courseware delivery system (cds) version 4.3.5 users

Courseware Delivery System (CDS) Version 4.3.5 Users Manual for

Management Users

Record of Changes

Change No. Date of Entry Comments 01 – Version 3.0.0.1 1/20/2006 Removed the Request a VBA Training Server

Account topic. The User’s VBA workstation login will be used to login to CDS. A separate CDS logon no longer required.

02 – Version 4.0.0 12/17/2006 Added support for the Custom Training Mode. 03 – Version 4.1.0 5/20/2007 Enhanced the support for the Custom Training

Mode. 04 – Version 4.2.0 12/16/2007 Updated Title page to reflect new version. This

version did not affect the functionality used by the Management user role.

05 – Version 4.3.0 5/18/2008 Updated Title page to reflect new version. This version did not affect the functionality used by the Management user role.

06 – Version 4.3.1 1/26/2009 Updated opening paragraph in the Using CDS section. (page 3-1)

Added information for the Education courses to the Course Design section. (pages 4-1 through 4-2)

Updated the Training Status Administration section to include the processing for the new Enrollment type for the Activity Report and added new data selection criteria for the Enrollment Summary report. (pages 5-10 through 5-38)

Updated Glossary section to include new Training Status Administration enrollment definitions. (pages 6-1 through 6-4)

07 – Version 4.3.2.2 2/28/2010 Updated the Course Design Section to show which courses support the Clear Test Results functionality. (pages 4-1 through 4-2)

08 – Version 4.3.3 7/25/2010 Updated the Training Status Administration section by adding the Enrollment type data selection criteria to the Trainee Completion and Special Training Group Activity reports. (pages 5-11 through 5-40)

Changed Regional Office references to Station. (all sections).

09 – Version 4.3.4 01/30/2011 Updated the title page to reflect the current CDS version. The changes implemented in CDS Version 4.3.4 did not affect the CDS Users Manual for Management Users.

Change No. Date of Entry Comments 10 – Version 4.3.5 03/27/2011 Updated the title page to reflect the current

CDS version. The functional changes implemented in CDS Version 4.3.5 did not affect the CDS Users Manual for Management Users.

Updated Course Design section to include TPSS that have been deployed recently (pages 4-1 through 4-2).

List of Effective Pages

Page No. Section Title Change in Effect

Title Page Title Page 10 – Version 4.3.5 i and ii Table of Contents 08 – Version 4.3.3 1-1 through 1-2 Introduction 08 – Version 4.3.3 2-1 through 2-4 General Information 03 – Version 4.1.0 3-1 Using CDS 06 – Version 4.3.1 3-2 through 3-4 Using CDS 03 – Version 4.1.0 4-1 through 4-2 Course Design Information 10 – Version 4.3.5 5-1 through 5-10 Training Status Admin Functions 03 – Version 4.1.0 5-11 through 5-40 Training Status Admin Functions 08 – Version 4.3.1 6-1 through 6-4 Glossary 08 – Version 4.3.3

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CDS Version 4.3.3 i July 25, 2010

Table Of Contents Introduction ...................................................................................................................... 1-1

General Information ......................................................................................................... 2-1

Interface Design ............................................................................................................ 2-1

Calendar Capability ...................................................................................................... 2-3

Using CDS ....................................................................................................................... 3-1

Launching CDS ............................................................................................................ 3-1

Launching a Course ...................................................................................................... 3-3

CDS Logout .................................................................................................................. 3-4

Technical Help .............................................................................................................. 3-4

Course Design Information .............................................................................................. 4-1

Training Status Admin Functions .................................................................................... 5-1

Interface Status ............................................................................................................. 5-2

Training Status Reports ................................................................................................ 5-3

Glossary ........................................................................................................................... 6-1

CDS Version 4.3.3 ii July 25, 2010


CDS Version 4.3.3 1-1 July 25, 2010

Introduction The Courseware Delivery System (CDS) is an administrative tool that supports the Veterans Benefits Administration (VBA) web-based courseware and its reporting requirements. CDS is divided into the following functional areas: User Administration, Course Administration, and Training Status Reporting (TSR). CDS uses several user roles to determine functional area access. The user roles supported by CDS are:

• Trainees (TRs) are personnel who are allowed to take the VBA web-based courses such as Basic Ratings, VSR, etc. Trainees are only allowed to access the courses under CDS control; Trainees are not allowed access to CDS.

• Management Users (MUs) are managers and Subject Matter Experts (SMEs) who require access for either management oversight or content control. MUs are allowed access to the Training Status Reporting functional area which provides the capability to generate training status reports detailing Training Performance Support System (TPSS) training provided to VBA employees. MUs are only allowed access to summary data; they are not allowed access to the Training Status Reporting detail reports (i.e., the reports that contain trainee names). MUs may also be enrolled in the courses under CDS control.

• Training Coordinators (TCs) are personnel who are responsible for managing the VBA web-based courses at a facility. TCs are allowed access to the User Administration, Course Administration, and Training Status Reporting functional areas. TCs are allowed to manage user information for an area of responsibility, i.e., station(s) (Regional Office(s)), perform course administration functions, and generate training status reports. TCs are allowed to generate all of the Training Status Reports to include the detail reports i.e., the reports that contain trainee names. TCs are also allowed access to the courses under CDS control.

• Sponsor (SPs) users are typically Central Office personnel who are responsible for the development and oversight of business line training programs such as TPSS. SPs are allowed access to the User Administration, Course Administration, and Training Status Reporting functional areas. SPs are only allowed to generate reports from the User Administration and Course Administration functional areas. SPs are allowed to generate all of the Training Status Reports to include the detail reports i.e., the reports that contain trainee names. SPs are allowed to view data from any station (Regional Office). SPs are also allowed access to the courses under CDS control.

• Help Desk (HDs) users are personnel who are responsible for providing help desk assistance to the Training Coordinators. HDs are allowed access to the User Administration, Course Administration, and Training Status Reporting functional areas. HDs are allowed to manage user information and Special Training Groups, perform course administration functions, and generate training status reports. HDs are allowed to view and update data from any station (Regional Office).


CDS is a web-based tool that uses Windows® terminology and methods. General usage information such as a description of the user interface design, how to use the search function, and how to use the calendar function can be found in the General Information topic. Information on how to access CDS and associated courseware, as well as instructions on how to logout of CDS can be found in the Accessing CDS topic.

The CDS database contains sensitive information about individual trainee performance and progress in a course. Therefore, when using CDS, ensure no one else can see the information displayed on the screen or on a printed report that contains individual or cooperative group training information. Implement security measures in strict compliance with VBA policy.

CDS Version 4.1.0 2-1 May 20, 2007

General Information CDS is a web-based tool that uses Windows® terminology and methods. Therefore, the help system and user’s manual will contain references to Windows® terms such as drop-down lists, radio buttons, checkboxes, etc.

