COUNTY OF ERIE

CHRIS COLLINSCOUNTY EXECUTIVE

August 24, 2011

The HonorableErie County Legislature92 Franklin Street - Fourth FloorBuffalo, New York 14202

RE: Rath Building - Low Rise Elevator Modernization Project

Honorable Members:

This resolution seeks approval for the County Executive to enter into a contract with the lowestresponsible bidder for the Rath Building Low Rise Elevator Modernization project. Bids for theproject were accepted in the Division of Real Estate and Asset Management on January 4, 2011.A copy of the bid tabulations are attached for your reference.

Should your honorable body require further information, I encourage you to contact theDepartment of Public Works, Division of Real Estate and Asset Management. Thank you foryour consideration on this matter.

Sincerely,

cJfltlCHRIS COLLINSErie County Executive

RATH BUILDING.95 FRANKLIN STREET.BUFFALO, N.Y. .14202 • (716) 858-6000· WWW.ERIE.GOV Comm. 19E-7 Page 1 of 14

To:From:Re:Date:

SUMMARY

MEMORANDUM

Honorable Members of the Erie County LegislatureDivision of Real Estate and Asset ManagementRath Building - Low Rise Elevator Modernization ProjectAugust 24, 2011

This project will provide for the refurbishment and modernization of three Rath Building lowrise elevators. The elevators are over 40 years old and replacement parts are difficult to obtain,thus resulting in down time with inadequate services and inefficiency. The elevators will bebrought up to current OSHA and ADA standards.

The low bidders are Greater Niagara Mechanical, Inc (Mechanical Contract), Bison ElevatorServices, Inc. (Elevator Contract), and Goodwin Electric Corporation (Electrical Contract).

FISCAL IMPLICATIONS

Funds for the project are currently available in the approved 2007 capital budget, SAP ProjectA.00314.1.3 - 2007 - Rath Building Low Rise Elevator Modernization.

REASONS FOR RECOMMENDATION

Refurbishment and modernization of the Rath Building low rise elevators will result in less downtime, costly elevator repairs and inefficiencies in operation and use.

BACKGROUND INFORMATION

The Rath Building low rise elevators are over 40 years old and are becoming more and moredifficult to maintain due to lack of parts available. Refurbishing of the elevators will save theCounty 0 & M funds for costly repairs and maintenance.

CONSEQUENCES OF NEGATIVE ACTION

The elevators will continue to require more frequent and costly repairs until the time comeswhen they will have to be shut down permanently due to lack of repair parts.

STEPS FOLLOWING APPROVAL

Contracts will be executed by the County Executive with Bison Elevator Services, Inc., GreaterNiagara Mechanical, Inc. and Goodwin Electric Corporation so that construction work maybegin.

Comm. 19E-7 Page 2 of 14

COMPTROLLER'S OFFICE REVIEW

The proposed legislation has beenreviewed by the Comptroller's Officeandis related to anauthorized capitalprojectforwhich there are sufficient appropriations for the actionproposed.

oC<~h... P' <?\i!('-f: '~'7o 3, £7 q. I],A'S oj flu:" w.t.+,,;S~;"') tQ;~Oi~ Jw<4~

MiiWH.P/-fI..-tIY1<Ji.. ~~ :),,<111 Elihf}/S~M A..'i4.. i)t;fy,e,f~ fl}J'-Md";~ct!..L t\Q,.e;C'50tJ!if3

File (REAM.8;24.11-3.Rath Building Elevator.doex)

Comm. 19E-7 Page 3 of 14

A RESOLUTION SUBMITTED BY:DIVISION OF REAL ESTATE AND ASSET MANAGEMENT

RE: Rath BuildingLow Rise Elevator Modernization Project

WHEREAS, the Erie County Division of Real Estate and Asset Management receivedbids for the Rath Building Low Rise Elevator Modernization Project on January 4, 2011; and

WHEREAS, the Erie County Division of Real Estate and Asset Management isrecommending award of contract to the lowest responsible bidder, along with the engineer; and

WHEREAS, your honorable body has previously approved a GeneralArchitectural/Engineering Agreement with the Engineering firm of Ram-Tech Engineers, PC forproviding professional design services on Erie County projects; and

WHEREAS, the County Executive is seeking authorization from your honorable body toenter into a construction contract with Bison Elevator Services, Inc., Greater NiagaraMechanical, Inc. and Goodwin Electric Corporation for the Rath Building Low Rise ElevatorModernization project.

