council minute task report 10 november 2021

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Council Minute Task Report

10 November 2021

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Contents Summary Action Status Report ......................................................................................................................................... 3

Legend ............................................................................................................................................................................... 3

Action - Status ................................................................................................................................................................... 4

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Summary Action Status Report

Legend Progressing Not Progressing Completed Not Updated

0 5% 10% 15% 20% 30% 50% 75% 80% 85% 90%Compl

ete

No. of Actions 10 3 10 1 4 2 3 1 1 1 2 30

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Action Status10 November 2021

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Action - Status

Council

Minute

Action / Resolution Council Officer Progress Comments Status

0.3 "Crs Morris and Jones that

the Council:

1. Review the Tocumwal

Pedestrian Crossing

location as soon as

practicable; and

2. Request Transport for

NSW to carry out an

education program with

local schools in the

Tocumwal Township with

regard pedestrian

crossings.

Gary George

0% Part 1 - This went to a

community meeting! As

expected community was

diveded about location. Part 2

Email request has gone to

Transport NSW Community

and Place Safety Partner -

TGSI's are on order for

crossing!

0.17 Crs Morris and

Reynoldson that the

Council close the NAB

Transaction Account #50-

954-1619.

Matthew Hansen

90% 13.10.2021 There are

technical issues at NABs end

that prevent the account from

being closed. Council staff are

working with NAB on these

matters

0.52 "Crs Glanville and Taylor

that Council respond to

Essential Energy with

regard to the Berrigan

Shire Bulk Lamp

Replacement Program

scheduled to commence in

the 2022-2023 financial

year and:

1. agree to replace all

existing street lighting with

LED lighting approximately

matching existing lighting

levels, and

2. fund Council's

component of the

expenditure from its own

funds and include this

funding in its Long Term

Financial Plan and

2022/23 operational

budget "

Gary George Matthew Hansen

30% 13.10.2021 On target to

complete. Project plan

available for Council to peruse

brought schedule forward to

replace LED Lights Oct / nov

2021, Was programmed and

budgeted for 1st Qt 2022/2023

0.76 Crs Reynoldson and

Jones that the Council

adopt the Barooga

Recreation Reserve

Strategy 2021 - 2031

Matthew Hansen

0% 13.10.2021Part 1 - This went

to a community meeting! As

expected community was

diveded about location. Part 2

Email request has gone to

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Council

Minute


attached as “Appendix 7.5-

A” and develop a Master

plan

Transport NSW Community

and Place Safety Partner -

TGSI's are on order for

crossing!

0.115 Crs Reynoldson and Bruce

that the Council, taking

into consideration the

results of its survey, select

'Foundry Park' as its

preferred name and

forward to NSW

Geographic Names Board

for approval.

Matthew Hansen

90% Name is currently on public

exhibition closing on 4

September 2021

0.117 Crs Taylor and Glanville

that the Council: 1. Note

the Engagement Report

relating to the future

location of the Tocumwal

Glider attached as

“Appendix 7.15-A” 2.

undertake further

investigation on alternate

sites to display the glider

and reconsider the matter

at a future meeting

Subsequent action:

Further investigation

required

Matthew Hansen

10% Preferred location at Ingo

Renner Park or Roundabout

ruled out by Transport for

NSW. Alternative site needs to

be determined. On hold while

Social and Strategic Planning

Coordinator is on leave.

9/11/20212 No action this

month would like to place on

hold until new Council is in

place and to discuss with the

broader Tocumwal community

as part of a full review of the

CSP in the next financial year

- JR

0.144 Crs Reynoldson and

Glanville that the Council:

1. Maintain its position of

not bringing the assets

controlled by the New

South Wales Rural Fire

Service to account in its

financial statements 2.

Write to the Minister for

Local Government, the

Minister for Police and

Emergency Services and

the Member for Murray to

inform them of the

Council's position and

seeking advice on how the

Department of Planning

Industry and Environment

came to hold the position

that “the NSW Rural Fire

Service does not control

rural fire fighting

equipment”

Matthew Hansen

0% Requires follow-up from

Council as to when a

response may be received

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Council

Minute


0.147 "Crs Taylor and Bodey

that the Council staff be

directed to commence a

review of its LEP for the

purposes of identifying

future suitable land for the

following purposes:

1. The Commercial and

Retail precincts of each of

the four towns;

2. The industrial precincts

of each of the four towns

3. The areas for residential

growth including rural

residential zones around

each of our towns to a

distance of 5km from our

town centres

4. A new Rural Zone 4

with a minimum lot size of

8 ha and a maximum lot

size of 100 ha within 10

km of the residential

boundary of one of the 4

towns where each of the

following can be

established:

a) access to sealed road

b) adequate water supply

c) viable agricultural

business purpose.

