crct and crct- m pre-administration workshop

CRCT and CRCT-CRCT and CRCT-MMPRE-ADMINISTRATION PRE-ADMINISTRATION WORKSHOPWORKSHOP

AIC AuditoriumAIC AuditoriumMarch 27, 2014March 27, 2014

1:00 P.M.1:00 P.M.

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AGENDAAGENDA

Reminders for School Test Coordinators

General Administration Information – CRCT & CRCT-M

General Testing Guidelines and Requirements

Contact InformationQuestions and Answers

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Reminders for ScTCReminders for ScTCFollow all regulations and procedures concerning the administration of any

standardized test exactly without variance including any DCSD standard operating procedures;

Read the Test Coordinator’s and Examiner’s Manuals thoroughly. Seek guidance from Research, Assessments, and Grants with any unclear items;

Re-deliver all training to local school on Wednesday April 16, 2014. Re-deliver the Accommodations In-service on or before April 18, 2014. Maintain a signature log (sign in/out) of those individuals trained;

Allow for all accommodations to be correctly provided. Consult the GaDOE’s Student Assessment Handbook and the Accommodations Manual for Students with Disabilities as well as Research, Assessments, and Grants for assistance;

Provide correct versions of tests for each student;

Organize school security plan:

Report any irregularity to the Research, Assessment, & Grants Department and the local school Principal;

Review page 44 and 45 of the GaDOE’s Student Assessment Handbook for further guidance.

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GENERAL GENERAL ADMINISTRATION ADMINISTRATION

INFORMATION: INFORMATION: CRCT AND CRCT-MCRCT AND CRCT-M

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IMPORTANT DCSD DATES: IMPORTANT DCSD DATES: CRCT & CRCT-MCRCT & CRCT-M

April 22 – May 1

Tuesday, April 22 READING CRCT/CRCT-M Wednesday, April 23 ELA CRCT/CRCT-MThursday, April 24 MATH CRCT/CRCT-M Friday, April 25 Make-ups CRCT/CRCT-MMonday, April 28 Make-ups CRCT/CRCT-MTuesday, April 29 SCIENCE CRCTWednesday, April 30 SOCIAL STUDIES CRCTThursday, May 1 Make-ups CRCT

Due Dates for Scorables to Warehouse:Monday, April 28 – CRCT-M 12:00 - 4:00pm

Friday, May 2 – CRCT – see schedule

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CRCT Test ConstructsCRCT Test ConstructsBasic Reminders:• Content Areas – Reading, ELA, Math, Science & Social Studies

• Grades being tested:– Spring Main Administration: Grades 3 – 8

– Summer Retest Administration: Grade 3 – Reading; Grades 5 & 8 - Reading and Math

• All items are “Selected Response” (multiple choice)

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CRCT Test ConstructsCRCT Test ConstructsTest Items are based on the state-mandated

content standards

Cut scores are the same as the past several administrations; a scale score of 800 is minimum for Meets the Standard, 850 is minimum for Exceeds the Standard

Continued field testing of content for next generation of Grades 3 - 8 assessments

CRCT Content Descriptions and CRCT Study Guides are available in the CRCT section of the Testing/Assessment Website and DeKalb Discussions

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CRCT Key PointsCRCT Key Points

The last day of the GaDOE’s window for the CRCT is May 2, 2014. If you have a Grade 3, 5, or 8 student miss the district’s full window, then there is the possibility that the student may still take the Reading and/or Mathematics test (as appropriate) on May 2.

Contact Research, Assessment and Grants if this RARE situation occurs. Testing on May 2 is only permissible with approval from the RAG Department.

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CRCT-CRCT-MM Key Points Key PointsThe CRCT-M is only available for students

who:

have not achieved grade-level proficiency on the previous year’s state-mandated test (i.e. CRCT) in the content area under consideration.

are receiving special education services.

meet specific eligibility guidelines.

have not achieved basic proficiency for 2 or more consecutive years.

whose IEPs reflect this assessment.

Special care must be taken to ensure students get the right assessment.

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CRCT-CRCT-MM Key Points Key Points

Students who achieved Basic Proficiency for 2 or more consecutive years on the CRCT-M in the same content area are ineligible for the CRCT-M in that content area for 2014.

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CRCT-CRCT-MM Test Test ConstructsConstructs

Basic Reminders:

Content Areas – Reading, ELA, and Math only;

Grades being tested: Spring Main Administration: Grades 3 – 8; Summer Retest Administration: Grade 3 –Reading; Grades 5 & 8 - Reading and Math ;

Like the CRCT, all items are “Selected Response” (multiple choice);

What is different: A student may take between one to three content area CRCT-M tests;

There are 10 fewer items than on the CRCT per content area; Students will take CRCT in any content area that is not assessed by CRCT-M (therefore, all students will take the CRCT in Science and Social Studies)

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CRCT-CRCT-MM Test Test ConstructsConstructs

Number of Items by Subject

Operational

Field Test

Total

Reading

30 10 40

ELA 40 10 50

Math 50 10 60

Field Test items help to create a pool of items for future test administrations.

They are included with

Operational items in all

content areas at all

grade levels, but are

not reported as part of

the student’s score.

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Types of RevisionsSimplify language in question/stem and/or

distractersSimplify graphics, visuals, etc.Eliminate extraneous informationSubstitute another (more familiar) word without

changing the constructReformat items or passages (e.g., adding more

white space, size of text)Adjust layouts (e.g., reorder items or passages)Separate reading passages into segments, followed

by related items

CRCT-CRCT-MM Test Constructs Test Constructs

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Receipt of MaterialsReceipt of Materials• Delivery of materials April 15 - 16, 2014;• Upon receipt of materials, inventory all items – if any

errors are present, contact Research, Assessments, and Grants immediately;

• Boxes are labeled for each school and include:– School Packing List & School Security Checklist – both will

be returned to Research, Assessments, and Grants– School Group Lists (CRCT-M will not have School Group

Lists)– Group Information Sheets (GIS) and coding instructions– Test Coordinator’s Manuals & Test Examiner’s Manuals– Test booklets & answer sheets– Stack Cover Cards & paper bands (CRCT only)

• Schools will receive an overage of materials from the vendor; – If additional materials are needed, School Test Coordinators

should contact Research, Assessment and Grants.• Retain boxes for return shipping! All boxes must be

returned!