NOW, THEREFORE, BE IT

RESOLVED, that the County Executive is authorized to enter into a contract with thelowest responsible bidders for the Rath Building Low Rise Elevator Modernization project asfollows:

Elevator Construction WorkBison Elevator Services, Inc. for a base bid and total contract in the amount of $465,000.00

Mechanical Construction WorkGreater Niagara Mechanical, Inc. for a base bid and total contract in the amount of $44,700.00

Electrical Construction WorkGoodwin Electrical Corporation for a base bid and total contract in the amount of $46,470.00

; and be it further

RESOLVED, that the sum of $100,000.00 be allocated to a construction contingencyfund with authorization for the County Executive to approve change orders in an amount not toexceed the contingency; and be it further

RESOLVED, that the Comptroller's Office be authorized to make payment for all theabove from SAP Project A.00314.1.3 - 2007 - Rath Building Low Rise Elevator Modernizationfor an amount not to exceed $656,170.00; and be it further

Comm. 19E-7 Page 4 of 14

RESOLVED, that two certified copies of this resolution be sent to the Department ofPublic Works, Division ofReal Estate and Asset Management, and one copy each to the Officeof the County Executive, the Division of Budget and Management, and the Office of theComptroller.

Comm. 19E-7 Page 5 of 14

RATH aUILOINGLOW RISE ELEVATOR MODERNIZATION

BID TABULATION SHEETEI.EVATOR WORK

DATE: JANUARY 4, 20,11TIME; 10:30 AM

Bison Elevator ServiceInc. $4El5,000

,Thy;;;;enKrue:p EleVator Corp,

DCBEleVator Co. Inc.

$546,580

$589,500

$643,747

$696,100Aria Contracting corp""__~_=_+-- =~~:i.!£~ --1i I

I Downey-Goodlein Elevator Corp.

ErieCountyDivision of Real Est1ilteandASsetManagement

lnformanon IhClUl.led InThisReportDoes Not IndicateAWardofContract. For Informational Purposes Only.

Comm. 19E-7 Page 6 of 14

RATH B\J.ILDINGLOWRISE ELEVATOR MODERNIZATlON

BID TABULATION SHEETMECHANICAL CONSTRUCTiON WORK

DATE: JANUARY 4, 2011TIME: 10:30 AM

$44,700

$46,~0

$48,$$9John W. Danforthc()mpanY'~_~_--1~~_~_-"=="- _~ I I

J MLPPlul11bing & Mechariical, Inc.

I Greater Niagara Mechanical, lric.

Erie CountyDivision of Real. Estate and AssetManagement

lnformatlonlncluded In This Report DoeSNot IndicateAward crcomract. For Informational Purposes Only.

Comm. 19E-7 Page 7 of 14

RATHBUiLOINGLOW RiSe;E.LeVATOR MODERNIZATION

BID TABULATION SHEETELECTRICAL CONSTRUCTION WORK

DATE: JANUARY 4,2011TIME: 10:30AM

Goodwin Electric Corp. $46,470

$54,960Industrial power&LightingCorp::.:.~_~ +_~_~_~== ~- - I I

Weydman Electric, Inc. $60,889

CI~ Electrical Constructlon Corp. $78,800

-- i~~

I I

Erie CqUnlyDivision ofReal Estate andAsset M"nagemenl

Inform,~lion Included In ThisReport Does Not IndicateAward ofContract, For lnformatlonel Purposes Only.

Comm. 19E-7 Page 8 of 14

OFFICE OF THE COMPTROlLER REVIEW DATE: 8/26/11

. PROJECT TITLE: A003142007 RathBuilding T.ow Rise Elevator Modemization

1) IS THE REASON FORTHISCO~CTCONSISTENT WITH THE PURPOSEOFTHEPROJECT: YES . NO ..

:IFNO, RETURN THIS REQUEST TOTRE DEPAR1MENT

IF YES, COMPLETE THE FOLLOWING VERJFICATION

2) PROJECT AVAILABLE APPROPRIATION

750,000.00toTAL PROJECT REVENUES $ _---'-=..:=.:.::.=_

750,000.00TOTAL PROJECT APPROPRIATIONS . $ _--'..:::..::2.:-"..::::..::.c.

46,320.87LESS: TOTAL EXPENDITURETO DATE $--~-"'-=-='-

12,500.00TOTAL COMMITMENTS $ __-==-=.==-,:-.