The aim of this new zone

be to enable greater

opportunity for economic

development of intensive

irrigation farming and

value adding to our rural

sector with the opportunity

for landowners to build

residences on such lots "

Karina Ewer

15% "Waiting on appointment of

new Director. Currently

developing Tender document

for LEP review consultant.

14/10/2021 LEP Review EOI

on TenderLInk"

09/11/2021 LEP EOI closes

16 November 2021 JR

0.164 Taylor that the Council

allocate a sum of $10,000

for delivery of a mental

health program targeted at

young people in the

Berrigan Shire, following

consultation with young

people and other relevant

parties on the design of

Michelle Koopman

10% If Council is unsuccessful with

grant funding, a revised

program will be developed

and implemented. Council will

look to partner with local

counselling service provider

and TAFE NSW

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Council

Minute


the program.

Subsequent Action

Expression of Interest

lodged for grant funding

through SafeWork NSW

"Recovery Boost" up to

$50,000 - applications

successful for next round

announced W/C 08/08/21

0.165 that the Council, in

developing the master

plan for the Tocumwal

CBD, consider “Appendix

6.3-A” as guidelines for the

development of

Tocumwal's retail,

commercial and car

parking needs for the

future growth of

Tocumwal.

Karina Ewer

10% "Currently developing Tender

document for LEP Review

consultant


on TenderLInk"

0.165.1 Subsequent Task

Provide information to

Consultant once appointed

Parent Task

that the Council, in

developing the master

plan for the Tocumwal

CBD, consider “Appendix

6.3-A” as guidelines for the

development of

Tocumwal's retail,

commercial and car

parking needs for the

future growth of

Tocumwal.

Subsequent Task

Provide information to

Consultant once appointed

Michelle Koopman

10% "Currently developing Tender

document for LEP Review

consultant


on TenderLInk"

0.167 that the Council begin the

process of recruiting an

Audit, Risk and

Improvement Committee

(ARIC), with the ARIC to

be established no later

than March, 2022 and

operating under the 2010

Internal Audit Guidelines.

Subsequent Action

Documentation to support

the development of ARIC

Matt Hansen

50% Final review of documentation

with CEO. Advertisement and

Application form developed

and hopefully will begin

advertising by mid-November

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Council

Minute


developed. Charter to be

adopted by Council prior to

advertising for

independent members.

0.168 that the Council defer the

Tocumwal Men's Shed

request to include in the

2022-2023 budget.

Subsequent Action

"Inform Tocumwal Men's

Shed of the decision.

Inform FM for inclusion in

proposed 2022-23 budget"

Tahlia Fry - LTFP

Matt Hansen - Spyder

software report to Council

Karina Ewer - Corporate

Plan

0% "Tocumwal Men's Shed

informed of the decision (letter

sent 9.08.2021)

FM informed to include in

proposed 2022/23 operating

budget."

0.169 "that the Council:

1. revoke the

Berrigan Shire Library

Service Strategic Plan

2014-2018; and

2. adopt the Berrigan

Shire Library Service

Strategic Plan 2021-2025

as attached as “Appendix

7.4-A”"

Subsequent Action see

separate tasks

Include actions in LTFP

and Corporate Planning

Document (to be

developed)

"Tahlia Fry - LTFP

Matt Hansen - Spyder

software report to Council

Karina Ewer - Corporate

Plan"

Matt Hansen

0%

0.169.1 "that the Council:

1. revoke the



2014-2018; and





7.4-A”"

TASK 169a.1

Include actions in LTFP

and Corporate Planning

Document (to be

developed)

Karina Ewer Michelle Koopman

20% "Library Manager informed of

adoption of plan.

DCEO and IT Office to work

with LM on Spyder proposal"

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Council

Minute


0.169.2 "that the Council:

1. revoke the



2014-2018; and





7.4-A”"

TASK

Report to Council Spyder

Software

Matt Hansen

10% "Library Manager informed of

adoption of plan.

DCEO and IT Office to work

with LM on Spyder proposal"

0.171 that the Council make a

submission (attached as

“Appendix 7.6-A”) to the

Ministerial Review of

General Manager/Chief

Executive Officer and

Senior Staff

Remuneration.

TASK Action

Lodge submission with

OLG

Jacq-Lyn Davis

Matt Hansen

100% 9/8/21 Submission lodged.