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Pre-AdministrationPre-Administration

• All schools must adhere to the district’s testing window for each test (eight days for CRCT, five days for CRCT-M);

• Materials should be kept in secure storage before, during, and after testing – this location should only have two keys available – one for the Test Coordinator and the other for the Principal;

• Student Test Booklets are presorted into class packs of 20 and 5 and must remain in their shrink-wrapped packages as late as possible to avoid security concerns; however, it is understood that test materials will need to be assembled into appropriate containers for Test Examiners;

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SecuritySecurity• School Test Coordinators should use the Materials Verification

Form to check materials out to Test Examiners daily. All materials are returned to the School Test Coordinator for secure storage at the end of testing session

• Security wafer seals on all test books cannot be broken until testing begins

• Each classroom must have adequate staff to monitor testing

• Should any test irregularities occur, contact Research, Assessment and Grants for instruction

• There should be no weekend activities or entry at any school between April 15 and May 8 unless AAS and Research, Assessment and Grants have been notified via email using the district’s Local School Weekend Access form (from the Principal)

• Students are not permitted to use, or bring into the testing environment, any electronic device that could allow them to access, retain, or transmit information (e.g., cell phone, smartphone, PDA, electronic recording, camera, or playback device, etc.).

• Announcements must be made prior to testing that such devices are not allowed in the testing environment and that possession or improper use of such devices during testing may result in disciplinary action in accordance with the system's student code of conduct and/or test invalidation.

• Devices such as those mentioned above that are brought into the testing environment must not remain in the student’s possession during testing.

• Districts and schools must have a plan to collect and secure such devices so that they are not accessible during testing.

• In the event a student brings such a device into the testing environment but does not have the device out during testing, the examiner and/or proctor must collect the device if they become aware of its presence and should allow the student to continue testing.

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NEW CELL-PHONE NEW CELL-PHONE GUIDELINESGUIDELINES

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NEW CELL-PHONE NEW CELL-PHONE GUIDELINESGUIDELINES

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CRCT SECURITY CRCT SECURITY CHECKLISTCHECKLIST It will not be necessary to

use this form to checkout materials each day of testing (use the Materials Verification Form); however, this form must accurately reflect to whom booklets are assigned. Cross-checks and confirmations should occur during testing by both the Test Examiner and Test Coordinator. The Test Examiner should sign prior to testing to acknowledge books assigned to him/her and a copy of this should be included with the Test Examiner’s materials each day. Test Examiners should check this form daily against booklets received.

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CRCT-CRCT-MM SECURITY SECURITY CHECKLISTCHECKLISTJust as in the case for the

CRCT Security Checklist, the same is true for the CRCT-M Security Checklist – use the Materials Verification Form; however, this form must accurately reflect to whom booklets are assigned. Cross-checks and confirmations should occur during testing by both the Test Examiner and Test Coordinator. The Test Examiner should sign prior to testing to acknowledge books assigned to him/her and a copy of this should be included with the Test Examiner’s materials. Test Examiners should check this form daily against booklets received.

Teacher Name Only

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Be sure to complete the School Inventory Checklist found in the TestCoordinator’s Manual (CRCT p15 – CRCT-M p17). Secure these documents with your school records.

SecuritySecurity

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Letter to ParentsLetter to Parents

Please postmark the CRCT/CRCT-M

Parent Letter to your school’s

parents/guardians before April 1,

2014. Translated version will be

added to DeKalb Discussions.

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Local School TrainingLocal School Training• All schools must administer their local school workshops on April 16, 2014 –

Principal should be present;

• All schools will rotate Test Examiners for the 2014 CRCT/CRCT-M MainAdministration. No core teacher should administer any section of theCRCT/CRCT-M to his/her own students (only exception is sign languageinterpreters and/or IEP – “Test administered by certified educator familiarto student” – notify RAG of these situations for approval).Accurate records must be kept detailing which Test Examiner is assignedto which group of students;

• Test Examiners should be provided with a testing roster listing Test Examiner, Proctor (if necessary), assigned students, and any possible accommodations prior to the start of testing;

• All staff members should have a firm understanding of any guidance or requirements concerning testing as well as what to do should they need to report any type of irregularity;

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Local School TrainingLocal School TrainingTest Coordinators should provide a second training to all Test Examiners who will administer any accommodations found in an IEP, 504 Plan, and/or ELL/TPC Plan (especially take note of Read Aloud Guidelines & Tutorial on the GaDOE site and the GaDOE’s Accommodation Manual and Accommodations FAQ document at:

http://archives.gadoe.org/DMGetDocument.aspx/CRCT%20Read%20Aloud%20Guidelines.pdf?p=6CC6799F8C1371F6A8C8A113250D27C8FED687038F114DDBD6697DB0D5FB84DD&Type=D

and

http://archives.gadoe.org/DMGetDocument.aspx/CRCT_Read-Aloud_Online_Tutorial.swf?

p=6CC6799F8C1371F6152610E558D9BAE50B9A4797C129C6A91E65BBB472D72725&Type=D

This separate training session should take place for those Test Examiners providing accommodation on any day prior to Thursday, April 17;

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All Examiners providing accommodations must be familiar with those accommodations listed in IEPs, 504 Plans, ELL/TPC Plans

As a general reminder, accommodations must: be required by the student in order to participate in the assessment

be provided during routine instruction and assessment in the classroom

Accommodations may not: alter, explain, simplify, paraphrase, or eliminate any test item, reading passage, writing prompt, or choice option

provide verbal or other clues or suggestions that hint at or give away the correct response to the student

Accommodations should not be seen for the first time during the administration of an assessment

For Large Print and Braille, transpose student answers using two certified employees and complete the Transposing Documentation (one of the employees must be an administrator)

Local School TrainingLocal School Training

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Pre-ID LabelsPre-ID LabelsPre-ID information was reported to GaDOE on Wednesday,

February 5 (all students enrolling after this date will not have a label)

If the Pre-ID Label is incorrect, do not use – it will override bubbled information! School’s data clerk/registrar should check to see if the student’s records need to be updated

Pre-ID should be applied prior to testing

Pre-ID labels should match student being tested EXACTLY (watch for similar names)

If a student does not have a Pre-ID label, information must be bubbled on the answer document

When bubbling demographic information, fill in the text boxes first, then bubble;

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• CRCT Pre-ID labels are included in each School

Test Coordinator Kit. • Three (3) CRCT barcode labels are available for

each student. CRCT labels should not be used for the CRCT-M (CRCT-M will have its own labels).

• Visible information includes:– Student name & GTID – School and System names & codes– Grade– Student birthday & gender– Ethnicity, Race and Primary SRC (PSRC)– Barcode number

CRCT Pre-ID LabelsCRCT Pre-ID Labels

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• Three barcode labels for each student

• Do not use if inaccurate• Barcodes override bubbling• Additional labels can be used

on test booklet

CRCT Answer document CRCT Test bookletSpare

(Do not use for CRCT-M)

CRCT Pre-ID LabelsCRCT Pre-ID Labels

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Pre-ID labels will come with CRCT-M School Test Coordinator Kit.

Two barcode labels for each student come with CRCT-M for use on the answer document only (one for the answer document and one spare).

Visible information includes:- Student name & GTID- School and System names & codes- Grade- Student DOB and gender- Ethnicity, Race, and Primary SRC (PSRC)- Barcode number

CRCT-CRCT-MM Pre-ID Labels Pre-ID Labels

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Do not use if inaccurate

Barcodes override bubbling

CRCT-CRCT-MM Pre-ID Labels Pre-ID Labels

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If Barcode applied incorrectly If answers have been gridded:

- Transcribe student answers & demographics onto a replacement answer sheet.

