collaborating with academics to provide tailored valued services for different disciplines (needing extra functionality)
• Aided by a fast moving shared international movement
All rising to great place is by a winding stairFrancis Bacon
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Southampton Press Release 15 Dec 2004
'We see our Institutional Repository as a key tool for the stewardship of the University's digital research assets,' said Professor Paul Curran, Deputy Vice-Chancellor of the University. 'It will provide greater access to our research, as well as offering a valuable mechanism for reporting and recording it.’
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Southampton’s Institutional Repository is for all research
TARDis clarified deposit types – minimised ambiguity
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Offering assisted deposit;Offering help with fields
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Share the glory (interdisciplinary papers) and sell your book too
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Piloting adding a link to your web page – auto update
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Adding more functionality with ‘Latest feeds’ – by web site and screen at entrance
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Screen in foyer – is my paper there?
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Hot off the screen
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What can you do once you have the Institutional
Repository? e.g. News release on new research
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e-Print promoted via the link: his other work gets read too!
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RAE management potential
Simpson, Pauline and Hey, Jessie (2005) Forward in time: TARDis and the RAE. JISC Inform, No. 8, p.16.
http://eprints.soton.ac.uk/14522/
Simpson, Pauline and Hey, Jessie (2005) Forward in time: TARDis and the RAE. JISC Inform, No. 8, p.16. http://eprints.soton.ac.uk/14522/
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Select your Research Assessment Exercise choices
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Add measures of esteem
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Data available to Head of School
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Showing benefit of high profile of e-Prints Soton – Google and Google Scholar ………..
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Currently 20+ UK IRs starting but set to increase
Guardian March 14, 2005:Scottish universities sign open
access dealThe declaration commits each of its
16 university signatories to setting up online libraries of research findings and doctorate papers which all academics can access
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Part of a national and international development of IRs
• The JISC vision reflecting the individual repositories (JISC Inform no. 8)
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Creating a multidisciplinary institutional repository using EPrints software
Thank you,
Jessie Hey ([email protected])TARDis Project leading to Southampton University Research e-Prints http://eprints.soton.ac.uk And thanks especially to Natasha Lucas (metadata administrator) and
Pauline Simpson (Project Manager TARDis)
Leslie Carr ([email protected])EPrints softwarehttp://software.eprints.org And thanks to Chris Gutteridge (programmer) and Tim Brody (IR
Partner)