0.172 "that Council:

1. revoke the Workplace

Smoking Policy adopted

17 October, 2018; and

2. adopt the Workplace

Smoking Policy "

TASK

CEO to meet with Outdoor

team

Matt Clarke Ram

Murugabubati

100% already included in operating

budget

0.173 "that the Council make the

following submissions

(attached as “Appendices

7.8-A and 7.8-B”) to the

Office of Local

Government

1. Model Social Media

Policy, attached as

“Appendix 7.8-A”)

2. Model Councillor and

Staff Interaction Policy

attached as “Appendix 7.8-

B”)"

Tahlia Fry

100% Submissions lodged


• Approve the Mayor,

Deputy Mayor, Chief

Executive Officer and one

Matt Clarke Karina Ewer

10% "Work on proposed motions

not yet started. Note there is

some chance the conference

will not proceed - at least in a

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Council

Minute


Councillor to attend the

2021 LGNSW Annual

Conference; and

• present the following

motions for consideration

at the conference:

1. Addressing quality

housing shortage in

regional NSW and the

impact this has on

communities;

2. Better management of

border issues with regard

to management of COVID-

19 and any future

pandemics."

TASKS

"Book attendance and

accommodation (Jacq)

Prepare Motions for

presentation to Council"

physical form.

- Registration for Annual

Conference complete

- Registration for Special

Conference complete (need to

arrange accom) and register

Mayor as a Voting Delegate -

opens 6 Oct)"

0.175 that the Council partner

with Federation, Albury

City, Wodonga, Greater

Hume and Indigo Shire

Councils for a Regional

Kerbside Collection

Contract scheduled to

commence in 2024.

Keelan McDonald

10% Tender Documents are being

prepared.

MOU has been signed by all

participating councils. (RM -

10/11/21)

0.176 that the Council under

section 607 of the Local

Government Act, 1993,

and clause 131 (1-6) of the

Local Government

(General) Regulation

2005, write off the

following amounts as

recorded in the 2020/2021

Write Offs - Rates and

Charges document for the

period 1st July, 2020, to

30th June, 2021 (TOTAL

$5,830.83)

Jacq-Lyn Davis

Michelle Koopman

100% Write off completed

0.180 that the Council

commence works to

acquire land in Finley to

progress to stage 3 of the

Lewis Crescent

subdivision and give

Karina Ewer

100% Development of caveat

COMPLETE"

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Council

Minute


delegation to the Chief

Executive Officer to

negotiate the sale of the

Stage 2 lots as soon as

possible.

0.180.1 that the Council

commence works to

acquire land in Finley to

progress to stage 3 of the

Lewis Crescent

subdivision and give

delegation to the Chief


negotiate the sale of the

Stage 2 lots as soon as

possible.

TASK

"Negotiate with John

Holland to acquire Stage 3

area

Develop Convenant to

ensure development is

kept at a desirable

standard for the Finley

Community"

Karina Ewer

5% Matt Clarke to follow up John

Holland.

An email expressing interest

in the land has been sent to

John Holland with no reply to

date.

0.184 that the Council extend its

condolences to the Moira

Shire Council and staff

following the tragic death

of Mr Rick Devlin.

TASK

Keelan McDonald to Write

letter of condolence to

Moira on behalf of Mayor

Karina Ewer Michelle Koopman Jo Ruffin /

Merran Socha (?)

Michelle Koopman

Karina Ewer

100% 26/8/2021 Completed

0.187 "that the Council:that the

Council:

1. Hold its 2021

Appreciation and

Recognition Awards at a

breakfast at the Berrigan

Sportsground on Thursday

23 September, 2021;

2. Invite a guest speaker

to talk on the topic of

mental health;

3. Recognise staff and

councillors for the period

of 2 years

"

TASKS

Karina Ewer

100% "Following up with guest

speaker from Riverina

Bluebell - a rural organisation

focused on mental health -

speaker will be focusing on

male mental health.

Lockdown rules however may

jeopardise this.

- Sportsground booked

- Gift cards ordered

"

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Council

Minute


"Make preparations for the

day, including:

* breakfast

* speaker

* awards

* memo to staft

* contact sportsground

committee for use of

venue

0.189 that Council support the

Advocacy of the Murray

River Council but request

it be discussed at RAMJO

level and actions taken

from that meeting.