- Write VOID over the original booklet/answer sheet, and return it with non-scorable materials.

If answers have not been gridded:- Write VOID over the original answer sheet, and return it with non-scorable materials.

If student transfersBarcode not applied to an answer document:

- Destroy the barcode.Barcode applied to an answer document:

- Write VOID over the original booklet/answer sheet, and return it with non-scorable materials if no answers gridded

Pre-ID LabelsPre-ID Labels

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*Each line of section 1 as well as section 9 must be completed for every student with or without a

label

Classroom Teacher = Teacher of Record (not Test Examiner)

*For students without labels, complete Sections 2 – 8

2. Student NameLeave all blank spaces empty

3. Date of BirthDon’t forget to bubble “month”

4. Gender5. Ethnicity6. Race7. GTID

Listed in eSIS as State Ministry Number

8. FTE Student #Listed in eSIS as SSN

9. Form #Critical and must be coded

Coding Instructions: Coding Instructions: CRCTCRCT

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Remember: Demographic data must be

completed for the student on page three of CRCT

Answer Document

Coding Instructions: Coding Instructions: CRCTCRCT

CRCT ADDITIONAL CRCT ADDITIONAL CODINGCODING

Bubble current SRC even if it is included on label; however, if the current

SRC is not on the label or does not match, discard the label and bubble all

demographic information.

If an ACCOMMODATION is

bubbled, anAccommodation Type;

must be bubbled also along with the

Conditional status.3434

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Section 10 – Complete for all appropriate students – with or without labelsSRC Code for all students whether or not they receive accommodations For the student’s primary classification, only one circle should be filled in for SRCs 1–12, 14, or 15. Additional circles for SRCs 13 and 16–19 may be filled in as applicable. Code Title I Reading and Math for Targeted Assisted Schools only.

ACCOMMODATIONSCode only for students who have accommodations for the CRCT

ACCOMMODATION TYPE/CONDITIONAL ADMINISTRATION Refer to the GaDOE Accommodations Chart for the definition of Setting,

Presentation, Response, and Scheduling accommodations. There are no Conditional Accommodations for ELA, Science, and Social Studies


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Complete Section 11 – 14 for all students as needed – with or without labels.

11.First Year ELL Deferred ELL students enrolled for the first time in a school in the United States may receive a one-time deferment from assessments in content areas other than mathematics and science.

12.PTNAIf a student was present for the test administration but did not attempt any items in one or more content areas, this must be coded in the appropriate circle under “PTNA.”

13.BRAILLE/LARGE-PRINTIf a student was tested with a Braille or Large-Print version on the CRCTs, this must be coded in the appropriate circle under “BRAILLE/LARGE-PRINT

14.EIP SERVEDIf a student has received services from the state’s Early Intervention Program (EIP) at any time during the current school year, this must be coded in the circle under “EIP SERVED” (relevant to grades 3 through 5 only)


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Complete Section 15 – 17 for all students – with or without labels

as appropriate/directed.

15.Local Optional Coding (See slide 44 for special program codes)

16.GNETS For DeKalb-Rockdale Program and the satellite GNETS sites

17. IR, IV, and PIV CodingTo be completed only as directed by Research, Assessments, and Grants


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Each line of section 1 must be completed for every student with or

without a label

Classroom Teacher = Teacher of Record (not Test Examiner)

For students without labels, complete Sections 2 – 9 (remember February 5)

2. Student NamePrint name and bubble correspondinglyLeave all blank spaces empty

3. GTIDListed in eSIS as State Ministry Number

4. FTE Student #Listed in eSIS as SSN

5. Date of Birth6. Gender7. Grade8. Ethnicity9. Race

CodingCoding Instructions: Instructions: CRCT-CRCT-MM

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CRCT-CRCT-MM ANSWER ANSWER DOCUMENTDOCUMENT

Front Cover Inside Front

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Inside Back Back Cover

CRCT-CRCT-MM ANSWER ANSWER DOCUMENTDOCUMENT

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Front page of Answer Document (different than CRCT)

CRCT-CRCT-MM ADDITIONAL ADDITIONAL CODINGCODING

Bubble current SRC even if it is included on label; however, if

the current SRC is not on the label or does

not match, discard the label and bubble all

demographic information.

Bubble in all ACCOMMODATION

info if applicable

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Complete Section 12 – 16 for all students –

with or without labels as appropriate.

12. GNETS For DeKalb-Rockdale Program and the satellite GNETS sites

13. Local Optional Coding (See slide 44 for special program codes)

14.Bubble for all students who receive reading or math service

15.Bubble for Braille or Large Print

16. IR, IV, and PIV CodingTo be completed only as directed by Research, Assessments, and Grants

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17.FORM NUMBERS must be bubbled, even though DeKalb will only receive one form.

18.PTNA should be bubbled for students who actually sit for the test but refuse to participate. If even one answer is bubbled, PTNA can not be marked.

19.ELL Deferred coding will appear on both Reading and ELA sections rather than as a single entry on the Answer Document (as seen on the CRCT)

SPECIAL NOTE: Coding ELL Deferred on CRCT-M is different from CRCT process.


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ENTER 0033 = Middle School students enrolled in Accelerated CCGPS Coordinate

Algebra/Analytic Geometry A during 2013 - 2014.

ENTER 0044 = Elementary students participating in the DeKalb Montessori

Program in 2013 – 2014 (Briar Vista, Huntley Hills, & Midway).

ENTER 0055 = Elementary & Middle School students participating in the High Achievers Magnet Program in 2013 – 2014 (Code all students in

“whole

school models” – such as Kittredge and Wadsworth or only “magnet students” in

“school within a school” models such as Chapel Hill MS and Chamblee MS).

ENTER 0056 = Middle School students enrolled in High Achievers Magnet

Program AND Accelerated Math 6/7A, Accelerated Math 7B/8, Accelerated CCGPS Coordinate Algebra/Analytic Geometry

ENTER 0077 = Students participating in Flexible learning Programs – FLP.(14 schools)

~ Required for state and/or federal reporting~

LOCAL OPTIONAL CODES LOCAL OPTIONAL CODES BOXBOX

CRCT & CRCT-CRCT & CRCT-MM

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TEST PREPARATIONTEST PREPARATIONRemove or cover instructional materials that may prompt

student responses

Arrange seating to promote individual work

Post a “Testing: Do Not Disturb” sign on the outside of the classroom door:

One proctor is recommended for up to 30 students and required for more than 30

Examiner Materials:Examiner’s ManualTest books (Gr. 3-8) & Answer sheets (Gr. 3-8)Scratch paper for MathTwo No.2 pencils with erasers per student

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TEST TEST ADMINISTRATIONADMINISTRATION• All standardized tests must begin within thirty minutes of the school’s official

start time

• Students take one content area per day and should sign-in each day

• All sections from a single content area must be administered the same day

• Students can write in the test books (but Highlighters are not allowed!)

