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COURSE: Keyboarding

UNIT: B Word Processing

COMPETENCY: 03.00 Apply proofreading skills in keyed documents.

OBJECTIVE: 03.01 Interpret proofreader marks.

ACTIVITIES RESOURCES

Activity Distribute and discuss Objective 3 vocabulary. This can be done by having the students identify and highlight key words/phrases in each definition.

03.01 VOC

Slide Show Use the PowerPoint presentation to identify proofreader marks and discuss the proofreading process. This can be shown electronically with a data projector, loaded on the school network to be displayed on individual student computers, or you may choose to print each slide on a transparency. It is recommended that you give the students a copy of the PowerPoint handouts for their notes.

03.01 PPT Proofreading Skills

Activity Distribute the Proofreading Skills PowerPoint Assignment. Have students use the PowerPoint presentation to assist them with answering the assignment questions. They should use word processing software to key their responses. This can be done by:

1. giving students a hard copy of the assignment to type, or

2. loading the assignment onto the school network to be completed directly on the computer.

03.01 PPT ACTProofreading Skills PowerPoint Assignment

03.01 PPT ACT-KEY

Activity Distribute the Proofreader Marks handout. Discuss and similarities or differences between marks used in language arts classes.

03.01 HOProofreader Marks

Activity Have students complete the Identifying Proofreader Marks activity. Answers may be read aloud or self-assessed using a transparency copy of the activity key.

03.01-ACT 1Identifying Proofreader Marks

Activity Have students complete the Using Proofreader Marks activity. Answers may be self-assessed using a transparency copy of the activity key.

03.01-ACT 2Using Proofreader Marks

Activity Have students use word processing software to complete the Editing A Rough Draft activity.

03.01-ACT 3Editing A Rough Draft

6511 Keyboarding Unit B 03.01

Activity Have students complete the Proofreader Marks quiz.

Answers may be self-assessed using a transparency copy of the activity key.

03.01-ACT 4Proofreader Marks Quiz

Activity Distribute the Proofreader’s Pictures activity. Have students design a picture using only proofreader marks. Pictures can be hand-drawn or designed on the computer using a drawing program. After creating a sketch on scratch paper, final drafts can be drawn on colored construction paper to be displayed throughout the classroom.

03.01-ACT 5Proofreader’s Pictures


ACT 1

Name _________________________________Class period ________

Date ____________________________

PROOFREADING POWERPOINT ASSIGNMENT

Directions: Use the Proofreading Skills PowerPoint presentation to help you answer the following questions. Bold the questions and then unbold your answers. Be sure to proofread your work before and after printing your document.

1. Do you think proofreading is important? Why/why not?

2. What is being compared when you proofread?

3. On which would you find proofreader marks, a rough draft or a final draft?

4. What proofreader mark is needed to correct the following sentence: “the dog has a cold nose.”

5. What does it mean when the # is above the ^ symbol?

6. Your teacher has drawn 3 dots under something that she corrected. What does this mean?

7. What does the proofreader mark / or lc mean?

8. What proofreader mark would be used to correct the following sentence: “Please bring your note books to class tomorrow.”

9. Is using the Spell Check feature a substitute for proofreading your document?

10. What is the software feature that checks the spelling of words in a document?

11. Create a bulleted list of 3 types of errors that Spell Check will not find.

12. Each time that you type your last name onto a document you see a red squiggly line under it. Does this mean that your last name is spelled incorrectly? Why/why not?


ACT 1, Page 1

13.What is the software feature that locates grammar inconsistencies?

14.What are homonyms? Give 2 examples.