TASK

Include discussion in

general business at

RAMJO Meeting

Tahlia Fry

100% Complete


1. Accept the resignation

of Cr Denis Glanville and

thank Cr Glanville for his

outstanding 9 years of

service to the Berrigan

Shire community;

2. Hold the vacancy

created by Cr Glanville's

resignation until the 4

December 2021 election

date;

3. Advise the Office of

Local Government, Local

Government NSW, and

the NSW Electoral

Commissioner of this

vacancy within 7 days of

this resolution

"

Merran Socha

100% Emails with letters attached

sent 20 August 2021


1. Support the CEO's

direction that all current

employees shall have their

excess leave balances

reduced to within the

ranges outlined in the

Employee Leave Policy by

30 June 2024;

2. Acknowledge changes

will be made to the

Employee Leave Policy to

Matthew Hansen

85% 1 and 2 Complete. 3

Delegated to Jo Ruffin as part

of the over review of the suite

of Strategic Document. 4. To

be reported separately to the

new AIRC when in place. 5

Complete. 6. Complete

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Council

Minute


address concerns related

to retirement and

termination management

practices;

3. Approve a review of the

Workforce Development

Plan to include cover

considerations and cross

training of employees in

line with Council's Fraud

Control Policy;

4. Request reports to the

new Audit, Risk and


on the progress of the

Excess Leave Project

should be provided on a

quarterly basis at least

until the project has

concluded;

5. Acknowledge the CEO

will approach recently

retired employees to:

- formally accept their

resignation;

- open negotiations with

those retired employees

as to the timing of

cessation of employment;

and

6. Note the above includes

acknowledgement that any

negotiated outcomes will

continue to have long term

financial and governance

implications for Council

until the respective leave

entitlements expire.

"

TASKS

Managers to actively

manage employee leave

balances.

Changes to the Employee

Leave Policy provided to

staff

Review Workforce

Development Plan to

reflect new structure and

succession planning

Quarterly reports to AIRC

on Excess leave balances

Letters to all recently

retired employees

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Council

Minute


0.193 " that the Council:

a) revoke existing

members of the Tocumwal

Historic Aerodrome

Museum Committee of

Management.

b) pursuant to Section 355

of the Local Government

Act, 1993, appoint the

following persons to the

Tocumwal Historic

Aerodrome Museum

Committee of

Management

that the Council:

a) revoke existing

members of the Finley

School of Arts Committee

of Management.

b) pursuant to Section 355

of the Local Government

Act, 1993, appoint the

following persons to the

Finley School of Arts

Committee of

Management

"

Karina Ewer

100% Letters to committees sent

24.08.2021

0.194 Bodey that the allocated

$10,000 in event funding

for the Tocumwal Air Show

be reallocated to the

rescheduled event in early

2022.

TASK

Make changes to budget

Michelle Koopman

100% Already included in operating

budget

0.196 that the Council allocate

$11,000 in its annual

budget to purchase the

annual subscription

TASK

Organise subscription

Karina Ewer

75% FM directed to include this in

next quarterly budget review

0.197 that the Council adopt

Excess Mass Charging

formula for Category 3

Liquid Trade Waste

Dischargers in accordance

with NSW Department of

Planning, Industry and

Environment Liquid Trade

Waste Management

Guidelines for Councils in

Regional NSW 2021 as

Karina Ewer

0%

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Council

Minute


outlined in this report.

TASK

Amend Fees and Charges


1. Adopt the suggested

Organisational Structure

as presented under

Section 333 of the Local

Government Act;

2. Determine the position

of Deputy Chief Executive

Officer to not be a Senior

Staff position;

3. Adopt the Position

Description for the position

of Deputy Chief Executive

Officer as presented;

4. Determine the position

of Director, Infrastructure

Services to not be a

Senior Staff position;

5. Adopt the Position

Description for the position

of Director, Infrastructure

Services so the

recruitment to that position

may commence

immediately; and

6. Create the role of

Director, Strategic

Planning and

Development within the

organisation structure with

the Position Description for

that role to be presented to

Council for consideration

at the September Council

meeting.

that the Council:"

Matt Hansen

100% Completed

0.199 that the Council adopt the

Audit, Risk and


Charter, included as

“Appendix 7.16-A”.

TASK

Advertise for positions on

Committee

Karina Ewer / Michael Millar

0% ARIC Terms of Reference

adopted

0.201 that the Council postpone

a decision on this matter

until further information

can be provided to Council

Matt Hansen

100% "Initial letter sent to applicant

24/08/2021

Meeting with Matt Hendersen

25/08/2021

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Council

Minute


for their decision.

TASK

seek further information

Tocumwal museum

garden

Matt Hendersen to provide

further detail to Council when

ready. Information regarding

garden concept presented to

Council at the September

SPW."

0.208 that the Council adopt the

CEO Performance

Agreement as presented,

noting review of the

outcomes will be required

by the incoming Council in

January 2022.