• Teachers must monitor students by circulating and checking to prevent cheating, use of calculators, going ahead, looking back, etc…. Teachers should not use cell phones, texting, working at computers, reading magazines, etc…

• Any incident worth noting should be recorded by the teacher in the Examiner’s Incident Log. The Examiner’s Incident Log should then be collected by the Test Coordinator and remain on file for five years. If the incident rises to the appropriate level, it should be reported as an irregularity

• Examiners should collect and count all materials each day before leaving the test environment

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Students may take stretch breaks between sections.

As a general rule, a student who leaves the room during Section 1 may not complete Section 1. They may resume testing in Section 2 once it starts. An exception relative to a restroom emergency is explained in restroom break guidance document.

Known medication times/ fragile conditions/504 Plans, etc. must be planned for ahead of time.

TEST TEST ADMINISTRATIONADMINISTRATION

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CRCT: SMALL GROUP CRCT: SMALL GROUP KITSKITS

Small Group Kits will be provided to schools.These kits are for those students needing a

special administration of the exam in a small group environment based upon an accommodation found in an IEP, 504 Plan, and/or ELL/TPC plan.

Small Group Kits consist of 10 test books of the same grade and form and the appropriate examiners manual for that form.

Schools can also use regular overage materials to create Small Group Kits using a common form.

School Test School Test CoordinatorCoordinator

Best Practices Tips• Develop a method for tracking students alternating

between CRCT and CRCT-M Consider preemptively placing Post it notes over

sections that should be left blank to be sure the student answers in the correct section

• Develop a method to track and verify that, where necessary, students answers have been transposed from test books to answer sheets.

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CRCT-CRCT-M M SMALL GROUPSSMALL GROUPS

The CRCT-M is a test designed for small numbers of students

Schools will receive only one form for the CRCT-M

For this reason, schools will not receive any special packaging of small group materials

Because districts receive only one form, all test materials can be used for those students who need a special administration of the exam in a small group environment

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TESTING TESTING HOSPITAL/HOMEBOUNDHOSPITAL/HOMEBOUND

(HHB) STUDENTS(HHB) STUDENTS1. The name of the student(s) being tested and the name of the

teacher administering the test must be reported to the Department of Research, Assessment and Grants prior to April 5.

2. If the student is a student with a disability and has a Student 504 Plan or is designated as an English Language Learner (ELL), the appropriate accommodations, as documented, must be provided.

3. The teacher administering the test must attend a testing workshop provided by the appropriate DeKalb School.

4. The test must be administered within the designated DeKalb County testing window and on the appropriate day (no off day testing beyond make-ups).

5. A parent/guardian/family member may not assist the student with responses during the test sessions.

6. If a student is too ill to take the test, the answer sheet may be coded “PTNA”. (Not a single answer can be marked.)

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7. Testing materials must be checked out through the school test coordinator and checked back in as soon as testing is completed on the same day.

8. A copy of the Hospital/Homebound Testing Security Form must be sent to the RAG Department no later than two days after the end of the testing window.

9. The HHB Teacher is paid for the block of time needed to administer the test.

10.HHB Teachers are paid only for test administration and not for tutorials during test administration window.

11.If the regular HHB teacher is not available to administer the test, contact Dr. Jennifer Jackson-Allen 61979 in the HHB Office in order to contract another teacher.

12.If a student has a Student 504 Plan, please obtain a copy of the test accommodations from the SST Chairperson.

13.If a student has an IEP, please obtain a copy of the accommodations from the LTSE.

14.Please give a copy of the IEP or 504 test accommodations to the HHB Teacher.

TESTING TESTING HOSPITAL/HOMEBOUNDHOSPITAL/HOMEBOUND

(HHB) STUDENTS(HHB) STUDENTS

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HOSPITAL HOSPITAL HOMEBOUND HOMEBOUND

DOCUMENTATION DOCUMENTATION FORMFORM

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POST-TEST ACTIVITIESPOST-TEST ACTIVITIES• Verify that Test Examiners have returned all

materials (on-going each day!) • Inventory scorable and non-scorable

materials separately.• Complete the School Security Checklist and

place in the first box of scorable material. • Return original School Security Checklists

and signed Packing Lists to the warehouse.• Verify that “VOID” is written across every

voided Test Booklet and Answer Sheet. Return voided documents with non-scorables.

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Return all mathematics scratch paper to Warehouse to be destroyed.

Record as soiled (biohazard) on the School Security Checklist all documents to be destroyed by warehouse. If you need containment bags for soiled items, please contact Research, Assessments, and Grants.

Verify that each Group Information Sheet is filled out correctly. REMEMBER: All Group Information Sheets must have the name of the classroom/homeroom teacher listed (they should not list “Team F”, a generic teacher for obtaining alphabetized lists by grade, the Test Examiner, i.e., if Jones is the classroom teacher, but Scott served as the Test Examiner, Jones should be on the GIS, etc…).

POST-TEST ACTIVITIESPOST-TEST ACTIVITIES

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• Complete the School Group List

• Arrange all scorable documents with the student name face-up

• Group each classroom’s scorable materials using a Stack Cover Card for each bundle (CRCT only) and a Group Information Sheet for each class. (see the CRCT & CRCT-M Test Coordinator’s Manuals for further guidance).

REMINDER: The CRCT-M will NOT have Stack Cover Cards

• Use the original shipping boxes for the return shipment to the warehouse. If you need additional boxes, notify the warehouse via email

• Pack scorable and non-scorable materials as directed

REMINDER: Special care not to mix CRCT and CRCT- M materials


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All CRCT non-scorable materials will be picked up between Wednesday, May 7 and Thursday, May 8. Do not leave these items unsecure while waiting for pick-up. Keep them in their secure location and be at the site ready to open the room for them;

All CRCT-M non-scorables should be returned to the warehouse on April 28 with the scorables;

Improper packaging will delay score reports. Please review the packing instructions carefully in the Test Coordinators Manual, and contact Research, Assessments, and Grants if you have any questions. Some examples:

Preparation errors1. Missing Group Information Sheets2. Unused/used materials packaged together3. Schools packed together

Data errors1. Xeroxed Group Information Sheets2. Student marks on timing tracks3. Pre-ID placed incorrectly


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POST-TEST ACTIVITIESPOST-TEST ACTIVITIESFollow scorable packing directions listed in the Test Coordinator’s

Manual for CRCT scorables (except for Mathematics scratch paper – that should be returned with scorables for shredding).

Add Math Scratch Paper Here

CRCT Test Coordinators Manual – page 33

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POST-TEST ACTIVITIES POST-TEST ACTIVITIES CRCT Security Checklist

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POST-TEST ACTIVITIES POST-TEST ACTIVITIES CRCT Packing List

Rogers

RogersRogers

Etc….

