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Folder and file management

Unit objectives Explore the contents of a hard disk

and view file and folder attributes by using Windows Explorer

Create, copy, rename, and move files and folders

Search, sort, compress, and encrypt files and folders

Delete and restore files and folders Create and save documents in a text

editing application

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Topic A

Topic A: File and folder structure Topic B: Manipulating files and folders Topic C: Managing files and folders Topic D: Deleting and restoring files Topic E: Basic text editing

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Organization of files

Folder hierarchy – Root folder

Subfolder

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The My Computer window

Status bar

Address bar

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View options

Large Icons Small Icons List Details

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Hard disk contents

Files in a directory structure Root folder contains all other folders

– C:\

Storage locations are paths or addresses

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Windows Explorer

View directory structure Two panes:

– Left pane displays the directory structure– Right pane displays the contents of the

selected drive or folder

Expand and collapse the directory structure

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Details view

Name Size Type of file or folder Date

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File Properties dialog box

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Topic B

Topic A: File and folder structure Topic B: Manipulating files and folders Topic C: Managing files and folders Topic D: Deleting and restoring files Topic E: Basic text editing

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Folders

Folders contain files or subfolders To create a folder:

– Choose File, New, Folder

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Renaming a file or folder

1. Right-click the file or folder, and choose Rename from the shortcut menu

2. Enter the new name

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Moving files and folders

Toolbar Menu bar Shortcut menu Control key combinations

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Copying files and folders

Copying creates a duplicate Placing copy in another location Unchanged original

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Copying files to a floppy disk

Use to back up data Process:

1. Right-click file

2. Choose Send To, 3½ Floppy (A)

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Selecting multiple objects

Select a contiguous group of objects:1. Select the first object.

2. Hold Shift and select the last object.

Select all objects in a window:– Choose Edit, Select All.

Select non-contiguous objects:1. Select the first object.

2. Hold Ctrl and click other objects.

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Topic C

Topic A: File and folder structure Topic B: Manipulating files and folders Topic C: Managing files and folders Topic D: Deleting and restoring files Topic E: Basic text editing

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Wildcard characters

Represent one or more actual characters in a search:– Asterisk (*): Any number of characters– Question mark (?): Any single character

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Ways to sort files

By type By name By size By date

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Compressing files or folders

Process of reducing file size Saves disk space

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Encrypting a file or folder

1. Right-click the file and choose Properties

2. Click Advanced; then:a. Check Encrypt contents to secure data

b. Click OK

3. Click Apply; then:a. Check Encrypt the file only

b. Click OK

4. Click OK

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Topic D

Topic A: File and folder structure Topic B: Manipulating files and folders Topic C: Managing files and folders Topic D: Deleting and restoring files Topic E: Basic text editing

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Restoring deleted objects

Restored object returns to its original location

Restore a folder:– Restore at least one file in the folder

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Emptying the Recycle Bin

Removes all deleted objects Afterwards, deleted objects cannot be

restored Recycle Bin eventually reaches its

capacity if you never empty it– Removes the oldest objects

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Topic E

Topic A: File and folder structure Topic B: Manipulating files and folders Topic C: Managing files Topic D: Deleting and restoring files Topic E: Basic text editing

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WordPad document types

Word 6 Rich text format Text Unicode text

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Saving a document

Save As– Saves a new document or gives a new

name or location

Save– Updates an existing document

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Unit summary

Learned how to explore the contents of a hard disk and view the attributes of files and folders by using Windows Explorer

Learned how to create, copy, rename, and move files and folders

Learned how to search, sort, compress, and encrypt files and folders

Learned how to delete and restore files and folders

Learned how to create and save documents in a text editing application