county services committee debbie de leon chair deb nolan dale copedge dianne holman ... ·...

CHAIRPERSON COUNTY SERVICES COMMITTEE MARC THOMAS DEBBIE DE LEON, CHAIR DEB NOLAN VICE-CHAIRPERSON DALE COPEDGE DIANNE HOLMAN TIM SOULE MIKE SEVERINO VICE-CHAIRPERSON PRO-TEM STEVE DOUGAN MIKE SEVERINO

INGHAM COUNTY BOARD OF COMMISSIONERS P.O. Box 319. Mason, Michigan 48854 Telephone (517) 676-7200 Fax (517) 676-7264

THE COUNTY SERVICES COMMITTEE WILL MEET ON TUESDAY, NOVEMBER 6, 2007 AT 7:00 PM, IN THE PERSONNEL CONFERENCE ROOM (D & E), OF THE HUMAN SERVICES BUILDING, 5303 S. CEDAR, LANSING.

Agenda Call to Order Approval of the October 16, 2007 MinutesAdditions to the Agenda Limited Public Comment 1. Interviews – Equal Opportunity Committee 2. Presentation – Matthew Dugener, President & Chief Executive Officer, Lansing Economic Area

Partnership, Inc. (LEAP)

3. Treasurer’s Office – Resolution to Transfer all Unsold Tax Reverted Properties Rejected by Local Units to the Ingham County Land Bank Fast Track Authority

4. Ingham County Parks & Recreation Commission

a. Resolution Approving the Development Project Agreement with the Michigan Department of Natural Resources for a Michigan Natural Resources Trust Fund Grant to Develop the Lake Lansing Trail Non-Motorized Pathway in Meridian Township

b. Resolution Recommending a Line Item Transfer for the Public Relations and Marketing Committee of the Potter Park Zoo Board

c. Resolution Authorizing the 2008 Potter Park and Potter Park Zoo Budget

5. Discussion a. Housing Commission - Possible Expansion of Housing Commission Services to Assist

Potterville (no material) b. County Unions will be Present to Discuss Health Insurance

6. Equal Opportunity Committee – Resolution Recommending Modifications to the Equal Opportunity

Employment Plan 7. Facilities Department

a. Resolution Authorizing a Contract with Smith-Graham Roofing, Inc. for Roof Repairs at the Potter Park Zoo

b. Resolution Authorizing a Contract with C3 Contracting, Inc. to Prep and Paint Post #1 at the Ingham County Jail

c. Information – Electrical Service Project for the Hilliard Building 8. Human Resources Department

a. Resolution to Add AXA Financial to the County’s 457 Deferred Compensation Plans b. Resolution to Add MetLife to the County’s 457 Deferred Compensation Plans c. Resolution Authorizing Preparation of Letters of Agreement with Bargaining Units to Accept

the Recommendation of the Ingham Health Coalition for Employee Benefits in 2008

9. Board of Commissioners - Resolution Authorizing 2008 Agreements for the Board of Commissioners Cultural Event Fund

10. Controller’s Office - Resolution Authorizing 2008 Agreements for Community Agencies Announcements PLEASE TURN OFF CELL PHONES OR OTHER ELECTRONIC Public Comment DEVICES OR SET TO MUTE OR VIBRATE TO AVOID Adjournment DISRUPTION DURING THE MEETING The County of Ingham will provide necessary reasonable auxiliary aids and services, such as interpreters for the hearing impaired and audio tapes of printed materials being considered at the meeting for the visually impaired, for individuals with disabilities at the meeting upon five (5) working days notice to the County of Ingham. Individuals with disabilities requiring auxiliary aids or services should contact the County of Ingham in writing or by calling the following: Ingham County Board of Commissioners, P.O. Box 319, Mason, MI 48854 Phone: (517) 676-7200. A quorum of the Board of Commissioners may be in attendance at this meeting. Meeting information is also available on line at www.ingham.org.

COUNTY SERVICES October 16, 2007

Minutes Members Present: Debbie DeLeon, Deb Nolan, Dale Copedge, Tim Soule, Mike Severino and Steve

Dougan Members Absent: None Others Present: Matthew Myers, Tony Lindsey, Peter Cohl, Dr. Sienko, Eric Schertzing, David

Easterday, Gerry Brady, Ernie Wallick, David Stoker, Kay Taylor, Sue Pigg, Becky Bennett and others

The meeting was called to order by Chairperson DeLeon at 7:02 p.m. in the Personnel Conference Room of the Human Services Building, 5303 S. Cedar, Lansing. Approval of the October 2, 2007 Minutes MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. SOULE, TO APPROVE THE OCTOBER 2 MINUTES AS AMENDED. MOTION CARRIED UNANIMOUSLY. Additions to the Agenda 1c. Environmental Affairs Commission – Interview Limited Public Comment: None MOVED BY COMM. SEVERINO, SUPPORTED BY COMM. SOULE, TO APPROVE A CONSENT AGENDA FOR THE FOLLOWING ITEMS: 2a. Ingham County Circuit Court - Resolution to Allow the Donation of Excess Circuit Court Law

Library Books

3. Treasurer’s Office – Substitute Resolution Making a Limited Tax Pledge for Brownfield Redevelopment Authority Bonds

5. Ingham County Parks & Recreation Commission – Resolution Adopting a Modification to the

School Group Definition for Admission into the Potter Park Zoo 6. Health Department

a. Resolution to Authorize a Federal Compassion Capital Fund Demonstration Program Grant b. Resolution to Adjust the Status of a Position in the Office for Young Children c. Resolution to Approve the Purchase of a Loop Electrosurgical Excision Procedure Unit for

the Health Department’s Cedar Community Health Center 7. County Services Committee – Resolution Honoring Donna Rummel

8c. Resolution Authorizing Adjustments to the 2007 Ingham County Budget MOTION CARRIED UNANIMOUSLY. MOVED BY COMM. SEVERINO, SUPPORTED BY COMM. SOULE, TO APPROVE THE ITEMS ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. 1. Interviews a. Women’s Commission The Committee interviewed Betty Gardner for a position on the Women’s Commission. b. Youth Commission The Committee interviewed Cicely DeVries and Dannica Ramos-Washington for a position on the Youth Commission. 2. Ingham County Circuit Court

b. Resolution to Change the Hours of the Circuit Court Clerk’s Office

MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. NOLAN, TO APPROVE THE RESOLUTION TO CHANGE THE HOURS OF THE CIRCUIT COURT CLERK’S OFFICE. Chairperson DeLeon stated the Resolution should include the following language: The Court would do this administratively through an Administrative Order through the State Court Administrative Office, post the notice in the Clerk’s Office and put notices in legal publications. MOVED BY COMM. DOUGAN, SUPPORTED B Y COMM. SEVERINO, TO ADD A NEW WHEREAS PARAGRAPAH AS FOLLOWS:

WHEREAS, THE COURT WILL DO THIS ADMINISTRATIVELY THROUGH AN ADMINISTRATIVE ORDER THROUGH THE STATE COURT’S ADMINISTRATIVE OFFICE AND IT WILL POST THE NOTICE IN THE CLERK’S OFFICE AND PUT NOTICES IN LEGAL PUBLICATIONS.

MOTION TO AMEND CARRIED UNANIMOUSLY. MAIN MOTION CARRIED UNANIMOUSLY. 4. Equal Opportunity Committee – Equal Opportunity Employment Plan Chairperson DeLeon stated it appears the Equal Opportunity Committee did a fine job reviewing the Plan and making the proposed changes. The contributions from the EOC, the County Attorney and the Human Resources Department are much appreciated. Mr. Myers stated this Committee will vote on the Resolution to approve the amended Plan at this Committee’s next meeting.

2

Comm. Copedge commended Mr. Wallick, Mr. Walker, Mr. Lindsey and Mr. Cohl for their efforts on the Plan. 8. Controller’s Office

a. Resolution to Contract Between Ingham County (Hereinafter Referred to as the County) and Cohl, Stoker, Toskey & McGlinchey (Hereinafter Referred to as the Contractor)

MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. NOLAN, TO APPROVE THE RESOLUTION TO CONTRACT BETWEEN INGHAM COUNTY (HEREINAFTER REFERRED TO AS THE COUNTY) AND COHL, STOKER, TOSKEY & MCGLINCHEY (HEREINAFTER REFERRED TO AS THE CONTRACTOR). MOTION CARRIED UNANIMOUSLY.

b. Resolution to Reorganize the Human Resources Department

MOVED BY COMM. SOULE, SUPPORTED BY COMM. NOLAN, TO APPROVE THE RESOLUTION TO REORGANIZE THE HUMAN RESOURCES DEPARTMENT. Comm. Severino asked why the language regarding the Ethic’s Policy in the Staff Review sheet is not included in every Staff Review sheet. Mr. Myers explained the language is only included in Staff Review sheets which deals with contracts. The language is included at the request of Board Chairperson Thomas. Comm. Nolan asked if the dates in the contract are correct. Mr. Myers stated the original contract ends December 30, 2007. The contract starts January 1, 2008. MOTION CARRIED UNANIMOUSLY. 9. Board Referrals

a. Resolution from Tuscola County Opposing House Bill 811, as Currently Before the U.S. House of Representatives

b. Letter from the Michigan State Housing Development Authority Regarding Recapture of Funds from Grant #MSC-2004-0552-RR

The Board Referrals were received and placed on file.

