courts use of technology
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COURTS USE OF TECHNOLOGY. PC Rota. Current use – Judicial Scheduling Future development case scheduling Expansion for scheduling other resource requirements, e.g. Clerks, monitors, facilities Efforts for web base to accommodate Crown and defence access for scheduling. - PowerPoint PPT PresentationTRANSCRIPT
COURTS USE OF TECHNOLOGY
PC RotaCurrent use – Judicial SchedulingFuture development
case schedulingExpansion for scheduling other resource
requirements, e.g. Clerks, monitors, facilitiesEfforts for web base to accommodate Crown
and defence access for scheduling
PC RotaSearch Criteria
PC RotaJudges’ weekly schedules
PC RotaCourtroom weekly schedule
PC RotaDuty Rotation
CCAIN-Criminal Courts’ Automated Information Network
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Efforts for defence/public access underwayDevelopment plans for integration with PC
Rota as well as ability to provide information to Corrections, Prosecutions, police and other stakeholders
PRISM- Prosecution Information and Scheduling Management
View CCAIN information
PRISM View into CCAIN
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Electronic Disclosure – scanning of files currently
CON data transfer – creating of Virtual files
VIDEO ACCESS TO CLIENTS“Go To Meeting” from office to institutionHopping from Court office
ManagingCaseload / Workload by Videoconferencing
inBritish Columbia
The Provincial Court of
Cases are scheduled months in advance;Courtrooms are overbooked;Cases are pre-trialed and managed many
times over;Counsel assure us their trials are proceeding;
Trial Day ….. Most trials do not proceed.
The Provincial Court of
Day of Trial Collapse Rates in B.C.
Adult Criminal Cases(January 1 – September 30, 2012)
The Provincial Court of
Proceeded
Guilty Plea
Stay Bench Warrant
Adjourned No Judges Available
30% 40% 13% 5% 9% 3%
The Provincial Court of
Have a Judge? Need a Judge?
Provincial Videoconferencing Workload Management
What is it?
Centrally managed;Effective use of available resources;Quick response;
The Provincial Court of
Marketing:
Technology is just a tool, the trick is to motivate people to use it.
Trying to motivate both Judges and Lawyers.
The Provincial Court of
Motivating Judges:
Valuable tool available to the Court.
Reduction in travel requirements by Judge.
Quality of the video picture promotes confidence in using the system.
The Provincial Court of
Motivating Lawyers:
Valuable tool available to the Court.
Assist in reducing number of appearances.
Must have the ability to speak to their client.
(Above all) requires leadership from Judiciary.
The Provincial Court of
Have a Judge / Need a Judge Usage
January 1 – September 30
The Provincial Court of
# of Judges Offered
January – September 2011
175
January – September 2012
313
More Effective Use of Judge Resources Through Technology
Direct benefit to “receiving” Court location.
Separating work that can stall a courtlist;
Allows the Judge to begin with trials without interruptions;
Reduces the imbalance amongst Courts;
The Provincial Court of
Current usage:
For Judges (sitting remotely by video)Sentence hearings, interim remands, bail hearings;Submissions (where no evidence is required);Decisions/Arguments;Pre-trial conferences;Family interim appearances and family case
management;Civil settlement conferences;Civil applications.
The Provincial Court of
Limitations
Some Judges may not want to hear certain types of remote appearances;
Limited by the criminal code and the usage of remote appearances;
Many types of appearances can be by consent ;
Change of culture.
The Provincial Court of
Timeline Management System(TMS)Front End protocolAbility for judiciary to track status of cases and
hold counsel accountablePTCs also feed information into systemAdministrative Courts – Judiciary refer to status
in TMS to manage expectations of counselTCO – confirm dates prearranged with counselCase Management Coordinator enters
information from report confirming authorization by Judiciary and ensuring follow up
Timeline Monitoring System (TMS)
TMS
Case ManagementHistory of Case ManagementSkill set required for JudiciaryTime requiredStatsBacklog numbersGeneral TrendsResolution of cases
Case Management Conference Dates
CMCsDefence perspectiveNeed to hold back informationAbility to have resolution discussions and
have the CMC Judge hear the matter
CMCsCrown perspectiveAlways be collapse ratePurposePressure to resolve
Future Case Management Changes in BC
Criminal Caseflow Management Rules (1999)
Overall driving strategy: The effective, efficient and equitable use of resources.
What have we learned?
• Inability to effectively use Judge time mainly because of case collapses on the day of trial;
• Complex front-end process with high impact and low return on investment.
The Provincial Court of
Future Case Management Changes in BC
More creative in using our Judicial Resources;
1) Delayed Assignment Court;
2) Simplified Front-End Criminal Process;
3) Effective use of Judges through new policies, procedures and technology (ie: video).
The Provincial Court of
Assignment Court processJudicial roleWhen technology can complicate processesCollapse rateOverbookingVirtual listsUse of video to supply additional judicial
resourceResulting increase in afternoon sittings
Electronic Information projectLegislation potentially fallAllow for swearing of all Informations
electronicallystorage and access of all Informations
electronicallyOnly physically present when required by
Judiciary
MB Justice Innovation BranchCreated in 2012Representation from each areaHigh level coordination Defence access via internetAssignment courtGathering of statistical management
information