This section describes the user interface design to include the CDS menus and how to use the calendar capability.

Interface Design

CDS uses a consistent user interface for all of the system-generated web pages. There are two types of pages generated: with frames and without frames. The with frames interface is used for the data entry and report data selection windows and is divided into three main areas: menu, main, and link. The menu appears on the left side, the main and link areas are on the right side. The link area will always appear below the main area. The without frames interface is used only for report output.

Menu Area

The menu area is displayed on the left side and is divided into the following functions: Training Status Admin. The menu design for the CDS follows the standard directory structure of the Windows® environment. A boxed plus sign [+] indicates an expandable menu branch. Once the branch has been expanded, the boxed plus sign converts to a boxed minus sign [-]. Selecting the boxed minus sign [-] will collapse the expanded menu branch.

Select the boxed plus sign [+] next to the Reports menu option under the Training Status Admin menu to expand the menu branch as follows:

CDS Version 4.1.0 2-2 May 20, 2007

Select the boxed minus sign [-] next to the Training Status Admin menu option to collapse the menu branch as follows:

Training Status Admin Menu. The Training Status Admin menu provides the functionality to generate training status reports. The Activity reports (Level1 and Level2) summarize data for all services and locations for a selected course. The Trainee Completion report is similar to the Activity reports but the data is displayed in a bar graph. The Special Training Group reports (Level1 and Level2) summarize data for all services and locations for a selected Special Training Group. The Curriculum report summarizes data for all services and locations for a selected curriculum. The Interface Status menu option displays information about the interfaces between the courses and the Training Status Reporting system.

Main Area

The main area will display the page that is associated with the selected menu option. For example, if the user selects the Users menu option, the main area will display the User Management page. This area can contain the following types of objects:

• data entry fields

• checkboxes

• radio buttons

• drop-down lists

• listboxes

• buttons

CDS Version 4.1.0 2-3 May 20, 2007

Link Area

The link area contains a set of commonly used links for the CDS applications and special links for the current window being displayed. The standard links implemented in CDS are:

Link Name Description On-Line Help Displays help for the currently displayed window. Back to Select Application

Returns the user to the Select Application window so the user can select another application.

CDS Help Desk Launches an email application so an email can be sent to the CDS Help Desk.

Logout Exits the CDS Application.

Calendar Capability

When a field requires the entry of a date, a calendar button will appear next to the field. Select this button to display a window for the current month and year.

CDS Version 4.1.0 2-4 May 20, 2007

When a date is selected in the calendar, the field that is associated with the calendar button is populated with the selected date. The following functions can be performed on the calendar window.

• To select the current month, day, and year, select the Today button.

• To select a specific day in the current month and year, select the date, such as 12, for 12 October 2005.

• To change to a previous month such as September, select the button at the top left of the calendar until September 2005 is shown in the calendar. Then select the date, such as 12, for 12 September 2005.

• To change to a future date such as December 2005, select the button at the top right of the calendar until December 2005 is shown in the calendar. Then select the date, such as 12, for 12 December 2005.

CDS Version 4.3.1 3-1 January 26, 2009

Using CDS Before a user can access courseware under CDS control or use the CDS application, the CDS Administrator, Help Desk user, or Training Coordinator must create a CDS user record. CDS User information is maintained by the VBA in the Department of Veterans Affairs Learning Management System (LMS). The LMS is used to create, modify, and remove user information instead of CDS. User information is imported into CDS from the LMS using the User Management Import LMS User process. Once the CDS user record has been created, the user will be able to access courseware under CDS control or use the CDS application. A separate CDS username is not required since CDS uses the VBA network login username.

This section contains instructions on how to launch the CDS application and how to launch the courses under its control. CDS also provides a method to properly exit (logout) the application.

The logout functionality does not apply to the courses.

Launching CDS

1. Launch the Internet Explorer program by double-clicking the Internet Explorer

program icon or from the Start Menu by selecting Programs - Internet Explorer. The Internet Explorer program will be displayed.

2. In the Address line type the URL cds.vba.va.gov for the VBA Training Server and select the Go button or the Enter key. The CDS Select Application window will be displayed.

For quick and easy access, bookmark this address by selecting the Favorites menu and Add to Favorites menu option.

CDS Version 4.1.0 3-2 May 20, 2007

3. Select CDS (CCMI) on the drop-down list and select the Submit button. The CDS main menu and window will be displayed.

4. Expand one of the left menu options and select the appropriate menu option to be performed.

5. When you have completed using CDS, select the Logout link at the bottom of any of the CDS windows. This will display the CDS Logout window and properly exit the CDS application. At this point, the Internet Explorer browser program should be closed by either selecting the Close menu option under the File menu or the small x in the upper right hand corner of the window.

CDS Version 4.1.0 3-3 May 20, 2007

Launching a Course

1. Launch the Internet Explorer program by double-clicking the Internet Explorer

program icon or from the Start Menu by selecting Programs - Internet Explorer. The Internet Explorer program will be displayed.

2. In the Address line type the URL cds.vba.va.gov for the VBA Training Server and select the Go button or the Enter key. The CDS Select Application window will be displayed.

For quick and easy access, bookmark this address by selecting the Favorites menu and Add to Favorites menu option.

3. Select the appropriate course (Appeals, Basic Ratings, Field Examiner, FE TCC, VSR, Medical, Educ Claims, etc.) on the drop-down list and select the Submit button. The course will be launched in a separate window.

CDS Version 4.1.0 3-4 May 20, 2007

CDS Logout

When you have completed using CDS, select the Logout link at the bottom of any of the CDS windows. This will display the CDS Logout window and properly exit the CDS application. At this point, the Internet Explorer browser program should be closed by either selecting the Close menu option under the File menu or the small x in the upper right hand corner of the window.

Technical Help

If you are experiencing technical difficulties while using CDS, email the Help Desk at: [email protected]. When sending the email, place CDS in the subject line of the message. Include the following information in your email:

• Name

• Username

• Email address

• Telephone number

• VARO name and number

• Your title

• Course (e.g., VSR TPSS, etc.)

• Description of the problem

Please be as specific as possible when describing your problem. If an error message appears, be sure to capture the contents in the message. Include your contact information in the email in case the Help Desk needs clarification.

The CDS Help Desk link (at the bottom of every window) can be used to email the Help Desk.

