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Council Plan 2014 - 2018

Second Quarter Review October – December 2014

TRIM: 14/49036

Achieved or substantially achieved

↑ On track to be delivered

X Not achieved

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CREATIVE AND INCLUSIVE COMMUNITY

Snapshot:

Tree Trunk Launch, Ashfield Park, November 2015

White Ribbon Day, November 2014

Urban Knitting Project Launch, Civic Centre Spotlight, December 2014

Highlights for this quarter include:

Reconciliation Action Plan endorsed and implementation has begun including launch of tree trunk artwork in Ashfield Park which depicts the dreaming story of the Rainbow Serpent.

White Ribbon Day event held on 25 November 2014.

International Day of Disability event held on 2 December 2014.

Children’s week and Diwali event held on 23 November 2014.

Continued success of Civic Centre Activation to support the roll out of key community events.

Launch of Urban Knitting Program at Civic Centre

Forecourt, in partnership with Community Programs and Library Services.

Continuation of the Heads Up! Recreation Program for local young people aged 12-24 years old.

The growth and development of the Volunteer Program.

Fully booked and well received October School Holidays Program.

First Oral History recording of Kings Milk Bar owner Kath Capsanis.

Implementing Behaviour Policy for Library Services.

Deliverables in the next quarter include:

Library purchase of Nepalese collection

12 Authors at Ashfield talks

Training in Roving Reference

Purchase of one new multicultural online resource

Forecourt User Policy

Harmony Wall mural

Public Art Policy and associated guidelines

Carnival of Cultures

Investigate funding opportunities to support growth of volunteer program

Authors at Ashfield – Michelle de Kretser and interviewer Walter Mason

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CREATIVE AND INCLUSIVE COMMUNITY

COUNCIL PLAN ACTIVITY STATUS COMMENT

Foster reconciliation and implement the Reconciliation Action Plan

RAP endorsed by Community, Functions and Activities Committee and Reconciliation Australia (RA), November 2014. It has been uploaded to the Ashfield Council and RA websites, and was officially launched by Mayor at the Tree Trunk event, 27

th November 2014.

Tree Trunk Launch - Aboriginal artists James and Danny Eastwood completed the Tree Trunk artwork in Ashfield Park which depicts the dreaming story of the Rainbow Serpent. The project was launched by the Mayor. Linda Burney, Deputy Leader of the Opposition, Commander Superintendant David Johnston, Councillor Cassidy. Marrickville and Strathfield Mayors also attended the event.

Provide and promote an annual program of community events

White Ribbon Day An event was held on Tuesday 25 November in partnership with Ashfield Police, Ashfield Metro Migrant Resource Centre & Exodus Foundation. Guest speakers included Reverend Bill Crews, the Mayor and Superintendant David Johnson, Commander Ashfield Local Area Command. White ribbons were given to Council staff to be worn on the day, and were distributed at the forecourt event as well. The audience were entertained by Darrio’s Street Dance performers and ‘The Battlers’ band. Over 60 people signed the ‘I swear not to commit, excuse or remain silent about violence against women’ pledge. During the event white iced cupcakes cooked by the Exodus kitchen staff were distributed to the audience. International Day of People with a Disability Celebrations were held on Tuesday 2 December included live performances by The Bodylines Ensemble (Shopfront Theatre) and Andrew Hewitt (Can-do musos). Furthermore, Council took part in the ‘Groovability’ event, staged in the Addison Centre on Thursday 4 December. Carnival of Cultures

Planning is well underway and on track, with promotion campaign developed, sponsorship secured valued at $13,500, stall holding selection and entertainment program commenced.

Community engagement and development has been a focus of event planning, with stall holding selection and entertainment program reflecting Council’s relationship with key community groups (including Culturally and Linguistically Diverse and Aboriginal and Torres Strait Islanders), organisations, and local businesses.

Provide services and programs at the Ashfield Aquatic Centre

The Ashfield Swim School numbers increased this quarter with 279 more students enrolled as compared to the same time last year.

The Ashfield Aquatic Centre is currently offering eight Aqua Aerobic Classes a week with class numbers ranging from 10 to 25.

The Vacation Care Program did not operate this Quarter due to the timing of the School Holidays however a three week program has been organised for January 2015.

The Ashfield Aquatic Child Minding Centre has served a daily average of 14.2 children in October, 15 children in November and 14.3 in December. The annual service statistics average from January to December 2014 is 14.2 children/ day. The staff shared that the increase in service correlates directly to the Swim School enrolment.

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The Business Plan for the operation of the Aquatic Centre has been developed with the focus on building up the swim school while controlling operating costs.

Build and support community capacity building activities through financial grants and provision of facilities

Arts, Community and Environment Grants Scheme Funding Recommendations The funding recommendations for the 2014 Arts, Community and Environment Grants Scheme was presented to Council in November 2014. All recommendations were accepted. The Arts, Community and Environment Grants Scheme Selection Committee agreed to fund 34 applications of the 45 applications. Applications were selected for funding based on the selection criteria outlined in section 12 of the guidelines. Presentation Afternoon A presentation afternoon was held on Wednesday 26 November, 3pm where successful applicants received their cheques and successful letters from the Mayor. The presentation afternoon was also a great networking opportunity for organisations and individuals. Positive feedback was received from the many applicants who attended the session. 2014 ClubGRANTS The results for 2014 ClubGRANTS were released August 2014 and are available on the clubs and Council’s website http://www.ashfield.nsw.gov.au/page/grants__funding.html Over $341,000 was awarded in funding during 2014. The 2015 ClubGRANTS will commence with the first committee meeting being held in February 2015

Deliver a diverse range of community development programs, services and resources

Nepalese Community Engagement As the second fastest emerging community group after Chinese in Ashfield LGA based on the ABS statistics, efforts have been made to engage this group by setting up a Nepalese community group representatives with a meeting organised on 5 December 2014 and regular meetings in 2015. This group has shown commitment to organise various family oriented weekly activities such as yoga, children’s dance and grandparent’s support group at the Town Hall starting Feb 2015 on every Saturday 8.30am to 1.30pm for 6 months trial period auspiced by Council. The yoga and children’s dance sessions are open to all local residences and will be widely promoted. A community consultation to understand their needs is also being planned for 2015 and the outcome will fit into Council’s Social Plan. Furthermore, this community will be volunteering for a Nepalese Children’s Dance performance and workshop at the Frolic Forecourt session on 20 January 2015 for the School Holiday Program. Partnership with the Library has included a meeting with the Nepali community on 5 December to review the Nepali books that are currently being ordered and to advise on proposed collections. The Nepali community also offered to donate popular books in Nepalese language for the Library. The Nepali community is also supportive of a Nepali book launch by the Library during the South Asian/Nepali New Year in April 2015. Children’s Week and Diwali This event was held on 23 October 2014 in the Civic Centre/Forecourt. The celebration with Diwali theme included lantern making workshops facilitated by a volunteer and the creation of a large Rangoli art work using recycled objects. Aside from some public participation, about 40 children from Ashfield Public School attended the event including Indian mothers and children from the Thursday weekly Multicultural Social Support Group with Metro Assist. This event with vibrant Indian music and decorations generated much interest from the curious public.

http://www.ashfield.nsw.gov.au/page/grants__funding.html

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Urban Knitting Program A collaborative initiative presented by Community Programs and Ashfield Library was launched by the Mayor on Thursday 3 December in the Civic Centre Forecourt. With funding from the Office for Ageing, Family & Community Services and Local Government NSW, the knitting group enjoyed the opportunity to work closely with Artist Sue Pedley and videographer, Virginia Hilyard to present a colourful ‘knitting bomb’ installation, spanning the Forecourt space. This ‘Civic Centre Spotlight’ launch event was followed by a group lunch for participants in Ashfield Town Hall. The Urban Knitting project film will be launched and screened during Seniors Week 2015. The Heads Up! Recreation program The program is tailed for local young people 12- 24 years old was consolidated over October- January. Skate, BMX and scooter workshops continued to run at the Summer Hill Skate Park (at DJ Gardens Summer Hill), affirming the space as a valuable resource to local young people. Young people of both sexes have attended the clinics, and there is community interest for Council to organise more of these workshops.

