COVID-19 Frank Porter Graham Student Union

Re-Occupancy Scenario Summary

Last Reviewed: July 31, 2020

Submitted by: Beth Morris, Associate Director, Communication and Creative Services

Tammy Lambert, Assistant Director, Student Life and Leadership Victoria Boykin, Assistant Director, Event Services

Charulatha Vengavayal Gunachandran, Business Office Noelle Oxboel, Event Services

Rustin McNiff, Associate Director, Event Services

Table of Contents Timeline: .............................................................................................................................................................................................................................................. 3

Timeline Justification: ...................................................................................................................................................................................................................... 3

Scenario Outline: .................................................................................................................................................................................................................................. 3

Building Hours, Access, Public Spaces, Meeting Rooms: ..................................................................................................................................................................... 4

Communications: ................................................................................................................................................................................................................................. 5

Community Standards: ........................................................................................................................................................................................................................ 6

Intervention Guidelines: ...................................................................................................................................................................................................................... 9

Dining Service Requests and Catering: .............................................................................................................................................................................................. 10

Facilities: ............................................................................................................................................................................................................................................ 10

Fraternity & Sorority Life ................................................................................................................................................................................................................... 11

Programming and Student Organizations:......................................................................................................................................................................................... 11

Staff: ................................................................................................................................................................................................................................................... 12

Student Staffing: ................................................................................................................................................................................................................................ 12

Finances: ............................................................................................................................................................................................................................................ 13

COVID Symptoms and Response: ...................................................................................................................................................................................................... 14

Considerations: .................................................................................................................................................................................................................................. 15

References: ........................................................................................................................................................................................................................................ 16

1.0 – Meeting Room and Special Auditorium Capacities: .............................................................................................................................................................. 16

2.0 – Lounges Converted to Limited Capacities: ............................................................................................................................................................................ 17

3.0 - Student Org Offices and Shared Spaces ................................................................................................................................................................................. 18

4.0– Outdoor Patio Seating ............................................................................................................................................................................................................ 19

5.0 – Class of 2000 Lounge Conference Set ................................................................................................................................................................................... 20

6.0 – Protective Equipment Floor Plans & Quantity Needs MAY 2020 REQUEST ......................................................................................................................... 21

7.0 - Reduced Entry Point Layout .................................................................................................................................................................................................. 25

Timeline:

Timeline Justification: • In order to maintain a safe acclimation and allow staff, tenants, and clients the time to diligently and thoughtfully plan for business in our new environment, we

believe this timeline to be critical in the success of that mission. Most notably, Phase 2 is focused on the physical environment which takes the majority of time to execute due to cleaning efforts, adjusting and re-locating seating, and collecting personal protective equipment (PPE) for our critical “on-the-floor” staff

• In the event of an expedited re-acclimation, we could consolidate Phase 1 and Phase 2 together however, this is not preferred

Scenario Outline: • Outlined below are (4) scenarios to consider when re-occupying the Frank Porter Graham Student Union

o Early Start: This scenario is based on the fall semester starting early. For planning purposes, the date of August 4th, 2020 is used. o As Planned: This scenario is based on the fall semester starting as previously schedule. This date is August 18th, 2020. o Delayed Start: This scenario is based on the fall semester starting after originally scheduled. For planning purposes, the date of September 8th, 2020 is used. o Fall Semester-Remote: This scenario is based on the fall semester exclusively having only remote courses.

Key: • * : See Reference Section • **: Financial Expense – See Finance Section

Phase 1: Communication

Phase 2: Building Preparation

Phase 3: Staff Occupancy

Phase 4: Public Occupancy

Day 0 Day 7 Day 14 Day 21

Building Hours, Access, Public Spaces, Meeting Rooms:

Task Early Start As Planned Delayed Start Fall Semester-Remote Close East Wing to Public X X X X

• Signage needed on all doors and to notify staff on how-to-access X X X X • Turn meeting rooms 2418 and 2424 into storage

Turn meeting rooms 2420 and 2423 into alternate offices Turn meeting room 2422 into department meeting space Turn meeting room 3409 into storage room Turn meeting room 3407 into department meeting space Turn meeting rooms 3408 and 3411 into break spaces

X X X X

Close Building on the Weekends X One Way Entry in West Lounge, One Way Entry in South Wing, One Way Entry at South Road, One Way Entry in Union Auditorium Lobby, All Others Are Exits Only