691,179.13

LESS: CONTRACT AMOUNT: 656,170.00

NET AVAILABLE APPROPRIATIONS $ 35,009.13

COMMENTS: Cash in project: $703,679.13

REQUEST~fROVBD ~x<~REQUESTDENlED: _-,,-_~ ~__~~~

DATE:_//U~· Cd' 2. OJ!~ 7

V:AccountinglCtipitaVRulc·2.34/ComptrolIer.ApPfoprial.ion Review.doeComm. 19E-7 Page 9 of 14

A.0030SI ICODE::::OMPlIANC6ANff' I CRECONSTRUCrtONQFCOUNlYBUILOJNG;S,(COUNlYWJDE)

.,

~

G

P~OJEC"DETAILS

'filii;project I~vo!Yesiheong6Inl,1 'renovaUons-~nd ,upgrades .toTp~B233& '1:1236the. ConveoUoneentflfthalweresttirl.edln 1:994. Thisworkwillincly~etep!<;lceme!11 of.sofflls,· uP:9radlrigOf ~Ievators. newconventlo" ttall ceiUngs'antJ mlsc; rer1ovallon work.

15yl'S., par.12(3)(2)

10yn; ••p-ar:~,9{l IThlsprojectwJl1 ens'ijre~sufflcle'nfrundlngfor ex1sllngproj~ .- '-J P;B23$~ 8238under ¢pnstrU;~lonand fo-r seeping ,newPfOJects•.This Irlc!l,ldesd!:lIlliln"eol'l$\l~tk;mimdother 0051$.

15ns,par. cro:untY:ccmpllan6~-wJth'thf;llatesl eodes~riiflesulallon$and tol P;:B:233,& 823712(a)(2} reconstruct COl;ln1;YfacJlltlesas necesserytc 'provldeahea,lJhy

end f;llfe,envlroomentfor t1iepubllc and start. lnelude~are

such ltefT6asflre protection. air q1JafI~y, h;l;n(jjeapped OlGG.esSIand. .correction of_bulldlngdeficlem:ies ·anc' cod~vlOlfltions.lThlsproje¢ prollle.te& tor servtces .01 coosunants as wen as:,aclualccr-suucncn.

10 yrs" par;20{b)!Theeapllll.l B,udlJe1proyldesSt,125,OOOtQlinance tifeCouniy I P.,8233 &B237share:orvarklusroadprojecls whic;hare ellglblf.l rorS\aleandFederalald~ ,COI,.lnlycost'representsf1ve(5)~en\o~ \h~tol~l

project. rhe$taterelmburs.es 15pen;enl(S3,315.00(l)<moFeder:al ~rNernn1efll60 pe,rcenq$'te,OOQ;OOQ),Roads . 'earmarkedrorcoflStnJcUon are:,'Wehrle Drive '(ElilcoUCreek ttlTranS1tRcad)(PtN5755.19)~ndComo ParkBlvd; (Union tcIndl.a~·Roadl;(PINS755.83);

-5 y:-s., par.6-2(2:riijfffifi;;' p.rajild.WU( prO\ildefum:!lngtll optlm.iifi u~e, ofcountY'1 f:i~6233 &-8237ownedspaceto m.lnlrn1t.eneeds for leasee space. This projectwlll· addre$SadJl;Icencle~-. r;omm1.lrdcatlo':lS and :lnformauonsyStt',llTlS, The Counl)' could reduce spElGeculTenllylease!JCln<!fefillze,sovlngsfromthlsprqject.

5ym~,par. ,~('iiId}\Th&CapJlal BUdgli:i provJdes$7,500 toflnilncetheCounty- "IP. B2~t6238ishare¢froadproje<;ts which'are eliglJleforStallfandF~eral1~ld, County cost reprusenlli five (5)pareentorthetO\al project.:1heS~~relmbl.lrse.s,15,pet'elm((S22;$OO) ami FederalliIovemmer'll 00percent-'$120.000» Roadearrl'Iariledfordesl9"rs:Eal;t-R.l)!)Ifl$QntlllorthFrtlnch Road(Niug3l'aF<lllsBlvd.TcSWeetHome}{PIN 5755.431.