Work in partnership with local agencies to support delivery of community activities and services

School Principal’s Forum - In October 2014 Council co -hosted for the first time a Principal’s Forum, with the Ashfield Local Area Command (Police). Principals and deputy principals of the local primary and secondary school attended the forum held at Ashfield Civic Centre. Items discussed at this forum included presentation from Headspace Ashfield, Ashfield Laneway Project to support ideas for the Town Centre Renewal and road safety around schools. The forum provided opportunity for networking and encouraged relationship building between schools and Councils across different departments and approximately 25 people attended.

Review key State and Commonwealth human services and social welfare policies

Public Art Policy Council is working to develop a Public Art Policy. This policy will support public art projects (general and those associated with private and public developments) in the Ashfield Local Government Area. The Public Art Policy is in the final draft stage awaiting further comment pending with relevant stakeholders. The policy outlines the purpose, guiding principles, key roles and responsibilities and implementation techniques to manage public art projects. Although the final version of the policy has been completed and the business paper (required for approval of the policy to Council) has also been developed there is yet to be a final round of comments from relevant stakeholders such as the Public Art Working Group. The timeframe for the policy and business paper to be presented to Council is yet to be finalised. The Public Art Working Group will continue developing the Public Art Guidelines and Guidelines for Public Art in Private Developments which will support the Public Art Policy.

Promote the provision of affordable housing X

Work is scheduled to be completed against this action quarter 3 and 4.

Support a Council Volunteer Program

Council’s Volunteer program has been undergoing review since November/December 2014 with conversations across departments that are currently recruiting and managing their own volunteers (i.e. Library and Sustainability - Bushcare). End of the year evaluation with volunteers (English tutors, Chinese Language Help Desk and event volunteers) have also been completed with the aim to strengthen linkage to Community Programs with focus on capacity building and empowerment via volunteer training (i.e. first aid, food hygiene and safe handling, sustainable practices and business enterprise) and innovative activities (Carnival Volunteer Cultural Stall and facilitation of workshops). A consolidated report with recommendations will be tabled by next quarter.

In order to ensure professional management of volunteers and in consideration of risk management

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measures, Council staff will be trained on volunteer supervision responsibility by NSW School of Volunteering followed by internal session on overview of Council’s Volunteer Policy, Work Health Safety and appropriate documentation completion will be conducted. This will ensure Council’s duty of care for both staff supervising volunteers and the volunteers being placed. Other volunteer partnership opportunities were explored such as a meeting with a representative of NSW Volunteering Time Banking program on 17 November 2014 and an upcoming meeting with Volunteer Network of Burwood Council.

Support the establishment of community gardens across the Local Government Area

Undertook public exhibition of the new Community Gardens across the Local Government Area Applications and reported the outcome to Council in December, renewed the licence for the Haberfield Community Garden

Promote Ashfield as an arts and culture hub

The Arts & Culture portfolio currently includes:

Civic Centre Activation Genres of programming include Performing arts, music, visual arts and recreational activity.

‘Frolic in the Forecourt’, ‘Hands On Thursday’ and ‘Civic Centre Spotlight’ programs have proven to be exceptionally successful community engagement tools, providing regular opportunities for diverse local communities to perform, participate and socialise. Groups that have been engaged to perform (to date) include: Canterbury Boys High School Band, Bellydance Ileana, West Region Chinese Association, The Battlers (Exodus Foundation Band, Settlement Services International ‘Presents’, St Joan of Arc Primary School Band, The Pocket Trio (jazz), Australian Federation of Chinese Organisations, the Australian Federation of Chinese Organisations, Ashfield Boys High School band, Shopfront Theatre’s Bodylines Ensemble, Chinese Folk Song and Dance Sydney Troupe, the Reiko Azuma & Carl Morgan Jazz Bossa Duo, the Steven Elphick Quartet, the Can-Do Musos, and further groups as audience. Through this engagement, Council is well placed to distribute information about further programming, services and events to the wider community. Through the ‘Hands On Thursdays’ programming, Council is particularly well placed to share specific information pertaining to the program being presented on the day – accessing the relevant community audience.

Through the co-producing of events and by extending opportunities to participate in Civic Centre events and programs – active partnerships have been fortified with a number of internal areas such as Sustainability, Ashfield Library, Works & Infrastructure and Customer Service. Partnerships forged with external organisations include: The Exodus Foundation, Ashfield Police, Settlement Services International, Shopfront Theatre, Can-Do Musos, the Inner West Disability Planning Committee, Metro Migrant Resource Centre, The Vision China Times and Ashfield Public School.

Public Art – an expression of interest process was implemented for a public Artwork in the Ashfield Town Centre which closes COB 30 January 2015. The project which involves engagement of Year 9 Ashfield Boys High School students will culminate in a mural on the Brown Street development. This project is due for completion May 2015.

Deliver workshops and exhibitions through the Artist in Residence program

The Artist In Residence program was reviewed with residency dates for 2015 to 2016 confirmed. Documentation was also reviewed and updated and Terms of Reference was developed for the assessment panel. Gary Freemantle was Council’s first Aotearoa (NZ) AIR. Gary was very active whilst in residence and

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not only created a body of 23 artworks, he also:

Assisted as a judge for the GreenWay Art Competition of over 60 works

Held 3 Open Studios at Thirning Villa that approximately 30 people took advantage of to visit Thirning Villa, meet & talk to the AIR, view some of his work and watch him in progress

Facilitated a fun painting workshop attended by 17 people

Curated and hosted an exhibition of the 23 works that he created in Ashfield

Sold two of his works as a direct result of the exhibition

Attended two community events, White Ribbon & the launch of the RAP and Tree Trunk in Ashfield Park.

Donated an artwork to Council valued at $2,000. Cliff Face ll is one of a Blue Mountains series, Australian mineral painted on panel 450mm x 1260mm.

Four artists have been confirmed for the AIR program for the 12 month period from May 2015 to April 2016. Elizabeth Woods (QLD), 4th May to 31st July 2015 - plans to deliver a Beauty Pageant, Kate Cotching (VIC), 10th August to 30th October 2015 - creates soft sculptures, Hannah Furmage (NSW), 9th November 2015 to 29th January 2016 - performance, installation and video , Madeleine Child (NZ), 8th February to 29th April 2016 - has a number of projects planned using mud and clay.

Ashfield Youth Theatre to continue to delivering a program of workshops and productions

The Ashfield Youth Theatre developed a relationship with the Business Relations Coordinator, to develop two unique performances for the Ashfield & Summer Hill Feast of Flavours Festival held in October. Two performances were created that drew inspiration from the local areas they were performed in, focusing on the culture, atmosphere and food present there. From this a series of interviews with young people were taken which formed the base of the work. This was AYT’s first experimentation with Verbatim theatre and resulted genuinely voicing the interests and concerns of young people. It was described by one audience member as “Eaves dropping on a teenager’s conversation.” (Melissa Cyril Curran.) Ashfield Youth Theatre successfully delivered its first annual Short Play Festival in December. The festival provided mentorship from industry professionals to young participants in the areas of writing, directing, designing and technical theatre. The project culminated with three performances in Ashfield that the participants wrote, directed and performed in themselves. The aim of this project was to give creative responsibility and ownership to the participants, in order to create a greater visibility of what a young person can achieve. They were greatly successful with this responsibility

Operate and deliver the new Ashfield Youth Centre

The Youth Community Development Worker has built a relationship with Headspace, meeting several times with the new headspace manager Michael Cummings, and attending the consortium meeting that guides the development of the Centre and its operations. Michael Cummings was invited to attend a Youth Committee meeting and also to present at the Principals Forum held in October. These invitations facilitated the introduction of Headspace to local young people and the School community.