8c. Resolution Authorizing Adjustments to the 2007 Ingham County Budget Comm. Dougan stated the $13,000 appropriation for EVE is not included in the Adjustments. Mr. Myers stated the funds may not have been appropriated. He will check on this matter. 1b. Youth Commission MOVED BY COMM. SOULE, SUPPORTED BY COMM. NOLAN, TO RECOMMEND THE APPOINTMENTS OF CICELY DEVRIES AND DANNICA RAMOS-WASHINGTON TO THE INGHAM COUNTY YOUTH COMMISISON. MOTION CARRIED UNANIMOUSLY. 1a. Women’s Commission

3

MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. NOLAN, TO RECOMMEND THE APPOINTMENTS OF BETTY GARDNER AND GABRIELLE JOHNSON TO THE WOMEN’S COMMISSION. MOTION CARRIED UNANIMOUSLY. 1c. Environmental Affairs Commission MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. SEVERINO, TO RECOMMEND THE APPOINTMENT OF NEAL BARNCARD TO THE ENVIRONMENTAL AFFAIRS COMMISSION. MOTION CARRIED UNANIMOUSLY. Announcements: None Public Comment: None The meeting adjourned at 7:31 p.m. Respectfully submitted, Debra Neff

4

Agenda Item 3 RESOLUTION STAFF REVIEW DATE October 31, 2007 Agenda Item Title: Resolution to Transfer all Unsold Tax Reverted Properties

Rejected by Local Units to the Ingham County Land Bank Fast Track Authority

Submitted by: Ingham County Treasurer Committees: LE , JD , HS , CS X , Finance Summary of Proposed Action: This resolution authorizes the transfer of all unsold tax reverted properties rejected by local units to the Ingham County Land Bank Fast Track Authority. By law, tax reverted property not previously sold by the Ingham County Treasurer must be transferred to the local unit in which the property is located, except those parcels of property to which the local unit has objected. Objected parcels then become the property of the County. In this case, local units are encouraged to object so that parcels stay with the County for disposition by the Land Bank. Financial Implications: No direct financial implications in this resolution. The resolution solely authorizes the conveyance of property from the County to the Land Bank. Other Implications: None. Staff Recommendation: MM X JN TL TM JC Staff recommends approval of the resolution.

Agenda Item 3 Introduced by the County Services Committee of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO TRANSFER ALL UNSOLD TAX REVERTED PROPERTIES REJECTED BY LOCAL UNITS TO THE INGHAM COUNTY LAND BANK FAST

TRACK AUTHORITY WHEREAS, the Land Bank Fast Track Act, 2003 PA 258, being MCL 124.751 et seq., (Athe Act@) establishes the State Land Bank Fast Track Authority; and WHEREAS, the Ingham County Treasurer, with Ingham County Board of Commissioners’ approval, has entered into an intergovernmental agreement with the State Land Bank Fast Track Authority under the Act to form an Ingham County Land Bank Fast Track Authority; and WHEREAS, tax reverted property not previously sold by the Ingham County Treasurer, acting as the foreclosing governmental unit (FGU), shall be transferred to the city, village, or township in which the property is located, except those parcels of property to which the city, village or township has objected to in accordance with 1999 PA 123, MCL 211.78M(6); and WHEREAS, parcels rejected by a city, village or township become the property of Ingham County; and WHEREAS, the Land Bank was established to assist in the strategic disposition of tax reverted property; and WHEREAS, local units are encouraged to object so the parcels stay with the County for disposition by the Land Bank. THEREFORE BE IT RESOLVED, that the County Board of Commissioners authorizes the Controller to take appropriate action to transfer all rejected property to the Land Bank. BE IT FURTHER RESOLVED, that this resolution shall be renewed annually. BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary documents that are consistent with this resolution and approved as to form by the County Attorney.

Agenda Item 4a RESOLUTION STAFF REVIEW DATE: October 22, 2007 Agenda Item Title: Resolution Approving the Development Project Agreement with

the Michigan Department of Natural Resources for a Michigan Natural Resources Trust Fund Grant to Develop the Lake Lansing Trail Non-Motorized Pathway in Meridian Township

Submitted by: Ingham County Parks & Recreation Commission Committees: LE , JD , HS , CS X , Finance X Summary of Proposed Action: This resolution would authorize a contract with the Michigan Department of Natural Resources (MDNR) to enter into a Grant Agreement that will provide $358,300 for construction of the Lake Lansing to Park Lake Road segment of the Capital Connector Trail. Financial Implications: Required matching funds of $158,500 were appropriated and are available within the 2006 Parks Department Budget. Other Implications: None. Staff Recommendation: MM X JN TL TM JC Staff recommends approval of the resolution.

Agenda Item 4a Introduced by the County Services and Finance Committees of the:


RESOLUTION APPROVING THE DEVELOPMENT PROJECT AGREEMENT WITH THE MICHIGAN DEPARTMENT OF NATURAL RESOURCES FOR A MICHIGAN

NATURAL RESOURCES TRUST FUND GRANT TO DEVELOP THE LAKE LANSING TRAIL NON-MOTORIZED PATHWAY IN MERIDIAN TOWNSHIP

WHEREAS, the Ingham County Parks Master Plan was developed under the direction of the Ingham County Board of Commissioners to establish a systematic plan to meet the goal of providing adequate recreational facilities for the residents of Ingham County; and WHEREAS, the development of non-motorized trails, especially those that connect recreation areas and urban population centers was listed as a top priority; and WHEREAS, application to the Michigan Department of Natural Resources Michigan Natural Resources Trust Fund for a grant to develop the Lake Lansing Trail was approved by the Ingham County Board of Commissioners in March of 2006 by Resolution #06-056; and WHEREAS, Ingham County Parks has been offered a project agreement for a grant amount of $358,300 to assist in the development of a 2.5 mile segment of the Lake Lansing Trail with a total cost of $982,496 as detailed below: Meridian Township $119,000 Michigan Department of Transportation $346,696 Ingham County $158,500 Michigan Natural Resources Trust Fund $358,300 TOTAL PROJECT COST $982,496 THEREFORE BE RESOLVED, that the Ingham County Board of Commissioners approves entering into a contract to accept the funds from the Michigan Department of Natural Resources Michigan Natural Resources Trust Fund Grant. BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners approves entering into a contract to accept the funds from Meridian Township for the construction of the Lake Lansing Trail. BE IT FURTHER RESOLVED, that the County Chairperson and County Clerk are authorized to sign said contract documents after approval by the County Attorney as to form.

Agenda Item 4b RESOLUTION STAFF REVIEW DATE October 31, 2007 Agenda Item Title: Resolution Recommending a Line Item Transfer for the Public

Relations and Marketing Committee of the Potter Park Zoo Board Submitted by: Ingham County Parks & Recreation Commission Committees: LE , JD , HS , CS X , Finance X Summary of Proposed Action: This resolution would authorize a budget adjustment transferring $17,000 from the fund balance of the Potter Park Zoo millage to the advertising line item for marketing purposes. The marketing committee of the Zoo Board is made up of several marketing professionals who have volunteered their time to implement a program that is intended to inform the citizens of Ingham County of the changes taking place there, as well as to increase revenue through increased visitation. Financial Implications: The funds are available within the Potter Park Zoo budget and no additional appropriation is necessary. Other Implications: None. Staff Recommendation: MM X JN TL TM JC Staff recommends approval of the resolution.

Agenda Item 4b Introduced by the County Services and Finance Committees of the:


RESOLUTION RECOMMENDING A LINE ITEM TRANSFER FOR THE PUBLIC RELATIONS AND MARKETING COMMITTEE

OF THE POTTER PARK ZOO BOARD

WHEREAS, the electorate of Ingham County overwhelmingly approved the millage proposal in November of 2006 to fund the operation and improvement of Potter Park and the Potter Park Zoo; and WHEREAS, the Ingham County Zoo Board was established as an Advisory Board of the Ingham County Parks & Recreation Commission to provide input on items relative to the Potter Park Zoo; and WHEREAS, in that capacity the Ingham County Zoo Board has appointed a Public Relations and Marketing Committee to determine the best way to increase awareness of and attendance at Potter Park Zoo; and WHEREAS, the Public Relations and Marketing Committee has asked that $17,000 be set aside for advertising and marketing efforts on the behalf of the Potter Park Zoo. WHEREAS, the Ingham County Zoo Board and the Ingham County Parks & Recreation Commission recommends that the Board of Commissioners authorize the transfer of up to $17,000 from the proceeds of the Potter Park Zoo Millage to be used for marketing activities for the Zoo. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes the transfer of up to $17,000.00 from the proceeds of the Potter Park and the Potter Park Zoo millage to the advertising line item (258-69200-901000-31200) for marketing through various local media, including a “six month” report to be distributed in December of 2007.