X

• Make signage for what doors are entrances X Reduce Entry Points to 6 Points (West Lounge, 2500, South Rd, Loading Dock)* X X

• Make signage for what doors are entrances X X Building Will Open at 7:30am Weekdays, 9am on Saturdays, 11am on Sundays X X X Building Will Operate 7:30am-5:00pm Weekdays During Summer X Close Swipe Access to turn off at 9pm X X X Close Facility to Public at 11pm on Weekdays and Weekends X X X Reduce Seating in Meeting Rooms to Align with 6ft Distancing* X X X X

• Create Signage for Meeting Rooms with Updated Capacities X X X X Exterior Reservation Restrictions – All Exterior Requests/Capacities Managed by Reservations to Adhere to Social Distancing Guidelines

X X X

Exterior Reservations if Rain Called are Cancelled, No Relocation Option X X X No Interior Tabling (West Lounge, South Road, etc) X X Floor Markings for All Waiting Areas, Service Areas ** X X X X Reduce Seating in Lounges/Common Areas to Align with 6ft Distancing* X X X X

• Take (3) Meeting Rooms Offline for Storage: Rooms 2418, 2424, and 3409 X X X X Turn (4) Rooms into Single-Occupancy Zoom Rooms: Rooms 2502, 2511, 3502, 3509 X X X X Turn Class of 2000 Lounge into Reservable Conference Room X X X X Art Gallery is Offline for Reservations X X X X Reservations to Offer (4) Set Types for Variable Set Rooms (Lec, Conf, Classroom, Cleared)

X X

Reservations to Ensure 60-minute Buffer to Ensure Time to Sanitize Tables/Chairs X X X X Every Other Mens Restroom Urinal Taken Offline for Distancing X X X X Billiards, Table Tennis, Rental Equipment Sanitized After Each Use X X X X

• Guidelines at Welcome Desk for Ways to Safely Engage in Play Remove Temporary Lockers in Rehearsal Space X X X X Day-Use Lockers Offline X X X X Printing Stations Offline X X X X

Meditation Space Taken Offline and Signage to Indicate Usage of Single-Occupant Zoom Rooms as Alternative

X X X X

Patio Furniture Adjusted to Align with 6ft Distancing*. Cushions Not Deployed X X X X Installation of Plexiglas Window Partitions for Waiting Areas, Service Areas** X X X X Deposit collection point (Business Office) limited to drop off location via lock box X X X X Box Office to implement online payment system for safety, security, of patrons/staff prior to August 10th 2020

X X X X

AV to Implement Microphone and Shared AV Equipment Standards • After performances, AV to full wipe down microphone grip and grille with

70% alcohol minimum product • Metal grilles to be removed and washed with warm and mild soap and

dried for 72 hours

X X X X

Communications:

Task Early Start As Planned Delayed Start Fall Semester-Remote Notify Board of Directors and Union Tenants of Public Re-Occupancy Date X X X X Notify Event Services Facilities Team of Re-Occupancy Date for Pre-Opening Work X X X X Notify Staff of Re-Occupancy Date for Non-Facilities Staff X X X X Notify Student Staff of Re-Occupancy Date X X X X Notify EMCS of Re-Occupancy Plan for HVAC X X X X Notify Campus Mail Services to Start Back Up X X X X Create Signage for Doors (Which Are Closed, Which Are Opened) X X X X Make Exterior Signage for What Doors Are Entrances X X X X Update Building Hours on Website X X X X Create Signage for Meeting Rooms Outlining New Capacities X X X X Create Signage for Restrooms Noting Proper Hand-Washing Techniques and To Not Flush PPEs

X X X X

Create Outline of Single-Occupancy Room Use and Process X X X X Create Signage for Day-Use Lockers, Meditation Space, and Printing Stations Being Offline

X X X X

Create Guidelines for Billiards and Table Tennis on How to Engage in Safe Play X X X X Create Signage Asking Guests to Not Move Tables/Chairs in Lounges X X X X Create Communication Plan of What the Union is Doing to Be Safe and Any Unique Community Standards

X X X X

Create Elevator Signage X X X X

Community Standards: Etiquette:

