craig j. nichols, secretary contractor orientation meeting new state term contracts for management...
TRANSCRIPT
Craig J. Nichols, Secretary
Contractor Orientation Meeting
New State Term Contracts for Management Consulting Services & Financial and Performance Audits
January 23, 2014
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Introductions
Today’s PresenterTrey Collins, Division of State PurchasingAssociate Category Manager
Contract ManagerCorina Chiorescu, Division of State PurchasingContract Manager
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Table of Contents
• Contract Overview
• Contract Objectives
• Contractor Responsibilities
• Q&A
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Table of ContentsContract Overview
Management Consulting ServicesContract Number: 973-000-14-01
Contract Term: Three years / three optional one-year renewals
Expiration Date: 1/14/2017
Commodity Code: 973-500
Contractors
Contract Overview
Contract Objectives
Contractor Responsibilities
Q&A
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Contract Overview – STC Webpage
http://www.dms.myflorida.com/business_operations/state_purchasing/vendor_information/state_contracts_agreements_and_price_lists/state_term_contracts/management_consulting_services2
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Table of ContentsContract Overview
Financial and Performance AuditsContract Number: 973-000-14-02
Contract Term: Three years / three optional one-year renewals
Expiration Date: 1/14/2017
Commodity Code: 991-010
Contractors• Carr, Riggs & Ingram • KPMG
• Ernst & Young • McGladrey
• Grant Thornton • Thomas Howell Ferguson
Contract Overview
Contract Objectives
Contractor Responsibilities
Q&A
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Contract Overview – STC Webpage
http://www.dms.myflorida.com/business_operations/state_purchasing/vendor_information/state_contracts_agreements_and_price_lists/state_term_contracts/financial_and_performance_audits
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Table of Contents Contract Objectives
Management Consulting Services & Financial and Performance Audits
1. Easier to use for customers and contractors
2. Meaningful competition between contractors
3. Pricing options (hourly rate & project-based)
Contract Overview
Contract Objectives
Contractor Responsibilities
Q&A
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Table of Contents Easier To Use
Management Consulting Services & Financial and Performance Audits
• One category of services per contract
• Simplified price sheet
• Smaller number of vendors
Contract Overview
Contract Objectives
Contractor Responsibilities
Q&A
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Table of Contents Meaningful Competition
Management Consulting Services & Financial and Performance Audits
• Contract’s RFQ Requirement (Exhibit A, s. 18)– Customers must RFQ all contractors for all projects
– Increases competition for price and services
– Contractors are not required to compete on every RFQ
• OK for customers to compete and negotiate lower rates– Hourly rates are “not-to-exceed” prices
– Contractors should expect Customers will negotiate lower rates
Contract Overview
Contract Objectives
Contractor Responsibilities
Q&A
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Table of Contents Hourly Rate Pricing Option
Management Consulting Services & Financial and Performance Audits
• Price sheets list ceiling hourly rates for five positions– Principal– Senior Consultant– Consultant– Junior Consultant– Program & Administrative Support
• Customers must RFQ all contractors for all projects
• Customers can negotiate lower hourly rates
Contract Overview
Contract Objectives
Contractor Responsibilities
Q&A
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Table of Contents Project-Based Pricing Option
Management Consulting Services & Financial and Performance Audits
• May be used for projects with complex requirements
• Customers must RFQ all contractors for all projects
• Customers can negotiate lower project price
Contract Overview
Contract Objectives
Contractor Responsibilities
Q&A
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Table of Contents Contractor Responsibilities
Management Consulting Services & Financial and Performance Audits
• Reporting
• Forms & Documentation
• Review Meetings
• Contract Marketing
Contract Overview
Contract Objectives
Contractor Responsibilities
Q&A
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Table of Contents ReportingManagement Consulting Services & Financial and
Performance Audits
• Quarterly Sales Reports– Must use Form 2: Contract Quarterly Report (MS Excel)
– Due within 30 calendar days of the end of each quarter
– Submit to Corina Chiorescu, Contract Manager
• Transaction Fee Reporting– One percent fee on all sales under the contract
– Submit to MyFloridaMarketPlace through Vendor Information Portal (VIP)
Contract Overview
Contract Objectives
Contractor Responsibilities
Q&A
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Table of Contents Forms & Documentation
Management Consulting Services & Financial and Performance Audits
• Contact Information and Ordering Instructions (Form 3)
• Subcontracting (Form 1)
• Proof of Insurance
• Preferred Pricing Affidavit
– Required by Section 216.0113, F.S.
– Must be submitted annually to Contract Manager
Contract Overview
Contract Objectives
Contractor Responsibilities
Q&A
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Table of Contents Business Review Meetings
Management Consulting Services & Financial and Performance Audits
• Conducted periodically with each contractor
• Topics that may be addressed:– Contractor performance
– Sales reports
– Customer service
– Unresolved issues
Contract Overview
Contract Objectives
Contractor Responsibilities
Q&A
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Table of Contents Contract Marketing
Management Consulting Services & Financial and Performance Audits
• Contract customers– State Agencies
– Other Eligible Users
• Contract-related marketing materials must be approved by State Purchasing (PUR 1000, s. 28)
• Use of the Florida State Seal is regulated by Department of State http://www.flheritage.com/facts/symbols/seals.cfm
Contract Overview
Contract Objectives
Contractor Responsibilities
Q&A
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Table of Contents Q & A
Management Consulting Services & Financial and Performance Audits
Any questions?
Contract Overview
Contract Objectives
Contractor Responsibilities
Q&A
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Contact Information
• Corina Chiorescu, Contract Manager, (850) 921-0030; [email protected]
• MyFloridaMarketPlace - Vendor Information Portalhttp://vendor.myfloridamarketplace.com
• MyFloridaMarketPlace Customer Service Desk(866) 352-3776; [email protected]
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Helpful Links
• MyFloridaMarketPlace - Vendor Information Portalhttp://vendor.myfloridamarketplace.com
• MFMP Transaction Fee & Reporting
• Vendor Toolkit
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Appendix
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Table of Contents Scope of Services
Management Consulting Services
• Management or strategy consulting • Program planning and evaluations • Studies, analyses, scenarios, and reports relating to an
agency's business programs or initiatives• Executive/management coaching services• Customized business training as needed to successfully
perform/complete a consulting engagement • Policy and regulation development assistance• Process and productivity improvement • Expert witness services in support of litigation, claims, or
other formal cases • Advisory and assistance services • Systems alignment and consolidation
Contract Overview
What’s New
Pricing
How To Use The Contract
Q&A
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Table of Contents Scope of Services
Financial and Performance Audits
• Financial Statement Audits • Segments of Financial Statements • Internal Controls • Compliance with Laws and Regulations• Economy and Efficiency Audits• Program Results and Program Fraud Audits
Contract Overview
What’s New
Pricing
How To Use The Contract
Q&A
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Table of ContentsStatement of Work
Management Consulting Services & Financial and Performance Audits
• Purpose: A Statement of Work establishes the specific deliverables, costs, payment schedules, start/ completion dates, etc. for specific projects
• Statement of Work may contain additional terms and conditions negotiated by the customer
– Additional terms may supplement those contained in the contract – Additional terms shall not conflict with the terms established by the
contract• The following items should be included in every Statement of Work:
– Contract Manager– Project Completion Dates– Termination for Cause Language– Change Request Process– Other Considerations (Inspection and Acceptance Terms, Liability
Insurance, Minority Participation, Performance Bond, Performance Management System)
Contract Overview
What’s New
How To Use The Contract
Q&A