15. What hardware device produces a soft copy?

16. Create a bulleted list of errors that you should look for when proofing a soft copy.

17. What hardware device produces a hard copy?

18. What should you do before you print a hard copy?

19. Why is proofing a hard copy necessary?

20. Create a bulleted list of errors to look for when proofing a hard copy.

21. Create a bulleted list of 3 benefits of peer editing. Hint, you have to come up with one of your own.

22. How is editing different from proofreading?

23. A thesaurus allows you to do what?

24. Create a numbered list of the proofreading steps.

25. What is the distance called on either side of a punctuation mark?

26. Fill in the following table.

Punctuation mark Spaces after…

Period (at the end of a sentence)Period (when used with an abbreviation)

Comma

Colon

Semicolon


KEY ACT 1

Name _________________________________Class period ________

Date ____________________________

PROOFREADING POWERPOINT ASSIGNMENT

Directions: Use the Proofreading Skills PowerPoint presentation to help you answer the following questions. Bold the questions and then unbold your answers. Be sure to proofread your work before and after printing your document.

13. Do you think proofreading is important? Why/why not? Answers may vary.

14. What is being compared when you proofread? What you typed (the copy on the screen or what you printed) to what you should have typed (the original)

15. On which would you find proofreader marks, a rough draft or a final draft? Rough draft

16. What proofreader mark is needed to correct the following sentence: “the dog has a cold nose.” Capitalize

17. What does it mean when the # is above the ^ symbol? Insert space

18. Your teacher has drawn 3 dots under something that she corrected. What does this mean? Ignore the correction

19. What does the proofreader mark / or lc mean? lowercase

20. What proofreader mark would be used to correct the following sentence: “Please bring your note books to class tomorrow.” Close up

21. Is using the Spell Check feature a substitute for proofreading your document? No, spell check will not find all errors

22. What is the software feature that checks the spelling of words in a document? Spell Check


KEY ACT 1, Page 2

23. Create a bulleted list of 3 types of errors that Spell Check will not find.

Answers may vary. Use of homonyms Punctuation and spacing errors Omitted words

24. Each time that you type your last name onto a document you see a red squiggly line under it. Does this mean that your last name is spelled incorrectly? Why/why not? No, your last name is not in the computer’s dictionary, and it does not recognize it

25. What is the software feature that locates grammar inconsistencies? Grammar Check

26. What are homonyms? Give 2 examples. Words that sound the same but have different meanings. Answers may vary.

27. What hardware device produces a soft copy? Monitor

28. Create a bulleted list of errors that you should look for when proofing a soft copy.

a. Spelling of names and addressesb. Number and capitalization errorsc. Spacing and punctuation errors

29. What hardware device produces a hard copy? Printer

30. What should you do before you print a hard copy? Save your document

31. Why is proofing a hard copy necessary? There may be errors on the printed document that you missed on the soft copy

32. Create a bulleted list of errors to look for when proofing a hard copy.

a. Meaningb. Formatting and alignment errors

33. Create a bulleted list of 3 benefits of peer editing. Hint, you have to come up with one of your own.

Answers may vary.a. Your partner may errors that you missed


b. Your partner may offer helpful suggestions to improve your

documentc. Your partner may help you understand what you are working

on


KEY ACT 1, Page 3

34. How is editing different from proofreading? Answers may vary. Proofreading is the process of locating errors, while editing is the process of correcting those errors

35. A thesaurus allows you to do what? Find synonyms, words with similar meanings, for words in a document

36. Create a numbered list of the proofreading steps. i. use Spell Check and Grammar Checkii. proofread the soft copyiii. proofread the hard copyiv. switch with a partnerv. edit the document

37. What is the distance called on either side of a punctuation mark? Punctuation spacing

38. Fill in the following table.

Punctuation mark Spaces after…Period (at the end of a sentence) 2Period (when used with an abbreviation)

1

Comma 1Colon 2Semicolon 1


HO

PROOFREADER MARKSProofreader

MarkMeaning Incorrect Corrected

CapitalizeFbla FBLA

Close up Key boarding Keyboarding

Delete here her

Insertadress

daddress

Insert comma red, green and yellow red, green, and yellow

Insert space alot a lot

Insert apostrophe its it’s

Insert period Dr Dr.

Insert quotation marks

Keep your eyes on the copy. “Keep your eyes on the copy.”

Move right Heading Heading

Move left Activity Activity

Move downIntroduction to Computers

Introduction to Computers

Move up January 1, 2006January 1, 2006

Center The Continent of Africa The Continent of Africa


HO, Page 2

Lowercase Social Studies social studies

New paragraphThat’s great! How is That’s great!