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POST-TEST ACTIVITIESPOST-TEST ACTIVITIESCRCT DCSD Group List

Your School 1 5 CRCT

4 Teacher A 23 Teacher B 23 Teacher C 25 71

5 Teacher A 28 Teacher B 29 Teacher C 30 87

6 Teacher A 25 Teacher B 26 Teacher C 27 Teacher D 29 107

4 71 5 87 6 107

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POST-TEST ACTIVITIESPOST-TEST ACTIVITIESCRCT School/Group List

Pre-Coded SGL are included in eachschool’s supplies

If a pre-coded SGL is not included, a blank one can be filled in. Do not use if coded incorrectly!

Fill in Test Coordinator's Name, Phone Number, and E-mail Address

Make copies if additional ones are needed. Keep a photo copy of each completed page for your records.

Teacher / Grade / # of Students Testing

List each group by the Teacher Name shown on the GIS

The information must identically match the information filled in on the corresponding Group

Information Sheet (GIS)

Print only one letter or number per box.

Teacher A 4 0 2 3 Teacher B 4 0 2 3

Teacher C 4 0 2 5

Teacher A 5 0 2 8

Teacher B 5 0 2 9 Teacher C 5 0 3 0 Teacher A 6 0 2 5 Teacher B 6 0 2 6 Teacher C 6 0 2 7 Teacher D 6 0 2 9

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POST-TEST ACTIVITIESPOST-TEST ACTIVITIESPacking CRCT Scorable Materials

Group together by classroom

Bands will be affixed at the warehouse!

Stack Cover Card (1 per bundle)

Completed Group Information Sheet (1 per

class)

Student Answer Sheets

1 of 1

All Stack Cover Cards should say

1 of 1

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POST-TEST ACTIVITIES POST-TEST ACTIVITIES Stack Cover Cards (CRCT ONLY!)

Brown

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1 1

27

644

Fill in the following information:

Teacher System CodeSchool Code Grade TestedBundle # # of Bundles

Total # of answer documents to be scored in this bundle.

Stack Cover Cards should be created for each Group Information Sheet to

prevent multiple groups being assigned to one teacher/name.

Please do not band bundles.Bands must be returned and will be

affixed at the warehouse after verification.

025

LEAVE BLANK

S M I TH SOU T H M I DD L E

6565

POST-TEST ACTIVITIESPOST-TEST ACTIVITIESCRCT Group Information Sheet (GIS)

LEAVE BLANK

The GIS goes on top of each class you wish to have “grouped together” for

scoring/reporting purposes.

Also known as the “Header Sheet.”

Remember: The teacher listed must be the classroom/homeroom teacher, not the Test Examiner

Voided answer documents should not be present/counted

Print the number of used Student Answer Sheets to be scored.

Start in the first box on the left with zero as the first of three digits.

Fill in the corresponding circles under the numbers printed.

Fill in the circle of the corresponding grade.

6666

Pack non-scorable materials in original shipping boxes. Pack test booklets for return shipment in SEQUENTIAL ORDER (This will allow you to document and respond to any reconciliation requests from the state’s vendor in the future).Follow packing directions listed in the Test Coordinator’s Manual for non-scorables (except for Mathematics scratch paper – that should be returned with scorables for shredding).

POST-TEST ACTIVITIES POST-TEST ACTIVITIES Packing CRCT Non-

Scorables

CRCT Test Coordinators Manual – page 33

6767

POST-TEST ACTIVITIESPOST-TEST ACTIVITIES Packing CRCT-M Scorables and

Non-Scorable

CRCT-M Test Coordinators Manual – page 32

Follow scorable packing directions listed in the Test Coordinator’s Manual for CRCT-M scorables and non-scorables

(REMINDER – EVERYTHING is returned to the warehouse on April 28).

Completed School Security ChecklistScratch Paper for Mathematics testsDeKalb Group ListCompleted Group Information Sheet for lowest levelUsed Student Answer SheetsUsed and Unused Student Test BookletsUnused and VOID Student Answer SheetsText Examiner’s Manuals

Repeat stacking order for additional grades, as

appropriate

6868

POST-TEST ACTIVITIESPOST-TEST ACTIVITIESCRCT-M School Security Checklist

RogersRogersEtc….

6969

POST-TEST ACTIVITIESPOST-TEST ACTIVITIESCRCT-M Packing List

Rogers

7070

POST-TEST ACTIVITIESPOST-TEST ACTIVITIESCRCT-M DCSD Group List

Your School 1 5 CRCT-M

4 Grade 4 10

5 Grade 5 2 6 Grade 6 15

4 10 5 2 6 15

POST-TEST ACTIVITIESPOST-TEST ACTIVITIESPacking CRCT-M Scorables

71

Secure each grade’s materials with one paper band using one GIS.

Pack scorable and non-scorable materials separately.

No Bands Please!

7272

POST-TEST ACTIVITIESPOST-TEST ACTIVITIESCRCT-M GROUP INFORMATION

SHEET

7373

GENERAL GENERAL TESTING TESTING

GUIDELINES AND GUIDELINES AND REQUIREMENTSREQUIREMENTS

7474

IRREGULARITIES (IR) IRREGULARITIES (IR) /INVALIDATIONS (IV)/INVALIDATIONS (IV)

Events and circumstances that depart from standardized testing procedures are

irregularities.

Irregularities that significantly affect student performances or compromise

the integrity of the testing may result in invalidation of student scores.

7575

Examinee was given access to test questions or prompts prior to testing

Test Examiner or other personnel copied or reproduced and distributed secure test materials

Test Examiner or other personnel provided answers to the examinee

Interruptions in normal administration schedule

EXAMPLES OF EXAMPLES OF IRREGULARITIESIRREGULARITIES

Before Testing

7676

Test Examiner or other personnel failed to follow administration directions for the test

Examinee’s test booklet, answer sheets, or portfolio entries (GAA) are lost

Test Examiner fails to provide an examinee with a documented accommodation or provides examinee with an accommodation that is not documented

EXAMPLES OF IRREGULARITIESEXAMPLES OF IRREGULARITIES

During Testing

7777

PARTICIPATION PARTICIPATION INVALIDATION (PIV) INVALIDATION (PIV) In addition to irregularities (IR) and invalidations (IV),

systems will have to code for Participation Invalidations (PIV) for students who receive an accommodation that is not on the list of state-approved accommodations or not on the student’s IEP.

A potential PIV occurs when a student receives an unapproved conditional accommodation such as the reading of the test passages or use of a calculator on the Math test.

Federal regulations stipulate that when inappropriate accommodations are used, students may not be considered participants in accountability calculations.

7878

PARTICIPATION PARTICIPATION INVALIDATION (PIV) INVALIDATION (PIV) A potential PIV will also occur when students who

are ineligible to take the CRCT-M are given the test.