CDS Version 4.3.5 4-1 March 27, 2011

Course Design Information When a course is being developed, the course designers determine how many course element levels will be required, the training modes that will be supported, the titles or names of the levels. Currently, the majority of the VBA courses supports up to three (3) levels of course elements and typically uses the titles of Module (Level 1), Lesson (Level 2), and Topic (Level 3). CDS automatically substitutes the level title based upon the selected course. CDS Help has been written to use the generic terms Level 1, Level 2, and Level 3 so that it can be used for all courses. The following table defines the training modes supported by the currently fielded courses and defines the levels and their associated titles:

Course Owning Service

Training Modes

Supported Level1 Title Level2

Title Level3 Title

Appeals C&P For Credit Review

Module Lesson Topic

Basic Ratings C&P

For Credit Review

Module Lesson Topic

Field Examiner C&P For Credit Review

Module Lesson Not Applicable

FE TCC

C&P For Credit Review

Lesson Topic Not Applicable

Medical C&P For Credit Review

Module Lesson Topic

Medical (Legacy)



RVSR PTSD



VSR

C&P For Credit Custom Review

Module Lesson Topic

VSR PTSD


Module Lesson Topic

ES - TIMS Clerk Education For Credit Review

Module Lesson Topic

ES - VCE/ECM Education For Credit Review

Module Lesson Topic

ES - Stakeholder (SCO)

Education For Credit Review

Module Lesson Topic

The course design also determines if cooperative groups will be used during the training, type of testing that will be used (on-line or off-offline) and which tools will be required to facilitate training such as setting completion status, entering testing results, or clearing test results. The following table defines the tools and the type of testing used by the currently fielded courses:

CDS Version 4.3.5 4-2 March 27, 2011

Course Uses Cooperative Learning Groups

Allows Clearing of Test Results

Test Type/Testing Level

Appeals Yes No Off-Line/Module Off-Line/Lesson

Basic Ratings Yes No Off-Line/Module Off-Line/Lesson

Field Examiner No No Off-Line/Module On-Line/Simulation

FE TCC No No On-Line/Lesson Medical No No On-Line/Lesson Medical (Legacy) No Yes On-Line/Module RVSR PTSD

Yes No Off-Line/Module On-Line/Module

VSR

Yes No Off-Line/Module Off-Line/Lesson On-Line/Lesson

VSR PTSD No No On-Line/Module ES - TIMS Clerk No No On-Line/Lesson ES - VCE/ECM No No Off-Line/Lesson

On-Line/Lesson ES - Stakeholder (SCO) No Yes On-Line/Module

Additionally, the course design determines the types and the course element level for the certificates that can be generated for the course. CDS supports two types of certificates, Proficiency and Completion. The following table defines the types of certificates and the course element level for which the certificates can be generated for the courses.

Course Course Element Level

Uses Proficiency Certificates

Uses Completion Certificates

Appeals Level1 (Module) Yes Yes

Basic Ratings Level1 (Module) Yes Yes Field Examiner Level 0 (Course) No Yes FE TCC Level1 (Lesson) No Yes Medical Level1 (Module) No Yes Medical (Legacy) Level1 (Module) Yes Yes RVSR PTSD Level1 (Module) No Yes VSR Level1 (Module) Yes Yes VSR PTSD Level1 (Module) No Yes ES - TIMS Clerk Level1 (Module) No Yes ES - VCE/ECM Level1 (Module) No Yes ES - Stakeholder (SCO) Level1 (Module) No Yes

CDS Version 4.1.0 5-1 May 20, 2007

Training Status Admin Functions Training Status Administration collects training status data from various courseware databases so that training summary reports can be produced. Trainee work and progress managed in each courseware database is automatically transferred into the TSR database each night.

Accessing the Training Status reports for a specific course is a two-step process. The Training Status Admin menu option on the CDS main menu contains links for reports that summarize all courses and a link for each course that is currently under CDS control.

Selecting one of the menu links such as VSR will display the main Training Status Admin menu for VSR. The Training Status Admin Course menu contains the reports that apply to the selected course. The Select Course drop-down list at the top of the menu indicates which course was selected.

Use the Select Course drop-down list to change the course. The Training Status Admin menu will be reset for the selected course.

The Interface Status window displays status information about the interfaces between the TSR database and the various courses.

Once the data has been imported into the training status database, management level reports can be generated. These reports summarize training activity for Services, Groups (Areas) within the Services, or a single Location (Regional Office). The data summarized in the reports is the Level 1 course element data. The Course Design Information section defines the course element titles currently used by the fielded courses.

CDS Version 4.1.0 5-2 May 20, 2007

The training status reports that can be generated are:

• Activity Report

• Curriculum Report

• Trainee Completion Report

• Training Group Report

LAN-Based Basic Ratings data will be summarized with the Web-Based Basic Ratings data in all of the reports.

Interface Status

The Interface Status window provides information about the interface between the TSR database and the various courses and is a read-only window. This window can be used to determine the last date that data was transferred for a course, the status of the transfer, and if any errors occurred.

To view information on the various interfaces, perform the following steps:

1. Expand the Training Status Admin menu and select the Interface Status menu option. The Interface Status window will be displayed.

CDS Version 4.1.0 5-3 May 20, 2007

2. The data presented in this window consists of the following:

Label Description Project Name Name of the interface (corresponds to course). Last Run Date Indicates the last date and time that data was imported into the Training

Status Reporting database for this project. Last Status Indicates the status of the last data import for this project. A status of

Complete means all records were transferred correctly. A status of Errors indicates that some of the records did not process correctly.

Passed Indicates the number of records that were processed correctly for the last execution of the interface.

Failed Indicates the number of records that were not processed correctly for the last execution of the interface.

Training Status Reports

CDS provides functions for the Help Desk, Sponsor, Management user, and Training Coordinator to generate management level training status reports. The instructions to generate the training status reports are provided in this section.

Date Range Calculation Methods

Several of the data selection criteria windows for the Training Status Administration reports allow a Date Range to be specified that determines which training activity will be included in the report. The Date Range data selection criteria include a From Date, a To Date, and the calculation method. When a Date Range is not provided (i.e., From and To fields are left blank), then the Activity report summarizes all of the training activity that has occurred for the selected course. If a Date Range is provided (i.e., the From and/or To fields are not left blank), then only the trainees whose training activity occurred between the From and To dates are included. The All Activity and Exclusive Start Date Activity calculation methods are described in the following sections.

CDS Version 4.1.0 5-4 May 20, 2007

All Activity Calculation Method

When All Activity is selected as the Date Range calculation method, the Completion date, Start Date, or Pretest date for a course element is used to determine if the training activity is included in the report. The Completion date is used for the Complete status calculation and must be between the From and To dates in order for the training activity to be included. The Start date of the course element is used for the Complete and In-progress status calculations and must be before the To date in order for the training activity to be included. The Pretest date of the course element is used for the Proficiency status calculation and must be between the From and To dates in order for the training activity to be included. The Completion date and Pretest date may be entered by the Training Coordinator using the CDS Enter Trainee Testing Results windows or automatically recorded by the course. The Start date is recorded automatically by the course.

CDS Version 4.1.0 5-5 May 20, 2007

The following table summarizes how the training activity is summarized for each report status when both the From Date and To Date have been specified in the date selection criteria for the All Activity calculation method.