Agenda Item 4c RESOLUTION STAFF REVIEW DATE: October 26, 2007 Agenda Item Title: Resolution Authorizing the 2008 Potter Park and Potter

Park Zoo Budget Submitted by: Ingham County Parks & Recreation Commission Committees: LE , JD , HS , CS X , Finance X Summary of Proposed Action: (See the attached budget summary.) This resolution will authorize the 2008 budget for Potter Park and Potter Park Zoo. Financial Implications: The funds for the 2008 budget will be allocated from the millage. Other Implications: The Ingham County Parks & Recreation Commission has reviewed this budget and has made the recommendation for the adoption of the resolution. Staff Recommendation: MM X JN TL TM JC Staff recommends approval of the resolution.

Agenda Item 4c Introduced by the County Services and Finance Committees of the:


RESOLUTION AUTHORIZING THE 2008 POTTER PARK AND POTTER PARK ZOO BUDGET

WHEREAS, the electorate of Ingham County overwhelmingly approved a millage proposal in November of 2006 to fund the operation and improvement of Potter Park and the Potter Park Zoo; and WHEREAS, the Ingham County Board of Commissioners has entered into an agreement with the City of Lansing for the lease and operation of Potter Park and the Potter Park Zoo; and WHEREAS, the Uniform Budgeting and Accounting Act, Public Act 621 of 1978, requires that each local unit of government adopt a balanced budget for all required funds; and WHEREAS, the Ingham County Parks & Recreation Commission has submitted a recommended budget for the Potter Park Zoo for the time period from January 1, 2008 to December 31, 2008; and WHEREAS, the County Controller has considered this request and has submitted a recommended budget as required by Statute and Board of Commissioners’ resolution; and WHEREAS, the total revenue is projected to be $5,196,772, and total projected expenses are $4,920,346. THEREFORE BE IT RESOLVED, that the 2008 Potter Park and Potter Park Zoo Budget recommended by the Ingham County Parks & Recreation Commission is hereby adopted on a basis consistent with Ingham County’s Budget Adoption and Amendment Policies and subject to all county policies regarding the expenditure of funds and the conditions set forth in this resolution. BE IT FURTHER RESOLVED, that the adopted budget is based on current estimates of revenues and expenditures, and that the Board of Commissioners may find it necessary to adjust budgeted revenues and expenditures from time to time during the year. BE IT FURTHER RESOLVED, that the County Controller is hereby authorized to make budgetary transfers within the various funds and authorize expenditures in accordance with the budgetary procedures established by the Board of Commissioners in Resolution #90-274, as amended by Resolution #94-93 and #04-253. BE IT FURTHER RESOLVED, that the expenditures shall not be incurred in excess of the individual budgets adopted herein without first amending the budget pursuant to the budgetary

procedures established by the Board of Commissioners in Resolution #90-274, as amended by Resolutions #94-93 and #04-253. BE IT FURTHER RESOLVED, that all purchases made with funds appropriated in this budget shall be made in conformance with the Purchasing Procedures Manual, as adopted and amended by the Board, and that these budgeted funds are appropriated contingent upon compliance with the Purchasing Procedures Manual. BE IT FURTHER RESOLVED, that the approved Position Allocation List contained in the budget shall limit the number of permanent employees who can be employed. BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign agreements, contracts, and/or other documents related to county appropriations which are contained in the adopted budget, subject to review by the County Attorney as to form and to certification by the Controller that 1) the total amount of revenues and expenditures and the net obligation to the County is not greater than that is budgeted; and 2) there is no change in employee status and no additional employees other than as authorized in the adopted budget. BE IT FURTHER RESOLVED, that funds generated by the zoo millage, but not spent by the end of the fiscal year for specific Board approved projects, may be carried over into the next fiscal year without additional Board approval, provided the Controller and Budget Office certified that the funds are available. BE IT FURTHER RESOLVED, that the following Position Allocation List be approved: Manager/Curator Maintenance Worker 400 Curator/Veterinarian Maintenance Worker 300 Principle Clerk Maintenance Worker 300 Zookeeper 600 Maintenance Worker 300 Zookeeper 600 Zookeeper/Security Worker 300 Zookeeper 400 Zookeeper/Security Worker 300 (P/T) Zookeeper 400 Receptionist/Clerk (P/T) Zookeeper 400 Maintenance Workers – Seasonal (4) Zookeeper 400 Maintenance Workers – Seasonal (4) Zookeeper 400 Vet Tech/Zookeeper – new position Zookeeper 400 Horticultural/Grounds Manager – new position Zookeeper 400 Zookeeper 400 Zookeeper 300 Zookeeper 300

Agenda 5b TO: County Services Committee FROM: Teri Morton, Budget Director DATE: October 30, 2007 SUBJECT: 2008 Health Insurance Information Enclosed is information regarding the increased cost of health insurance for 2008 for current employees. This does not include health insurance costs related to retirees. The first table, “Comparing Annual Costs: 2007 and 2008 Employee and Employer with Standard Benchmarks” shows the total cost, employee cost and employer cost for 2007 and 2008 for each type of health insurance available to employees. The McLaren program will not be offered in 2008, and the MERS program will be added. In this spreadsheet, the 2007 McLaren rates are compared to the 2008 MERS rates. The following calculations are inexact, as the total cost could increase or decrease depending on which choices are made by employees during the upcoming open enrollment period, as well as other changes in enrollment that might occur throughout 2008. Based on the current enrollment, the total increase in health insurance costs for 2008 is estimated to be $1,266,836, $708,627 of which will be paid for by Ingham County and $558,209 of which will be paid for by employees. The Health Coalition had proposed an increase to the premium sharing benchmarks. The second table, “Comparing Annual Costs: 2008 Employee and Employer with Standard Benchmark Compared to the Proposal for Enhanced Benchmark” shows the additional cost for this proposal. The county's cost to implement the proposal would be $432,214, which would result in a savings to the employees of an equal amount. Under this proposal, of the $1,266,836 increase in health insurance for 2008, the county would cover $1,140,841 and the employees would pay for the remaining increase of $125,995. There has also been discussion concerning the savings to the county as a result of the changes in the health waiver program. Financial Services Director Jack Restuccia has made a very rough and generous estimate of the maximum 2008 savings related to this change to be about $77,821. cc: Matthew Myers Jack Restuccia

Agenda Item 6 RESOLUTION STAFF REVIEW DATE October 27, 2007 Agenda Item Title: Resolution Recommending Modifications to the Equal Opportunity

Employment Plan Submitted by: T. A. Lindsey, Interim Human Resources Director Committees: LE , JD , HS , CS X , Finance Summary of Proposed Action: This resolution recommends modifications to the Equal Opportunity Employment Plan in compliance with Proposition 2. Financial Implications: None. Other Implications: Implementation of the recommended modifications is intended to comply with existing state law. Staff Recommendation: MM JN TL X TM JC Staff recommends approval of the resolution.

TO: County Services Committee FROM: Ernie Wallick, EOC Chairperson DATE: September 14, 2007 SUBJECT: EOE PLAN REVIEW Our Equal Opportunity Committee (EOC) has reviewed the comments from Attorney Peter Cohl on the impact Proposition (2) may have on the Ingham County Equal Opportunity Employment Plan (EOE Plan). EOC agrees with Mr. Cohl’s assertion that any targeting of protected group members for potential employment by the County is prohibited by Proposition (2). However, EOC members strongly expressed the opinion that the goal of Ingham County to recruit and maintain a highly qualified and diverse workforce based on merit and fitness does not conflict with the intent of Proposition (2). EOC is therefore recommending what it believes are the necessary modifications to the Ingham County EOE Plan that would be consistent with the intent of Proposition (2). We are also recommending updates to the EOE Plan to reflect the recent County Employment Selection Policy as well as recommending modification to the Sexual Harassment review procedure to include the EOC. The recommendations below are based on EOC’s review of both the EOE Plan and Mr. Cohl’s memo on the possible impact of Proposition (2):

• The EOC does not believe that the language in the Preamble and Purpose of the EOE Plan, pertaining to a highly qualified diverse workforce, conflicts with the intent of Proposition (2). However, the EOC agrees with Mr. Cohl that the language which states that a diverse workforce be “based on the general characteristics of the population,” be eliminated.

• Under Roman Numeral I of the EOE Plan, the EOC is in agreement with Mr. Cohl that

any reference to targeted training would be prohibited under Proposition (2). We are, therefore, recommending that the word “targeted” in the first paragraph be eliminated.

• Under the second paragraph of Roman Numeral I of the EOE Plan, the EOC does not

agree with Mr. Cohl’s assertion that a determination by EOC recommending appropriate adjustments to job-related qualifications after an investigation may conflict with Proposition (2). We are therefore recommending no change in language in this paragraph.

• Under Roman Numeral II of the EOE Plan, the EOC is in agreement with Mr. Cohl’s

recommended language pertaining to the EOC’s review of periodic reports and annual

evaluation of the ethnic and gender status of the County’s employees. Mr. Cohl’s recommended language reads that such are “solely for the purpose of determining a need for further inquiry to ascertain whether there has been specific prior discrimination in hiring practices to evaluate applicable hiring criteria to ensure that they are reasonably job-related and do not arbitrarily exclude members of the underutilized group, or to indicate the need for inclusive outreach efforts to ensure that members of the underutilized group have equal opportunity to seek employment with the affected department.”