CRCT-M mistakenly given instead of the CRCT

CRCT-M given to students who earned scores at or above 330 (Basic Proficiency: PL3) for two consecutive years

CRCT-M administered to students who Met or Exceeded Standard on the CRCT in 2013.

7979

STEPS FOR REPORTING STEPS FOR REPORTING AN IRREGULARITYAN IRREGULARITY

All personnel in the local system must follow protocol as they become aware of testing irregularities.

Examiner:

•Examiner must notify Principal and School Test Coordinator of incident.

•School Test Coordinator must notify System Test Coordinator.

•Request detailed written statements from all parties involved if necessary.

•Follow up on details (“connect the dots”).

•Follow district procedures regarding alleged misconduct.

8080

CHARACTERISTICS OF CHARACTERISTICS OF A QUALITY A QUALITY

INVESTIGATIONINVESTIGATIONSchool Test Coordinator: Communicate with the Principal and System Test

Coordinator about a possible testing irregularity

System Test Coordinator will provide guidance regarding investigation if necessary

Statements should be provided by all parties involved in the irregularity

Return all documentation to the System Test Coordinator

8181

EXAMINER’S INCIDENT LOGEXAMINER’S INCIDENT LOG

Any incident worth noting should be recorded by the

Test Examiner in the Examiner’s Incident Log. The Examiner’s Incident

Logs should then be collected by the Test

Coordinator and remain on file for five years. If the

incident rises to the appropriate level, it should

be reported as an irregularity.

8282

IRREGULARITY FORMIRREGULARITY FORM

Note that Form

Numbers must be

included on new

Irregularity Forms.

Complete Irregularity Form in it entirety and submit immediately

upon directive from Department of Research, Assessments, and Grants!

Details of the event should be documented on the

Statement Report and submitted along with the

Irregularity Form via email.

Form #’s are essential!

8383

REPORTING IRREGULARITIES REPORTING IRREGULARITIES AND INVALIDATIONS AND INVALIDATIONS

Irregularities MUST be handled and reportedIMMEDIATELY.

Some examples of irregularities (or IV / PIV):•wrong version of a test•wrong accommodations•cheating•students working in the wrong section•testing procedures not being followed•missing test materials•breach of test security;

8484

BREACHES OF PROFESSIONAL ETHICSBREACHES OF PROFESSIONAL ETHICS• Gives examinees access to test questions prior to testing.

• Copies, reproduces, or uses in any manner inconsistent with test security regulations all or any portion of secure test booklet .

• Coaches examinees during testing, or alters or interferes with examinees’ responses in any way.

• Makes answers available to examinees.

• Fails to follow security regulations for distribution and return of secure test materials as directed, or fails to account for all secure test materials before, during, and after testing.

• Uses the secure test booklets for any purpose other than examination.

• Participates in, directs, aids, counsels, assists, encourages, or fails to report any of these prohibited acts.

SHARE THIS INFORMATION AT YOUR LOCAL SCHOOL WORKSHOP!

8585

GENERALGENERAL KEYS TO TEST SECURITYKEYS TO TEST SECURITY

ALL TESTING IRREGULARITIES ARE REQUIRED TO BE REPORTED IMMEDIATELY TO RESEARCH, ASSESSMENTS, AND GRANTS!

• Lock tests up.

• At every departure from a secure storage location, tests and materials should be counted and recounted. The same should occur when they return to the secure storage location. Signatures should be logged at each event.

• Before students leave the test setting, all material counts must be accurate.

• Any individual responsible for secure test materials should not lose sight of them.

• Test booklets must remain in their shrink-wrapped packages as late as possible to avoid security concerns.

• No one should review/peek at secure test materials.

• Secure test materials should not be copied.

• Students should always sign-in (name, signature, and form number) and place names on test booklets and scratch paper.

• Teachers should monitor students just as they would in any other setting/situation (classroom, hallways, cafeteria, buses, gym, etc…)

8686

PLANNING FOR A CONDUCIVE PLANNING FOR A CONDUCIVE ENVIRONMENT ENVIRONMENT

• Ensure that seating spaces and writing surfaces are large enough.

• Seating arranged to prevent cheating.

• No cell phones or other electronic devices in the test setting.

• No. 2 Pencils - Each student should have two applicable/allowable writing instrument on test days. However, there should be an extra supply available.

• Scratch Paper – The use of scratch paper is allowed for the Mathematics CRCT only. Scratch paper should be provided by the school for each student.

• Calculators – Students cannot use calculators unless stated in an IEP.

• Keep a timing device visible - a clock or watch must be used to keep track of time during test administration.

• Prior to testing, make a plan for students who finish early, arrive late, appear to be (or become) ill, etc.

• Place a “Testing – Do Not Enter” sign on the door each day.

8787

PLANNING FOR TEST ADMINISTRATIONPLANNING FOR TEST ADMINISTRATIONALONG WITH THEIR PRINCIPALS, TEST COORDINATORS SHOULD BE CERTAIN THAT:

• they hold a PSC-issued certificate.

• plan for all aspects of the school’s test administration (scheduling logistics), monitor test administration environment.

• they have attended system-level training (or school training for Principals).

• all staff members have been appropriately trained and are completely clear on their obligations and ethical duties (Principals should attend as well).

• a secure location with extremely limited access is available to store secure testing items (Test Coordinator and Principal should be the only individuals with keys).

• receipt of test items is documented and matches packing list. Many of the secure test items possess barcodes and/or serial numbers assigned specifically to each individual site.

• appropriate arrangements have been made to allow for accommodations found on IEPs, ELL-TPCs, 504 Plans, etc….

• a bell schedule has been designed that will allow for a conducive testing environment.

• all necessary materials and supplies are available (pencils, pens, etc…).

• receive/verify test material counts after testing each day.Electronic versions of the System/School Test Coordinator Manuals and the

Examiner’s Manual for all of these tests can be found on DeKalb Discussion. It is a Test Coordinator duty to read them!

8888

PLANNING FOR TEST ADMINISTRATIONPLANNING FOR TEST ADMINISTRATIONTEST EXAMINERS SHOULD BE CERTAIN THAT:

• they have attended all local school training, have a clear understanding of all requirements for each unique standardized test, and have signed a log to verify participation in all training (sign in and out).

• all testing directives are followed exactly.

• students’ Answer Documents are prepared correctly as directed.

• they monitor the testing environment to make certain that students respond in the appropriate sections of the Answer Document (e.g., that Social Studies items are answered in the section marked SOCIAL STUDIES). Marking responses in the wrong content area, even if later erased, can cause scoring errors and flags for any erasure analysis.

• students code the correct form number/letter on their Answer Documents and write their names on their Test Booklets and/or scratch paper if directed.

• any potential irregularity is reported to the school’s Test Coordinator immediately.

8989

PLANNING FOR TEST ADMINISTRATIONPLANNING FOR TEST ADMINISTRATION

TEST EXAMINERS SHOULD BE CERTAIN THAT:

• they have an active Georgia PSC-issued certificate (teachers. counselors, administrators, paraprofessionals).