• Staff are asked to cover their mouth when sneezing or coughing. • Staff are asked to wash hands frequently. • Staff are asked to maintain 6ft distance when possible while working with guests, colleagues, and students. • Staff are asked to properly maintain and sanitize their office space (if applicable) at the end of each shift. This include sanitization of desk, phone, computer

peripherals, and office doorknobs. Cleaning equipment will be provided to all departments and offices. • Staff with individual office spaces are asked to move their garbage/recycling outside of their office if they wish for it to be serviced. • Staff are not to report to work if they believe they are sick. • If a staff member believes they are suffering from COVID-like symptoms, they should follow the COVID Symptoms and Response guidelines below along with HR

guidelines before returning to the facility. Community Protective Equipment and Physical Protective Equipment:

• The following will outline the process of ensuring CPE and PPE are secured and distributed on a reoccurring basis. • CPE is defined as community protective equipment that is used to help keep the community safer. • PPE is defined as personal protective equipment that is used to help keep you safer. • CPE/PPE is being procured by the University in order to receive the lowest total cost per unit due to the bulk volume of commonly used equipment.

Process For Union Staff/Tenants:

• CPE/PPE order form is completed by the CU CPE/PPE Coordinator (Rustin McNiff) and turned in to CPE/PPE Divisional Coordinator (Dr. Christopher Payne) (2) Fridays prior to delivery.

• Deliveries occur on a bi-weekly basis. i.e; July 1, July 15, July 29… • Deliveries will be made to room 2307 located immediately behind the Welcome Desk. • Upon delivery, the Carolina Union CPE/PPE coordinator will sign for equipment and coordinate distribution by designee. Quantities for each area will be delivered

to their respective space and office coordinator. o Once the drop off of CPE/PPE is conducted, the staff member delivering materials will contact each respective department Associate Director/Director

along with the office coordinator(s) listed below to set up a time to deliver items. o When delivering items, staff will fill out the electronic form using the link below to track inventory.

https://unc.az1.qualtrics.com/jfe/form/SV_798zoOnD0JrlJWZ • Each office will need to designate an office coordinator to be responsible for receiving the equipment and distributing it in the way that works best for their

business and operational needs. o Ex: Event Services – Facilities Suite: Will hand out all quantities of CPE/PPE to each staff member and they are responsible for storing/managing it.

• Following delivery, Student Affairs partners who are designated as a “Union Pick Up Spot” will be notified that the delivery has been received. • Student Affairs Partner comes to welcome desk and asks staff member to pick up CPE/PPE. They are then to shows order sheet. Guest Services staff member will

then retrieve their CPE/PPE. o Staff member delivering CPE/PPE will fill out the electronic form using the link below.

https://unc.az1.qualtrics.com/jfe/form/SV_798zoOnD0JrlJWZ • If anybody runs out of CPE/PPE, they must reach out to CU CPE/PPE Coordinator to see if we can borrow from others on campus until next delivery. In addition,

individuals can use their own personally purchased mask if they prefer.

Office Coordinator(s)

OFFICE PRIMARY EMAIL SECONDARY EMAIL Administration Marissa Rosales m.rosales@unc.edu Business Office Haydee Marchese Marchese@email.unc.edu Yolanda Jefferson Yrjeffe@email.unc.edu CCS Keith Hines kbhines@email.unc.edu Drew Guiteras aguitera@live.unc.edu Event Services Suite & Scheduling

Victoria Boykin victoria_boykin@unc.edu Wayne Oatis wayneo@unc.edu

Event Services-Facilities Suite Noelle Oxboel Noxboel@email.unc.edu Juan Chavez Jchavez@email.unc.edu

Fraternity & Sorority Life Berengere Phillips Bphillips@unc.edu Cassie Thomas Chughest@email.unc.edu

Student Life & Leadership The’Shaun Jones Theshaun.jones@unc.edu Tammy Lambert Lambert2@email.unc.edu Quantity Estimates – Bi-Weekly This list includes all CPE/PPE for full-time, temporary, and student staff. If at any point you believe you are receiving not enough or too much, please email the CPE/PPE coordinator so they can adjust the next order to minimize financial impact.