TASK

1. Prepare report for

January Meeting

Karina Ewer

0% Report to be presented to

January Ordinary Meeting

0.209 "1. that Berrigan Shire

Council calls the NSW

Government to withdraw

the Environmental

Planning and Assessment

Amendment (Infrastructure

Contributions) Bill 2021

(the Bill) from the NSW

Parliaments presented,

noting review of the

outcomes will be required

by the incoming Council in

January 2022.

2. That Berrigan Shire

Council calls on the NSW

Government to undertake

further consultation with

the local government

sector on any proposed

reforms to the

infrastructure contributions

system.


Council calls on the NSW

Government to de-couple

the Independ Pricing

Regulatory Tribunal led

review of the rate peg to

include population growth

from the infrastructure

contributions reforms.

4. That Council writes to

the local State Member,

Helen Dalton MP, the

Premier The Hon. Gladys

Berejiklian MP, Treasurer

The Hon. Dominic

Matt Miller

5% 10/11/2021This task has been

transferred to the Director

Strategic Planning and

Development for action JR

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Council

Minute


Perrottet MP, Minister for

Planning and Public

Spaces The Hon. Rob

Stokes MP and Minister

for Local Government The

Hon. Shelley Hancock MP

seeking them to withdraw

the Bill.

5. That Council writes to

the Shadow Treasurer the

Hon Daniel Mookhey MLC,

Shadow Minister for

Planning and Public

Spaces Mr Paul Scully

MP, Shadow Minister for

Local Government Mr

Greg Warren MP, The

Greens Mr David

Shoebridge MLC,

Shooters, Fishers and

Farmers Party the Hon

Robert Borsak MLC,

Pauline Hanson's One

Nation the Hon Mark

Latham MLC, Animal

Justice Party the Hon

Emma Hurst MLC,

Christian Democratic Party

(Fred Nile Group) the Hon

Fred Nile MLC,

Independent Mr Justin

Field, Portfolio Committee

Chair The Greens Ms Cate

Faehmann, Portfolio

Committee Deputy Chair

Animal Justice Party the

Hon Mark Pearson MLC

and Committee members

Liberal Party the Hon

Catherine Cusack MLC

and the Hon Shayne

Mallard MLC, The

Nationals the Hon Ben

Franklin MLC and

Australian Labor Party the

Hon Rose Jackson MLC

and the Hon Adam Searle

MLC seeking their support

in securing the withdrawal

of the Bill from the NSW

Parliament and outlining

council's concerns with the

Bill.


Council alerts the local

media to the threat of

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Council

Minute


future ratepayer funds

being expended rather

than developer levies for

new infrastructure brought

about by increased

development under the

proposed legislation and

shares and promotes

these messages via its

digital and social media

channels and via its

networks.


Council affirms its support

to LGNSW and requests

LGNSW continue

advocating on our behalf

to protect local

government from any

amendments to

infrastructure contributions

which leaves councils and

communities exposed to

expending ratepayer funds

on new infrastructure

made necessary by new

development, currently the

responsibility of

developers."

0.212 "1. delegate to the Chief

Executive Officer, authority

to waive penalty interest

charges on application for

assessments, over and

above the requirements of

the Council's Debt

Management and

Hardship Policy, subject to

the CEO being satisfied

that the applicant is in

genuine hardship;

2. note the Chief Executive

Officer will report monthly

to the Council on the

number of applicants for

whom penalty interest is

waived.

3. note this delegation will

be reviewed by the

Council no later than 31

January 2022.

"

Tahlia Fry

100% Completed

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Council

Minute


0.213

"that the Council:

1. revoke the Water

Trading Policy adopted on

6 February 2003; and

2. adopt the Water

Trading Policy as set out

below:"

Matt Miller

100% Complete

0.214 "that the Council approve

the concept of the

Beaufort Garden, to be

installed at the Tocumwal

Aviation Museum, within

the footprint outlined as

part of this report and

request finalised plans be

presented to Council for

final adoption prior to

installation of the Beaufort

Garden;

That the Chief Executive

Officer undertake the

development of a

Memorandum of

Understanding with the

Tocumwal Aviation

Museum outlining the

responsibility of the

Aviation Museum to

design, install and

maintain the Beaufort

Garden at the expense of

the museum.

TASKS

"1. write letter to Aviation

Museum acknowledging

Council support

2. engage legals to

develop MOU with

Aviation Museum regards

garden design, build and

maintenance"

Karina Ewer / Keelan

McDonald

100% Letter sent to Matt Henderson

20/09/2021 with Council's

approval of the Beaufort

Garden concept and

requesting finalised plans to

be supplied to Council for

adoption. Also update on

development of MOU.