The former Youth Centre was cleared out according to Council’s ‘Disposal Policy’ and the Centre is currently being renovated by Headspace architects and builders. A Youth strategy is in the process of being developed with interest in the progress of the Headspace Centre and how its operations will meet the needs of the community and change demand for service provision. At current, the Youth Community Development Worker continues to plan and provide recreation, skills development and school holiday programming; arts projects such as the ANZAC Youth

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Art Competition, and the Harmony Wall Project; leadership opportunities in the Youth Committee; and community events such as Youth Week and the Carnival of Cultures.

The Youth Community Development Worker meets one on one with the Principals or Deputy Principals at the start of each term to discuss the needs of young people and school communities, opportunities for collaboration, and to promote Council events, programs and activities.

Promote opportunities for lifelong learning and wellbeing through library services and programs

Preschool Visits Preschool visits are an important way to reach out to the community and we concluded our yearly program, of visits at the end of November. Children’s and Youth staff visited 6 centres with a total of 155 attendees. Preschool visits will resume in February. The Collection Development Policy review is on track for June 2015. New collections, such as online resources and Nepalese will be incorporated. The Library Technology Plan is in draft form, and is listed as a priority. Yourtutor The Yourtutor online tutoring service sponsored by Wests Ashfield Leagues goes hand in hand with our in-house Homework Help service to provide students with the best possible educational assistance. Statistics:

Month Total hits

October 29 tutorials (Average 21 mins per session)

November 22 (Average 15 mins per session)

Total: 51 sessions Service concludes December 12 2014 due to school holidays and resumes on 18 January. Homework Help Homework Help continues to be a highly valued program for local school children. During this quarter we moved the program out of the Local Studies Room and into the Study to allow the many HSC students to use the large space. Homework Help is held at Ashfield every Monday and Wednesday in school term 3.30pm-5.30pm. Statistics:

Total Primary School 79

Total High School 18

Total Students 97

Short story competition To promote both life skills in our community and our marvellous collection of digitised historical photos, we ran a short story competition this quarter around an Archives photo from the 1940’s of Caton and Moran Grocers of Summer Hill. (photo below) People were asked to write a creative story about the shopkeepers; who were they? what groceries did they stock? Four entries were received and the winner was 12-year-old Daniel Guevera-Morales with his very engaging story ‘The truth behind the smiles’ which revealed the fictional financial struggles of some of the shopkeepers. Daniel borrows lots of books from our library and we believe he is a writer to watch out for in the future. We will be running a

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themed short story competition each quarter with our inspiration in the third quarter being a holiday themed photo of two ladies with their bicycles, circa 1930s.

Develop and expand a local studies collection and programs

There were 20 visitors to the Local Studies room for research enquiries during this quarter and the total number of enquiries both via email and in person during this quarter were 26. The Local Studies Room was closed for public research in October to cater to the large number of HSC students needing study space. All local studies and family history enquiries were still responded to during this period by the Local Studies Librarian. We are continuing digitisation of Council’s archival resources. As of 15 December 2014, there are 3790 digital assets on Portfolio. Resources available to view online include historic photographs, building application registers, rate books, valuation books, water board plans, Sands Sydney directory, old local newspapers The Advertiser and The Argus. All these resources contain a wealth of information to enable local history and family research. With the assistance of a Master of Information Studies work placement student, we have developed a Historypin profile. Historypin is a social media site dedicated to sharing history through photos, video, and audio recordings. Photos can be pinned to a location on Google maps which enables users to compare historic images with present day Google street view. Our profile has received over 900 views.

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UNIQUE AND DISTINCT NEIGHBOURHOODS

Snapshot:


Efficient waste management provided for residents & commercial properties.

Complete hyperlinked heritage inventory uploaded to Council website.

Ongoing SEPP 65 advice provided to Development Assessment staff pending appointment of Panel experts.

During the months of July and September Council has planted 49 trees of various species in Ashfield, 27 trees in Haberfield, 21 trees in Croydon and 57 trees in Summer Hill. There were 76 trees planted throughout our parks and reserves. Pruned over 150 trees for the food festivals.

Planted up to 200 roses Ashfield Park with some replacements at Yeo Park.

Process has begun in replacing 17 park benches at Robson Park.

New trees planted in Ashfield Park

New trees planted in Ashfield Park


Progress Planning Proposal to a gazettal stage if endorsed by Council.

Accurate, contemporary heritage inventory is continuously available.

Review of the Plan of Management (PoM) for Pratten Park, Ashfield Park, Minor Parks.

Call for tenders for the installation of lighting at Ashfield Park.

Call for tender for landscape works around Ashfield.

Call for tender for irrigation installation Centenary Park.

New tennis court surface and fencing at Richard Murden Reserve to be completed by the next quarter.

New barbeques in Richard Murden and Robson Park.

Street cleaning in Haberfield

Graffiti removal before and after on Parramatta Road Ashfield

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Restructure and review Ashfield Development Control Plans

Additional IDAP Parts for Hurlstone Park. Croydon Urban Village and B1 Business zones completed and adopted by Council 25 November 2014. Report to Council completed recommending commencement of DCP 2015 project including comprehensive community engagement strategy incorporating Councillor and stakeholder workshops. Recommendation endorsed by Council December 2014. Updates to the S94 & S4A Developer Contributions Plans are underway. Revised schedules presented to Council for consideration in December 2014.

Produce new DCP for areas of heritage significance

Additional Interim Development Assessment Policy Parts for Hurlstone Park. Croydon Urban Village and B1 Business zones completed and adopted by Council 25 November 2014.

Parramatta Road enterprise zone DCP

Extensive input previously provided to Westconnex at a series of State Government sponsored seminars emphasising Council’s commitment to the integrity of the Parramatta Road Enterprise Zone as defined in Ashfield LEP 2013. Development “sensitivities” relating to adjacent low density residential zones including adjacent heritage conservation areas were also highlighted by Council staff at these seminars. Urban Growth released (late November 2014) a Draft Parramatta Road Urban Renewal Strategy- to be reported to Council early in 2015. The proposed Westconnex route changed according to news item from 2 December 2014.

Undertake development assessments

Development assessment is continuing to be carried out generally within agreed service time frames without compromising quality and accuracy of the assessment process. It is important to note that there has been an influx of pre-lodgement meetings, submission of major DA’s as well as substantial Land & Environment Court appeals lodged by applicants and as such determination times have been slightly impacted during Quarter 2. Our year to date average stands at 58 days for new DA’s which is 8 days above the target timeframe. However compared to last year’s performance an extra 19 days has been added to the DA processing times. The reason for the additional determination times is a result of an influx in lodgement of complicated large scale DA’s, lodgement of additional pre-lodgements, additional LEC appeals.

Produce new DCP for management of stormwater

X

This work has been scheduled for 2015.

Lobby for the Implementation of the plan of management and conservation plan for Yasmar

Awaiting further communication from State Government regarding possible future uses for property. West Connex Environment Impact Statement will clarify exactly how Yasmar will be affected by road proposals.

Promote, develop and maintain Community Facilities

Over the last quarter Council has progressed its work on the public toilet renewal program, facilities including boundary wall at Pratten Park, significant Thirning Villa refurbishment and Haberfield library upgrades. Council has been working closely with Headspace Youth Services on design of new purpose built Youth facility to be housed as part of the Civic Centre.

The above figures illustrate that for the 2nd

quarter there has been an increase of 12 days in DA processing times for new DA’s compared to last year. The increase is partially attributed to staff shortages, significant number of planning appeals, and deferral of a number of development applications. The overall performance is still outstanding as Council is within our target of maintaining turnover times of 50 days.

It is evident from the above chart that there is a strong downward trend in outstanding DA’s. As of December 2011 there were 5 DA’s over 100 days which 2 DA’s have been deferred by the Joint Regional Planning Panel; 2 DA’s have been deferred by Council and the fifth is awaiting referral from Department of Planning.

