Course Link Tool for Loosely Engaging Sakai CLE

with Student Information System

2 June 2014

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Shoji Kajita Ko-ichiro Tonomura

KYOTO

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Kyoto

Tokyo

l An ancient city (1,500year)

l Japanese old capital

l International city l many tourist love J l 10,000,000 tourist par

year

Kyoto University l The second oldest national university of

Japan, which was established in 1897

l Very well-known for its high research quality

l Many winners of international awards ü  8 Nobel Prize Laureates

l The long tradition of academic freedom and students are expected to make self-reliant learning.

l How students are enjoying the Freedom of Kyoto University?

Kyoto University l Doctoral / Research university-extensive l 37 institutions of Higher Education l Academics/Staff members: 5,500 l UnderGraduate students 13,500 l Graduates students 9,300

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Academic Calendar and Courses registration of KU

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1st Semester (Spring) Apr. 1 First Semester Begins Apr. 7 Entrance Ceremony Aug. 6 - Sep.30 Summer Vacation Sep.30 First Semester Ends

2nd Semester (Autumn) Oct. 1 Second Semester Begins Dec.29 - Jan. 3 Winter Vacation Mar. 27 Graduation Ceremony Mar. 31 Second Semester Ends

l 2-SemesterSystem l Most students enroll in

spring semester l Course Registration via

SIS : about 2 weeks l 25 faculties/Schools have

about 13,000 course l Most major user is

Institute of liberal arts. l A few faculties (Science,

Pharmacology) do not use course registration.

Blackboard CE8

2012 ,1st 2012,2nd

CLE 2.9.0 Pilot

Designing

History of Sakai CLE at KU

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2013 ,1st 2013,2nd

CLE 2.9.0 Début! J

2014,1st

CLE 2.9.2 CLE 2.9.2 avec Course Link Tool

l Autumn 2012: Pilot Version Sakai CLE 2.9.0 with 18 courses

l Spring 2013: Début ! J BlackBoard CE8 was retired.

l Autumn 2013: Sakai CLE 2.9.2 l Spring 2014: Starting Course Link Tool

Integration of Sakai CLE with SISFaculties Graduate Schools

Courses

2012 Autumn 1(*) 2,7372013 Spring 15 7,8392013 Autumn 22 10,319

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(*) Institute for Liberal Arts and Sciences

l Using SAKORA for data integration l Membership data : 225,079 cols (2013) l Data Loading time :

l 22 hours for CourseOffering l  9 hours for Membership

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　 courses membership courselinktool

Faculty of Letters ✔ ✔ -

Faculty of Education ✔ ✔ ✔

Faculty of Law ✔ ✔ -

Faculty of Economics ✔ ✔ ✔

Faculty of Science ✔ ✔ ✔

Faculty of Medicine(Medical Science) ✔ - ✔

Faculty of Medicine(Health Sciences) ✔ ✔ ✔

Faculty of Pharmaceutical Sciences ✔ ✔ ✔

Faculty of Engineering ✔ ✔ ✔

Faculty of Agriculture ✔ ✔ ✔

Faculty of Integrated Human Studies ✔ ✔ ✔

Graduate School of Letters ✔ ✔ -

Graduate School of Education ✔ ✔ ✔

Graduate School of Law - - -

Graduate School of Economics ✔ ✔ ✔

Graduate School of Science - - -

Graduate School of Medicine - - -

Graduate School of Medicine(Human Health Science) ✔ ✔ ✔

Graduate School of Pharmaceutical Sciences - - -

Graduate School of Engineering ✔ - ✔

Graduate School of Agriculture ✔ ✔ ✔

Graduate School of Human and Environmental Studies ✔ ✔ ✔

Graduate School of Energy Science ✔ ✔ ✔

Graduate School of Asian and African Area Studies ✔ ✔ ✔

Graduate School of Informatics ✔ - ✔

Graduate School of Biostudies ✔ ✔ ✔

Graduate School of Global Environmental Studies ✔ ✔ ✔

School of Government - - -

Graduate School of Management ✔ ✔ ✔

Institute for Liberal Arts and Sciences ✔ ✔ ✔

Facu

lties

Gra

duat

e Sc

hool

Evolving of Sakai Users in KU

Faculties Graduate Schools

Courses Course Sites On Sakai CLE

2012 Autumn 1(*) 2737 282013 Spring 15 7839 592013 Autumn 22 10319 85

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l Through the number of courses is increased, but number of Course sites do not so. L

(*) Institute for Liberal Arts and Sciences Why?

Lowering barriers is essentiall Because! Japanese faculties dislike a

any changes for their teaching styles.

l They hate the job for education. l They want research.

l They feel barriers to use Sakai.

l For Example・・・

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A barrier : How many steps faculty has to click for creating a course site?

1.Login

2.WorkSite Setup

3.Select Course Site

4.Select A Semester

6.Setting Information

7.Choice tools

Completed!

5.Select Your coures

1.Login

2.WorkSite Setup

3.Select Course Site

4.Select A Semester

6.Setting Information

7.Choice tools

Completed!

5.Select Your course

7 steps More then 10 clicks !

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What we should to

do?

That’s why we developed

the Courselink tool.

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System Overview

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Student Information System (KULASIS at KU)

Learning Management System (PandA at KU)

Courses Info Registration Info

Courses Info Registration Info

SAKORA

Course Link Tool (using Entity Broker)

Course Link Tool

1.  Easy to Create course sites. ü Only 3 steps to create a Course site

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How many steps faculty has to click for creating a course site?

1. Click an URL

2.Login

3.Confilmation

Completed!

https:///direct/courselink/_kcd=XXX_XXXX_XXXX 3 steps Less then 4

clicks !

1. Click an URL

2.Login

3.Confilmation

Completed!

2014-888-9999

Parameters

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https:///direct/courselink/_kcd=XXXXXXXXXXX

l Courselink tool create a course site from URL parameter (course code).

l In the case of kyoto university, We are using same IDs both SIS and LMS.

Example of a course code

Year Institute Code Course Code

Course code

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Students

No

Yes

the registration

database

The  course  code  is  found  in  the  registration  

database.  

Others Instructor

Create  a  course  site

Instructor  of  the  course?    Students  enrolled  in  the  course?  

Others?  

Log  the  request  as  rejected

Request  for  a  course  site  creation

A  course  site    specified  by  the  course  code  has  already  been  

created?

Yes

No

https:///direct/courselink/_kcd=XXXXXXXXXXX

Course code

course  site

Course Link Tool

1.  Easy to Create course sites. ü Only 3 steps to create a Coursesite

2.  Students’ requests for course site creation

ü Student pressure allows us to increase the number of course sites.

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SIS with Course Link Tool

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l Even if a instructor does not access a LMS, but He access the SIS…

Result

Faculties Graduate Schools

Courses Course Sites

2012 Autumn 1(*) 2737 282013 Spring 15 7839 592013 Autumn 22 10319 852014 Spring 25 12789 196

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(*) Institute for Liberal Arts and Sciences

l SIS Users: 15,504 l LMS Users: 5,844 (by the roster) l Courses: 196

Future Challengesl  Single Sign On Ø  Shibolized KULASIS (SIS) Ø  Casified PandA (Sakai CLE)

l  Open-sourced Ø  Available on Sakai msub

repository in summer l  Minor fixes Ø  UUID-based Site Id

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Thank you! J l Apereo foundation

l NS Solution CO LTD, Programming courselink tool.

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