0.214.1

TASK

That the Chief Executive

Officer undertake the

development of a

Memorandum of

Understanding with the

Tocumwal Aviation

Museum outlining the

Karina Ewer

10% 20/09/2021 requested the

development of an MOU

through Matt Rogers (Kell

Moore)

Council's solicitors awaiting

the plans for the Garden so

that MOU can be completed.

20 | P a g e

Council

Minute


responsibility of the

Aviation Museum to

design, install and

maintain the Beaufort

Garden at the expense of

the museum.

0.215 that the Council approve

Development Application

162/21/DA/D9 - Proposed

17 Lot Subdivision, Bruton

Street Tocumwal subject

to the following conditions

of consent:

Karina Ewer

0%

0.216 "that the Council delegate

authority to Councillor

Matthew Hannan and

Councillor Daryll Morris to

sign:

1. the Statement by

Councillors and

Management made

pursuant to Section

413(2)(c) of the Local

Government Act 1993 for

the 2020/21 General

Purpose Financial

Statements, and

2. the Statement by

Councillors and

Management made

pursuant to the Local

Government Code of

Financial Practice and

Financial Reporting for the

2020/21 Special Purpose

Financial Statements;

following completion of the

draft financial statements

and their formal referral to

audit.

"

Matt Hansen / Nathan O'Connell

100% Statements going to Council

meeting on 20/10/2021

0.217 that any Development

Applications for the

temporary occupation of

residential lots and/or

residential storage sheds

where no dwelling / house

exists are brought to the

Council for determination.

Karina Ewer

5% As DAs for temporary

occupation are lodged these

will be brought to Council for

determination

0.218 that the Council endorse

the recommendation of a Matt Hansen

10% Working group created - in

initial discussions on

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Council

Minute


Council Re-Brand.

TASK

Develop Rebranding

Strategy

RELATED PROJECTS

Rebranding Project - CEO

Performance Agreement

community consultation

0.219 that the Council note the

tabling of Pecuniary

Interest Returns received

from Councillors and

designated officers for the

period 1 July, 2020 to 30

June, 2021.

TASK

Submitt PICs and post to

website

Karina Ewer / Matt Miller

100% Complete


- Tocumwal Recreation

Reserve

- Barooga Recreation

Reserve

- Berrigan Conservation

Group and Tidy Towns

- Berrigan War Memorial

Swimming Pool

- Finley Recreation

Reserve

- Finley Showgrounds and

Sporting Complex

- Finley War Memorial

Swimming Pool

- Tocumwal Friends of the

Library"

TASK

Letter to each Committee

Matt Hansen / Merran Socha /

Karina Ewer

100% Letters sent to all committees

21.09.2021 and 355 register

updated

0.221 that the Council do not

accept either tender and

that the Council delegate

the CEO to negotiate

directly with providers to

provide the Finley

Saleyards Refurbishment.

Karina Ewer

30% This project will now be

staged. Staff are collaborating

with a contractor to provide a

quote for the sheep ramp

component of the Sale Yards

upgrade and conducting a

survey for the cattle yards

refurbishment

0.224 that the Council lobby to

get adequate internet

network installed

throughout the Shire,

writing to Sussan Ley,

Minister for

Matt Hansen

100% Submission provided to the

Regional Telecommunications

Review and provided to Helen

Dalton

22 | P a g e

Council

Minute


Communications, Helen

Dalton, NBN Co and more

widely where appropriate.

0.226 that the Council note that

the Geographical Names

Board has written to

Council notifying that they

have received no

objections to the name

Foundry Park, however

Council will need it to go

back as there is a typo in

the name in the gazette.

Merran Socha

80% Waiting on advice on

regazetting from GNB. No

advice received - DCEO to

follow up

0.228 Confidential

that the Council adopt the

Draft Master Contract

including the public

positive covenant noting

the final information to be

provided and negotiated

by the Chief Executive

Officer.

TASK

"Instruct Solicitors to

finalise.

Attach Contract to titles"

Karina Ewer

100% Covenant complete - awaiting

finalisation of survey to submit

to LTO

0.229 Confidential

"that the Council delegate

the decision regards the

lower level tenancies to

the CEO.

That the rental agreement

regards the existing Visitor

Centre be brought to the

October Council meeting.

TASKs

"Matt Hansen and Merran

to make recommendations

to Karina.

Karina to provide outcome

to Council Meeting"

Michelle Koopman

100% Completed

0.235 Confidential

that the Council delegate

the possible extension of

the Contract with

Australasia Mineral and

Energy Pty Limited,

including the Deed of Call

Option to the CEO to

Michelle Koopman

50% Negotiations ongoing.

