cours d’anglais de specialite – l1 le- anglais (umeci) · unit 2: business writing •specific...

UNIVERSITÉ MÉTHODISTE DE

CÔTE D’IVOIRE (UMECI) –

ABIDJAN (CÔTE D’IVOIRE)

COURS D’ANGLAIS DE SPECIALITE – L1 LE-ANGLAIS (UMECI)

Dr LE BI Le Patrice, OCT

UNIT 2: BUSINESS WRITING

Unit Description and Overview • This unit exposes students to the Human

Resources Department as a key component of abusiness organization by highlighting its key rolesand functions and its organization. It also equipsstudents with the tools needed to write a good CVor resume and an application with reference to avacancy announcement. It finally places studentsin a real professional situation where they canapply their theoretical knowledge built during theunit.

Overal Expectations

• Know the role and functions of a

Human Resources Department,

• Handle all the steps of an

application to a Job Vacancy


• Specific Expectations:

• By the end of this unit, students

should be able to:

• Know the role and functions of a

Human Resources Department,

• Read, Understand and analyze a

vacancy announcement and Single out

the relevant information needed to

apply for an advertised position;

• Write effectively a good CV/Resume

and an application letter in English.


• UNIT 1: Elements of Human Resources Management

• UNIT 2: Business Writing (CV/Resume and application letters)

• UNIT 3: Case Study


Lesson Overall Expectations:

• Students are expected to handle

effectively the steps of a job

application process by presenting a

sound and powerful presentation or

application letter together with an

impressive resume/CV;

Specific Expectations:

• Students should know how to read and analyze a job vacancy;

• Adapt their resume/cv and presentation letter to the content of the vacancy notice;

• Follow the steps of an application letter writing process.

UNIT 2: Learning Goals

By the end of this unit, Students should:

• Be able to read a vacancy notice effectively;

• Know the parts of a business letter;

• Structure and Write a resume/CV and a presentation or application letter in

English;

• Develop collaborative or team work skills.

LESSON 2: BUSINESS WRITING –

APPLICATION LETTERS

• 1. Parts of a Business Letter and a Resume/CV

• 2. Vacancy Announcements/Application Letters

• 3. Writing Process of an Application Letter

• 4. Practice (Class Work, Collaborative Work and Individual Work)

• 5. Resume/CV writing

INTRODUCTION

• Business letters are powerful communication tools in thebusiness world. They can either give an embellishedimage and good reputation of its writer or give anunfavorable impression of him/her. That’s why the writermust take good care of how the letter is constructedespecially regarding its layout or the correct placement ofits parts.

PARTS OF A BUSINESS LETTER

Essential Parts• Letterhead/Sender’s Address,

• Date or Date line,

• Receiver’s Address/Addressee’s Address/Inside Address,

• Salutation,

• Subject Line/Subject,

• Body of the Letter,

• Complimentary Close/Closing,

• Signature Line

Optional or Accessory Parts

• Attention Line,

• Reference Initials,

• Enclosure Line,

• Copy Line (CC or BCC)

A few words about …

• Date Line,

• Receiver’s Address,

• Salutation (Courtesy Titles),

• Complimentary Close (Types)

• Enclosures and Copy Line

• Style of the Body of the Letter (Indented or Blocked)

Date

• US based format

• International or

Military

• July 3, 2017

• 3rd July 2017

Receiver’s Address

• Name of the person

• Position or Title in the organization

or company

• Name of the company or

organization

• Complete Address (Street number,

street name, City, Postal Code).

• E.g:

• Diallo Fatoumata

• Head of Communication and IT Division

• UNIDO

• 289 Wyandotte Street West

• Windsor, ON K1V 0J9

Salutation and Courtesy Titles

• Dear + person’s name

• Mr.

• Dear Mrs.

• Ms.

• Dear Sir or Madam

• Dear Mr President, Dear Dr Hope

• Dear Stephane

• Dear Mr. Collins/Peter Collins

• Dear Mrs. Carter/Alison Carter

• Dear Ms. Cathy/Cathy McAlister

• Never Sir/Madam + Name

• Dear Capt. McGuire

Complimentary Close

• Best regards,

• Cordially,

• Kind regards,

• Sincerely,

• Thank you,

• Very sincerely yours,

• Yours cordially,

• Yours respectfully.

• Best wishes,

• Cordially yours

• Respectfully yours/Yours respectfully,

• Sincerely yours/yours sincerely,

• Warm regards,

• With appreciation,

• Yours faithfully,

• Yours truly.

Salutation

• Dear Sir or Madam

• Dear Mrs. Bennett

Complimentary Close

• Yours faithfully

• Yours sincerely

Correlation between salutation and

complimentary close

Copy Line

• Copy Line

• CC: Carbon Copy

• BCC: Blind Carbon Copy

Style – Body of the letter

Indented Style

• Blocked style blocked style

blocked style blocked style blocked

style blocked style blocked style

blocked style blocked style

• Blocked style blocked style

blocked style blocked style

Blocked Style

• Blocked style blocked style blocked






Writing an Application Letter/Cover letter/

Presentation Letter

• When ?

• On own initiative

• Vacant position advertised

Plan of an Application Letter Further to a

Vacant Position Advertised

• 1. Refer to the vacancy (Date, place published = Source) and Apply for the position;

• 2. Sell yourself (Work experience, educational background and other assets and strength);

• 3. Invite prospective employer/recruiter to refer to your resume;

• Express hope to be shortlisted and invited to an interview;

• Close/Conclude your letter.

Practice: Formative Tasks

METHODOLOGY

• 1. One vacancy notice will be done in class

together under the guidance of the teacher;

• 2. A set of 3 vacancies will be done collaboratively,

that is in groups;

• 3. One vacancy will be done individually.

Curriculum Vitae/Resume Writing

Definition

• ‘’A short account of one's career

and qualifications prepared typically

by an applicant for a position ‘’

• Source: Merriam-Webster

Dictionary

Types of Curriculum Vitae

• Chronological CV/Resume,

• Functional CV/Resume or by

Areas of competence

• Hybrid/Mixed/Combination CVs

Parts of a CV/Resume

• Identifying Data

• Job Objective(s)

• Career Perspectives

• Profile

• Summary of Competences

• Education

• Professional History or Work Experience or Professional Experience (Including volunteer jobs)

• Skills and Competences

• Professional Courses and Additional Qualifications or Continuing Education Programs

• Supported Causes (Good for Humanitarian jobs)

• Accreditations and Certifications (Computer people, Teachers, Doctors, Engineers, Translators, Nurses, etc.)

• Professional Membership/Affiliation

• Publications (Articles, Books, etc.),

• Research Works Supervision (Engineering Degree, Master’s, PhD, etc)

• Awards, Accomplishments, Achievements, etc.

• Travels

• References (May sometimes be upon request)

Comment on the parts of a CV/Resume

• The parts a job seeker puts in his/her CV/Resume depend on the

type of job they do or are looking for;

• Some parts are mandatory whatever the type of job we look for;

• So the job seeker has to use his/her own judgment to figure out

which parts fit his/her personal professional situation.

Types of CVs/Resumes

• CV/Resume

• Chronological

• Functional

• Combined/Combination/Hybrid

Example of each type of CV/Resume

•For an example of each type of

CV/Resume, please refer to the handouts

provided by the teacher to the class.

End of Unit 2

Thank you for your attention.

cours d’anglais de specialite – l1 le- anglais (umeci) · unit 2: business writing •specific...

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