OFFICE MASKS GLOVES SANITIZER-PUMPS SANITIZER-LARGE BOTTLE

CHEMICALS TRI-FOLD TOWELSsp

Administration 20 250 5 0 0 0 Business Office 40 350 6 0 0 0 CCS 50 250 8 0 0 0 Event Services Suite & Scheduling

90 250 15 0 0 0

Event Services-Facilities Suite

260 900 10 4 2 10

Fraternity & Sorority Life 40 250 6 0 0 0 Student Life & Leadership 150 450 30 0 0 0

Process For Union Guests:

• 300 Masks will be available daily for union guests to pick up in the event they lost their mask or forgot their mask. o Pick-Up location will be located in front of the Box Office immediately adjacent to the Welcome Desk. o Signage and a touchless container will be supplied by the University at this location. o Masks will be stocked once in the morning by the Operations department. o In the event all 300 masks are taken, they will not be re-stocked and students should be directed to use the following link to find another location on campus

to pick one up from. https://www.google.com/maps/d/u/0/viewer?ll=35.90708540381463%2C-79.0486054&z=16&mid=1qqwlyVsjHZNWeUx1N-zXrqL_9n6CDP8G Short url forthcoming…

o Note: These masks are not for student staff, Carolina Union staff, or tenants of the Union. If you do not have a mask, please consult with your department CPE coordinator or executive team member.

Shared Spaces:

• Regular break room seating will be taken offline. Alternate rooms in the East Wings will be provided to maximize social distancing during break periods. • Fridges in common areas such as break rooms will continue to be active for use. It is encouraged to wipe handle before/after using. • Microwaves in common areas such as break rooms will continue to be active for use. It is encouraged to wipe handle and touch pad before/after using. • Shared office spaces should not have communal food (ex. Sub trays, pizzas, fruit trays, etc) • Shared office storage such as cubbies will be active however, it is encouraged for staff to utilize other methods if possible (backpack, purse, etc.) • Student staff who utilize shared areas for storing of work clothes will be required to manually transport their work clothes in an alternate method (backpack, purse) • Common Kitchens (2500 and Great Hall Pantry) are active however, signage will be created to encourage sanitization after each use

Other: • All departments and staff are asked to eliminate any paper signature processes and replace with electronic alternatives. • Departments are encouraged to offer sanitizer to guests entering their space for meetings or deliveries/pick-ups.

Intervention Guidelines: As staff, we are aware of many changes in the buildings policies and functions. Before you mention anything to somebody who has not followed these standards, please remember - everyone needs reminding from time to time and remember you have made mistakes in the past, so it is important to lower the stakes of your interaction. Compassion and empathy go a long way in establishing mutual respect. When to Approach: The Union hosts two food service providers. It will be difficult to tell whether somebody is taking a break, eating lunch, etc. To help create a unified approach, we will not approach individuals seated in lounge spaces without a mask. If an individual is walking the hallways or is utilizing Union services such as your office, the Welcome Desk, or Student Government, that would be a time to approach them. Below is a sample script to assist you in a how to approach individuals who may not be wearing a face covering.

Sample Script: “Hi, I'm (your name,) one of the staff members responsible for the Carolina Union. I noticed you’re not wearing a face covering. As we have a face covering policy for the building, I may have one available to give you from our Welcome Desk (or Office if closer) if you need one. Would you like to walk with me or shall I get you one and bring it back?”

Ideally, your initial intervention will go well and the situation will be resolved however, we know that this may not be the case in every situation. If this happens, attempt to rephrase your request to emphasize our policy.

Sample Follow-Up Script: “I understand it may not be ideal to wear a face covering however, wearing one is part of the community standards established by Carolina, and I would really appreciate it if you would participate in this effort.”

Be mindful of body language and visual cues that may indicate the situation is escalating. If after this initial conversation the individual is not receptive to abiding by the policy, you should follow up with the following statement.

“If you will not wear a mask, I have to ask you to go outside where you are free to not wear a mask. You will need one to stay in the facility.” If the individual does not exit, we ask that you excuse yourself from the conversation.