• Under Roman Numeral III, Section A, Recruitment, the EOC agrees with Mr. Cohl that

the language referring to protected group members in the first paragraph should be eliminated. We recommend that the language in this paragraph be changed to read as follows:

All advertisement for open positions will identify the County as an Equal Opportunity Employer. The County will implement a program of intensive recruitment of qualified individuals directed toward the community-at-large, making sure no segment of the community is excluded from County job opening notifications. Internal dissemination of the EOE Plan in meetings with department heads and the Human Resources Department representative shall also be made on a semi-annual basis. At these meetings, department heads shall be advised of the EOE Plan and their responsibilities under it.

• Under Roman Numeral III, Section A, second paragraph, the EOC agrees with Mr. Cohl

that in the first sentence reference to protected group members should be eliminated. This sentence should now read:

A bi-weekly listing of open positions is transmitted to the community organizations for information purposes.

• Under Roman Numeral III, Section D, Interviews and Hiring, the EOC is recommending

that the new Ingham County Selection Procedure Policy be incorporated in this section. We are therefore recommending that this section should read as follows:

D. Interviews and Hiring

The Human Resources Department will be responsible for: 1. Developing hiring policies and procedures for County agencies 2. Posting job descriptions 3. Reviewing job applicant applications to screen out those who do not meet

the minimum qualifications 4. Referring the most qualified applicants, based on established screening criteria, to the hiring department for review 5. Reviewing department’s employment package for compliance with Human Resources Department guidelines, prior to hire

The hiring department will be responsible for developing an employment package that includes: 1. A job description 2. An interview panel 3. The interview panel rating forms and standardized job related questions; for example: a. Knowledge of job to be performed b. Education and experience c. Special training that is job related d. Interpersonal skills e. Communication skills f. Personal demeanor 4. How each interview question is weighted in the overall scoring 5. An interview rating sheet on qualified applicants referred by the Human Resources Department 6. The interview panel recommendation on the top candidate(s) to the hiring

supervisors. The hiring supervisor will make the final decision 7. Submit the total employment package with the recommended hiring decision to the Human Resources Department for review prior to any job offer Department heads are required, and elected officials are highly encouraged, to use interview panels which reflect the diversity of the County’s population. The Human Resources Department shall assist departments in achieving compliance with this EOE Plan. The Human Resources Director is to report to the County Services Committee where there is concern regarding the efforts of departments to comply with this plan.

• Under Roman Numeral VII, Sexual Harassment, Section E, the EOC is recommending

that the following language be added at the end of the section: The Equal Opportunity Committee shall be informed on an ongoing basis of all sexual harassment investigations.

The EOC believes that the above recommended changes would comply with the intent of Proposition (2) as well as incorporate the recently adopted County Selection Policy changes. Our Committee would be happy to meet with the County Services Committee to answer any questions regarding our review and recommendations.

Agenda Item 6 Introduced by the County Services Committee of the:


RESOLUTION RECOMMENDING MODIFICATIONS TO THE EQUAL OPPORTUNITY EMPLOYMENT PLAN

WHEREAS, Ingham County is an Equal Opportunity Employer with documented procedures; and WHEREAS, the citizens of Michigan voted for Proposition 2 which had implications for the Ingham County Equal Opportunity Employment Plan and procedures; and WHEREAS, the County Attorney has opined that modifications are necessary to comply with Proposition 2; and WHEREAS, the Ingham County Equal Opportunity Committee with legal oversight recommends modification of the Equal Opportunity Employment Plan and procedures. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes the Equal Opportunity Committee to process these modifications.

Agenda Item 7a RESOLUTION STAFF REVIEW DATE: October 26, 2007 Agenda Item Title: Resolution Authorization a Contract with Smith-Graham Roofing,

Inc. for Roof Repairs at the Potter Park Zoo Submitted by: Facilities Department Committees: LE , JD , HS , CS X , Finance X Summary of Proposed Action: (See the attached letter of explanation.) This resolution will authorize repairs and recoating of the large barn at the Potter Park Zoo. The Purchasing Department requested bids and Smith-Graham Roofing, Inc. was the low bid. Financial Implications: The contract amount is $31,812 and will be paid from the millage. Other Implications: None. Staff Recommendation: MM X JN TL TM JC Staff recommends approval of the resolution. As required by the Board Ethics Policy, the role of the Board is to accept or reject the recommendation. If the recommendation is rejected, the committee should state the reason(s) for the rejection and instruct the staff to review the recommendation.

TO: County Services and Finance Committees FROM: Rick Terrill/Facilities Director DATES: October 25, 2007 RE: Resolution Requesting Authorization for Roof Repairs at the Potter Park Zoo The big barn building roof at the Potter Park Zoo is in need of recoating and repairs. Proposals were solicited for this project and funds are available within the zoo operational budget; 258-69300-931000-37000. After review of said proposals both the Purchasing and Facilities Departments are in agreement that a contract is awarded to Smith-Graham Roofing, Inc. who submitted the lowest proposal to make the necessary repairs for a cost not to exceed $31,812.00, which also reflects the payment of prevailing wage. We respectively request your authorization to award this contract. Thank you. CC/

Recommendation to Enter Into Contract with Smith-Graham Roofing, Inc. Project: This project consists of re-roofing the large barn at Potter Park Zoo. Bid Summary: Bidders Contacted: 26 Local: 4 Bidders Responding: 3 Local: 1 The following firms submitted a bid: Firm Bid Local Smith-Graham Roofing, Inc. $31,812 No, Battle Creek Mihm Enterprises, Inc. $39,800 No, Hamilton Laux Construction, LLC $42,740 Yes, Dansville Recommendation: It is the recommendation of the Facilities Department in concurrence with the Purchasing Department to award a contract to Smith-Graham Roofing, Inc. in an amount not to exceed $31,812. Source of Funding: Zoo Fund 258-69300-93100 Other: Contractor is required to comply with the County’s Prevailing Wage Policy. The bid was advertised in the LSJ, The Chronicle, the construction trades, and posted on the Purchasing Department’s Web Page. Contact Person(s): Rick Terrill Jim Hudgins Facilities Director Purchasing Director 676-7310 676-7222

Agenda Item 7a

Introduced by the County Services and Finance Committees of the:


RESOLUTION AUTHORIZATION A CONTRACT WITH SMITH-GRAHAM ROOFING, INC.

FOR ROOF REPAIRS AT THE POTTER PARK ZOO WHEREAS, the roof on the big barn building at the Potter Park Zoo is in need of recoating and repairs; and WHEREAS, the funds for this project are available within the Zoo Operational Fund 258-69300-931000-37000; and WHEREAS, the Purchasing Department solicited proposals for this project, after review, it is the recommendation of the Facilities Department in concurrence with the Purchasing Department to award a contract to Smith-Graham Roofing, Inc. in an amount not to exceed $31,812, this cost also reflects the payment of prevailing wage. THEREFORE BE IT RESOLVED, the Ingham County Board of Commissioners hereby authorizes awarding a contract to Smith-Graham Roofing, Inc., 850 E. Emmett, Battle Creek, Michigan, 49014 to recoat and make repairs to the roof on the big barn building at the Potter Park Zoo for a total cost not to exceed $31,812. BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary documents that are consistent with this resolution and approved as to form by the County Attorney.

Agenda Item 7b RESOLUTION STAFF REVIEW DATE: October 26, 2007 Agenda Item Title: Resolution Authorizing a Contract with C3 Contracting, Inc. to

Prep and Paint Post #1 at the Ingham County Jail Submitted by: Facilities Department Committees: LE , JD , HS , CS X , Finance X Summary of Proposed Action: (See the attached letter of explanation.) This resolution will authorize a contract with C3 Contracting Inc. to prep and paint Post #1 at the Jail. This is routinely accomplished to insure the jail is properly maintained. Purchasing accepted bids and C3 Contracting, Inc. was the low bid. Financial Implications: The cost for this project is not to exceed $38,000. The funds will be paid from the Sheriff’s Office Jail Maintenance budget. Other Implications: None. Staff Recommendation: MM X JN TL TM JC Staff recommends approval of the resolution. As required by the Board Ethics Policy, the role of the Board is to accept or reject the recommendation. If the recommendation is rejected, the committee should state the reason(s) for the rejection and instruct the staff to review the recommendation.