At the end of the 2nd quarter there were 28 outstanding DA’s almost 50% less than our target amount of 50 DA’s.

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Maintain and manage Council’s parks, reserves, sporting grounds and facilities

During the months of July and September Council planted 49 trees of various species in Ashfield, 27 trees in Haberfield, 21 trees in Croydon and 57 trees in Summer Hill. There were 76 trees planted throughout our parks and reserves and 150 trees were pruned in preparation for the food festivals. 149,804m of weed spraying complete has been completed across the Local Government Area since June 2014. 17 park benches are being replaced in Robson Park.

Incorporate neighbourhood precinct events in the annual program of community events

Stall holders and business were involved with the Food Festival events and will be consulted about further improvements to these events. The annual food festivals were held on 10 October, 12 October and 2 November 2014 and were considered to be very successful by local business operators and the community. These events form part of Council’s food festival which celebrates the unique and distinctive food destinations on offer throughout the local area. Thousands of local residents turned out to savour the local delicacies on offer at each event. This year’s events were bigger and better with locals and visitors packing the events in perfect weather to taste the fabulous food on offer throughout the Ashfield local government area.

Provide waste services in neighbourhoods, centres and parks

Cleanaway has been collecting residential waste bins, commercial waste bins and transporting to Veolia tipping facilities. General Waste Collected= 2744 tonnes Recyclable Waste Collected=704 tonnes Greenwaste Collected= 250 tonnes Mattresses collected= 275 mattresses 74 New bins delivered via rates requests 188 bins repaired via Customer Request Management requests

Implement graffiti management strategies

Graffiti operations have continued with the main priorities given to CBD areas then to private property. Of these main requests received through the Customer Request Management for October/November/December they are for private properties to have graffiti removed. For the month of October - 92 graffiti removal jobs had been recorded with 4 of them being CRMs. For the month of November - 88 graffiti removal jobs had been recorded with 4 of them being CRMs. For the Month of December - 73 graffiti removal jobs had been recorded with 8 of them being CRMs.

Develop village precinct strategies

The Capital Works Engineer has assisted as required, in particular with the footpath condition rating and methodology in selecting and prioritising footpath sections to be renewed. This has also included continue assistance as required, in relation to the preparation of the bus stop Disability Standards for Accessible Public Transport compliance plans for the Haberfield town centre.

Review policy and procedures for parks, trees and reserves

The urban tree strategy has commenced. Review of the Plan of Management will cmmence in the next quarter for Pratten Park, Ashfield Park, Minor Parks.

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SAFE, CONNECTED AND ACCESSIBLE PLACES

Snapshot: Paisley Rd Croydon- Footpath renewal and Road Resheet


15,100 square metres of road have been resheeted under the 2014/15 road resheeting program of works.

The design for the streetscape improvement works at Hennessy St Croydon were finalised in consultation with the main stakeholder, Burwood Council.

Rollout of the new bus shelters has continued, with 42 new shelters installed as at 31/12/14.

35 signage issues and 6 stormwater problems were resolved this quarter.

Constructed 1100 square meters of new concrete footway.

Repaired 400 square metres of asphalt roadway Significantly reduced the number of outstanding

CRMs and TRIMs for traffic related matters.

Completed the draft Crime Prevention Plan.

Completed 420 linear metres of Kerb and Kerb & Gutter reconstruction throughout the municipality as part of programmed works and customer requests.

Commenced Ashfield Resident Parking Scheme in September 2014.


To gain approval to construct the Pedestrian Bridge over Dobroyd Canal at Iron Cove, and appoint a contractor so that the works can commence.

To undertake the streetscape improvement works at Hennessy St Croydon.

Design and construct children’s crossing at Moonbie Street.

Continue the progressive rollout of the installation of the new bus shelters throughout the Local Government Area.

Undertake works to upgrade bus stops for DSAPT compliance at a further 12-16 locations.

Design and construct upgrade to Ashfield Park Inclusive Playground.

Complete 95% of Works orders received within the next quarter.

Submit the Crime Prevention Plan to the NSW Attorney General’s Department for approval.

Design and construct North Croydon Stage 3 (Hennessey St to Boundary St).

Provide reports to Council on subsequent stages of Allied Mills development detailing compliance or otherwise with approved concept plan.

Bus Stop upgrade at Dalhousie Street next to Barton Avenue to comply with the Disability Standards for Accessible Public Transport (DSAPT)

Installation of way finding signage along bike routes

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SAFE, CONNECTED AND ACCESSIBLE PLACES


Implement traffic and parking study for the Ashfield Local Government Area

The Ashfield Resident Parking Scheme has been implemented and commenced operating in September 2014. Signs have been installed. Parking permits have been issued to eligible residents. And administering parking permit applications and queries is continuing.

Advocate for the community in relation to the proposed West Connex and Parramatta Road Revitalisation Plan

Ongoing reporting and submissions prepared in response to release of project details.

Construct a new pedestrian bridge over Dobroyd Canal at Iron Cove Bay run

The design, specification and tender documentation are currently progressing with most of it being substantially complete. Also work is progressing on preparing documentation for the approval process. A public exhibition in relation to the project was undertaken in July/August, with an on-site display/exhibition held on a 2/8/14. To date there has been a very strong support for this new pedestrian bridge. The design, specification and tender documentation has been completed and a tender process was also undertaken. Documentation for the approval process was completed and a Development Application was submitted to Ashfield Council. Development Application approval is expected to be received in February 2015. On receipt of Development Application approval, a contractor will be appointed and works will commence soon after.

Consult with the community to review infrastructure priorities and funding options

Your Say, Your Future community engagement strategy

In November 2013, Council resolved to progress work towards a potential special rate variation application during 2014/15. Council’s intention to engage in a conversation with the Ashfield community on medium to long term infrastructure needs was signalled in the 2014/15 Council Plan and the community was consequently consulted during June and October 2014 as part of the Your Say, Your Future campaign. Four options were put forward to the community during this comprehensive engagement process in order to identify the community’s willingness and capacity to support a special rate variation to upgrade the Aquatic Centre and undertake improve maintenance and renewal across other classes of asset/infrastructure. Council received feedback from the community on the proposed options being put forward to fund future infrastructure works being considered by Council and an application to the Independent Pricing and Regulatory Tribunal (IPART) to seek a Special Rate Variation has been completed. Examples of what the community engagement strategy included is below:

A Media Release which provided a detailed brief on the proposals being put forward and information about the ‘Your Say, Your Future’ Campaign.

A letter from the General Manager which was distributed to 17,000 households in the LGA which included: - A brochure outlining the proposed changes and how residents would be affected by the

options, where to access further information and information regarding the community Open House events and;

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- a Reply Paid postcard for residents to indicated which option they preferred.

A letter from the General Manager which was distributed to all businesses in the LGA which included: - A brochure outlining the proposed changes and how business would be affected by the


- a Reply Paid postcard for business to indicated which option they preferred.

Seek out opportunities to fund construction of new sporting facilities at Centenary Park, Croydon

Ongoing opportunities are being sought to seek funding for the construction of the new sporting facilities at Centenary Park, Croydon.

Implement a major renewal program of priority footpath renewal

This program valued at $4.5 million will assist with the renewal of local footpaths by bringing forward a ten year program for delivery in a 12 month period. Council will spend of this, $2.5 million to accelerate the renewal of local footpaths. The program will be further enhanced by a $2 million footpath treatment program that will be rolled out in the Haberfield shopping precinct. The footpath network is an important component of community infrastructure and will enable pedestrian access to dwellings, services and public transport and also contributes to the community amenity and health lifestyle.

Implement Council’s road re-sheeting program

The 2014/15 road re-sheeting program was finalised and includes road sections, at the following locations from which several have been completed:

- Henry St. - Rose St. - Paisley Rd. - Edwin St. South - Norton St. - Cromwell St. - Griffiths St. - Queen St. - Dobroyd Pde. - Holden St. - Hennessy St.