Report Status

Trainee Complete In Progress

Proficiency Not Included

Required*

A X X

B X X

C X X

D X X

E X X

F X X

G X

H X

I X

J X

K X X

L X

M X X

N X X

O X

* The Required status only includes trainees that were enrolled using the Custom training mode and is the number of trainees who had the course element marked as required on their custom course map. The Required calculation uses a combination of Status and its associated date (either Completion date, Start Date, Pretest date, or Enroll date) to determine if the trainee is included in the Required calculation.

CDS Version 4.1.0 5-6 May 20, 2007

The following table summarizes how the training activity is summarized for each report status when only the From Date has been specified in the date selection criteria for the All Activity calculation method.

Report Status



Required*

A X X

B X X

C X X

D X X

E X X

F X X

G X

H X X

I X X

J X

K X X

L X X

M X

N X X

O X X


CDS Version 4.1.0 5-7 May 20, 2007

The following table summarizes how the training activity is summarized for each report status when only the To Date has been specified in the date selection criteria for the All Activity calculation method.

Report Status



Required*

A X X

B X X

C X X

D X X

E X X

F X X

G X X

H X

I X

J X X

K X X

L X

M X X

N X X

O X


CDS Version 4.1.0 5-8 May 20, 2007

Exclusive Start Date Activity Calculation Method

When Exclusive Start Date Activity is selected as the Date Range calculation method, the Completion date, Start Date, or Pretest date for a course element is used to determine if the training activity is included in the report. The Completion date is used for the Complete status calculation and must be between the From and To dates in order for the training activity to be included. The Start date of the course element is used for the Complete and In-progress status calculations and must be between the From and To dates in order for the training activity to be included. The Pretest date of the course element is used for the Proficiency status calculation and must be between the From and To dates in order for the training activity to be included. The Completion date and Pretest date may be entered by the Training Coordinator using the CDS Enter Trainee Testing Results windows or automatically recorded by the course. The Start date is recorded automatically by the course.

CDS Version 4.1.0 5-9 May 20, 2007

The following table summarizes how the training activity is summarized for each report status when both the From Date and To Date have been specified in the date selection criteria for the Exclusive Start Date Activity calculation method.

Report Status



Required*

A X X

B X

C X X

D X

E X

F X X

G X

H X

I X

J X

K X X

L X

M X

N X X

O X


CDS Version 4.3.1 5-10 May 20, 2007

The following table summarizes how the training activity is summarized for each report status when only the From Date has been specified in the date selection criteria for the Exclusive Start Date Activity calculation method.

Report Status



Required*

A X X

B X

C X X

D X

E X

F X X

G X

H X X

I X X

J X

K X X

L X X

M X

N X X

O X X


Activity Report

The Activity Report consists of one or more matrices (depending on the data selection criteria) that summarize the training activity that has occurred for the selected course. The number of trainees who have completed, who have a status of in-progress, and who have earned proficiency by passing the pretest is presented in the matrix. The report also includes the total number of trainees taking the course in the "For Credit" training mode, the "Custom" training mode, and the "Review" training mode. The Activity report can summarize training activity for Level1 or Level2 course elements.

CDS Version 4.3.3 5-11 July 25, 2010

The TSR menu contains two menu items to generate the Activity report. The <Level1> Activity report summarizes training activity for the <Level1> course elements. The <Level2> Activity report summarizes training activity for the <Level2> course elements. There are several different data selection criteria that can be used to produce the training activity reports:

Scope: The Scope data selection criterion determines how the data will be summarized in the report output and consists of Service, Group By (Area), and Location (Station). The data displayed in the Group By and Location lists depend on the selection in the Service list. The data displayed in the Location list also depends on the selection in the Group By list. The type of report (Summary or Detail) data selection criteria determines how the data is presented in the report. A Summary report will consist of only one matrix where a Detail report will consist of a summary matrix followed by several detail matrices. The data summarized in the detail matrices is determined by the Scope data selection criteria. If the Scope indicates one Service, then the Summary matrix summarizes the selected service and the detail matrices summarize each Location in the Service.

Date Range: The Date Range selection criterion determines which training activity will be included in the report output. When a Date Range is not provided, i.e., From and To fields are left blank, then the Activity report summarizes all of the training activity that has occurred for the selected course. If a Date Range is provided, i.e., From and/or To fields are not left blank, then only the trainees whose training activity occurred between the From and To dates are included. The date data that is used to perform the Date Range calculation depends on the Date Range radio button selection. The Date Range Calculation Method section describes the difference between the All Activity and Exclusive Date Range Activity calculations.

Status: The Status selection criterion determines which completion statuses will be included in the report output. The Statuses that are tracked by CDS are “Complete”, “In Progress”, and “Proficiency”. A “Complete” status is only given when a trainee has been enrolled using the "For Credit" or "Custom" training modes and has passed the Posttest. A “Proficiency” status is given when a trainee has been enrolled using the "For Credit" or "Custom" training mode and has passed the Pretest. If the trainee does not meet these conditions, then the status of “In-Progress” is used.

The “Complete” status in the Training Status Reporting reports is different from the “Complete” status used in the Course Administration reports. A “Complete” Status in the Course Administration reports does not include the test (Pretest or Posttest) criteria.

CDS Version 4.3.3 5-12 July 25, 2010

Enrollments: The Enrollments selection criterion determines which enrollments (course attempts), either "Current Active Enrollment", "Last Enrollment", or "All Enrollments" will be included in the report output. Trainees may be enrolled in a TPSS multiple times, but not concurrently. The definition for the enrollments selection criterion is:

• "Current Active Enrollment" limits the enrollments that are included in the report output to be only the current enrollments for a TPSS (TPSS is listed as an Active Application for the employee). It does not include employees who have been un-enrolled from the TPSS or enrollments which have been deactivated.

• "Last Enrollment" limits the enrollments that are included in the report output to be the last TPSS enrollment record for the employee. "Last Enrollment" includes employees who are currently taking the TPSS and who have been un-enrolled or deactivated from the TPSS.

• "All Enrollments" will include all enrollments in the report statistics to include the current, last, and any previous enrollments.

For example, when a new employee is hired to be a Veterans Service Representative (VSR), he or she would be enrolled in the VSR TPSS using the For Credit training mode. The employee’s training data will be included in the “Current Active Enrollment” report, in the “Last Enrollment” report, and in the “All Enrollments” report.

If the same employee is un-enrolled when he or she completed the VSR TPSS training requirements, the employee’s For Credit training data will be included in the “Last Enrollment” and “All Enrollments” reports. But because the employee is un-enrolled from the VSR TPSS, the employee’s training data would not be included in the “Current Active Enrollment” report.

