create the artifact management tool ...ocs.archchicago.org/portals/23/accreditation/workshops...deep...
TRANSCRIPT
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CREATE THE ARTIFACT MANAGEMENT TOOL
Dr. Mary Kearney, Associate Superintendent
Dr. Jorge Peña, Director of School Improvement & Catholic School Accreditation
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WORKSHOP OBJECTIVES
9:20- 9:40 Objective 1- Perform a deep dive into the Self Assessment
9:40- 10:00 Objective 2- Identify and collect quality supporting evidence
10:00 - 10:45 Objective 3- Create the Artifact Management Tool
10:55 - 11:15 Objective 4- Understand AdvancED’s ELEOT Classroom Observation Tool
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DEEP DIVE INTO SELF ASSESSMENT
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ADVANCED STANDARDS FOR QUALITY
Standard 1- Purpose & Direction
Standard 2- Governance & Leadership
Standard 3- Teaching and Assessing for Learning
Standard 4- Resources & Support Systems
Standard 5- Using Results for Continuous Improvement
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PURPOSE OF SELF ASSESSMENT
•Adaptive work: diagnostic of school effectiveness
• Identifies areas of strength and opportunities for improvement
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REVIEW SELF ASSESSMENT LEVELS
• Level 4, “Exemplar or Mother Teresa”
• Level 3, “Standard Operation”
• Level 2, “Basic Operation”
• Level 1, “Needs Substantial Improvement”
For levels the chosen, each sentence in the level must be supported with evidence.
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DEEP DIVE ACTIVITY #1 : PAIR-SHARE
Indicator 3.10 Grading and reporting are based on clearly designed criteria that represent the attainment of content knowledge and skills and are consistent across grade levels and courses.
Level 3 Key Questions:
1. What criterion is in place to ensure common grading and reporting policies, processes, and procedures are based on clearly defined criteria that represent each student’s attainment of content knowledge and skills? [Grading system established]
2. What measures are in place to ensure teachers use common grading and reporting policies, processes, and procedures? [Consistent use of the grading system by all teachers]
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DEEP DIVE ACTIVITY #1 : PAIR-SHARE
Indicator 3.10 Grading and reporting are based on clearly designed criteria that represent the attainment of content knowledge and skills and are consistent across grade levels and courses.
Level 3 Key Questions:
3. How are stakeholders made aware of the use of common grading and reporting policies, processes, and procedures? [Awareness of the grading system by all stakeholders]
4. How are common grading and reporting policies, processes, and procedures evaluated?[Process to evaluate the grading system]
5. What is the timeline that is used to regularly evaluate common grading and reporting policies, processes, and procedures? [Timeline for evaluation of the grading system]
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DEEP DIVE ACTIVITY #2
Self Assessment Improvement Question: What can the school do to improve an indicator rated Level 1 or Level 2?
1. Open your school’s Self Assessment
2. Go to Standard 3 and choose an indicator that is rated Level 1 or Level 2
3. Locate the chosen indicator in Appendix 5 in the Accreditation Handbook
4. Read the Compliance Criteria questions for the chosen indicator
5. Generate ideas on what the school can do to satisfy each Compliance Criteria question for the chosen indicator
• Adaptive work: next Self Assessment in 2016-2017
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WORKSHOP OBJECTIVES
9:20- 9:40 Objective 1- Perform a deep dive into the Self Assessment
9:40- 10:00 Objective 2- Identify and collect quality supporting evidence
10:00 - 10:45 Objective 3- Create the Artifact Management Tool
10:55 - 11:15 Objective 4- Understand AdvancED’s ELEOT Classroom Observation Tool
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EVIDENCE VALUE
Not Voluminous
Accurate & Clear
Targeted
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EVIDENCE VALUE
Standard 1- Purpose and Direction
1. Vision/Mission/Belief Statements
2. Annual Report
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EVIDENCE VALUE
Standard 2- Governance and Leadership
1. Governing Body Policies/Procedures/Practices
2. Handbooks (i.e. – School/ Staff/Faculty Student/Parent)
3. Organizational Chart with Roles and Responsibilities Identified
4. Faculty/Student/Parent Survey Responses
5. Copies of Principal/Teacher Evaluation Plans/Templates
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EVIDENCE VALUE
Standard 3- Teaching and Assessing for Learning
1. Sample Lesson Plans
2. Curriculum Guides
3. Scope and Sequence Guide/Curriculum Maps
4. Assessment Plan: report cards, progress reports, etc.
5. Student Performance Data (i.e. – Attendance/Graduation Rates/Discipline/Composite Assessment Data)
6. Teacher Induction/Orientation Plan
7. Professional Development Plan
8. Calendar/Schedule of Learning Community Meetings
9. AdvancED Student Performance Data Document
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EVIDENCE VALUE
Standard 4- Resources and Support Systems
1. Safety/Emergency/Crisis Management Plan
2. ISBE Recognition Certificate
3. Financial Audit Record
4. Technology Plan & Budget
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EVIDENCE VALUE
Standard 5- Using Results for Continuous Improvement
1. School Continuous School Improvement Plan
2. Data collection & Analysis plan
3. Trend/Student growth data
4. Stakeholder communication plan
5. Evidence of Improvement of Student Achievement (i.e. –Trend Data for Summative Assessments, Graduation Rate, Attendance, etc.)