• deliver the Examiner’s Manual with fidelity.

• correctly deliver assigned accommodations.

• verify that students’ answer documents are prepared correctly before testing begins.

Refer to the detailed listing of roles and responsibilities in the GA DOE Student Assessment Handbook.

9090

PLANNING FOR TEST ADMINISTRATIONPLANNING FOR TEST ADMINISTRATION Proctors

• When more than 30 students are to be tested in one room, the assistance of a proctor is required.

• At least one proctor is required for each additional 30 students. • If students are tested in groups of 30 or fewer, a proctor is

highly recommended. • Proctors must be trained in appropriate test procedures before

testing begins. Tasks which they must perform should be clearly specified.

• With examiner supervision, ensures that students are managing test materials appropriately by actively monitoring the testing environment.

Refer to the detailed listing of roles and responsibilities in the Student Assessment Handbook.

9191

GENERAL KEYS TO MATERIALS GENERAL KEYS TO MATERIALS SECURITYSECURITY

All personnel involved in the administration must be trained in a manner appropriate to their role; this includes all staff who are involved in the handling of secure test materials (receipt, distribution, pre/post administration activities, etc.).

Volunteers who assist in the school (non-employees) should not handle test materials or manage testing logistics but may assist in the administration in other ways (front office support, hall monitors, etc.).

9292

GENERAL KEYS TO MATERIALS GENERAL KEYS TO MATERIALS SECURITYSECURITY

Staff members who are not involved in testing should also be aware of the school’s responsibility for test security.

Paraprofessionals, custodial staff, and others in the school who may be in classes during testing or may be near the area where tests are stored, even though they do not have direct access to tests, should be aware of security rules.

9393

ACCOMMODATIONSACCOMMODATIONS

9494

ACCOMMODATIONS CONSIDERATIONSACCOMMODATIONS CONSIDERATIONSIn Georgia accommodations MAY NOT

•alter, explain, simplify, paraphrase, or eliminate any test item, reading passage, writing prompt, or choice option.

•provide verbal or other clues or suggestions that hint at or give away the correct response to the student.

Only state-approved accommodations may be used on state-mandated assessments, following the guidance

issued.

9595

ACCOMMODATIONS GUIDELINESACCOMMODATIONS GUIDELINES• Know who your SWD, ELL, and 504 students are who require

accommodations, and plan well in advance for their needs.

• If applicable, plan for small groups and the need for the same form number/letter.

• Know who your visually impaired students are and ensure you have the correct supply.

• Make provisions for Extended Time students.

• Plan in advance for any Word to Word (EL) Dictionary needs.

• Ensure that Examiners are completely familiar with the proper way to deliver the necessary accommodations.

• Collaborate with others as needed to ensure that all paperwork (IEP’s, ELL-TPC’s, 504 Plans, etc.) is in order.

• The transfer of student responses to a student answer document (in cases such as Large Print and Braille administrations) should be completed with a witness present, and the witness should hold a PSC-issued certificate.

9696

ACCOMMODATIONS GUIDELINESACCOMMODATIONS GUIDELINESWhat is a nonreader?

A non-reader is a student whose disability prohibits him/her from decoding at any level of difficulty and, therefore, from reading and comprehending text at any level of difficulty. These students are unable to move from parts (individual letters and words) to whole (phrases and sentences) and gain meaning from text. Often the cognitive effort expended on decoding words is such that they do not gain meaning from the text, and therefore are unable to demonstrate comprehension of what they have read. Non-readers have access to text only through assistance (i.e., a human reader or assistive technology).

A non-reader is not a student who reads below grade level. Students who read below grade level are reading, although they may struggle to fully comprehend grade-level text. Nonetheless, these students are able to comprehend text and each test contains a range of reading passages so that struggling readers can demonstrate their reading skill. For struggling readers (those who read below grade level), reading the test questions can serve to reduce the reading load and allow the student to focus his/her cognitive effort on the reading passages.

9797

ACCOMMODATIONS GUIDELINES: SWDSACCOMMODATIONS GUIDELINES: SWDSGuidance for Use of Conditional Accommodation #19: Oral reading of reading

passages in English only by reader or assistive technology. The use of this conditional accommodation for the Reading CRCT and CRCT-M must be restricted to grades 3 – 8 and maybe considered when BOTH of the following conditions apply:

1. The student has a specific disability that severely limits or prevents him or her from decoding text at any level of difficulty, even after varied and repeated attempts to teach the student to do so (i.e. the student is a non-reader, not simply reading below grade level); AND

2. The student has access to printed materials only through a reader or other electronic format during routine instruction.

Text must be read word-for-word exactly as written. The test administrator may not provide assistance to the student regarding the meaning of words, intent of test items, or responses to test items. The test administrator may not rearrange the order of text (e.g., read the questions before reading the passage). The test administrator may read test text to a small group provided all students have the same test form number. When a small group setting is used, the passage may be read once and each test item may be read twice. Each student must have a test book and must be instructed to follow along in their test booklet as the test administrator reads the text.

9898

ACCOMMODATIONS GUIDELINES: SWDSACCOMMODATIONS GUIDELINES: SWDS

Guidance for Use of Conditional Accommodation #32: Basic function calculator or adapted calculator. The use of this conditional accommodation may be considered for the Mathematics CRCT and CRCT-M when the following conditions apply:

1. The student has a specific disability that severely limits or prevents

her or his ability to calculate mathematically, even after varied and repeated attempts to teach the student to do so; AND

2. The student has access to mathematical calculation only through the use of a calculator, which the student uses for classroom instruction.

Only a basic function calculator or basic adapted calculator may be used. The test administrator may not provide any assistance or direction to the student regarding the use of the calculator.

9999

ACCOMMODATIONS GUIDELINES: ELSACCOMMODATIONS GUIDELINES: ELSGuidance for Use of Conditional Accommodation #9: Oral reading of reading passages in English only. The use of this conditional accommodation for the Reading CRCT must be restricted to grades 3-8 and may be considered when BOTH of the following conditions apply:

1. The student’s English proficiency scores and experiences in the classroom indicate the student cannot access, retain, or comprehend written text without the assistance of a reader; AND2. The student is not poised to exit language assistance services within the current school year.

Text must be read word-for-word exactly as written. The test administrator may not provide assistance to the student regarding the meaning of words, intent of test items, or responses to test items. The test administrator may not rearrange the order of text (e.g., read the questions before reading the passage). The test administrator may read test text to a small group provided all students have the same test form number. When a small group setting is used, the passage may be read once and each test item may be read twice. Each student must have a test book and must be instructed to follow along in their test booklet as the test administrator reads the text.