Then the same employee may, at some later date, be re-enrolled in the VSR TPSS using the Custom training mode in order to review the TPSS training material for a specific module/lesson. The employee’s Custom mode training data would be included in the “Current Active Enrollment” and the "Last Enrollment" report, and the employee’s For Credit training data would be only included in the “All Enrollment” report. Both sets of training data are included in the “All Enrollments” report to provide an accounting of total TPSS training events.

Training Mode: The Training Mode selection criterion determines which training modes will be included in the report output. If the course supports the "Custom" training mode and either "All" or "Custom" has been selected, then the report will contain counts for "Required", “Complete”, “In Progress”, and “Proficiency” for each course element. The "Required" count is the number of trainees who had the course element marked as "Required" on their Custom Course Map. If the course does not support the "Custom" training mode and either "All" or "For Credit" has been selected, then the report will contain counts for “Complete”, “In Progress”, and “Proficiency” for each course element.

The Course Design Information section defines the training modes that are supported by the fielded courses. Currently, only VSR supports the "Custom" training mode.

CDS Version 4.3.3 5-13 July 25, 2010

If "All" has been selected for the Training Mode, the counts for “Complete”, “In Progress”, and “Proficiency” will include trainees who are enrolled in the "For Credit" and "Custom" training modes (when applicable). If "For Credit" has been selected for the Training Mode, the counts for “Complete”, “In Progress”, and “Proficiency” will only include trainees who are enrolled using the "For Credit" training mode. If "Custom" has been selected for the Training Mode, the counts for “Complete”, “In Progress”, and “Proficiency” will only include trainees who are enrolled using the "Custom" training mode.

In the instructions below, Level1 and Level2 will be enclosed by brackets (<>) to indicate substitution of the course element title. The Course Design Information section defines the course element titles that are currently used by the fielded courses.

Level1 Activity Report

To generate an <Level1> Activity Report, perform the following steps:

1. Ensure the drop-down list associated with the Training Status Admin course menu displays the correct course. If the drop-down list does not display the appropriate course, then select the appropriate course name from the drop-down list. The Training Status Admin menu will change based upon the selected course.

2. Select the <Level1> Activity menu option. The <Level1> Activity Report data selection window will be displayed. The name of the selected course will appear in the window title.

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3. Enter the Search criteria for the report, if applicable. The selection criteria consists of:

Label Required Description Syntax Example Service (Scope)

No Determines which trainees will be included in the report calculations, either all trainees or trainees associated with the selected Service.

Must select from a list of values.

C&P

Group By (Scope)

No Determines which trainees will be included in the report calculations, either all trainees associated with the selected Service or all trainees associated with the selected Service and Group.


All or Southern

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Label Required Description Syntax Example Location (Scope)

No Determines which trainees will be included in the report calculations, either all trainees associated with the selected Service; or all trainees associated with the selected Service and Group; or all trainees associated with the selected Service and Location.


All or Atlanta

Report Type (No Label)

No Determines if detail matrices will be included in the report.

Must select a radio button.

Summary or Detail

Enrollments No Determines which enrollments will be included in the report calculations, either the current active enrollment, last enrollment, or all enrollments.


Current Active, Last, or All

Training Mode

No Determines which trainees will be included in the report calculations, either all trainees or trainees enrolled using the selected Training Mode.


All or For Credit

Summarize By:

No Determines how the data will be summarized. Either based upon where the training occurred or the work location.


Training Location or Work Location

Module (Label changes based upon selected course)

No Determines if all Level 1 course elements will be summarized in the report or a specific one.


Depends on the selected course

From No Determines which Trainees will be included in the report. Trainees whose Course Start Date is greater than or equal to this date will be included in the report. A calendar button is associated with this field that allows a date to be selected from a calendar.

Date. 10/01/2005

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Label Required Description Syntax Example To No Determines which Trainees

will be included in the report. Trainees whose Complete Date is greater than or equal to this date will be included in the report. A calendar button is associated with this field that allows a date to be selected from a calendar.

Date. 10/01/2005

Date Range Calculation Method

Yes Determines which date range calculation method to use for the calculations.


All Activity or Exclusive Start Date Activity

Reset button Resets the form to its default state, i.e., clears the form. Generate Report button

Generates the <Level1> Activity Report for the selected course. The report will be displayed in a separate window.

4. Select the Generate report button. The <Level1> Activity Report will be

displayed in a separate window. To print the report, select the printer icon on the toolbar of the window or the File Print menu option.

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Level2 Activity Report

To generate an <Level2> Activity Report, perform the following steps:


2. Select the <Level2> Activity menu option. The <Level2> Activity Report data selection window will be displayed. The name of the selected course will appear in the window title.

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Label Required Description Syntax Example Service (Scope)

No Determines which trainees will be included in the report calculations, either all trainees or trainees associated with the selected Service.


C&P

Group By (Scope)

No Determines which trainees will be included in the report calculations, either all trainees associated with the selected Service or all trainees associated with the selected Service and Group.


All or Southern

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Label Required Description Syntax Example Location (Scope)

No Determines which trainees will be included in the report calculations, either all trainees associated with the selected Service; or all trainees associated with the selected Service and Group; or all trainees associated with the selected Service and Location.


All or Atlanta




Summary or Detail

Enrollments Determines which enrollments will be included in the report calculations, either the current active enrollment, last enrollment, or all enrollments.



Training Mode

No Determines which trainees will be included in the report calculations, either all trainees or trainees enrolled using the selected Training Mode.


All or For Credit

Summarize By:

No Determines how the data will be summarized. Either based upon where the training occurred or the work location.




Yes Drop-down list that contains a list of the Level1 course elements.



Lesson (Label changes based upon selected course)

No Determines if all Level2 course elements associated with the selected Level1 course element will be summarized in the report.



From No Determines which Trainees will be included in the report. Trainees whose Course Start Date is greater than or equal to this date will be included in the report. A calendar button is associated with this field that allows a date to be selected from a calendar.

Date. 10/01/2005

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Label Required Description Syntax Example To No Determines which Trainees will

be included in the report. Trainees whose Complete Date is greater than or equal to this date will be included in the report. A calendar button is associated with this field that allows a date to be selected from a calendar.

Date. 10/01/2005


Yes Determines which date range calculation method to use for the calculations. Must select a

radio button.



Generates the <Level2> Activity Report for the selected course. The report will be displayed in a separate window.

4. Select the Generate report button. The <Level2> Activity Report will be


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Curriculum Report

The Curriculum Report consists of one or more matrices (depending on the data selection criteria) that summarize the training activity that has occurred for the selected curriculum. A curriculum is a set of course elements that have been grouped together for reporting purposes. Curricula will consist of course elements from several courses. The number of trainees who have completed, who have a status of in-progress, and who have earned proficiency by passing the pretest is presented in the matrix for each Level 1 course element. The report also includes the total number of trainees taking the course in the "For Credit" training mode and in the "Review" training mode. There are several different data selection criteria that can be used to produce the Curriculum report:

Scope: The Scope data selection criterion determines how the data will be summarized and consists of Service, Group By (Area), and Location (Station). The data displayed in the Group By and Location lists depend on the selection in the Service list. The data displayed in the Location list also depends on the selection in the Group By list. The type of report (Summary or Detail) data selection criterion determines how the data is presented in the report. A Summary report will consist of only one matrix where a Detail report will consist of a summary matrix followed by several detail matrices. The data summarized in the detail matrices is determined by the Scope data selection criteria. If Scope indicates all Services, then the summary matrix summarizes all services and the detail matrices summarize each individual Service. If the Scope indicates one Service, then the Summary matrix summarizes the selected service and the detail matrices summarize each Location in the Service.