6. School AdvancED Accreditation Team meeting minutes/notes
7. AdvancED Survey Results per Stakeholder group: Parents, Students, and Faculty
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REVISIT EVIDENCE FOR STANDARD 1, INDICATOR 1.1
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INDICATOR 1.1
1.1 The school engages in a systematic, inclusive,
and comprehensive process to review, revise,
and communicate a school purpose for student success.
Score
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POSSIBLE EVIDENCE TO SUPPORT INDICATOR 1.1
Purpose statements - past and present
Minutes from meetings related to development of the school’s purpose
Documentation or description of the process for creating the school’s purpose including the role of stakeholders
Communication plan to stakeholders regarding the school’s purpose
Examples of communications to stakeholders about the school’s purpose (i.e. website, newsletters, annual report, student handbook)
Survey results
Other:
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EVIDENCE TO SUPPORT A LEVEL 2RATING FOR INDICATOR 1.1
Current Mission Statement
Past Mission Statement(s)
Communications to stakeholders about the school’s mission statement: school website
Survey results
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EVIDENCE TO SUPPORT A LEVEL 3RATING FOR INDICATOR 1.1
Current Mission Statement
Past Mission Statement(s)
Documentation or description of the process for creating the school’s mission statement including the role of stakeholders
Communication plan to stakeholders regarding the school’s purpose
Examples of communications to stakeholders about the school’s purpose (i.e. website, newsletters, annual report, student handbook)
Survey results
Other:
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NO EVIDENCE?!?!?!
• Don’t fear
• Don’t fabricate
• May expose need for better documentation
• May lead to institutionalizing a best practice
• Highlights areas for improvement
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WORKSHOP OBJECTIVES
9:20- 9:40 Objective 1- Perform a deep dive into the Self Assessment
9:40- 10:00 Objective 2- Identify and collect quality supporting evidence
10:00 - 10:45 Objective 3- Create the Artifact Management Tool
10:55 - 11:15 Objective 4- Understand AdvancED’s ELEOT Classroom Observation Tool
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EDIT THE AMT
1. Access the Google Docs folder and open the Artifact Management Tool spreadsheet
2. Edit the evidence in the AMT to match the selected evidence in the Self Assessment
3. Create and label folders for each AdvancED Standard
4. Within each Standard folder, create sub-folders for each Indicator
5. Organize the evidence by uploading documents to the Indicator folder
6. Create hyperlinks in the AMT to the documents in the Indicator folder
Note: upload and hyperlink only PDF files; may need to convert Word documents into PDF files
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ORGANIZE EVIDENCE IN FOLDERS
•Create sub-folders for standards and indicators
•Organize documents using the subfolders
•Upload documents in respective subfolders
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LET’S PRACTICE WITH INDICATOR 1.1
Create a hyperlink in the AMT to the school’s mission statement
1. Access the Google Docs folder
2. Open the Artifact Management Tool spreadsheet
3. Click on the Standard 1 tab
4. Open another browser tab, go to your school’s website, and locate the Mission Statement
5. Copy the website URL for the Mission Statement
6. In the AMT, delete “Purpose statements- past and present” and replace it with “Current Mission Statement”
7. Click on the cell, click on the Insert Link icon, and paste the link in the box
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10 min Break
Time Remaining
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WORKSHOP OBJECTIVES
9:20- 9:40 Objective 1- Perform a deep dive into the Self Assessment
9:40- 10:00 Objective 2- Identify and collect quality supporting evidence
10:00 - 10:45 Objective 3- Create the Artifact Management Tool
10:55 - 11:15 Objective 4- Understand AdvancED’s ELEOT Classroom Observation Tool
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ELEOT: EFFECTIVE LEARNING ENVIRONMENT OBSERVATION TOOL
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ELEOT: EFFECTIVE LEARNING ENVIRONMENT OBSERVATION TOOL
• Learner-centric classroom observation tool
• Created by review widely used observation instruments and research on effective learning
• Provides useful, relevant, structured and quantifiable data in a 20-minute observation
• Identifies the extent students are engaged in activities or demonstrate knowledge and disposition that are conducive to effective learning
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ELEOT 4-POINT LIKERT RATING SCALE
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ELEOT: EFFECTIVE LEARNING ENVIRONMENT OBSERVATION TOOL
30 items in 7 categories:
1. Equitable Learning
2. High Expectations
3. Supportive Learning
4. Active Learning
5. Progress Monitoring and Feedback
6. Well-managed Learning
7. Digital Learning
• ELEOT Reference Guide posted on the OCS Resource Portal
• Activity: Read the items and categories in the ELEOT Reference Guide. Which category do you believe your school covers well and which category needs improvement?
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QUESTIONS?
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What’s Next?
1. Finalize the Artifact Management Tool by February 19, 2015
2. Discuss and document the progress of teaching and assessing the Measurable Objectives in the school’s Continuous School Improvement Plan
3. Perform a deep dive of the Self Assessment
4. Perform a deep dive of the Stakeholder Feedback Diagnostic
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PLUSES AND DELTAS
+ Plus
What worked well about the workshop?
∆ Delta
What should change for the next workshop?
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