Extension of first DoC given to

22 October 2021 to allow for

development of new DoC

23 | P a g e

Council

Minute


negotiate a suitable

outcome for the delivery of

the Truck Stop in

Tocumwal.

TASKs

"Instruct Solicitors to

develop new DoC and

First Right of Refusal docs

Execute new docs"

0.238 Lewis Crescent

Subdivision Finley

that the Berrigan Shire

Council retain ownership

of Lots 29, Lot 31 and Lot

35 of the Lewis Crescent

subdivision in the township

of Finley until such time

that the new Council has

some research and

discussions into the future

housing requirements for

the Berrigan Shire Council

staff.

Matt Hansen

0% To be incorporated into staff

housing strategy and withheld

from the Auction EOI

0.241 that the Council undertake

an immediate review of the

2019 - 2023 Tourism

Strategy.

Matt Hansen

0%

0.242 " the Council:

· Close the Shire Offices

from 4:00pm on Friday 24

December, 2021

reopening on Tuesday 4

January, 2022 with those

days not being public

holidays or weekends

being deducted from staff

leave entitlements.

· Close the Shire

Libraries from close from

business on Friday 24

December, 2021 and

reopening on Tuesday 4

January, 2022 with those

days not being public

holidays or weekends

being deducted from staff

leave entitlements."

Karina Ewer

20% Notification to staff of closure

has been sent. Preparations

for information to go up on

Socials and posters at main

office underway.


1. Revoke the ARIC

Matt Hansen 0% Revised ARIC documentation

adopted

24 | P a g e

Council

Minute


Charter adopted 18

August, 2021;

2. Adopt the ARIC

Terms of Reference,

included as “Appendix 7.5-

A


1. Revoke the Drug and

Alcohol Free Workplace

Policy adopted 21

October, 2009;

2. Adopt the Drug and

Alcohol Free Workplace

Policy below:"

Jo Ruffin

100% Updated and controlled

22.10.2021 available on

register and in Magiq


· Revoke its Staff

Remuneration Policy

adopted on 19 August

2020, and

· Adopt the Staff

Remuneration Policy set

out below:"

TASK

Update website and inform

stakeholders

Tahlia Fry

20% * Updated and controlled



0.245 that Council have the CEO

contact the committee to

find out who is on the

Committee and provide

Council further advice.

Executive Team

20% * Updated and controlled



0.247 "that Council:

· delegate all

delegable functions to the

Chief Executive Officer

position for the period

commencing 4 December

2021 and concluding 11

January 2022;

· authorise the

current Mayor to maintain

all civic and ceremonial

functions normally

exercised by the Mayor

during this period;

· set the first meeting

of the new Council as an

Extraordinary meeting on

Tuesday 11 January 2022,

commencing at 9.00am

and following the Agenda

set out in this report; and

Matt Hansen

100% Cadell on the Murray Booked

for 2 and 3 March. Report for

new Council prepared for the

Extraordinary meeting on 11

January 2021.

25 | P a g e

Council

Minute


· authorise staff to

book an appropriate venue

for the Corporate

Workshop to take place on

3 and 4 March 2022 with

the new Council to review

the venue and dates at the

Extraordinary meeting on

11 January 2022

"

0.249 "the Council take on the

following options

presented to the Council in

“Appendix 7.12-A”

1. Statutory (Council

Role)

1.1. Inclusion of the LGA

in the NSW Government's

Affordable Housing SEPP

70 (this would require the

development of a Local

Affordable Housing

Strategy and subsequent

or consequent amendment

to the Council's LEP).

1.2. Audit of vacant land

(serviced and / or

unserviced land) or vacant

housing in the LGA that is

owned by government

departments.

1.3. Identify all

unoccupied housing in the

LGA as part of a Housing

Strategy

2. Strategic (Council

Role)

2.1 Investigate the

establish of possible

strategic partnerships with

relevant bodies to address

any homelessness issue in

the Shire

2.2 The Berrigan Shire

Council facilitate a

workshop or forum

between Berrigan Shire

Council and the NSW

Communities and Justice

Department on emerging

issues and trends related

to the quality and

availability of affordable

housing in the Berrigan

Shire LGA and the extent

Matt Hansen

10% 10/11/21 in response to

request from regional

homelessness service

provider - additional support

for local outreach via meeting

room space at Finley Library

is being investigated. Actions

related to Housing Strategy to

be progressed subsequent to

LEP reviewJr

26 | P a g e

Council

Minute


of homelessness and

rough sleeping in the LGA.