Date Range: The Date Range selection criterion determines which training activity will be included in the report output. When a Date Range is not provided, i.e., From and To fields are left blank, then the Activity report summarizes all of the training activity that

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has occurred for the selected course. If a Date Range is provided, i.e., From and/or To fields are not left blank, then only the trainees whose training activity occurred between the From and To dates are included. The date data that is used to perform the Date Range calculation depends on the Date Range radio button selection. The Date Range Calculation Method section describes the difference between the All Activity and Exclusive Date Range Activity calculations.

Status: The Status selection criterion determines which completion statuses will be included in the report output. The Statuses that are tracked by CDS are “Complete”, “In Progress”, and “Proficiency”. A “Complete” status is only given when a trainee has been enrolled using the "For Credit" training mode and has passed the Posttest. A “Proficiency” status is given when a trainee has been enrolled using the "For Credit" training mode and has passed the Pretest. If the trainee does not meet these conditions, then the status of “In-Progress” is used.


This report only summarizes training activity for Trainees who have been enrolled using the "For Credit" training mode. Trainees who have been enrolled using the "Custom" training mode are not included in the report calculations.

To generate a Curriculum Report, perform the following steps:

1. Expand the Training Status Admin menu, expand the Reports menu, and select the Curriculum menu option. The Curriculum Report data selection window will be displayed.

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Label Required Description Syntax Example

Curriculum Yes Determines the curriculum that will be included in the report.


Advanced Ratings

Service (Scope) No

Determines which trainees will be included in the report calculations, either all trainees or trainees associated with the selected Service.


C&P

Group By (Scope) No

Determines which trainees will be included in the report calculations, either all trainees associated with the selected Service or all trainees associated with the selected Service and Group.


All or Southern

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Location (Scope) No

Determines which trainees will be included in the report calculations, either all trainees associated with the selected Service; or all trainees associated with the selected Service and Group; or all trainees associated with the selected Service and Location.


All or Atlanta




Summary or Detail

Summarize By: No

Determines how the data will be summarized. Either based upon where the training occurred or the work location.



Status No Determines if the report will display all statuses or a specific status.


All

From No

Determines which Trainees will be included in the report. Trainees whose Course Start Date is greater than or equal to this date will be included in the report. A calendar button is associated with this field that allows a date to be selected from a calendar.

Date. 10/01/2005

To No

Determines which Trainees will be included in the report. Trainees whose Complete Date is greater than or equal to this date will be included in the report. A calendar button is associated with this field that allows a date to be selected from a calendar.

Date. 10/01/2005





Reset button Resets the form to its default state, i.e., clears the form.

Generate Report button

Generates the Curriculum Report for the selected course. The report will be displayed in a separate window.

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3. Select the Generate Report button. The Curriculum Report will be displayed

in a separate window. To print the report, select the printer icon on the toolbar of the window or the File Print menu option.

Trainee Completion Report

The Trainee Completion Report summarizes the training activity that has occurred for the selected course and presents the results in bar graph form. The number of trainees who have completed, who have a status of in-progress, and who have earned proficiency by passing the pretest is presented in the matrix for each Level 1 course element. The report also includes the total number of trainees taking the course in the "For Credit" training mode and in the "Review" training mode. There are several different data selection criteria that can be used to produce the Trainee Completion report:

Scope: The Scope data selection criterion determines how the data will be summarized and consists of Service, Group By (Area), and Location (Station). The data displayed in the Group By and Location lists depend on the selection in the Service list. The data displayed in the Location list also depends on the selection in the Group By list. The type of report (Summary or Detail) data selection criteria determine how the data is presented in the report. A Summary report will consist of only one matrix where a Detail report will consist of a summary matrix followed by several detail matrices. The data summarized in the detail matrices is determined by the Scope data selection criteria. If Scope indicates all Services, then the summary matrix summarizes all services and the detail matrices summarize each individual Service. If the Scope indicates one Service,

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then the Summary matrix summarizes the selected service and the detail matrices summarize each Location in the Service.

Date Range: The Date Range selection criterion determines which training activity will be included in the report output. When a Date Range is not provided, i.e., From and To fields are left blank, then the Activity report summarizes all of the training activity that has occurred for the selected course. If a Date Range is provided, i.e., From and/or To fields are not left blank, then only the trainees whose training activity occurred between the From and To dates are included. The date data that is used to perform the Date Range calculation depends on the Date Range radio button selection. The Date Range Calculation Method section describes the difference between the All Activity and Exclusive Date Range Activity calculations.

Status: The Status selection criterion determines which completion statuses will be included in the report output. The Statuses that are tracked by CDS are “Complete”, “In Progress”, and “Proficiency”. A “Complete” status is only given when a trainee has been enrolled using the "For Credit" training mode and has passed the Posttest. A “Proficiency” status is given when a trainee has been enrolled using the "For Credit" training mode and has passed the Pretest. If the trainee does not meet these conditions, then the status of “In-Progress” is used

This report only summarizes training activity for Trainees who have been enrolled using the "For Credit" training mode. Trainees who have been enrolled using the "Custom" training mode are not included in the report calculations.

The “Complete” status in the Training Status Reporting reports is different from the “Complete” status used in the Course Administration reports. A “Complete” status in the Course Administration reports does not include the test (Pretest or Posttest) criteria.

Enrollments: The Enrollments selection criterion determines which enrollments (course attempts), either "Current Active Enrollment", "Last Enrollment", or "All Enrollments" will be included in the report output. Trainees may be enrolled in a TPSS multiple times, but not concurrently. The definition for the enrollments selection criterion is:




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To generate a Trainee Completion Report, perform the following steps:


2. Select the Trainee Completion menu option. The Trainee Completion Report data selection window will be displayed. The name of the selected course will appear in the window title.

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Service (Scope) No



C&P

Group By (Scope) No



All or Southern

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Location (Scope) No



All or Atlanta


Yes (At least one course element must be selected)

Determines which Level 1 course elements will be summarized in the report.

Checkbox.

All or Module Name(s) (Depends on the selected course)

Summarize By: No

Determines how the data will be summarized. Either based upon where the training occurred or the work location.


Training Location or Work Location.