Dining Service Requests and Catering:

Task Early Start As Planned Delayed Start Fall Semester-Remote Dining Service Areas, Take-Out Encouraged, Limited Interior Seating X No Food On Open Display X X X X No Buffet Style Catering at Events/Meetings X X X X Individually Boxed Meals via Catering Are Approved X X X X No Communal or Shared Food in Office Suites Except Pre-Packaged X X X X Vending Machines Added to Housekeeping Sanitation Schedule X X X X

Facilities: Task Early Start As Planned Delayed Start Fall Semester-Remote phQ7 Disinfectant on all Meeting Rooms, Common Areas (2) Times Daily X X X X phQ7 Disinfectant in between all Meetings X X X X phQ7 Disinfectant on all Patio Furniture at Opening, during Lunch/Dinner hours X X X X Disposable Wipes or Cleaning Materials Should Be Available In All Meeting Rooms, Kitchens

X X X X

Kaivac and or Full Deep Cleaning of All Restrooms Once a Day X X X X Implement “Clean Storage” Process for All Storage Rooms X X X X

• Train All Staff on Clean Storage Process X X X X

• Deliver Sanitizing Materials to All Storage Rooms** X X X X Provide PPE and Office Cleaning Materials to Work Zones Weekly** X X X X “This Room Was Cleaned at __ and by ___” Cleanliness Cards X X X X Adjust Custodial and Maintenance Staff Hours X X X X Deploy Signage on Cleanliness Efforts X X X X

• Note: Welcome Desk Phone Number to Report Concerns/Supply Issue X X X X Deploy Physical Signage on Meeting Rooms in Regards to Capacity Limits X X X X Water Fountain and Bottle Fillers Online with Signage and Increased Cleaning Effort

X X X X

Increased Cleaning/Sanitizing of Touch-Points X X X X Issue All Tenants Guidelines on Best Practices for Office Sanitization X X X X Utilize Online Pay Portals/Services (Touch Net) and Eliminate the Need for Paper Documentation

X X X X

Utilize Adobe E-Signature or Equivalent When Possible X X X X

Fraternity & Sorority Life While the University of North Carolina does not own any of the Fraternity or Sorority houses, it is imperative we work with respective officials to ensure the safest environment possible for our students.

Task Early Start As Planned Delayed Start Fall Semester-Remote Determine Date/Time for Move-In X X X X Work with Town of Chapel Hill Fire to Determine Recommendations on House Capacities

X X X X

Gather Information on Cleaning Procedures Prior to Move-In X X X X Gather Information on House Community Standards X X X X Gather Information on Rules and Regulations for Parties/Gatherings X X X X Gather Information on Food Preparation Guidelines X X X X Gather Information on Overnight Guest Regulations X X X X Communicate Plan for Recruitment/Intake X X X X Communicate Plan for Presentations X X X X Communicate Plan to Initiate Students Who Were in the Recruitment Process X X X X

Programming and Student Organizations:

Task Early Start As Planned Delayed Start Fall Semester-Remote Student Organization Space 1303 & 3514E Open with Limited Capacity Restrictions X X X X Student Organization Offices Limited to Posted Occupancy Guideline X X X X Student Organization Mailboxes Operating – Sanitization Encouraged After Each Use and Will Be Cleaned Once a Shift by SLL 2500 Desk

X X X X

Zoom Only or Zoom Hybrid Meetings Highly Encouraged X X Notify Student Organizations of Current Capacity Limits Supported by UNC X X X APO Lost & Found Can Continue Collecting Items, No Sales, Pending Consult Meeting with Assistant Director, SLL and Associate Director, Event Services

X X X X

Encourage Student Organizations to Not Fundraise Using Food Products X X X X

• If a Student Organization Does Do This, They Must Utilize Individually Wrapped, Pre-Packaged, Store Bought Items Until Further Notice

X X X X

Staff: Task Early Start As Planned Delayed Start Fall Semester-Remote Staggering Shifts of Staffing for Offices to Maximize Social Distancing, If Possible and At The Discretion of Executive Team

X X X X

Zoom Based Staff/Department Meetings (if possible) X X X X Offices Responsible to Re-Arrange Layout to Adhere to Distancing Guidelines X X X X Break Rooms Fridges and Microwave Available, No Seating Available X X X X

• Employees Are Encouraged to Eat at Desk, Room 2420, 2423, 3408, and 3411 Available for Staff without Offices

X X X X

• Signage on Spaces Outlining Protocols X X X X • Shared Utensils Removed X X X X • Sanitizing Equipment Delivered to Break Rooms X X X X