Agenda Item 7b TO: County Services and Finance Committees FROM: Rick Terrill/Facilities DATE: October 25, 2007 RE: Resolution Requesting Authorization to Award a Contract to C3 Contracting, Inc. to Prep and Paint Post #1 at the Ingham County Jail Invitations to bid were solicited by the Purchasing Department to prep and paint Post #1 at the Ingham County Jail; the funds for this project are available within the Jail operational budget, account 101-31100-93101 Jail Painting. After reviewing the submitted bids the Facilities and Purchasing Departments are in agreement that a contract is awarded to C3 Contracting, Inc. who submitted the lowest bid in the amount not to exceed $38,000.00, which also includes the payment of prevailing wage. We respectively request authorization to award this contract. Thank you. CC/

Recommendation to Enter Into Contract with C3 Contracting, Inc Project: This project consists of painting Post #1 at the Ingham County Jail. Bid Summary: Bidders Contacted: 12 Local: 8 Bidders Responding: 4 Local: 2 The following firms submitted a bid: Firm Bid Local C3 Contracting, Inc. $38,000 No, Kalamazoo B & J Painting, Inc. $47,470 Yes, Lansing The Large Company $49,000 Yes, Lansing Dave Cole Decorators, Inc. $65,000 No, Sparta Recommendation: It is the recommendation of the Facilities Department in concurrence with the Purchasing Department to award a contract to C3 Contracting, Inc. in an amount not to exceed $38,000. Source of Funding: General Fund 101-31100-931010 Other: Contractor is required to comply with the County’s Prevailing Wage Policy. The bid was advertised in the LSJ, El Central, the construction trades, and posted on the Purchasing Department’s Web Page. Contact Person(s): Rick Terrill Jim Hudgins Facilities Director Purchasing Director 676-7311 676-7222

Agenda Item 7b Introduced by the County Services and Finance Committees of the:


RESOLUTION AUTHORIZING A CONTRACT WITH C3 CONTRACTING, INC. TO PREP AND PAINT POST #1

AT THE INGHAM COUNTY JAIL

WHEREAS, Post #1 at the Ingham County Jail needs to be correctly prepped and repainted; and WHEREAS, the funds for this project are available within the Jail Operational Budget; 101-31100-931010 Jail Painting; and WHEREAS, the Purchasing Department solicited bids for this project, and after review it is the recommendation of the Facilities Department in concurrence with the Purchasing Department to award a contract to C3 Contracting, Inc. to prep and paint Post #1, in an amount not to exceed $38,000 which reflects the payment of prevailing wage. THEREFORE BE IT RESOLVED, the Ingham County Board of Commissioners hereby authorizes awarding a contract to C3 Contracting, Inc., 915 Gibson Street, Suite C3, Kalamazoo, Michigan, 49001 to perform prep and repainting of Post #1 at the Ingham County Jail for a total cost not to exceed $38,000. BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary documents that are consistent with this resolution and approved as to form by the County Attorney.

Agenda Item 7c ADOPTED - JULY 24, 2007

AGENDA ITEM NO. 15 Introduced by the County Services and Finance Committees of the:


RESOLUTION AUTHORIZING THE CONVERSION OF ELECTRICAL SERVICE AT THE HILLIARD BUILDING FROM SECONDARY TO PRIMARY

TO BE PERFORMED BY DELTA ELECTRICAL CONTRACTORS OF LANSING, INC.

RESOLUTION #07-165

WHEREAS, the Purchasing Department has solicited sealed bids from experienced and qualified electrical contractors to convert the electrical service at the Hilliard Building from secondary to primary; and WHEREAS, funds for this project have been budgeted and approved in the 2007 Capital Improvement Plan (CIP) within the appropriate account, 245 90210 976000 7FC12 for the amount of $45,000; and WHEREAS, the Purchasing and Facilities Departments both concur that a contract be awarded to Delta Electrical Contractors of Lansing, Inc. who submitted the lowest responsive bid in the amount of $52,200, which also reflects the payment of prevailing wage; and WHEREAS, due to unforeseen cost to properly complete this project, we will require additional funds in the amount of $7,200 to be transferred from 245 31199 976000/06 CIP Upgrade Jail Fire Alarm System. THEREFORE BE IT RESOLVED, the Ingham County Board of Commissioners hereby authorizes awarding a contract to Delta Electrical Contractors of Lansing, Inc., P.O. Box 80980, Lansing, Michigan, 48908 for the conversion of the electrical service at the Hilliard Building in Mason from secondary to primary for a projected cost of $52,200. BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners hereby authorizes the transfer of $7,200 from a 2006 CIP project into the proper account 245 90210 976000 7FC12, and authorizes the Budget Director and the Controller to make the necessary budget adjustments. BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary documents that are consistent with this resolution and approved as to form by the County Attorney.

COUNTY SERVICES: Yeas: Nolan, Copedge, Soule, Severino, Dougan Nays: None Absent: De Leon Approved 7/17/07 FINANCE: Celentino, Weatherwax-Grant, Grebner, Hertel, Tennis, Dougan Nays: None Absent: None Approved 7/18/07

Agenda Item 8a RESOLUTION STAFF REVIEW DATE October 25, 2007 Agenda Item Title: Resolution to Add AXA Financial to the County’s 457 Deferred

Compensation Plans Submitted by: T. A. Lindsey, Interim Human Resources Director Committees: LE , JD , HS , CS X , Finance X Summary of Proposed Action: This resolution would add AXA Financial as an additional 457 deferred compensation plan. Financial Implications: There is no cost to the employer. Fees to be paid by the participant. Other Implications: Currently, employees have only one (1) vendor, Nationwide, for deferred compensation. Adding AXA Financial will provide an additional employee option. The deferred compensation committee reviewed five (5) vendors and is recommending AXA. AXA is a local vendor. Staff Recommendation: MM JN TL X TM JC Staff recommends approval of the resolution.

Agenda Item 8a Introduced by the County Services and Finance Committees of the:


RESOLUTION TO ADD AXA FINANCIAL TO THE COUNTY’S 457 DEFERRED COMPENSATION PLANS

WHEREAS, the Deferred Compensation Committee has reviewed the AXA Financial deferred compensation plan; and WHEREAS, the Committee believes that the addition of this plan will be of added benefit to the employees of the County; and WHEREAS, the Committee consisting of the Controller, Finance Director, and Human Resources Director is recommending that AXA be approved as an additional deferred compensation plan. THEREFORE BE IT RESOLVED, that the Board of Commissioners authorizes the Compensation Committee to enter into a contract with AXA Financial for an additional deferred compensation plan. BE IT FURTHER RESOLVED, that AXA Financial shall complete a full disclosure form which outlines all contract fees, transfer limitations, surrender charges, and agent commissions to be made available during all enrollment discussions with employees. BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign any necessary contracts after review by the County Attorney.

Agenda Item 8b RESOLUTION STAFF REVIEW DATE: October 25, 2007 Agenda Item Title: Resolution to Add MetLife to the County’s 457 Deferred

Compensation Plans Submitted by: T. A. Lindsey, Interim Human Resources Director Committees: LE , JD , HS , CS X , Finance X Summary of Proposed Action: This resolution would add MetLife as an additional 457 deferred compensation plan. Financial Implications: There is no cost to the employer. Fees to be paid by the participant. Other Implications: Currently, employees have only one (1) vendor, Nationwide, for deferred compensation. Adding MetLife will provide an additional employee option. The deferred compensation committee reviewed five (5) vendors and is recommending adding MetLife as a vendor. MetLife is a local vendor. Staff Recommendation: MM JN TL X TM JC Staff recommends approval of the resolution.



RESOLUTION TO ADD METLIFE TO THE COUNTY’S 457 DEFERRED COMPENSATION PLANS

WHEREAS, the Deferred Compensation Committee has reviewed the MetLife deferred compensation plan; and WHEREAS, the Committee believes that the addition of this plan will be of added benefit to the employees of the County; and WHEREAS, the committee consisting of the Controller, Finance Director, and Human Resources Director is recommending that MetLife be approved as an additional deferred compensation plan. THEREFORE BE IT RESOLVED, that the Board of Commissioners authorizes the Compensation Committee to enter into a contract with MetLife for an additional deferred compensation plan. BE IT FURTHER RESOLVED, that MetLife shall complete a full disclosure form which outlines all contract fees, transfer limitations, surrender charges, and agent commissions to be made available during all enrollment discussions with employees. BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign any necessary contracts after review by the County Attorney.

Agenda Item 8c RESOLUTION STAFF REVIEW DATE October 25, 2007 Agenda Item Title: Resolution Authorizing Preparation of Letters of Agreement with

Bargaining Units to Accept the Recommendation of the Ingham Health Coalition for Employee Benefits in 2008

Submitted by: Robert J. Smith, SPHR Committees: LE JD____, HS , CS X , Finance X Summary of Proposed Action: This resolution will authorize the preparation of Letters of Agreement with bargaining units to accept the recommendation of the Ingham Health Coalition for employee benefits as follows:

- Add MERS Premier Health Plans as an option to all employees and retirees. - Eliminate all McLaren Health Plans including the temporary extension of the Health

Advantage Plan for out of area non-Medicare eligible retirees. - Offer high and low option plans through PHP and McLaren. - Offer a high plan only through Blue Cross/Blue Shield of Michigan. - Continue self-insuring prescriptions with 4D Pharmacy Management as the

administrator. - Continue with the HUMANA Medicare Advantage plan as an option for Medicare

retirees detailed description of the recommendations is attached including costs for both employees and Ingham.