Also site inspections were carried out to determine extent of work and identify other ancillary works that are required to be undertaken prior to the re-sheeting.

Maintain Council’s community bus and enhance access to local community groups

The Expression of Interest process for the Community Bus has been implemented and applicants have been informed of outcomes. A total of six applications were successful in the Expression of Interest process.

Grow partnership strategies for enhancement of public domain

Masterplan for the Lewis Herman Reserve - The Care, Control and Management of the land has been followed up with the RMS and the latest update is that it is still with their legal section as they are considering to put this land under trust, as the Care, Control and Management may not be appropriate for this site. The matter has been continually followed up with Roads and Maritime Services. In order to support the development of a strategy in relation to Allied Mills Development a report on open space dedication has been considered by Council and is under further review. The Allied Mills concept plan amendment has been outlined in the report including recommended response to Department of Planning and Environment. Ongoing discussion occurring with Transport NSW on management and operation of Light Rail service.

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Implement the bus shelters/stop upgrade program

Work commenced for the rolling out of bus stops in the Quarter 2 with in-house staff. A rolling program is being developed with four bus stops being completed a month. The rollout of the new bus shelters has continued, with 42 new shelters installed as at 31 December 2014. The remainder of the shelters should be installed by the end of the fourth quarter once some pending issues are resolved with the bus shelter provider.

Develop and implement a Disability Action Plan

Research and initial development to be completed in Quarter 3 and 4 of 2015.

Implement strategies to improve community safety

The Crime Prevention Plan 2015-2017 has been finalised and circulated to the Ashfield Local Area Command for comment and feedback. Feedback is due back 2 February 2015 and it is expected the final plan will be presented to the NSW Attorney General’s Department later that month. The next Local Area Safety Committee is scheduled for February 2015.

Local Emergency Management

Appropriate signage and barricades are accessible during incidents located within the emergency shed at the Summer Hill Depot. Council continues to work with Burwood Council, City of Canada Bay Council and other agencies as part of the Local Emergency Management committee.

Regulate activities that present high risk to public health and safety

The Swimming Pools Act implementation date has been extended until 2015 due to the very high staff and resource demands throughout NSW that resulted from the new requirement. A total of 627 registered pools and 8 pools were inspected. All boarding houses are inspected yearly and appropriate action taken to remedy any non compliances. A total of 45 Boarding House inspections were undertaken this quarter.

Ensure building safety

Mandatory inspections of buildings are being completed as required. Monitoring and compliance is maintained on an ongoing basis. Council continues to receive a high number of unauthorised works complaints. A total of 69 unauthorised work inspections were undertaken and inspections are carried out as requested.

Consider options redevelopment of Ashfield Aquatic Centre

In July 2013 a review of the Aquatic Centre was presented to Council, including a value management study and asset management plan update. It identified that the likely cost to continue operating current pools safely is between $5M and $7M. Council resolved to take four options for the funding of Aquatic Centre redevelopment (and other infrastructure renewal) to community consultation. Aquatic Centre redevelopment was costed at:

Option 1: No Aquatic Centre improvement

Option 2: $10M partial upgrade to Aquatic Centre

Option 3: $14M partial upgrade to Aquatic Centre with Water Polo Pool

Option 4: $25M full upgrade to Aquatic Centre These costing’s were based on research including detailed feasibility studies, options papers, stakeholder needs analysis and infrastructure funding papers presented to Council and Committee over recent years. In November 2015, following extensive community consultation, Council resolved to lodge a SRV application to fund Option 3 ($14M partial upgrade). Please refer to page 15 'Your Say , Your Future' for more information on this process. Through December updated and detailed facility

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options and cost work was undertaken in preparation for the Capital Expenditure Review scheduled for submission with the Office of Local Government in February 2015.

Implement and upgrade bike infrastructure plans and way finding signage

325 bicycle directional signs have been installed across the Council area. Design and construct upgrade of Iron Bay Run bike path has begun and the concept plan is in progress.

Implement Council’s footpath replacement program

This program valued at $4.5 million will assist with the renewal of local footpaths by bringing forward a ten year program for delivery in a 12 month period. Council will spend of this, $2.5 million to accelerate the renewal of local footpaths. The program will be further enhanced by a $2 million footpath treatment program that will be rolled out in the Haberfield shopping precinct. The footpath network is an important component of community infrastructure and will enable pedestrian access to dwellings, services and public transport and also contributes to the community amenity and health lifestyle.

Implement and manage local traffic control facilities and parking measures

Local Traffic Committee Drafted meeting agendas, reports and minutes for the Local Traffic Committee. Meetings included:

5 June 2014

1 August 2014

5 December 2014 Actions since July 2014 include:

72 actions completed

22 actions captured in PAMP or TMP projects

31 actions in progress

Regulation of town centres and residential streets including safety around schools: Daily patrols undertaken. 117 abandoned vehicles were investigated. The use of new technology is being considered to enable safer working conditions with improved productivity.

Maintain Council’s trees and parks assets

79 Customer Request Managements for the last quarter for park issues these include nature strips, flood lighting issues, irrigation and playground equipment. Key partnership developed between Canada Bay Council, Burwood Council and Canterbury Council with park issues for example, ground closures due to wet weather. Also assistance with operational systems that are used within their areas of council that works well.

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LIVING SUSTAINABLY

Snapshot:


Floodplain Management Committee meeting held on 5 November 2014.

Inspector Bin waste character launched as part of Recycling Week and Hands on Thursday.

Participated in regional launch of the Compost Revolution Program with SSROC.

Hosted the SSROC Multi-Unit Dwellings Workshop and presented on Council’s waste management programs.

Partnered with SSROC in the successful grant project to undertake HeatMap: Urban Heat Island Mapping for Southern Sydney.

Promoted recycling week through a colouring in completion and launch of Inspector Bin.

Continued delivery of the Treading Lightly program for 2014.

In 2014, 72 garage sales were held in the Ashfield Local Government Area with 262 sellers and 20,045 items listed for reuse.


Launch of the Our Solar Future website (with SSROC partners).

Progressing the Garden Organics Expansion Program.

Trialling the “Recycling its Easy” inspection program.

Coordinating the commercial waste audit, illegal dumping audit and operational wastes review as part of the Better Waste Recycle More programs.

Delivery of 4 Treading lightly workshops.

Delivery of the Bushcare program.

Delivery of school holiday sustainability programs.

Support the sustainability components of the Carnival of cultures.

Work with Development Application applicants to achieve excellent urban design outcome.

Growing food in small spaces workshop – Treading lightly Program

Inspector Bin launch at Ashfield Council forecourt.

Compost and worm farm workshop at Ashfield Council forecourt.

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LIVING SUSTAINABLY


Educate the community on environmental issues to improve sustainability outcomes

July to December Treading Lightly workshops delivered and the plan for January to June has been completed. Regular workshops have been scheduled and will be delivered over the next 6 months. Our waste education contractor visited Summer Hill Public and Trinity Grammar Schools to deliver waste education under our schools programs during the Quarter 2. Compost Revolution program was officially launched by the NSW Minister for the Environment on the 2

nd October. Council then launched our program with a educational display in the forecourt on 27

November 2014. This display (as part of hands on Thursday) included an educational workshop on home composting. Council through this grant is able to offer residents worm farms, worms and compost bins at 50% off the recommended retail price for the next 3 years. Council’s Bushcare & Biodiversity Officer has been actively coordinating the bushcare program & improving our bushcare sites with bush regeneration contractors being engaged to remove the Phoenix Palms at Cadigal reserve and to undertake accelerated planting as part of our participation in the Parramatta River Native Habitat Improvement Grant Program. In addition Adam has been working with local schools to improve biodiversity in their grounds hosting 3 sessions at Summer Hill Public School. The regular volunteer program continues with working bees every fortnight. Undertook public exhibition of the new Community Garden Applications and reported the outcome to Council in December, renewed the licence for the Haberfield Community Garden The Sustainability Times e-newsletter continues to be well received by subscribers and has a current readership of 300.