Shared Office Appliances (ex. Coffee Maker) Removed from Use X X X X Line Markings with Stanchions Outside All Offices: One Guest at a Time Per Office X X X X Employees In Shared Office Spaces Provided “Alternate Work Sites”, if Preferred X X X X

• Take (2) Meeting Rooms Offline: Rooms 2420 and 2423 for Alternate Offices

X X X X

Zoom Based Meetings with Clients and Students (if possible) X X X X Workstation Cleaning Daily by Individual Staff X X X X Training for CU Staff on HR Policies, Support Options X X X X Training for CU Staff on PPE Usage and How to Properly Sanitize Offices/Equipment X X X X

• Reminders and Updates on a Bi-Weekly Basis X X X X Student Staffing: Student Staffing does not have any information compiled for Fall Semester-Remote as the return to campus and return of student employment may fluctuate based upon numerous factors. Therefore, no recommendations were made in this category at this time.

Task Early Start As Planned Delayed Start Fall Semester-Remote Training Exclusively Through Zoom X X Training for CU Through Zoom, Departments with Discretion to Hold In-Person X Training on PPE Usage and How to Properly Sanitize Offices/Equipment X X X Student Staff On-Site in a Limited Capacity Based on Operational Needs X X

• Work from Home Opportunities at the Discretion of Supervisor • Flexible hours Outside 8am-5pm

X X X

Student Staff Who Share Worksites Will Be Provided Alternate Sites or Protective Equipment Will Be Installed

X X X

Finances: All finances related to re-occupancy of the FPG Student Union are calculated for a one-month projection. This is not to be considered as a long-term finance projection.

Item Cost Per Unit Quantity Needed Total N95 and/or Surgical Masks for Staff $0.79 1,240 $967 Gloves for Staff $7.50 24 $180 Hand Sanitizer Gel Mini-Pumps for Staff $5.30 140 $742 Disinfectant Wipes for Offices/Reception Areas $14.95 40 $598 Plexi-Glass Desk Guards $163.50 8 $1,308 Floor Markings $20 10 $200 No-Touch Doorway Foot Pulls $30 15 $450

Finance projections related to COVID specifically were submitted to Student Affairs in timeline breakdowns indicated as already incurred, projected 5/1-6/30, and projected 7/1-12/30 are listed below for reference. This was sent on May 6th, 2020

Already Incurred 5/1 - 6/30 7/1 – 12/30 Total $1,914 $8,000 $57,200 $67,114

COVID Symptoms and Response: The Carolina Union will engage in a symptom-based strategy that focuses on self-reporting. The following protocols are provided from CDC guidelines. All protocols are subject to consultation with UNC-HR and UNC-Chapel Hill Emergency Management. In the event an individual staff member reports they have had COVID-like symptoms and they have been inside the facility within (7) calendar days. The following protocol will be enacted:

• Individual will notify their supervisor and executive team member as soon as possible. Supervisor/Executive team member will work with Human Resources to notify appropriate individuals.

• Employee will be sent home immediately (per CDC guidelines) o Work from home opportunities should be made available, if possible

• Workspace of staff member will be vacated o Individuals who are determined to be within close contact by definition of the CDC will be contacted. o After 24-hours has passed from initial notification, work-zone will receive full cleaning

Surfaces cleaned with soap and water Surfaces, once dry from soap/water cleaning, will receive disinfection through approved chemical mix Employees responsible for cleaning/disinfection must wear full PPE

• Employee should stay at home until the criteria of discontinuing home isolation are met or 14 days has passed from first date of symptoms o Resolution of fever without use of fever-reducing medications; and o Improvement in respiratory symptoms (cough, shortness of breath); and o Negative results of an FDA Emergency Use Authorized COVID-19 molecular assay for detection of SARS-CoV-2 RNA

In the event an individual staff member reports they have had COVID-like symptoms and they have not been inside the facility within (7) calendar days. The following protocol will be enacted:

• Employee will be instructed to not come to the facility (per CDC guidelines) o Work from home opportunities should be made available, if possible

• Employee should notify their supervisor/executive team member an • Employee should stay at home until the criteria of discontinuing home isolation are met or 14 days has passed from first date of symptoms

o Resolution of fever without use of fever-reducing medications; and o Improvement in respiratory symptoms (cough, shortness of breath); and o Negative results of an FDA Emergency Use Authorized COVID-19 molecular assay for detection of SARS-CoV-2 RNA

In the event you are notified that an individual has tested positive for COVID-19, you are to notify your executive team member immediately.