1}yrs;.:par.1.91cffthlilOprojeet InVo~VE!S Uie onltolnglmp1ernl:1ntall~n .,OfUl~l p~ B~redevelqpmenl.program for the ,Buffalo :andErle ,CouoWaolanlcaIGnr(!ens. Th\Slncludcsi;:on\lnuOl~On_ of work!re-aard1ng __ thet¥n~l;IllltaUon' or, the rac:mtY,andOltierlImprovements, need,ed ,to fOnformlo,UW.1ong·rangl;l conceplpl~n. Va(louSltTlprovemenls wWbe funQedby lI)l~: ph<)ls~,

[InCluding bvtnol liml\od tot the GrQwlng HOl,lsfls;ond supportspaces;

1~oo;OOO-110yrs.; p;lr.20(b) IThe 2007 capllaCoyenayprogram provides: rci'iteliablil\alionl P,6233&'$7Wl)(l( toJrclude,J)Ij:Usno( IImlle:d \:1, pavemenl~ndshoulder

IIWldenJflQ' d.r<lln\1t;l6 lmprovemen.. ts. ..!1'lght dlslanre s IiUld::;afel~lrt1provemoots. c:omplpUonortliesEiprolet1s wUlresull1n1utureoperatlnQ andmaintenancesaVlr'iCls.

$

142,500

1.900,000

7,500fs

100,000I.s

2,000,000.

150,000'1 $.

2,ooo,OOQI $~.

s

s 400;000 r 400;000

s 6;000;000 $ -4,-eQO,OOO

$ 22,500.000 s 1;1.25,000 $ 21,375,000

$ 1.000;060 S- 1,000,000

$ 500~{)OO $ 500,000

I$ 500,000 $ 500~OOO

.~ :t&aih? +~QO75C>,66IJ 7ID11"l1Cl

s 1.433,000 S t.~noo

-$--~i;ooo-;ooo 1$

2007 P~T 'r N';4f19/07 comm.3E-4Q

a:--'- C E F

ESTIMATEU AMOUNT-OF l.0CAL SOURCE PPU _ ,Soc.;MAXlMllMCqsr ..!.~~~!..._ 'R.EVENUE 11.00a rof(l:tQnco

c

c

C

c

c

S

s

s

s

---&LSPECfACOR

CLASS

PULE: A

A

PRO~ECTOESC:RlPTION

(,obJoct or purposQ-)

CONVENTION CENTERRENOVATIONSs, IMPROVEMEI\'TS(BUFFALO)

aOfAt'IiCALt3.ARtiEN$ MASTERPlAN RECONSTRUCTION(BUFFALO)

ROAO RECONsTRUCTIONPROJECTSFEotRAl:,AIDPROGRAMDPW (COUNTYWIDE)­ComoPtlrk6lvd. PIN 575S;8a

B-:-O01G1~ fUNAN'TlCIPATe"c):ROAp&SRlDGECOSTS-DESIGN &CONSTRUC:TION(COU~jDE)

B,Oa1T.1 IRoACfDESfGN-PR'OJEefSFSOEAALAIO PROGRAMDP"INICOUNTYWIDI;)

a;001~~ ICAPITALOVERLAY&-ROAD"RECON$TRUCTION PROGRAM:..COI.!NTYRQAD FUND(COUN1"f't\IIDE)

';,00307' ISPACE:-CON$OLlDAtION~6

RELOCATION (COl]NTVWIDE)

WATERPRoOFING ANDfl;EHABlt.JTATIONOFOlO--"JNTY·HALl{SUFFALO}

A.(j()OI,IIRATH 'UILQING LOW RISE'. . l1ElEVATORMODERNlZATION

'Per. 6Dhd-Reto.Jf f'Y'g-).(}1l/·It1~JI

10

7

,

•

s

5

4

3

"1 -T~-A:"O-030:S-

2TA~00306

-~.

~COLUM."s;.;

LINE: 'PROJ.NO. NO.

11 lNTERSEGnON IMPROVEMENTS~VARIOUS

C s 6.596.7001$ 334.500 It" 6;262,200 10 Yr"s'., par,. 29(b) TI,lsproJect .~U. piovid~run'dioQ;foadd'lenturn lanes lQ .severalroads; Thelo~U(ln~ I"r tl'ltt proposedImpr01l8ments ere:Maple Road 81Fllnt. North FOfe$1 andHopklnl> (PIN5155;33).youngs/Aero (PlNSQ75SAG) and.Ha;r1s' Hi~ ·atWehrleandP1oosOlnt'-i1ew(PIN'5756A1). Thelolalcost,of,thls projeclini2007,,Is e-s~rn<1leld tc'be $6,596.700. TflaStateralmburnes$~a5,400 aIld Federal9QvernmantSS.276.6ootorlhe rnajorityoftheproJeet Counlycost represents thebalance,