National Recycling Week - As part of National Recycling Week activities, the Sustainability Team hosted a recycling information display in the forecourt, launching our Inspector Bin character, Council engaged Waste education officers from Cleanaway and Circus Solarus to entertain and educate visitors to the forecourt. In addition we promoted the recycling week message through an informative display in the foyer of the Admin building. Throughout the month of November Council also ran a Recycling Week Colouring in competition receiving 162 entries and awarding six prizes.

Ensure Council facilities are energy and water efficient

The Sustainability Team continues to coordinate internal working groups with Waste and Resource recovery continuing to be a focus, we have specifically been supporting and facilitating work on the waste collection contract, both current and the renewal process, clean up service provision and operational wastes. The Sustainability Team continues to monitor Council’s energy water consumption and greenhouse gas emissions and is scheduled to report against these targets again in the 3

rd quarter.

Regulate noise, air, land, water pollution control, feral animals, noxious weeds and exotic flora and fauna

Complaints investigated and appropriate action taken. 28 Pollution investigations have been undertaken. Data base for companion animals registrations is maintained and annual report is submitted to the Department of Local Government.

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Undertake climate adaptation projects

The Sustainability Team continues to coordinate internal working groups with Waste and Resource recovery continuing to be a focus, we have specifically been supporting and facilitating work on the waste collection contract, both current and the renewal process, clean up service provision and operational wastes. We are currently investigating and researching other Council’s Climate change adaptation plans in order to ensure any RFQ to consultants to assist in preparing our plan is thorough and robust.

Partner with SSROC Councils to deliver “Our Energy Future” Plan

During Quarter two, progress on the our energy future project has seen the detailed design of the Our Solar Future website. This will be a dedicated site informing residents in the SSROC region on solar power and how to get it installed correctly. Council participated in the tender evaluation process that will engage a panel of preferred solar panel suppliers across the region (to be promoted on the website). Council as part of an SSROC partnership was successful in receiving funds ($80,000 for the region) to undertake the project HeatMap: Urban Heat Island Mapping for Southern Sydney from the Federal Government under the Building resilience to climate change program.

Implement of the Integrated Water Management Plan for Ashfield

X Actions are scheduled for quarter 3 and 4 of 2015.

Manage Council’s stormwater assets

CCTV survey being progressively undertaken and work orders being raised to carry out repair and replacement of pipes as they are identified. 1

st quarter 42 pipes surveyed. During Quarter 2, 59 pipes

were surveyed.

Drainage improvement works at various locations is to be undertaken during the third quarter. Waste Services are instructed to empty and maintain leaf collection basins and maintain cleanliness of stormwater pits and structures.

Continue with Floodplain Management process across the Local Government Area

This project is on hold pending advice from consultant on funding grants to support continuation of the project . The Flood Study exhibition process was completed at the end of June 2014, and it is anticipated that this stage of the Floodplain Management process will be completed by the end of 2014. At the completion of this stage, when the flood studies are adopted by Council, the Floodplain Risk Management Study and Plan will commence. The community feedback on the Flood Study exhibition/consultation process was reported to the Floodplain Management Committee at the committee meeting held on 5

th November 2014. The

recommendations from that meeting will be actioned and a report on the community feedback will be prepared for a Council meeting during the third quarter in order to have the flood studies adopted by Council. Once this is concluded the Floodplain Risk Management Study and Plan process will commence.

Encourage high standards of environmental performance for new building work and promote adaptive re-use of existing buildings

During pre-lodgement meetings and Provisional Development Application lodgement process, applicants are informed to consider and incorporate high standards of environmental performance. Applicants are provided with information to assist in the adaptive reuse of existing buildings particularly in town centres and heritage listed items.

Encourage water sensitive urban design in new developments

It is recommended that a panel be appointed to provide Urban Design and Heritage advice. Design advice will continue to be provided pending appointment of Panel members. Advice currently provided by Senior Strategic Planning & Projects Officer to Development Assessment staff “on demand” concerning applications to which SEPP65 applies (Design Quality of Residential Flat Development). Council has recently

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resolved to convene a Panel to advise on Heritage/ SEPP 65 Urban Design Quality issues. Expressions of interest will be sought for Panel members. With large scale developments water harvesting techniques are required and with small scale developments stormwater reuse is encouraged.

Ongoing implementation of the GreenWay environmental and active transport corridor

The Sustainability Team continues to support the GreenWay Program through attending meetings of the GreenWay Steering committee and the internal working group. The Team also provides advice and support to the GreenWay Place Manager on the ongoing discussions with Transport for NSW for the light rail corridor. Highlights for Quarter 2 include the 5

th Annual GreenWay Art Exhibition and

Prize. Over 60 works were submitted as part of the GreenWay Art Prize with 46 being displayed during the Art Exhibition.

Implement waste reduction, resource recovery and sustainability improvement initiatives

In Quarter 2, Council has managed contract meetings with Transpacific Cleanaway and service disruption from August. The contract renewal process was reported to Council in November. Phase one of the project plan is underway and includes coordinating the recruitment of a specialist waste auditor to undertake the Bin reconciliation and condition audit. Briefs are currently being prepared to engage specialists to assist with evaluating the current contract and to help identify future waste management requirements for our LGA. Alternate Waste Disposal - Council continues to manage Council’s alternate waste disposal programs. Quarter 2 involved promotion of Chemical clean out and Christmas Tree Collection.

Provide alternative waste disposal options for the community

Alternate Waste Disposal - Council continues to manage alternate waste disposal program. The Quarter 2 involved promotion of Chemical clean out and Christmas Tree Collection (due January). During Quarter 2, Council has developed the following waste education materials; new fridge magnet for recycling (to introduce Inspector Bin), Christmas Tree collection advertisements and Holiday period waste services messages. General Waste Collected= 2744 tonnes Recyclable Waste Collected=704 tonnes Greenwaste Collected= 250 tonnes Mattresses collected= 275 mattresses 74 New bins delivered via rates requests 188 bins repaired via Customer Request Management requests

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THRIVING LOCAL ECONOMY

Snapshot:


Achieved excellent buy in of AshBiz, business representatives on the working groups established from each of the 3 neighbourhood areas hosting food festival events.

Maintaining close relations with NSW Health and NSWFA to ensure that current issues are dealt with expeditiously including; mandatory egg stamping legislation issued to all food shops; data base of all food shops sent to NSW Health to assist their awareness campaign targeting smoking areas.

Food Safety and Compliance Calenders issued to all food shops and Councillors.

Maintaining close relations with NSW Health and NSW Food Authority to ensure that current issues are dealt with expeditiously including; mandatory egg stamping legislation issued to all food shops; data base of all food shops sent to NSW Health to assist their awareness campaign targeting smoking areas.

Environmental Protection Agency in conjunction with Council inspected all service stations regarding underground fuel tanks and operational procedures.

The gross average cumulative determination time for new development applications for Quarter 2, stood at 58 days.


Complete business survey.

Host a business event for the local business community.

Finalise an Economic Development Strategy which meets the needs of Council and the business community.

Overseeing ongoing issues to ensure that premises are maintaining current outdoor dining & footpath trading Licences.

Ongoing provision of appropriate service delivery in association with proposed increased resident parking schemes.

Clean Up Australia scheduled with 2nd

March 2015.

Summer Hill Neighbourhood Feast – one of three events as part of the Feast of Flavours

Ashfield Feast – one of three events as part of the Feast of Flavours

Summer Hill Neighbourhood Feast – one of three

events as part of the Feast of Flavours

2014 Feast of Flavours promotional banner

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THRIVING LOCAL ECONOMY


Provide and support sustainability initiatives with local businesses

The Sustainable Business Program continues, with the Officer engaging with a number of businesses in the Ashfield area to undertake energy, water and waste assessments and provide advice on how to improve consumption in these areas.

