create expenses
DESCRIPTION
TRANSCRIPT
![Page 1: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/1.jpg)
This example shows how to record expenses into the system.
Prior to that we will create account code for utility expenses under Accounting Code Maintenance.
We will also show you how to add new client at the Create Expenses/Purchases template
![Page 2: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/2.jpg)
Click the company
![Page 3: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/3.jpg)
Select Company Maintenace
![Page 4: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/4.jpg)
Select Accounting Code Maintenance
![Page 5: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/5.jpg)
Click Select Account Code button
![Page 6: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/6.jpg)
Click Add New Acc.Code under General Admin
![Page 7: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/7.jpg)
Type Utility expenses for the new account code
![Page 8: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/8.jpg)
Type Utility expenses for the new account code
andClick Create button
![Page 9: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/9.jpg)
Close [X] the accounts code list
The new account code
![Page 10: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/10.jpg)
Select Business Operation menu
(to record Expenses)
![Page 11: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/11.jpg)
Select Expenses/Purchases
![Page 12: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/12.jpg)
Select Create Expenses/Purchases
![Page 13: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/13.jpg)
Click Select Client button
![Page 14: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/14.jpg)
Click Add Client button to add new client
![Page 15: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/15.jpg)
Fill in all related information and check
Vendor(example for expenses)
![Page 16: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/16.jpg)
Fill in all related information and check Vendor
(the company or person can be Vendor, Client, Staff or/and Member depend on the business transaction
that you deal with)and
Click Submit button
![Page 17: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/17.jpg)
Click OK button to update into the system
![Page 18: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/18.jpg)
The new vendor appear in the box
![Page 19: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/19.jpg)
Click Close [X]
![Page 20: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/20.jpg)
Select date
![Page 21: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/21.jpg)
Select date
![Page 22: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/22.jpg)
Select Category of the transaction
![Page 23: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/23.jpg)
Example, expenses paid by cash
so select Account code for Cash
![Page 24: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/24.jpg)
Key in the Bank/Cash Reference
![Page 25: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/25.jpg)
Key in description of the expenses
![Page 26: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/26.jpg)
Key in description of the expenses
![Page 27: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/27.jpg)
Key in item of the expenses,
Quantity, Price and select Account code
![Page 28: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/28.jpg)
Key in item of the expenses,
Quantity, Price and select Account code
![Page 29: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/29.jpg)
Key in item of the expenses,
Quantity, Price and select Account code
![Page 30: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/30.jpg)
Key in item of the expenses,
Quantity, Price and select Account code
![Page 31: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/31.jpg)
Key in item of the expenses,
Quantity, Price and select Account code
![Page 32: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/32.jpg)
Select Utility expenses account code
![Page 33: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/33.jpg)
Key in Term & Condition (if any)
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Key in Term & Condition (if any)
![Page 35: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/35.jpg)
Click Update button
![Page 36: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/36.jpg)
Message pop up if any cash or bank accounts have insufficient
amount to pay.For the tutorial purposes, Click
OK button to proceed
![Page 37: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/37.jpg)
Click OK update into the system
![Page 38: Create expenses](https://reader033.vdocuments.us/reader033/viewer/2022051514/549d2b3fac7959ce2a8b4959/html5/thumbnails/38.jpg)
New Invoice No for expenses automatically
generated
New Payment Voucher (PV) No for
expenses automatically
generated
New Journal Voucher (JV) No for
expenses automatically
generated