How is

No new paragraph That’s great!How is

That’s great! How is

Spell out or Misspelled

Feb. February

Transpose (switch) reveiw review

Replace We is We are

Let it stand or Ignore correction

I am very happy for you. stetI am very happy for you

˙˙˙

I am very happy for you.


are

stet OR … .

VOC

COMPETENCY/OBJECTIVE VOCABULARY

Objective 3.0 – Apply proofreading skills in keyed documents.

Term DefinitionEditing The process of correcting or making changes to a

documentError Any keying or spacing mistake found in a documentGrammar Check The word processing feature that checks your

document for grammatical errorsPeer Editing Allowing someone else to proofread a document

before keying a final copyProofreader Marks Symbols that are used to mark corrections and

changes to a documentProofreading The process of comparing a copy on screen or

paper to the original copy and marking errors to be corrected

Punctuation Spacing The distance on either side of a punctuation markSpell Check The word processing feature that checks your

document for incorrectly spelled wordsThesaurus The word processing feature that identifies

synonyms for the words in a document

KEY ACT 2Name _____________________________________

Class period _____Date _______________________________


sp

Identifying Proofreader Marks

Directions: Identify the proofreader mark used to correct each sentence.

1. Please sit properly your at workstation._______________________

2. Learn Home Row _______________________

3. Key boarding is an important skill._______________________

4. Your gwam tells you how fast you type.

_______________________

5. Singlespace means to hit the Enter key one time.

_______________________

6. You need to know how to type in order to be a dr. also._______________________

7. You need too clear your workstation of unnecessary materials._______________________

8. Computers have replaced typewriters in many homes offices, and schools._______________________

9. It is important to Save your work before shutting down._______________________

10.Paragraphs are indented 5” from the left margin. _______________________


lc

#

sp

.

KEY ACT 2, Page 2Name _____________________________________

Class period _____Date _______________________________

Identifying Proofreader Marks - Key

Directions: Identify the proofreader mark used in each sentence.

11.Please sit properly your at workstation.Transpose

12. Learn Home RowCenter

13.Key boarding is an important skill.Close up

14.Your gwam tells you how fast you type.Capitalize

15.Singlespace means to hit the Enter key one time.

Insert space

16.You need to know how to type in order to be a dr. also.Spell out

17.You need too clear your workstation of unnecessary materials.Delete

18.Computers have replaced typewriters in many homes offices, and schools.Insert comma

19.It is important to Save your work before shutting down.Lowercase

20.Paragraphs are indented 5” from the left margin.Insert period


lc

^#

ACT 3

Name _________________________________Class period _____

Date ____________________________

Using Proofreader Marks

Directions: Use the appropriate proofreader mark to edit the first column to look like the changes shown in the corrected sentences.

Edit these sentences… To look like these sentences…Our proofreading quiz is on Thurs. Our proofreading quiz is on Thursday.

Hard ware is the equipment of the computer system.

Hardware is the equipment of the computer system.

Today we reveiwed the home row keys. Today we reviewed the home row keys.

Wordwrap is when text automatically wraps to the next line of a document.

Word wrap is when text automatically wraps to the next line of a document.

My computer uses Windows xp system software.

My computer uses Windows XP system software.

A cursor is the blinking line that shows where text will be inserted

A cursor is the blinking line that shows where text will be inserted.

Input devices put information computers. Input devices put information into computers.

A printer, monitor and speakers are examples of output devices.

A printer, monitor, and speakers are examples of output devices.

Here mouse is not working. Her mouse is not working.

The CAPS LOCK key capitalizes all of your words.

The Caps Lock key capitalizes all of your words.

The tool bar provides you with a list of options to use when typing a document.

The menu bar provides you with a list of options to use when typing a document.

KEY ACT 3

Name _________________________________


sp

Class period _____

Date ____________________________

Using Proofreader Marks - KeyDirections: Use the appropriate proofreader mark to edit the first column to look like the changes shown in the corrected sentences.