Communicate information and increase understanding of government standards and policy

A business newsletter was developed and forwarded to businesses and placed on Council’s website. For this quarter the newsletter included: Information of outcomes of Feast of Flavours Provided business tips for the Holiday Season Promoted Council’s businesses support services including business connect

Clearly Business Enterprise Centre and Council have partnered to provide a business advisory service for local small businesses. A meeting has been held to examine enhancing the service including conducting business workshops and networking.

Effectively manage outdoor dining and footpath trading and other domain policy

All current footpath trading and dining users aware of requirements and have necessary approval. Applicants for footpath uses provided with advice as needed. Ongoing assistance with issuing outdoor dining & footpath trading licences.

Develop and deliver regional partnerships and projects with neighbour councils, agencies and business for mutual economic benefit

This quarter meetings were held with AshBiz; Croydon Park Chamber of Commerce, Haberfield Chamber; local business owners in each of the three main neighbourhood business precincts of Ashfield, Haberfield and Summer Hill; Clearly Business Enterprise Centre and connections made with colleagues in neighbour Councils including Marrickville, Burwood, Canterbury, Strathfield to discuss potential partnership opportunities. Discussions with Burwood Council and Clearly Business Enterprise Centre included plans to undertake a joint business networking event in 2015.

Undertake regular monitoring of environmental and health responsibilities within the Town Centre

Significant improvement has been seen in reduction of abandoned trolleys. There has been regular liaison with Council’s Waste Services unit regarding immediate removal of dumped rubbish and posters.

Participate in the Sydney International Food Festival program

The annual food festivals were held on 10 October (Ashfield), 12 October (Haberfield) and 2 November (Summer Hill) 2014 and were considered to be very successful by local business operators and the community.

Encourage regional partnerships through the Inner West Small Business Expo

Council has worked with Marrickville Council, Burwood Council, City of Canada Bay, Leichhardt Council and Strathfield Councils for the last five years to support the Inner West Small Business Expo, following a lack of registrations the 2015 event was cancelled. Council continue to work regionally on suitable initiatives.

Continue regular inspections of businesses and implement regular food safety and regulatory education programs

124 foods shops inspected and 16 beauty salons were inspected this quarter to ensure compliance with statutory requirements. Staff are available at the Customer Service counter for advice, Food Safety Calenders are distributed for free as well as other resources in Near Eastern Studies languages as well,

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any on site enquiries.

Investigate use of empty shops in Ashfield LGA by ‘pop up’ businesses

This quarter Council has had various discussions with Burwood Council, Arts Worker and others in regards to this matter and has gathered a range of documentation on “Pop up” businesses.

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ATTRACTIVE AND LIVELY TOWN CENTRE

The Ashfield Town Centre Renewal Project In December 2014, following an innovative and extensive community engagement Council adopted what has been described as “a bold new vision”, our first Ashfield Town Centre Public Domain Masterplan. The Ashfield Town Centre Renewal Project was a significant body of work which has involved a very broad section of the community and many other key stakeholders. The end result is a strategy which will guide the Council’s future public domain works for the Town Centre which is presently undergoing significant change through both public and private sector investment. Implementation of the strategy is a Council priority and one which the community has anticipated for some time. It will assist the Council in enhancing the Town Centre’s identity, sense of place and provide greater opportunities to bring the community together and further activate what is already a vibrant and unique local destination.

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ATTRACTIVE AND LIVELY TOWN CENTRE

Master Plan This plan covers the entire town centre area and includes ideas for various places. This includes new green spaces, street tree planting, cycle connections, footpath and crossing upgrades, and various other improvements. This plan references 5 specific places for which detailed schematic designs are produced (see below).

Specific Design Areas

(i) Eastern Gateway & Western Gateways The objective of these designs is to demarcate the gateway entry areas into the town centre by having more tree planting and high quality pavement treatments.

(ii) Hercules Street The general objective of this design is to make better use of available open space. This includes embellishments with new high quality pavements, creation of some additional public open space (removal of bus shelters and removal of 2 taxi spaces) and to use these new settings to provide more public areas for table and seats and to better activate Hercules Street. The roadway is also proposed to have permeable pavers for storm water filtering.

(iii) Fox's Lane The objective is to create a transformation of the laneway from its current concealed utilitarian function to a zone with pedestrians and vehicles sharing the roadway, which is connected to surrounding parts of the town centre. This includes embellishments of existing areas (e.g. treatment of road and verge pavements) and artwork (overhead sculptural installations). The upgrade will facilitate better connections to The Esplanade area, Hercules Street and Liverpool Road and improve public safety as a result of the opening up of vistas and sight lines, better spatial connectivity and higher levels of pedestrian activity.

(iv) The Esplanade, between Fox’s Lane and Chessell Lane The objective is to repair the condition of existing areas and create more public open space by providing a deck extension over the current soil embankment between The Esplanade and Brown Street. This will create a new focus in the town centre, taking advantage of the existing picturesque setting of trees and distant views, the proximity to the railway station, and create potential for greater activation of the area. Embellishments will occur with new footway and road pavements and new shade structures, seating and tables for the community’s use will be provided in the enlarged public open space along The Esplanade. The lower Brown Street level will contain a rainwater garden filtering water from The Esplanade and Fox’s lane. Opportunities will also be created for of ‘pop up’ cafes/kiosks and the installation of public art. The following documents have also been produced and form part of supporting information.

Public Art Strategy - This includes ideas and places for the installation of new public art.

Water Urban Sensitive Design - This includes ideas for a rainwater garden at Brown Street (below the Esplanade) and proposal for use of permeable pavements in Hercules Street.

Landscape/Tree Strategy - This includes suggestions for street tree planting and greening, and various plant species that are suitable for the town centre.

http://renew.ashfield.nsw.gov.au/western-gateway

http://renew.ashfield.nsw.gov.au/hercules-street

http://renew.ashfield.nsw.gov.au/foxs-lane

http://renew.ashfield.nsw.gov.au/esplanade

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Existing Hercules Street Proposed Hercules Street

Hercules Street – proposed redevelopment

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Fox’s Lane – proposed redevelopment

Existing Fox’s Lane Proposed Fox’s Lane

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Existing Esplanade Proposed Esplanade

Esplanade – proposed redevelopment

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Western Gateway – proposed redevelopment

Existing Western Gateway Proposed Western Gateway

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Eastern Gateway – proposed redevelopment

Existing Eastern Gateway Proposed Eastern Gateway

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GAGING AND INNOVATIVE LOCAL DEMOCRACY

ENGAGING AND INNOVATIVE LOCAL DEMOCRACY

Snapshot:

Council put forward four options to the community as part of a 'Your Say, Your Future' campaign. There was general support in the community for Council to proceed with an application for a Special Rate Variation with ratepayers clearly indicating that they want to see infrastructure improvements in the local area.

Four funding options postcard put forward to the community.


Women’s Opportunity Network Forum was hosted at Ashfield Council with the theme “Be Heard and Be Seen – Creating Professional Visibility in Local Government”.

8 Recognition Awards and 17 Loyal service awards were presented to staff at the final full staff meeting that was held in December 2014.

2013/14 Annual report produced and distributed in compliance with statutory time frames.

10 Weekly Mayoral Council columns were produced. Key features included Food Festivals success, Small Business Friendly Program, Council amalgamations, Special Rate Variation.

12 media releases were produced. Highlights included nominations for Australia Day Awards, Feast of Flavours’ success, artist in residence, White Ribbon Day and infrastructure funding conversation.


Cabcharge and Credit Card policy to be developed.

Commencement of new Internal Audit Committee.

Business Continuity Plan to be completed.

GIPA Information Guide to be updated.

New Ashfield Council ICT Strategy.

