county of newell - palliser alberta · county of newell purchasing policy •policy’s purpose...
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P U R C H A S I N G P R O C E D U R E S
COUNTY OF NEWELL
RESPONSIBILITIES OF THE COUNTY OF NEWELL
• Set purchasing and expenditure limits for the
county.
• Ensure that a consistent procedure is followed.
• Ensure that purchased items have been approved
through the budget process or by a resolution of
council.
COUNTY OF NEWELL PURCHASING POLICY
• Policy’s Purpose
• Is designed to provide direction for purchasing
• The policy outlines the procedures and spending
authority limits for county personnel and
management. Definitions regarding purchases and
expenditures are reviewed in the documentation as
well.
COUNTY OF NEWELL PURCHASING POLICY
• Up to $2000
• – incidental purchases – no competitive pricing
required.
• $2001 - $25,000
• – purchases must be done with competitive pricing
from a qualified supplier.
COUNTY OF NEWELL PURCHASING POLICY
• $25,001 - $350,000
• Purchasing must be advertised on the County website
and Alberta Purchasing Connection when required
• Greater than $350,000
• Purchasing must be advertised on the County website
and Alberta Purchasing Connection and must be
awarded and approved by County Council
TENDERS COUNTY POLICY
• All Tenders
• Must be advertised on the County website and at
least one local newspaper and Alberta Purchasing
Connection where required. This does not apply for
purchases from vendors that have been pre-
qualified.
TENDERS THE NEW WEST DEAL
• The New West Deal (North West Partnership Procurement
Agreement) (TILMA)
• provide fairness and equality to all businesses.
• The various levels of government must open up their tendering process to all companies in the three provinces if spending is above a certain dollar threshold.
• The New West Deal states that all purchases of goods over a value of $75,000 and all construction work exceeding $200,000 be tendered.
COUNTY OF NEWELL CONTACTS
• Using the guidelines in the Purchasing Policy, each
department in the County of Newell is responsible
for their own purchasing. The individuals can be
reached through the main county switchboard at
403-362-3266.
• • Public Works – PW Assistant Deborah Reid
• ASB – Fieldman Todd Green
• Finance - Manager of Finance Matt Fenske
• IT - IT System Administrator Darin Crapo
• Administration - Records Clerk Joanne Wells
• Administration - CAO Kevin Stephenson
GOODS PURCHASED PUBLIC WORKS
• Asphalt and Road Surface Products • Sand, Gravel and Concrete • Crack sealing and line Painting • Road Paving • Road Signs • Culverts • Various light and heavy equipment
• Equipment Parts • Fleet supplies and repairs, Oil and fuel, Tires • Shop and safety supplies and small tools • Calcium • Contracted Services - Road Maintenance
• Water and sewer utility infrastructure is provided by the NRSC (Newell Regional Services
Corporation) on behalf of the county.
GOODS PURCHASED AGRICULTURAL SERVICE BOARD
• Herbicides and Pesticides
• Equipment, trailers and equipment Maintenance (Bearings, lubricants)
• miscellaneous small repair items (windshield wipers, lights, plugs, tires, brakes, etc.)
• Mowers (roadside mowers, lawn mowers 48 inch and 11 foot) and parts, weed whips (and supplies),
• power tools, drills, hydraulic parts
• Sprayers and parts - pumps, motors, nozzles, tanks,
• metal for fabricating, hoses, solenoids, valves, various plumbing articles)
• livestock equipment (jacks, tires, bearings, etc)
• Campground supplies including firewood
• janitorial supplies and plumbing accessories,
• posts, signs, fencing (not often, mostly special projects), construction materials
• water hauling, Septic collection,
• Grass Seed, Fertilizers
• Safety supplies, apparel and training
• Items that are generally tendered include: – 10 ft roadside mowers, offset hitches, Industrial and Wide area mowers, ATVs, drills, tractors, vehicles and flat decks if required, pesticides, rental equipment, construction, trailers
GOODS PURCHASED OTHER DEPARTMENTS
• Finance Department IT Department
Administration
legal office supplies
RESPONSIBILITY OF THE SELLER
• Make contact with the appropriate individual in the County.
• Meet with and visit with the prospective department manager.
• Visit the County website and check local papers for advertising.
• Provide a competitive price, required supply and be able to deliver when needed.