Enrollments No

Determines which enrollments will be included in the report calculations, either the current active enrollment, last enrollment, or all enrollments.



From No

Determines which Trainees will be included in the report. Trainees whose Course Start Date is greater than or equal to this date will be included in the report. A calendar button is associated with this field that allows a date to be selected from a calendar.

Date. 10/01/2005

To No

Determines which Trainees will be included in the report. Trainees whose Complete Date is greater than or equal to this date will be included in the report. A calendar button is associated with this field that allows a date to be selected from a calendar.

Date. 10/01/2005



Must select a radio button


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Label Required Description Syntax Example Reset button Resets the form to its default state, i.e., clears the form.


Generates the Trainee Completion Report for the selected course. The report will be displayed in a separate window.

4. Select the Generate Report button. The Trainee Completion Report will be


Training Group Report

The Training Group Report summarizes the training activity that has occurred for the selected course using a matrix format. This report is similar to the Activity Report except the trainees included in the report must be associated with the selected Special Training Group. The number of trainees who have completed, who have a status of in-progress, and who have earned proficiency by passing the pretest is presented in the matrix for each Level 1 course element. The report also includes the total number of trainees taking the course in the "For Credit" training mode and in the "Review" training mode.

The TSR menu contains two menu items to generate the Training Group report. The <Level1> Training Group report summarizes training activity for the <Level1> course elements. The <Level2> Training Group report summarizes training activity for the

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<Level2> course elements. There are several different data selection criteria that can be used to produce the training activity reports:

Scope: The Scope data selection criterion determines how the data will be summarized and consists of Service, Group By (Area), and Location (Station). The data displayed in the Group By and Location lists depend on the selection in the Service list. The data displayed in the Location list also depends on the selection in the Group By list. The type of report (Summary or Detail) data selection criteria determine how the data is presented in the report. A Summary report will consist of only one matrix where a Detail report will consist of a summary matrix followed by several detail matrices. The data summarized in the detail matrices is determined by the Scope data selection criteria. If Scope indicates all Services, then the summary matrix summarizes all services and the detail matrices summarize each individual Service. If the Scope indicates one Service, then the Summary matrix summarizes the selected service and the detail matrices summarize each Location in the Service.

Status: The Status selection criterion determines which completion statuses will be included in the report output. The Statuses that are tracked by CDS are “Complete”, “In Progress”, and “Proficiency”. A “Complete” status is only given when a trainee has been enrolled using the "For Credit" training mode and has passed the Posttest. A “Proficiency” status is given when a trainee has been enrolled using the "For Credit" training mode and has passed the Pretest. If the trainee does not meet these conditions, then the status of “In-Progress” is used


Enrollments : The Enrollments selection criterion determines which enrollments (course attempts), either "Current Active Enrollment", "Last Enrollment", or "All Enrollments" will be included in the report output. Trainees may be enrolled in a TPSS multiple times, but not concurrently. The definition for the enrollments selection criterion is:





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Training Mode: The Training Mode selection criterion determines which training modes will be included in the report output. If the course supports the "Custom" training mode and either "All" or "Custom" has been selected, then the report will contain counts for "Required", “Complete”, “In Progress”, and “Proficiency” for each course element. The "Required" count is the number of trainees who had the course element marked as "Required" on their Custom Course Map. If the course does not support the "Custom" training mode and either "All" or "For Credit" has been selected, then the report will contain counts for “Complete”, “In Progress”, and “Proficiency” for each course element.

The Course Design Information section defines the training modes that are supported by the fielded courses. Currently, only VSR supports the "Custom" training mode.

If "All" has been selected for the Training Mode, the counts for “Complete”, “In Progress”, and “Proficiency” will include trainees who are enrolled in the "For Credit" and "Custom" training modes (when applicable). If "For Credit" has been selected for the Training Mode, the counts for “Complete”, “In Progress”, and “Proficiency” will only include trainees who are enrolled using the "For Credit" training mode. If "Custom" has been selected for the Training Mode, the counts for “Complete”, “In Progress”, and “Proficiency” will only include trainees who are enrolled using the "Custom" training mode.

In the instructions below, Level1 and Level2 will be enclosed by brackets (<>) to indicate substitution of the course element title. The Course Design Information section defines the course element titles that are currently used by the fielded courses.

Level1 Training Group Report

To generate a <Level1> Training Group Report, perform the following steps:

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2. Select the <Level1> Training Group report menu option. The <Level1> Training Group data selection window will be displayed. The name of the selected course will appear in the window title.


Label Required Description Syntax Example Special Training Group

Yes Special Training Group that will be included in the report.


Challenge 2005

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Service (Scope) No



C&P

Group By (Scope) No



All or Southern

Location (Scope) No



All or Atlanta

Enrollments No




Training Mode No

Determines which trainees will be included in the report calculations, either all trainees or trainees enrolled using the selected Training Mode.


All or For Credit

Modules (Label changes based upon selected course)


Determines which Level 1 course elements will be summarized in the report.

Must select at least one checkbox.

All or Module Name(s) (Depends on the selected course)

Report Type Yes

Determines if detail matrices will be included in the report.


Summary or Detail

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Label Required Description Syntax Example Reset button Resets the form to its default state, i.e., clears the form.


Generates the <Level1> Special Training Group Report for the selected course. The report will be displayed in a separate window.

4. Select the Generate Report button. The <Level1> Training Group Report will

be displayed in a separate window. To print the report, select the printer icon on the toolbar of the window or the File Print menu option.

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Level2 Training Group Report

To generate a <Level2> Training Group Report, perform the following steps:


2. Select the <Level2> Training Group report menu option. The <Level2> Training Group data selection window will be displayed. The name of the selected course will appear in the window title.

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Label Required Description Syntax Example Special Training Group

Yes Special Training Group that will be included in the report.


Challenge 2005

Service (Scope) No



C&P

Group By (Scope) No



All or Southern

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Location (Scope) No



All or Atlanta

Enrollments No




Training Mode No

Determines which trainees will be included in the report calculations, either all trainees or trainees enrolled using the selected Training Mode.


All or For Credit


Yes

Determines which Level1 course element will be summarized in the report.


Module Name (Depends on the selected course)

Lesson (Label changes based upon selected course)


Determines which Level2 course elements will be summarized in the report.

All or Lesson Name(s) (Depends on the selected course)

Report Type Yes Determines if detail matrices will be included in the report.


Summary or Detail


Generates the <Level2> Special Training Group Report for the selected course. The report will be displayed in a separate window.

4. Select the Generate Report button. The <Level2> Training Group Report will

be displayed in a separate window. To print the report, select the printer icon on the toolbar of the window or the File Print menu option.

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Glossary

A All Enrollment: Type of Enrollment used as a selection criteria in the Training Status

Activity reports. It means the all training activity is included in the report output to include trainees who are currently enrolled in the TPSS (TPSS is listed as an Active Application) , who are not currently enrolled in the TPSS (TPSS is not listed as an Active Application) or who have been deactivated from the TPSS.

