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Courtney WestManager
Business Advisory
William Buck
Auckland
16:30 - 17:00 Time Management
Mr Clyde YoungDirector
Business Advisory
William Buck Christmas Gouwland
Auckland
GPCME 2018 Rotorua
Time management – short useful insights
Clyde Young and Courtney West
Who we are?
Australia and New Zealand network
of Accounting Firms
The sixth largest grouping of Accounting Firms
Worldwide
What is Time Management?
• Time management is the managing ofyour time
• Time management is a skill
Key time management skills
• Prioritising activities• Use time effectively • Eliminating disruptions• Management of time wasters.
Prioritising activities
• What is the order of importance?
• Use this to set priorities
• Have them written down
• Can only do this if you have goals
Goal setting
• To manage time you need an end
goal
• Set goals for your practice role
• Goals need to be SMART
• Written down
• Revisited often
The Eisenhower Matrix
URGENT NOT URGENT
IMP
OR
TA
NT
NO
T IM
PO
RTA
NT
Order of importance
URGENT NOT URGENT
IMP
OR
TA
NT
Crises
Pressing Problems
Deadline driven projects,
Firefighting,
Absent staff
Patient phone calls
Preparation
Improving processes & procedures
Planning
Relationship Building
Working on the practice
Empowerment of staff
NO
T IM
PO
RTA
NT
Interruptions,
Phone calls - suppliers
Some email,
some reports
pressing matters
Trivia, busy work
Social phone calls
Time wasters
“Escape” activities
Junk or marketing email
Online surfing – reading online herald
Checking Facebook
Dealing with them
Eisenhower Matrix and your personal time
URGENT NOT URGENT
IMP
OR
TA
NT
NO
T IM
PO
RTA
NT
Elements of Time Management
Time management tools
1.Managing employee interruptions
2. Managing phone, email, text …… interruptions
3. Plan – to do lists
Use time effectively
• What is time? 60 seconds, 60 minutes, 24 hours …
• Once time goes, you can’t get it back
• Try to develop and stick to routines
• Use the Eisenhower matrix to understand the nature of the tasks you are doing daily
• Get into the habit of writing “to do lists” if you already don’t do it