Create and Deliver Mobile Phone Strategy

Your Say, Your Future Open House Banners

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ENGAGING AND INNOVATIVE LOCAL DEMOCRACY


Provide staff with the required skills to deliver Council services

Deliver the annual Training & Development Plan The annual training and development plan provides for 6 identified training priorities. Over the last quarter 27 training days were organised for both indoor and outdoor staff. Training included desktop applications, industry conferences and various courses. LiveWire Conference LiveWire is an established professional network hosted at Wollongong City Council that aims to bring about grassroots change in local government culture and support the sector to find new and innovative ways to bring about service delivery to local communities. Focuses on young and energising leaders and Ashfield staff participated in October 2014. Certificate 3 in Aquatics As part of the Aquatic Centre restructure Certificate 3 in Aquatics was delivered in house to 12 employees at the Aquatic Centre. The training was facilitated by the FAST training College and was held over four days in December.

A Masterclass was held for “Managing Work Health and Safety” for Leaders in November for all Council Managers and Supervisors. The Masterclass was aimed at refreshing our Managers / Supervisors with our current Safety Framework. Each attendee was provided with a booklet containing all the relevant tools they may need when dealing with work, health and safety matters

Implement the Equal Employment Opportunity Plan

Recruitment Programs The Disability Employment Framework has been endorsed by the Consultative Committee and the Access Committee will be rolled out progressively throughout 2015.

Provide a workplace that is healthy and safety

Implement The Work Health and Safety Plan During Quarter 2, Health and Safety Committee Meetings were held. December 2014 meeting saw a review of WHS Strategic Plan. Policies and matters currently under review include:

Drug & Alcohol Policy;

Personal Protective Equipment Policy;

Adverse Weather Policy;

Motor Vehicle Accident;

First Aid; and

Health & Wellbeing Workplace inspections of a Streets & Gutter work site, Civic Centre, Admin Area, Libraries (Ashfield & Haberfield) have been completed in this Quarter.

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Inform and communicate with residents on Council and community issues using a variety of communication mediums

The Annual Report was produced in this quarter in accordance with statutory requirements. The report was distributed to the Office of Local Government, the Minister for Local Government, Councillors. In addition, Council staff were notified of its availability on Council’s public website. This quarter Council published the Community Report. Key features in the Community Report included Ashfield Town Centre renewal, Your Say, Your Future Update, Greenway Project and the Light Rail Update, recycling, bushcare, the food festivals, ‘Frolic in the Forecourt’, and Headspace. A business newsletter was developed and forwarded to businesses within the LGA, and placed on Council’s website. For this quarter the newsletter included: information of outcomes of Feast of Flavours, provided business tips for the Holiday Season, promoted Council’s businesses support services including business connect. In this quarter 10 Weekly Mayoral Council columns were produced. Key features included Food Festivals success, Small Business Friendly Program, Council amalgamations, Special Rate Variation. In this quarter 12 media releases were produced. Highlights included nominations for Australia Day Awards, Feast of Flavours’ success, artist in residence, White Ribbon Day and infrastructure funding conversation.

Provide transparency through public access to council information

A total of 93 GIPA requests were responded to during this quarter. This is an increase of 13 from the previous first quarter (80 GIPA requests). The 93 GIPA requests complied with statutory time periods. They can be broken down as follows:

Informal requests = 88

Formal requests = 5 In this quarter, the Information Privacy Commissioner tabled in Parliament information sourced from Councils’ concerning access to information.

Implement resourcing strategies contained in the

- Long term financial plan - Asset management plans - Workforce plans

To be completed in Quarter 3 of 2015.

Ongoing implementation of the Risk Management Strategy

The risk register was updated in this quarter. Work on the Business Continuity Plan has commenced and

will be completed in Quarter 3.

Deliver an Internal Audit Program

The Internal Audit Committee met this quarter. This was the first meeting of the new Committee internal

audit members (comprising of two newly appointed members and one re-appointment of a previous

member of the Internal Audit Committee). The program will be determined in February 2015.

Continue to implement good governance and corruption prevention strategies

Ashfield remains proactive in the area of corruption prevention.

A workshop has been completed in relation to Independent Commission Against Corruption self-

assessment tool for corruption risks in development assessment. This will be integrated into Council’s

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Internal Audit Program in 2015.

Implement Council-wide best value service reviews

As part of the Fit for the Future local government reform agenda, Council has engaged with Morrison Low in partnership with four other Inner West Councils (Burwood Council, Marrickville Council, Leichhardt Council and Canada Bay Council) to conduct a benchmarking and shared modelling exercise. The purpose of benchmarking and shared modelling is to identify the likely social, environmental, financial and governance outcomes of the merger options on the respective councils and their communities, thereby enabling each council to prepare their respective business cases.

Undertake regular consultation and engagement with the community on matters that affect them

Your Say, Your Future community engagement strategy

In November 2013, Council resolved to progress work towards a potential special rate variation application during 2014/15. Council’s intention to engage in a conversation with the Ashfield community on medium to long term infrastructure needs was signalled in the 2014/15 Council Plan and the community was consequently consulted during June and October 2014 as part of the Your Say, Your Future campaign. Four options were put forward to the community during this comprehensive engagement process in order to identify the community’s willingness and capacity to support a special rate variation to upgrade the Aquatic Centre and undertake improve maintenance and renewal across other classes of asset/infrastructure. Council received feedback from the community on the proposed options being put forward to fund future infrastructure works being considered by Council and an application to the Independent Pricing and Regulatory Tribunal (IPART) to seek a Special Rate Variation has been completed. Examples of what the community engagement strategy included is below:

A Media Release which provided a detailed brief on the proposals being put forward and information about the ‘Your Say, Your Future’ Campaign.

A letter from the General Manager which was distributed to 17,000 households in the LGA which included: - A brochure outlining the proposed changes and how residents would be affected by the


- a Reply Paid postcard for residents to indicated which option they preferred.

A letter from the General Manager which was distributed to all businesses in the LGA which included: - A brochure outlining the proposed changes and how business would be affected by the


- a Reply Paid postcard for business to indicated which option they preferred. Town Centre Renewal

The Ashfield Town Centre Renewal - Public Domain Strategy has been endorsed by Council and provides clear direction for practical, improvements to public spaces for the Ashfield Town Centre Renewal. Community consultation for the Ashfield Town Centre Renewal - Public Domain Strategy has occurred in two stages, during June 2014 to December 2014. The engagement process included well attended stakeholder engagement workshops which included representatives from the Ashfield business community, Local Newspaper announcements - Mayoral column, individually addressed letters sent to all property owners in the town centre (approx 1000 letters

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sent), brochures handed delivered to all businesses in and around the town centre, which included the 5 concept design proposals and dedicated Council website updated with the new Master Plan and Design Proposals. Other additional engagement strategies were undertaken.

Resource committees and encourage community participation in Council activities

The 2015 business paper schedule was determined in this quarter. In this quarter business papers were

produced and advertised for 5 ordinary Council meetings and 10 Committee meetings (2 Standing

Committee meetings and 8 Advisory Committee meetings).

Show policy and advocacy leadership on issues impacting on and of concern to the community

Council will continue to engage with our local community and represent their interests to State Government

on this issue and that of Westconnex. Submission on M4 widening has also been completed and forwarded

to Department of Planning and Environment late December 2014.

Review and update Council’s policies, plans and procedures

The breezeway policy has been finalised.

Develop an Information Technology Strategy

The ICT Strategy is under development.

Work with Council staff to improve corporate sustainability

The Sustainability Team continues to monitor Council’s energy water consumption and greenhouse gas emissions and is scheduled to report against these targets again in the 3

rd quarter. We are currently

investigating and researching other Council’s Climate change adaptation plans in order to ensure any RFQ to consultants to assist in preparing our plan is thorough and robust.

Your Say, Your Future community engagement flyer

council plan - ashfield€¦ · council plan 2014 - 2018 second ... children’s week and diwali...

Documents