P.6233 & B238

r'age 1 ot3Comm. 19E-7 Page 10 of 14

rojects)3udgetConsu\llJ?tion Report Date: OS/26/2011. Page: 1 / 4

und/Group"unds Center *unded Program A.00314

410 .. 520(i(

(07 Rat.h, ]>uilding Low Rise Elevator lIlolie$izat)

tQm#pM4t1ig:~t%~:e:~~~#.lli;i{if:~~~~i:!:l~R~N.R~~1jj~~i{~~~~:«{FimK~~?JJ,ji!J;ft4.····~~~\§f4t~~~~~~ta~.. R~~rrSti'~)#i:m~~~~~j~Wf:~N~:~~f.;!t?Sig:g€~j$ &.m?':¢9.:w~~~~~:;f:~J~

Revenue

";ll~~~~~k~~~]~1:~:iiiilll~!!~I~~iill'Expense

*'ComrnitmeIlt Item

500,000.00-

500,000.00-

500.000.00

500,000.00

250,000.00-

250,000.00-

250,000.00

250,000.00

750,000.00- 1

750,000.00-

750,000,00

750,000.00

12,500.00

12,500.00

12,500.00

45,003.56­454,996.44-

500,000.00-

39,255.48907.39

6,158.00

46,320.87

453,679.13_

Comm. 19E-7 Page 11 of 14

:apita1 Trial Ba:'anoe Date Printed: 08/2"/2011 Client:l00 Page: 2 of 2

'uncUs): 400 .. 599 Fiscal Year: 20~~

Period: 1 toProject (s ) :A. 00314

1607 RathBuilding Low Rise Elevator Modernizasion

c:\~~,§§g'&j\!~r~.:g~B@~i~~~~m~~I~'~~~~~~II:il:l!lf~:!il:li11111.. Revenues

':!!'~~~§li~;!!~~!m~'~I!I!!15ii~~flllli'ilII~~~ Expenditures

~* Total

466,179.1310,000.00-

45",179.13

45,003.56­454,996 .44­500,000.00-

36,755.48907.39

6,158.0043,820.87

12,500.002,500.00

15,000,00

2,500.00

2,500.00

17,500.00

12,500.00­2,500.00­2,500.00-

17,500.00-

17,500.00-

453,679.13+ J.5:J /KkJ,{}(I

'70~"ly,{31 '*-453,679.13

45,003.56­454,996.44­500,000 .00-

39,255.48907.39

6,158.0046,320.87

~~ ~'dfd>5{)/Jm.·fwn- ~,;O/! iJffAd~~ ;f:D~. ·zrt-

JNJt

Comm. 19E-7 Page 12 of 14

TO:

C0I1PHWLLER'SRECEIVED

. . . II AUG 26 AilS: 06LORNEH. STEINHART, COMPTROLLER'S OFFICE

PROPOSEDRESOLUTIONSREOUlRING RULE55

CONTRACT APPROVAL CHECKLISTCONFIRMATION OF AVAlLABILITYOF FUNDS IN CAPITAL PROJECTS

REOUESTING DEPARTMENT COMPLETEITEMS 1 THROUGHS

1.

2.

3.

4.

5.

CONTRACTOR'S NAME

AMOUNT OF CONTRACT

PROJECT NUMBER

PROJECT TITLE

DEPARTMENT CONTACT

Goodwin ElectricCorp, (Electrical)GreaterNiagara Service, Inc, (Mechanical)BisonElevatorServices, Inc, (Elevator)

$ 46,470.00 (Electrical)$ 44,700.00 (Mechamcal)$465,000.00 (Elevator)$100,000.00 (contingency)$656,170.00 Total

A00314

Rath BUildingLowRise ElevatorModernization

Fundingquestions: Kevin Madoc, P.E. at 6221Letter pickup: Lynn Sachaat 8301

COMPTROLLER'S OFFICE

6. AVAILABILITY OFfUNDS

7. PERFORMED BY

Date sent to Comptroller's Office:

COMPLETEITEMS 6 AND 7

$. 1/)i2J 6fJCf. 13 ...gtkivd3-t~jAugust 25, 2011

Comm. 19E-7 Page 13 of 14

Comm. 19E-7 Page 14 of 14