“court house information processing system” as it pertains to 2.420 manatee county clerk of...
TRANSCRIPT
“Court House Information Processing System” as it pertains to 2.420
Manatee County Clerk of Circuit CourtR B “Chips” Shore, Clerk
Presenters: Chips Shore & Jeff Taylor
A Three Legged Stool
Clerks requirements Must go to electronic files per Florida Legislative act.
Filers requirements All must file electronically in all case types by October of
this year Judges Requirements
Are you kidding Need all three to have cost replacement in our
offices
Discussion Topics
Court House Information Processing System
Confidentiality Subscriber Roles Case & Document Security Redaction & Viewable On Request© (VOR)
Live Web Demonstration
How Manatee can Help You
Subscriber Role Pyramid
PUBLICINTERNET
SUBSCRIBER / PUBLICIN CLERK’S OFFICE
GENERAL GOVERNMENT& AGENTS
TAX COLLECTOR& PROPERTY APPRAISER
SCHOOL BOARD TRUANCY
ATTORNEY GENERAL /DEPT. OF CHILDREN & FAMILY
LAW ENFORCEMENT
Restricted Access
Broader Access
Confidentiality
Case Type Security Compare the type of case against the User accessing it and
determine whether access is permitted Document Security
Based on the type of document Access is permitted based on User role/permissions
Information within Documents Redaction Viewable on Request© (VOR) documents
Security Types
Public Viewable on Request© (VOR)* Confidential Sealed Expunged
Viewable on Request (VOR©)Has been extremely important
When a user clicks on a document that is VOR, instead of being able to view it, a request is generated to a clerk who redacts personal numbers or the identity of victims of sexual or child abuse
Examples: Cases: Criminal Sexual or Child Abuse,
Sexual Violence Documents: Depositions,
Transcripts, Letters
Viewable on Request©Docs we determined to be Sensitive
Notification: Once requested and reviewed, an email is sent to the requestor and then they can view it
Subsequent Views:Once reviewed the document becomes a
public document and next person does not have to request review
Redaction
Three Pass Redaction aiRedact (Mentis Technology)
All Court Records
Upfront Workflow
Viewable On Request© Redaction using aiRedact Public or Subscriber VOR Requests
Web Demowww.manateeclerk.org
How Can We Help You Provide Public Access
Customer Types Defined by Access Roles
Security Matrix: Case Type Document Type
Pilot Site Source Code