101000

ACCOMMODATIONS CONSIDERATIONSACCOMMODATIONS CONSIDERATIONS

Approved accommodations appear in the GaDOE’s Student Assessment Handbook and in the Accommodations Manual (published 2008)

Accommodations not specified in SAH must be pre-approved . . . Requests must be received 4 – 6 weeks in advance of the state testing window for the applicable assessment.

Advanced Reading AidsPlan ahead for ordering electronic formats for read-alouds (such as Kurzweil) (Requests should be submitted 8 – 12 weeks in advance at minimum)

101011

TESTING FORMSTESTING FORMS

GENERAL TEST FORMSGENERAL TEST FORMS

Documents for guidance are

located in DeKalb Discussions

Evacuation Procedures

Race Ethnicity Report

Accommodations Charts

101022

103103

LOCAL SCHOOL TRAINING LOCAL SCHOOL TRAINING SIGN-IN/OUT DOCUMENTSSIGN-IN/OUT DOCUMENTS

Please ensure that all staff members have signed in and out on the Local School Training Sign-In/Out Documents (including the Principal). Please keep these documents on file at your school.

104104

PRINCIPAL’S DCSD PRE-PRINCIPAL’S DCSD PRE-ASSESSMENT CHECKLISTASSESSMENT CHECKLIST

Test Coordinators should provide the form to school

Principal before each paper/pencil assessment.

Principals should complete the form and

submit a copy to Research, Assessments, and Grants by two days

prior to the testing window.

105105

LOCAL SCHOOL WEEKEND ACCESS LOCAL SCHOOL WEEKEND ACCESS NOTIFICATIONNOTIFICATION

Forward this form to your school Principal.

This form must be completed and emailed

to the Regional Superintendent and

Johnathan Clark for any weekend activities

occurring at the school while secure materials

are in the school.

106106

MATERIALS VERIFICATION FORMMATERIALS VERIFICATION FORM

Materials verification form

must be completed each day. Test

Examiner should count and sign-out

materials. Test Coordinator (or

assistant) should count and sign-in

materials!

107107

STUDENT DAILY SIGN-INSTUDENT DAILY SIGN-IN

Students in each class should sign-in before the start of each day’s CRCT/CRCT-M content test. Sign-in logs must be maintained by the school.

108108

TRANSPOSING TRANSPOSING DOCUMENTATIONDOCUMENTATION

Any transposing of student answers and demographics onto a

replacement answer sheet should take place in the presence of two certified

employees (where one of them must be an

administrator) and the Transposing

Documentation form should be completed.

109109

SECURE TESTING ROOM SECURE TESTING ROOM ACCESS FORMACCESS FORM

This form must be placed at the

access point before entering the secure storage area for any state assessment. All elements must be completed each

time someone enters the secure

room.

110110

STUDENT NON-PARTICIPATION STUDENT NON-PARTICIPATION RECONCILIATION FORMSRECONCILIATION FORMS

Schools should be prepared to address “non-participants”

• Each school will use the Non-Participants Reconciliation Form to record the names of each student who should have tested, but was a non-participant.

• The original form will be submitted to the warehouse when scorables are returned (local schools should keep a copy for their records).

• Schools will categorize their “non-participation” as one of the following four choice - Medical Emergency, Illness, Other, Unknown.

• If you have any questions regarding a non-participant, please contact Research, Assessment, and Grants.

• Districts may be asked by the GaDOE to submit records on those non-participants, so records must be accurate and submitted.

CCRPI requires 95% participation of students on each content test in order for points to be awarded

111111

Accurate records of

non-participation

must be maintained

STUDENT NON-PARTICIPATION STUDENT NON-PARTICIPATION RECONCILIATION REPORT: CRCT & CRCT-MRECONCILIATION REPORT: CRCT & CRCT-M

Indicate if Reading,

ELA or Math is CRCT or

CRCT-M

112112

PRINCIPAL’S CERTIFICATIONPRINCIPAL’S CERTIFICATION

A Principal’s Certification form

must be submitted to Research,

Assessments, and Grants with scorable

documents at the end of every state

assessment.

113113

TEST COORDINATOR’S CHECKLISTTEST COORDINATOR’S CHECKLIST

Please bring ALL requested items to the testing warehouse at your appointed time.

Remember that the testing warehouse is not available for mass corrections!!!

114114

CRCT RESOURCESCRCT RESOURCES

>>>>CRCT Folder

• CRCT-GaDOE Content Weights• CRCT-GaDOE Middle Grade Math

Formula Sheet• CRCT-GaDOE Parent Brochure

• CRCT-M GaDOE Content Weights• CRCT-M GaDOE Parent Brochure

• CRCT/CRCT-M Non Participation Reconciliation Form

• CRCT/CRCT-M Student Sign-In Roster• CRCT/CRCT-M Accommodations FAQ• CRCT/CRCT-M Daily Absence Sheet• CRCT/CRCT-M Examiner Incident Log• CRCT/CRCT-M Test Coordinators Manual• CRCT/CRCT-M Test Examiners Manual• CRCT/CRCT-M Secure Administration

Bullets

>>>>>General Forms

• Cell Phone Log• Evacuation Testing Guidance• Local School Training Log• Materials Verification Form• Principal’s Certification Form• Must Do and Must Not Do• Pre-Assessment Monitoring Checklist for

Principals• Race/Ethnicity Report• Read Aloud Guidance• Restroom Break Guidance• Secure Testing Room Access Form• Test Security Guidelines• Transposing Document• Irregularity Form• Local School Weekend Access

Notification• HHB Testing Procedures

The items listed below can be found in: >>>DeKalb Discussions

>>>>Assessment & Accountability

115115

LOCAL SCHOOL RECORDSLOCAL SCHOOL RECORDS

School Maintains the Original

1. Examiner’s Incident Log

2. Secure Testing Room Access Documentation

3. Local School Workshop Signature Log

4. Material Verification Form

5. Logistical materials - bell schedule, teacher rotation, etc

6. Packing lists

7. Vendor’s School Inventory Checklist (see slide 19)

Schools are required to maintain applicable documents on site for five years. Some of the documentation will be the original forms, but some will be copies of the forms submitted to Research, Assessments, and Grants when scorables are

submitted. For any item below in which the school maintains a copy, the original is submitted to Research, Assessments, and Grants:

Original to Assessment - Retain Copy

1. Student Non-Participation Reconciliation Form

2. Transposing Documentation

3. Principal’s Certification Forms – DCSD and GaDOE

4. School Group List(s)• CRCT-M (1)• CRCT (2)

5. Security Checklist

6. Packing Lists

111166

GA DOE WEBSITEGA DOE WEBSITEhttp://www.gadoe.org/Curriculum-Instruction-and-Assessment/Assessment/Pages/default.aspx

LOOK IN HERE

CLICK HERE

111177

CONTACTSCONTACTS

For assessment, test material, test coding, and testsecurity/irregularities questions please do not hesitate to

Contact the Department of Research, Assessments & Grants by phone (678) 676-0300 or by email

QUESTIONS?QUESTIONS?