Financial Implications: Health care continues to be a difficult area with double-digit increases in health care costs. The average increases in premium sharing for employees and costs to Ingham County after employee premium sharing are shown on the chart below. There are two columns for the high plans, one with Blue Cross rates and one without Blue Cross rates. The Blues continues to increase at a far greater rate than the other carriers and with relatively few subscribers, tend to skew the averages. The prescription portion of our plans also increased dramatically. We had a new actuary who developed the illustrated rates. While they are higher, they are actually more in line with actual costs that we have been incurring.

Ingham County Costs

Hi Plans Average Increase

Hi Plans Average Increase

Without Blue Cross

Low Plans Average increase

Single $59.49 15% $ 38.45 11% $ 30.86 10% Double $125.42 15% $ 75.46 10% $ 61.20 10% Family $170.83 17% $ 117.96 14% $ 101.81 14% Premium Share by employees Single $50.65 66% $ 29.61 63% $ 26.15 140% Double $106.92 61% $ 56.96 58% $ 51.13 140% Family $150.06 69% $ 97.19 73% $ 90.64 143% • Note the employee premium share on lows is influenced by the fact that one of the plans had

no premium sharing in 2007.

Other Implications: The Coalition reviewed a variety of plans and determined that McLaren did not meet the needs of employees/retirees due to restrictive access and referral rules and no out of area coverage. MERS offers out-of-area coverage for actives and retirees and meets the needs of the employees desire to be able to self manage their own referrals. 4D Pharmacy management is well liked, efficient and has been flexible in providing new ideas and concepts on cost control that have a positive impact on plan costs while not impacting members’ costs as greatly. The coalition has faced a difficult year with some employers opting to not accept the coalition recommendations causing erosion of the cohesiveness of the group. There is a need to clarify the goals and objectives of the coalition and determine the best structure for it to continue in its’ success. Staff Recommendation: MM X JN TL TM JC Staff recommends approval of the resolution.

2008 recommendations from the Ingham Health Coalition October, 2007 HEALTH INSURANCE ACTIVE EMPLOYEES

1. Eliminate all McLaren Health Plan plans. 2. Eliminate the temporary Health Advantage plan for out of area retirees under 65. 3. Retain 4D Pharmacy Management to administer the self-funded prescription plan. 4. Offer two levels of plans from both PHP and MERS Premier Health. (Actives) 5. Offer one level of coverage from Blue Cross/Blue Shield(Actives) 6. Rate charts attached.

RETIREES

1. Eliminate all McLaren Health Plan plans. 2. Eliminate the temporary Health Advantage plan for out of area retirees under 65. 3. Retain 4D Pharmacy Management to administer the self-funded prescription plan. 4. Non Medicare eligible retirees

a. Offer two levels of plans from both PHP and MERS Premier Health. (Actives) b. Offer one level of coverage from Blue Cross/Blue Shield(Actives)

5. Non-Medicare eligible retirees will have the same options as active employees. 6. Medicare eligible employees will have the choice of several plans.

a. the Blue Cross/Blue Shield “Two plus One” Plan, b. PHP High and PHP Low Medicare Supplement Plans c. MERS Premier Health High and Low Medicare Supplement Plans d. Humana Medicare Advantage Plan

Health Waiver

1. All new waivers will be $103.00 monthly. 2. For employees receiving waivers prior to January 1, 2006:

a. Single $103.00 b. 2. Person $175.27 c. Family $196.72

3. For employees where both spouses work for Ingham County: a. If receiving waiver prior to January 1, 2006, $103.00 b. New relationships formed after January 1, 2006 either by marriage or a new hire

will not receive a waiver payment. Waivers are designed to move out the risks and associated costs to other employers. Ingham County still bears the entire costs of the family medical expenses if both are employed by Ingham County resulting in no long-term cost reduction.

2008 recommendations from the Ingham Health Coalition October, 2007 Dental Insurance Self insured benefit administered through Delta Dental of Michigan

1. Benefits schedule a. Class I Benefits Plan Pays 100%

i. Cleaning, X-rays, 6 month checkups b. Class II Benefits Plan Pays 75%

i. Basic fillings and restorative c. Class III Benefits Plan Pays 50%

i. Major restorative, oral surgery, bridges, crowns d. Class IV Benefits Not covered

i. Orthodontia

2. Maximum benefit per member per year $800.00 Vision Insurance Self Insured plan administered through Vision Service Plan (VSP)

1. Benefits schedule a. Eye Exams Once every 12 months CoPay $10.00 b. Frames Once every 24 months Copay $25.00 c. Lenses Once every 12 months* Copay included in frames

*If medically necessary Otherwise every 24 months.

Flexible Spending Plans Employee funded plans administered through American Fidelity

1. Plans Offered a. Dependent Care reimbursement $5000 annual maximum

IRS Maximum allowed b. Un-reimbursed Medical Spending $5000 annual maximum

IRS Maximum allowed $7500

Voluntary Insurance Products Employee funded plans administered through American Fidelity

1. Plans Offered a. Supplemental Dental Insurance b. Cancer Insurance (Catastrophic Illness) c. Supplemental Life Insurance d. Accident Only Supplemental Coverage

2008 Recommendations from the Ingham Health Coalition October, 2007 ACTIVE EMPLOYEE INGHAM COUNTY COST CALCULATIONS

MEDICAL MERS Hi MERS Low PHP hi PHP Low Blues

Single $ 344.62 $ 278.17 $366.35 $ 282.32 $ 643.01

2 person $ 702.71 $ 567.22 $768.58 $ 590.97

$1,446.75

Family $ 941.20 $ 759.72 $896.43 $ 655.03

$1,800.42 PRESCRIPTION High Rx Low Rx High Rx Low Rx High Rx Single $ 131.52 $ 91.09 $131.52 $ 91.09 $ 131.52 2 person $ 276.24 $ 191.31 $276.24 $ 191.31 $ 276.24 Family $ 322.26 $ 223.22 $322.26 $ 223.22 $ 322.26 TOTAL PREMIUM Single $ 476.14 $ 369.26 $497.87 $ 373.41 $ 774.53

2 person $ 978.95 $ 758.53

$1,044.82 $ 782.28

$1,722.99

Family

$1,263.46 $ 982.94

$1,218.69 $ 878.25

$2,122.68 BENCHMARK Single $ 303.44 $ 303.44 $303.44 $ 303.44 $ 303.44 2 person $ 635.31 $ 635.31 $635.31 $ 635.31 $ 635.31 Family $ 713.07 $ 713.07 $713.07 $ 713.07 $ 713.07 DIFFERENCE Single $ 172.70 $ 65.82 $194.43 $ 69.97 $ 471.09

2 person $ 343.64 $ 123.22 $409.51 $ 146.97

$1,087.68

Family $ 550.39 $ 269.87 $505.62 $ 165.18

$1,409.61 MONTHLY PREMIUM SHARE Single $ 86.35 $ 32.91 $97.22 $ 34.99 $ 235.55 2 person $ 171.82 $ 61.61 $204.76 $ 73.49 $ 543.84 Family $ 275.20 $ 134.94 $252.81 $ 82.59 $ 704.81 PER PAY PERIOD PREMIUM SHARE Single $ 43.18 $ 16.46 $48.61 $ 17.49 $ 117.77 2 person $ 85.91 $ 30.81 $102.38 $ 36.74 $ 271.92 Family $ 137.60 $ 67.47 $126.41 $ 41.30 $ 352.40

MONTHLY EMPLOYEE COST Single $ 86.35 $ 32.91 $97.22 $ 34.99 $ 235.55 Of total premium 18% 9% 20% 9% 30%2 person $ 171.82 $ 61.61 $204.76 $ 73.49 $ 543.84

Of total premium 18% 8% 20% 9% 32%Family $ 275.20 $ 134.94 $252.81 $ 82.59 $ 704.81 Of total premium 22% 14% 21% 9% 33%

MONTHLY INGHAM COUNTY COSTS

MERS Hi MERS Low PHP Hi PHP Low Blues

Single $ 389.79 $ 336.35 $400.66 $ 338.43 $ 538.99 82% 91% 80% 91% 70%2 person $ 807.13 $ 696.92 $840.07 $ 708.80 $1,179.15 82% 92% 80% 91% 68%Family $ 988.27 $ 848.01 $965.88 $ 795.66 $1,417.88 78% 86% 79% 91% 67% ANNUAL COUNTY COSTS Single $4,677.48 $4,036.20 $4,807.86 $4,061.10 $6,487.82 2 person $9,685.56 $8,363.04 $10,080.78 $8,506.54 $14,149.80 Family $11,859.18 $10,17606 $11,590.56 $9,547.92 $17,014.50