Edit these sentences… To look like these sentences…Our proofreading quiz is on Thurs. Our proofreading quiz is on Thursday.

Hard ware is the equipment of the computer system.

Hardware is the equipment of the computer system.

Today we reveiwed the home row keys. Today we reviewed the home row keys.

Wordwrap is when text automatically wraps to the

next line of a document.

Word wrap is when text automatically wraps to the next line of a document.

My computer uses Windows xp system software.

My computer uses Windows XP system software.

A cursor is the blinking line that shows where text will be inserted .

A cursor is the blinking line that shows where text will be inserted.

Input devices put information computers. Input devices put information into computers.

A printer, monitor and speakers are examples of output devices.

A printer, monitor, and speakers are examples of output devices.

Here mouse is not working. Her mouse is not working.

The CAPS LOCK key capitalizes all of your words.

The Caps Lock key capitalizes all of your words.

The tool bar provides you with a list of options to use when typing a document.

The menu bar provides you with a list of options to use when typing a document.


menu

^

#

^into

r

KEY ACT 4

Name _______________________________Class period _____

Date ________________________

Editing a Rough Draft

Directions: Key in the paragraphs below making the changes indicated by the proofreader marks. Single space the paragraphs and double space between paragraphs.

Proofreading Skill

Learning to proofread is an an important skill. It is an essential part of

keyboarding. Work rapidly as you key in a document. after you have used spell

check on your document, you need to proof read the soft copy. A soft copy is the

the copy displayed on the computer monitor. READ the soft copy slowly, word by

word. Proof read for spelling, punctuation,grammar, and meaning. It is a good

idea to read you copy at least twice before printing.

After you have proofread the soft copy, are you ready to print. The printed copy

of your document is known as the hard copy. you should also proofread the hard

copy. There may be errors that you see on paper that were missed on the soft copy

You may want to ask a friend to peer edit or review your work. Another set of

eyes reviewing your work can be very helpful. Proofreading is a skill. It requires

practice and patience. Good proof reading will improve the quality of your work

and your grades.It also is a valuable job skill for many jobs.


occupations

KEY ACT 4

Editing a Rough Draft

Directions: Key in the paragraphs below making the changes indicated by the proofreader marks. Single space the paragraphs and double space between paragraphs.

Proofreading Skill

Learning to proofread is an important skill. It is an essential part of keyboarding. Work rapidly as you key in a document. After you have used spell check on your document, you need to proofread the soft copy. A soft copy is the copy displayed on the computer monitor. Read the copy slowly, word by word. Proofread for spelling, punctuation, grammar, and meaning. It is a good idea to read your copy at least twice before printing.

After you have proofread the soft copy, you are ready to print. The printed copy of your document is known as the hard copy. You should also proofread the hard copy. There may be errors that you see on paper that were missed on the soft copy. You may want to ask a friend to peer edit or review your work. Another set of eyes reviewing your work can be very helpful.

Proofreading is a skill. It requires practice and patience. Good proofreading will improve the quality of your work and your grades. It is also a valuable job skill for many occupations.


ACT 5

Name ________________________________Class period ______

Date ____________________________PROOFREADER MARKS QUIZ

Directions: Write the meaning of each proofreader mark in the space provided.

Proofreader Mark Meaning


KEY ACT 5

Name ________________________________Class period ______

Date ____________________________

PROOFREADER MARKS QUIZ

Directions: Write the meaning of each proofreader mark in the space provided.

Proofreader Mark Meaning

Insert period

Close up

Transpose

Insert

Center

Insert space

Ignore correction; let it stand

Lowercase

Insert quotation marks

Capitalize

Move left

Insert comma

Insert apostrophe

New paragraph

Spell out; misspelled


Delete

Replace

Move right

ACT 6

Proofreader’s Pictures

Directions: Using any or all of the proofreader’s marks, create a picture. THE ENTIRE PICTURE MUST BE OF PROOFREADER MARKS. After you create your picture, label each mark that you used. Each mark MUST be labeled. Use


sample below as an example.


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