• With the exception of your executive team member, it is imperative that you do not share any individuals personal information as this may violate HIPPA. Violations of HIPPA may result in severe repercussions.

• If we have a cluster outbreak of cases, defined as 5 or more cases, in a concentrated area, the staff will be notified immediately and precautions will be taken.

Considerations: This section is aimed at identifying considerations within this document that need to be mentioned however, are near impossible to deliver actionable plans currently.

• Religious Exceptions and How They Apply to the FPG Student Union (Events, Gatherings, etc.) • Academic Usage of Space for Courses • General Purpose Classroom Cleanliness Responsibility and Protocol • Student Staff Employment in Scenario #4, “Fall Semester – Remote” • Plan is Currently Based Off of 6ft Distancing Guidelines • Everything is up for re-assessment as we move forward through the semester

References: 1.0 – Meeting Room and Special Auditorium Capacities:

Venue Current Capacity Fixed Capacity Lecture Capacity Classroom Capacity Conference Square Footage 2418* 12 NA 90 2420* 65 NA 694 2422* 30 NA 899 2423* 50 NA 619 2424* 20 NA 356 2518 80 - 20 12 10 1209 3102 28 16 - - - 1312 3201 30 - 4 6 6 527 3203 50 - 7 6 8 713 3205 50 - 8 6 8 644

3206A-B 100 - 20 18 14 1316 3209 50 - 9 6 8 762 3407 30 NA 935 3408 120 NA 1153 3409 50 NA 728 3411 90 NA 1120 3503 34 10 - - - 713 3515 16 4 - - - 496

Great Hall 626 - 64 28 - Union

Auditorium 389 61

*Room Outlined for Alternate Uses (Storage, Alternate Worksites, CU Dept Meeting Room)

2.0 – Lounges Converted to Limited Capacities:

Lounge Reduced Capacity Venue Current Capacity Distanced Capacity

Aquarium Lounge 117 46

*Class of 2000 41 19

Corner Lounge 18 9

Bridge Lounge 13 7

3504 6 4

3511 8 4

3513 7 3

West Lounge 152 68

GH Lobby 21 9

Art Gallery 34 17

Underground 64 32

Rehearsal Space 69 34 *If used as a lounge and not meeting room.

3.0 - Student Org Offices and Shared Spaces

Venue Common Space Capacity

Closed Office(s) Total Capacity

Total Maximum Capacity

CUAB 10 2 12

Student Life and Leadership 11 10 21

Fraternity and Sorority Life 3 5 8

APPLES 3 4 7 Student Legal Services 3 6 9

CCS 6 5 11

Student Government 9 8 17

Event Services 5 7 12

Administration 3 2 5

Business Office 3 4 7

Facility Suite 5 4 9

STV – South Wing STV – East Wing

0 2

7 5

7 7

WXYC 3 9 12

SafeWalk (Shared w/SLL) 0 2 2

Muslim Students Association 0 2 2

2510 – Prayer Room 4 0 4

Residence Hall Association 0 2 2

Carolina For the Kids 0 2 2

Black Student Movement 0 2 2

3514E Student Org Workspace 4 0 4

1303 Student Org Workspace 8 0 8

4.0– Outdoor Patio Seating

(Main Pit and Plaza A)

(Plaza B)

5.0 – Class of 2000 Lounge Conference Set

6.0 – Protective Equipment Floor Plans & Quantity Needs MAY 2020 REQUEST #1: Workstation Barrier #2: Floor Markings #3: Mobile Clear Divider

#4: Queuing Signage #5: Touch-less Hand Sanitization Units #6: Non-Contact Forehead Thermometer #7: Thermal Detection Unit

Item Number Carolina Union Need Carolina Dining Need Total #1 0 0 0 #2 28 16 44 #3 29 3 32 #4 9 2 11 #5 18 0 18 #6 0 0 0 #7 0 0 0

Protective Equipment Floor Plans FPG Student Union – First Floor

Protective Equipment Floor Plans FPG Student Union – Second Floor

Protective Equipment Floor Plans FPG Student Union – Third Floor

7.0 - Reduced Entry Point Layout FPG Student Union - Second Floor

FPG Student Union – First Floor