2008 recommendations from the Ingham Health Coalition October, 2007

MEDICARE ELIGIBLE RETIREES INGHAM COUNTY COSTS CALCULATIONS MEDICAL MERS Hi MERS Lo PHP hi PHP Low Blues Single Medicare $ 189.61 153.05 $ 272.28 $214.08 $ 383.19 Retiree Medicare Spouse Non Medicare $ 637.60 $ 531.13 $ 637.60 $428.17 $1,059.90 Retiree non Medicare Spouse Medicare $ 637.60 $ 531.13 $ 637.60 $428.17 $1,059.90 2 Medicare Eligible $ 383.34 $ 309.43 $ 543.51 $796.41 $ 766.39 PRESCRIPTION High Rx Low Rx High Rx Low Rx High Rx Single Medicare $ 297.82 $ 297.82 $ 297.82 $297.82 $ 297.82 Retiree Medicare Spouse Non Medicare $ 429.34 $ 429.34 $ 429.34 $429.34 $429.34 Retiree non Medicare Spouse Medicare $ 388.91 $ 388.91 $ 429.34 $388.91 $ 429.34 2 Medicare Eligible $ 595.63 $ 595.63 $ 595.63 $595.63 $ 595.63 TOTAL PREMIUM Non Medicare Single $ 599.91 $ 469.17 $ 497.87 $373.41 $ 808.22 Single $ 487.43 $ 450.87 $ 570.10 $511.90 $ 681.01 Retiree Medicare Spouse Non Medicare

$1,026.51 $ 920.04

$1,066.94 $857.51 $1,489.24

Retiree non Medicare Spouse Medicare

$1,026.51 $ 920.04

$1,066.94 $817.08 $1,489.24

2 Medicare Eligible $ 978.97 $ 905.06

$1,139.14 $

1,392.04 $1,362.02 Benchmark $319.93 $319.93 $319.93 $319.93 $319.93Balance $ 167.50 $ 130.94 $ 250.17 $191.97 $ 361.08 Monthly Premium Share $ 83.75 $ 65.47 $ 125.09 $95.99 $ 180.54

Spouses and dependentsTotal Premium Retiree Medicare Spouse Non Medicare

$1,026.51 $ 920.04

$1,066.94 $857.51 $1,489.24

Retiree non Medicare Spouse Medicare $1,026.51 $ 920.04 $1,066.94 $817.08 $1,489.242 Medicare Eligible $ 978.97 $ 905.06 $1,139.14 $ 1,392.04 $1,362.02Minus Single Premium Retiree Medicare Spouse Non Medicare $ 599.91 $ 469.17 $ 570.10 $511.90 $ 681.01Retiree non Medicare Spouse Medicare $ 487.43 $ 450.87 $ 497.87 $305.18 $ 808.232 Medicare Eligible $ 487.43 $ 450.87 $ 570.10 $ 1,392.04 $ 681.01

Cost of insuring spouse and/or dependentsRetiree Medicare Spouse Non Medicare $ 426.60 $ 450.87 $ 496.84 $345.61 $ 808.23Retiree non Medicare Spouse Medicare $ 539.08 $ 469.17 $ 569.07 $511.90 $ 681.012 Medicare Eligible $ 491.54 $ 454.19 $ 569.04 $880.14 $ 681.01Plus Single Premium Share $83.75 $65.47 $125.09 $95.99 $180.54 Total Premium Share Retiree Medicare Spouse Non Medicare $ 510.35 $ 516.34 $ 621.93 $441.60 $ 988.77 Retiree non Medicare Spouse Medicare $ 622.83 $ 534.64 $ 694.16 $607.89 $ 861.55 2 Medicare Eligible $ 575.29 $ 519.66 $ 694.13 $976.13 $ 861.55 Monthly Cost to County MONTHLY COUNTY COST $ 403.68 $ 385.40 $ 445.02 $415.92 $ 500.47 ANNUAL COUNTY COSTS $4,844.16 $4,624.80 $5,340.18 $4,990.98 $6,005.64

2008 recommendations from the Ingham Health Coalition October, 2007

NON-MEDICARE ELIGIBLE RETIREES INGHAM COUNTY COSTS CALCULATIONS

MEDICAL MERS Hi Low PHP Hi PHP Low Blues Single $ 468.39 $ 378.08 $ 366.35 $282.32 $ 676.70

2 person $ 946.96 $ 764.37 $ 768.58 $590.97

$1,522.59

Family $ 954.83 $ 770.73 $ 896.43 $655.03

$1,894.74 PRESCRIPTION High Rx Low Rx High Rx Low Rx High Rx Single $ 131.52 $ 91.09 $ 131.52 $91.09 $ 131.52 2 person $ 276.24 $ 191.31 $ 276.24 $191.31 $ 276.24 Family $ 322.26 $ 223.22 $ 322.26 $223.22 $ 322.26 TOTAL PREMIUM Single $ 599.91 $ 469.17 $ 497.87 $373.41 $ 808.22

2 person $1,223.20 $ 955.68 $1,044.82 $782.28

$1,798.83

Family $1,277.09 $ 993.95 $1,218.69 $878.25

$2,217.00 Benchmark $319.93 $319.93 $319.93 $319.93 $319.93Balance $ 279.98 $ 149.24 $ 177.94 $53.48 $ 488.29 Monthly Premium Share .$139.99 $74.62 $88.97 $26.74 $244.15

Spouses and dependents Total Premium

2 Person $1,223.20 $ 955.68 $1,044.82 $782.28

$1,798.83

Family $1,277.09 $ 993.95 $1,218.69 $878.25

$2,217.00 Minus Single Premium $ 599.91 $ 469.17 $ 497.87 $373.41 $ 808.22

Cost of insuring spouse and/or dependents 2 Person $ 623.29 $ 486.51 $ 546.95 $408.87 $ 990.61

Family $ 677.18 $ 524.78 $ 720.82 $504.84

$1,408.78 Plus Single Prem. Share .$139.99 $74.62 $88.97 $26.74 $244.15Total Premium Share Single .$139.99 $74.62 $88.97 $26.74 $244.15

2 Person $ 763.28 $ 561.13 $ 635.92 $435.61

$1,234.76

Family $ 817.17 $ 599.40 $ 809.79 $531.58

$1,652.93 Monthly County Cost $459.92 $394.55 $408.90 $346.67 $564.08Annual County Cost $5,519.03 $4,734.59 $4,906.80 $4,160.04 $6,768.90

Agenda Item 8c Introduced by the County Services and Finance Committees of the:


RESOLUTION AUTHORIZING PREPARATION OF LETTERS OF AGREEMENT WITH BARGAINING UNITS TO ACCEPT THE RECOMMENDATION OF THE

INGHAM HEALTH COALITION FOR EMPLOYEE BENEFITS IN 2008

WHEREAS, the Health Coalition has recommended options for health insurance to be offered to county employees and retirees; and

WHEREAS, Letters of Understanding, which would enable these options to be effective January 1, 2008, are being prepared for the various bargaining units.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners approves the Letters of Understanding regarding the recommendations of the Health Coalition for 2008 health insurance options.

BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign said letters on behalf of the County, contingent upon final approval of the bargaining units.

BE IT FURTHER RESOLVED, that the employer will provide the Health Insurance Program as recommended by the Health Coalition to Managerial and Confidential Employees effective January 1, 2008.

BE IT FURTHER RESOLVED, that the Managerial/Confidential Personnel Manual shall be updated to incorporate the revised Health Insurance Program.

BE IT FURTHER RESOLVED, that the Board Chairperson and County Clerk are authorized to sign appropriate documents after review by the County Attorney, as needed.

Agenda Item 9 RESOLUTION STAFF REVIEW DATE: October 25, 2007 Agenda Item Title: Resolution Authorizing 2008 Agreements for the Board of

Commissioners Cultural Event Fund Submitted by: Board of Commissioners Committees: LE JD____, HS , CS X , Finance X Summary of Proposed Action: This resolution will allocate funds to five cultural events/agencies in order to encourage the appreciation of artistic, educational and cultural diversity within Ingham County. The County Attorney will draft contracts for services with each entity for the time period of January 1, 2008 to December 31, 2008. Financial Implications: $7,500 was included in the 2008 Board of Commissioners budget for the purpose of creating a cultural event fund to allow the Board of Commissioners an opportunity to support these types of events. It is proposed that each event/agency will receive $1,500. Other Implications: This resolution is consistent with Ingham County’s long-term objectives of supporting recreational opportunities, fostering economic well being, supporting an educated and participating citizenry and supporting an ongoing capacity for intergovernmental collaboration. Staff Recommendation: MM _ JN TL TM X JC The development of a Cultural Event Fund was discussed at Board Leadership in 2007. As part of the 2008 budget process, $7,500 was appropriated for this purpose. The choice of events and/or agencies and amounts to allocate to each (within the $7,500 budget) is at the discretion of the Board of Commissioners.



RESOLUTION AUTHORIZING 2008 AGREEMENTS FOR THE BOARD OF COMMISSIONERS CULTURAL EVENT FUND

WHEREAS, the 2008 Ingham County Budget included an appropriation of $7,500 to create a Cultural Event Fund; and

WHEREAS, the purpose of this fund is to allow the Board of Commissioners to support various cultural events that take place annually within Ingham County celebrating cultural heritage, supporting the arts, encouraging cross-cultural understanding, and facilitating the appreciation of artistic, educational and cultural diversity within the community; and

WHEREAS, this appropriation will serve several long-term objectives of Ingham County as set forth in its Strategic Planning process, including supporting recreational opportunities, fostering economic well being, supporting an educated and participating citizenry and supporting an ongoing capacity for intergovernmental collaboration.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby directs the County Attorney to draft contracts for the period of January 1, 2008 through December 31, 2008 for each event or agency listed below with the amounts allocated as stated below:

Event/Agency 2008 Allocation

Great Lakes Folk Festival $1,500.00

Cesar E. Chavez Commemorative Dinner $1,500.00

MLK Holiday Commission Luncheon $1,500.00

Common Ground Music Festival $1,500.00

Lansing Regional Sister Cities Commission $1,500.00

BE IT FURTHER RESOLVED, that the Board Chairperson and County Clerk are authorized to sign the necessary contracts after review by the County Attorney.