Application: A Program that requires controlled access i.e. requires a login. Example applications are: CDS (CCMI), courses such as Basic Ratings, and Loan Guaranty Administration Utility.

Application Type: Type associated with an application. CDS supports three (3) types of applications: TPSS, CDS, and Other. A TPSS type of application is a course. A CDS type of application is an application that requires CDS for access and uses the CDS database structure. An Other type of application is an application that just requires CDS for access.

C CCMI: Software program previously used to perform Course Administration functions

for cooperative groups and trainees. CCMI was replaced by CDS.

CDS Administration: Functions used to maintain the internal data structures for the CDS application and its interfaces.

Certificate of Completion: Certificate that indicates the Trainee has completed the requirements to include testing for a course element. Certificate of Completions can be generated for Trainees who are enrolled using either the For Credit or Custom training mode.

Certificate of Proficiency: Certificate that indicates the Trainee passed the pretest for a course element. Certificates of Proficiency can be generated for Trainees who are enrolled using either the For Credit or Custom training mode.

Cooperative Learning Group: Cooperative learning is the instructional use of small groups working together to enhance their own and each other's learning.

Course Administration: Functions that are used to manage cooperative groups and to input testing results.

Course Administration Location: Defines the training locations (service and location) that the Training Coordinators manage when performing course administration functions.

Course Attempt: Unique numeric value assigned when a trainee is enrolled in a course. When the trainee is initially enrolled in a course, the course attempt value will be 1. Each time a trainee is re-enrolled in a course, the course attempt will be incremented by 1. Course Attempt is also referred to as enrollment.


Course Element: A unit of instruction such as a module, lesson, or topic that is accessible from a menu. When trainees complete a unit of instruction, they receive a checkmark on the menu next to that unit of instruction.

Courseware Delivery System (CDS): Administrative tool supporting Veterans Benefits Administration (VBA) Technical Performance Support System (TPSS) courseware and its reporting requirements.

Current Active Enrollment: Type of Enrollment used as a selection criteria in the Training Status Activity reports. It means the trainee is currently enrolled in the TPSS (TPSS is listed as an Active Application). It does not include trainees who have been un-enrolled from the TPSS or enrollments which have been deactivated. Current Active Enrollment calculations only includes trainees who are currently taking the TPSS.

Curriculum: Set of course elements that are grouped together for reporting purposes. Curricula will consist of course elements from several courses.

Custom: Training Mode that should be used for team reassignment or refresher training. This training mode allows Trainees to use the course material in any order and will record progress. A Custom Course Map should be created for the trainee enrolled using the Custom training mode. Custom trainees are included in the Training Status Reports.

Custom Course Map: A Custom Course Map is a set of discrete course elements that are required to be taken by the cooperative group. A course element is either a Lesson (Level2) or an entire Module (Level1). If a Level1 course element is selected, then all Lesson2 course elements associated with that Level1 course element are assigned.

D Deactivate: Removes access to a course for a user without deleting the user's training

data.

E Enrollment: Unique numeric value assigned when a trainee is enrolled in a course.

When the trainee is initially enrolled in a course, the enrollment value will be 1. Each time a trainee is re-enrolled in a course, the enrollment value will be incremented by 1. Enrollment is also referred to as course attempt.

F For Credit: Training Mode that requires trainees to use the course material as designed

and will record training progress. For Credit trainees are included in the Training Status Reports.

L


Last Enrollment: Type of Enrollment used as a selection criteria in the Training Status Activity reports. It means the trainee is not currently enrolled in the TPSS (TPSS is not listed as an Active Application) or trainee has been deactivated from the TPSS and it is the most recent enrollment number. Last Enrollment calculations includes trainees who are currently taking the TPSS and who have been un-enrolled or deactivated from the TPSS.

Location: Veterans Affairs (VA) stations (Regional Offices) that directly administer the non-medical benefits programs supported by the Veterans Benefits Administration (VBA).

M Menu Item: Command that performs a function.

Menu Structure: A menu structure is a set of hierarchical menu items. Each hierarchy has an associated level. The uppermost menu item are level 1, the next level is level2, and so on.

R Reactivate: Reinstates access to a course for a user. User will restart the course at the

point of deactivation and in the same training mode and training location.

Review: Training Mode that allows reviewers to use the course material in any order and does not record progress. Reviewers are not be included in the Training Status Reports.

S Service: An organization within the Veterans Benefits Administration (VBA) that

administers a specific set of benefits and services for veterans, their dependents and survivors. Current Services include Compensation and Pension (C&P), Education, Loan Guaranty (LGY), Vocational Rehabilitation and Employment (VR&E), and Insurance.

Sort Order: The order in which the data will be presented, for example, alphabetically or numerically.

Special Training Group: A set of trainees that have been grouped together for reporting purposes such as the Challenge 2005 Training Group. Special Training Groups are not related to Cooperative Groups.

Status (TSR): Completion Status of the training activity for each course element. The Statuses that are tracked by CDS are “Complete”, “In Progress”, and “Proficiency”. A “Complete” status is only given when a trainee has been enrolled using the "For Credit" or "Custom" training modes and has passed the Posttest. A “Proficiency” status is given when a trainee has been enrolled using the "For Credit" or "Custom" training mode and has passed the Pretest. If the trainee does not meet these conditions, then the status of “In-Progress” is used.


Status (User): Employee Status as identified in the Learning Management System (LMS) or Personnel System. Active means the employee is currently working for the Department of Veterans Affairs (VA) and Inactive means the employee is not longer working for the VA.

T Training Location: Service and Location where the trainee will be taking the course.

Training Mode: Determines how a trainee will take the course and if training progress data is recorded. The "For Credit" mode requires the trainee to review the course material as designed and will record training progress. The "Review" training mode allows the trainee to freely review the course in any order and will not record training progress. The "Custom" training mode allows the trainee to freely review the course in any order and will not record training progress. A Custom Course Map should be created for the trainee enrolled using the "Custom" training mode.

Training Status Reporting: Functions that generate management level reports on training activity.

U User Administration: Functions that are used to manage CDS users.

User Management: CDS window where a user's data can be added, updated, or deleted. This window is also used to assign application privileges (enroll trainees into a course).

Users: A person who can access the CDS application or courses under CDS control either to receive training or facilitate training. Users include Trainees, Training Coordinators, and Managers.

V VA-LMS: Department of Veterans Affairs Learning Management System (LMS) is a

commercial off-the-shelf (COTS) web application that collects and maintains data related to user demographics, user learning assignments, user learning progress, and user learning history. CDS imports user data from the LMS and send TPSS enrollment and completion data to the VA-LMS.

W Work Location: Service and Location in which the user works.

courseware delivery system (cds) version 4.3.5 users

Documents