Agenda Item 10 October 24 2007 TO: Ingham County Board of Commissioners FROM: John L. Neilsen, Deputy Controller RE: 2008 Community Agency Requests

The 2008 community agency books containing the community agency applications were distributed at the October 23, 2007 Board of Commissioners’ meeting. The community agency applications are also located on the County’s web page (www.ingham.org under ‘What’s New’). Please bring the books to the following November 2007 liaison committee meetings: • Law Enforcement and Judiciary Committee meetings – Thursday, November 1, 2007 • Human Services Committee meeting – Monday, November 5, 2007 • County Services Committee meeting – Tuesday, November 6, 2007 • Finance Committee meeting – Wednesday, November 7, 2007 The 2008 community agency applications compiled in the books are sectioned as follows: • Agencies under the direction of the County Services, Judiciary and Law Enforcement Committees (one book) • Agencies under the direction of the Human Services Committee (two books) Listed below are eight new community agencies who have requested funding in 2008: • City of Lansing/Mayor's Office of Community & Faith-Based Initiatives • Cristo Rey Community Center (Prescription Assistance) • EVE, Inc. • Grace Tabernacle Church • Ingham East Habitat for Humanity • South Side Community Coalition • Women's Center of Greater Lansing, Inc. • NorthWest Healthy Communities Initiative Resolution #07-105 - Establishing Areas of Priority Emphasis Guiding 2008 Activities and Budget Process was adopted by the Board of Commissioners on May 8, 2007, included the following guideline for approving the 2008 Community Agency grants:

BE IT FURTHER RESOLVED, that in the Community Agency application process, priority consideration is to be given to proposals which enhance county services in Meeting Basic Needs avoiding duplication in services wherever possible to maximize County resources.

If you have any questions, please feel free to contact me. JLN/lrs

Introduced by the Law Enforcement, Judiciary, Human Services, County Services and Finance Committees of the:


RESOLUTION AUTHORIZING 2008 AGREEMENTS FOR COMMUNITY AGENCIES

WHEREAS, the 2008 Ingham County Budget has been approved by the Finance Committee; and

WHEREAS, under the Community Agency Program a number of agencies have been allocated funds to provide important services that are consistent with the County’s Strategic Planning Objective to Ingham County residents.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby directs the County Attorney to draft contracts for the period of January 1, 2008 through December 31, 2008 for each Community Agency listed on the attached, in accordance with the dollar amounts allocated in the 2008 Budget as stated below, and for the services to Ingham County residents previously approved by the liaison committees:

Liaison Committee 2008 Budget Allocation

County Services Committee $ 33,250.00

Human Services $125,985.00

Judiciary $ 44,650.00

Law Enforcement $ 9,025.00

BE IT FURTHER RESOLVED, that the Board Chairperson and County Clerk are authorized to sign the necessary contracts after review by the County Attorney.

2008 COMMUNITY AGENCY GRANT APPLICANTS:

PROGRAM NAME AMT. REC'D IN

2007

2008 AMT. REQUESTED

COMMITTEE RECOMMENDATIONS

FINANCE COMMITTEE

RECOMMENDATIONS COUNTY SERVICES

COMMITTEE COUNTY SERVICES

COMMITTEE RECOMMENDATIONS

FOR YEAR 2008

FINANCE COMMITTEE

RECOMMENDATIONS

Ingham Conservation District Ingham County Conservation Program

$28,000.00 $28,000.00

Urban Options Energy Efficiency Services $7,000.00 $7,000.00

SUBTOTAL COUNTY SERVICES $35,000.00 $35,000.00

HUMAN SERVICES COMMITTEE HUMAN SERVICES COMMITTEE

RECOMMENDATIONS FOR YEAR 2008

FINANCE COMMITTEE

RECOMMENDATIONS

Addiction Relief & Supported Recovery, Inc.

Joe & Shirley's Place $5,035.00 $5,000.00

Boys & Girls Club of Lansing At-Risk Youth Transportation $7,897.00 $7,897.00

Capital Area Community Services, Inc. Low Income Heating Assistance $5,035.00 $8,500.00

Capital Area Literacy Coalition Literacy Services for Adults and Youth

$4,061.00 $4,500.00

City of East Lansing/ALFA Adult Day Services

ALFA Adult Day Services $7,600.00 $8,000.00

NEW City of Lansing/Mayor's Office of Community & Faith-Based Initiatives

Building Sustainable Community & Faith-Based Organizations

N/A $28,000.00

Cristo Rey Community Center Roots & Wings and Anger Management for Teens

$2,387.00 $2,500.00

NEW Cristo Rey Community Center Prescription Assistance N/A $4,000.00

Ele's Place Underwrite Participation of 12 Children in Middle School Bereavement Support Groups

$6,000.00 $6,000.00

NEW EVE, Inc. Services for Victims of Domestic Violence

N/A $15,540.00

Garden Project of the Greater Lansing Food Bank

Gardening and Gleaning Programs

$4,513.00 $6,500.00

Gateway Community Services Crossroads Transitional Living Program & Homeless Youth Shelter

$13,806.00 $15,299.00

Girl Scouts of Michigan Capital Council OK2BU $1,846.00 $2,000.00

NEW Grace Tabernacle Church After School Computer Lab N/A $23,130.00

Greater Lansing Arab American Social Services

Arab Immigrant Outreach $6,175.00 $8,000.00

Haven House Family Life Program $3,430.00 $5,000.00

NEW Ingham East Habitat for Humanity Restore Upgrade N/A $7,385.00

Lansing Area Aids Network HIV/AIDS Care and Prevention $4,513.00 $10,000.00

Lansing Area Parents' Respite Center, Inc.

Children's Respite Program $4,513.00 $6,000.00

Leslie Outreach, Inc. Human Services $933.00 $933.00

Listening Ear, Inc. Crisis Hotline $6,602.00 $6,750.00

MSU Detroit College of Law Clinical Programs

Providing Legal Excellence in Community Outreach

$9,167.00 $9,168.00

MSU Kinship Care (rec'd funding in 2006)

Resource Booklets for Kinship Families

N/A $3,000.00

National Council on Alcoholism Substance Abuse Treatment for Indigent Ingham County Residents

$2,708.00 $6,000.00

Rural Family Services of Ingham County

Rural Family Services Grant $4,513.00 $5,000.00

South Lansing Community Development Association

Hawk Island Triathlon $3,800.00 $6,000.00

NEW South Side Community Coalition Neighborhood Center Staffing Sustainability

N/A $6,000.00

St. Vincent Catholic Charities/Ballentine Stepping Stones

Ballentine Stepping Stones $2,708.00 $5,000.00

St. Vincent Catholic Charities/CAIR Capital Area Interfaith Respite $2,617.00 $5,000.00

Stockbridge Community Outreach Ingham County Grant $1,805.00 $2,000.00

Westside Community YMCA "Y" Achiever's Program $4,061.00 $4,500.00

NEW Women's Center of Greater Lansing, Inc.

Women Attainting Economic Well Being

N/A $5,000.00

SUBTOTAL HUMAN SERVICES $115,725.00 $237,602.00

JUDICIARY COMMITTEE JUDICIARY COMMITTEE


FINANCE COMMITTEE

RECOMMENDATIONS

Legal Services of South Central Michigan

Domestic Violence Prevention $39,000.00 $50,000.00

Sixty Plus, Inc. Senior Legal Services $4,000.00 $6,000.00

SUBTOTAL JUDICIARY $43,000.00 $56,000.00

LAW ENFORCEMENT COMMITTEE LAW ENFORCEMENT COMMITTEE


FINANCE COMMITTEE RECOMMENDATIONS

Lansing Area Safety Council Alive at 25 $3,300.00 $3,300.00

New Way In, Inc. New Way In Offender Program $6,200.00 $7,500.00

NEW NorthWest Healthy Communities Initiative NEI ARRO Program N/A $7,400.00

SUBTOTAL LAW ENFORCEMENT $9,500.00 $18,200.00

TOTAL 2008 COMMUNITY AGENCIES

$203,225.00 $346,802.00

2008 COMMUNITY AGENCY AVAILABLE FUNDS

AVAILABLE FUNDS AGENCY REQUESTS

DIFFERENCE: AVAILABLE FUNDS & TOTAL REQUESTS

COMMITTEE:

County Services $33,250.00 $35,000.00 -$1,750.00

Human Services $125,985.00 $237,602.00 -$111,617.00

Judiciary $44,650.00 $56,000.00 -$11,350.00

Law Enforcement $9,025.00 $18,200.00 -$9,175.00

TOTAL $212,910.00 $346,802.00 -$133,892.00

county services committee debbie de leon chair deb nolan dale copedge dianne holman ... ·...

Documents