0.250 "that the Council, having

satisfied itself in relation to

the preparation of its

financial reports and

special schedules:

1. refer its financial

statements to the Auditors

for the audit report;

2. subject to receipt of the

audit report, following the

meeting held on

Wednesday 20 October

2021, the Council present

its audited financial reports

and audited reports to the

public and that the

Council's intention be

publicly notified;

3. sign the attached

General Purpose Financial

Report “Statement by

Council” and the Special

Purpose Financial Report

“Statement by Council”;

4. adopt the valuation of

assets prepared in

accordance with

recognised valuation

procedures as a fair and

reasonable value of those

assets (see note C1-6);

"

Karina Ewer

100% Audit complete, statements

placed on display

0.251 that Council staff,

committee of management

and the caretaker

investigate options to

manage the site with a

preference of having

something in place at

minimum prior to

Christmas.

Gary George

10% Meeting held with Tocumwal

Foreshore Committee 29

October 2021. The following

actions arose from the

meeting:

1. A land survey of the site

needs to be undertaken by

Council to confirm the status

of the Boat Ramp (Matt Miller

to arrange)

2. Karina and Matt H will

investigate the current

legislative rules surrounding

how primitive camping should

be managed on the site and

include the Development

Consent Rules that also apply.

This will provide clarification

regarding issues such as:

o What constitutes a

27 | P a g e

Council

Minute


site;

o How many days may

a site be established for;

o What are the rules for

return once the days are

exhausted, etc

3. Karina will investigate the

purchase of an App that will

allow online booking of the

campsite so that Council's

Authorised Officers can be

provided the power to move

people on once the limit of 65

campsites has been reached,

or where people stay longer

than is allowed etc.

(Bookeasy Being Investigated)

- Report to come to Council at

SPW in New Year

4. A process for managing the

site over high use periods will

be worked out by the

Committee and Council to

ensure Council's Authorised

Officer can assist with the

management of the site.

5. Once the App is in place a

QR Code will be placed at the

site for those who have not

pre-booked to use to pay

online

6. For those still not able to

pay online, cash may be

accepted by the Committee

(through the Caretaker) but

registration details will have to

be provided to the Council

during peak use periods at

minimum to allow for the

Authorised Person to have

that information

7. Payments made through

the App will go directly to the

bank account of the Tocumwal

Foreshore Committee

0.252 that Council staff,

committee of management

and the caretaker

investigate options to

manage the site with a

preference of having

something in place at

minimum prior to

Karina Ewer

0%

28 | P a g e

Council

Minute


Christmas.

0.253 that the Council, subject to

Police approval and

development consent

being given, suspend the

Alcohol Free Zone for the

area closed to traffic on

Chanter Street, Berrigan

from 5.00pm to 11.00pm

on Friday 3 December

2021 in accordance with

Section 645 of the Local

Government Act 1993.

TASKS

Inform Police and BBDA of

the Council decision

Jacq-Lyn Davis

100% Letter sent to Murray River

Police and BDDA requesting

consent for AFZ 22.10.2021

0.255 "that the Council,

1. Note the High Court of

Australia's findings in

Fairfax Media Publications

Pty Ltd v Voller:

2. Direct the Chief


undertake a review of the

Council's exposure to

liability via third-party

comments left on its social

media platforms including

actions to mitigate this

risk;

3. Endorse the action of

the Chief Executive Officer

to temporarily disable the

comments function on the

Council's Facebook and

Instagram platforms - with

comments to remain

disabled until this review is

complete and presented to

the Council for

consideration.

Gary George

50% Comments on all Social Media

Platforms have been turned

off. Report for new Council

will be prepared for March

Workshop

0.261 "That the Council adopt

the following

recommendations from the

Local Traffic Committee

Meeting held on Thursday

7 October, 2021:

That the Council:

1. approves the

application made by

Cobram Barooga Cycle

0%

29 | P a g e

Council

Minute


Club to hold their weekly

race events from the

carpark at 139 Hughes

Street, Barooga every

Sunday commencing at

10:00am for the next 12

months from 1st

December, 2021 to 30th

November, 2022.

2. approves the

application made by

Berrigan District

Development Association

(BDDA) to hold their

Annual Community

Christmas Market Night on

Friday 3rd December,

2021 and the temporary

road closure of Chanter

Street, between Jerilderie

Street (MR363) and

Drummond Street,

Berrigan, between the

hours of 5:00pm -

11:00pm subject to:

- Transport NSW,

NSW Police and Berrigan

Shire Council being listed

as interested parties on

the Certificate of Currency,

and

- A Road Occupancy

License being obtained

from Transport NSW for

the event."

0.263 that the Council do not pay

the rent until it receives

formal request to extend

the agreement for Council

to consider

100% Letter has been written to

Tocumwal Chamber of

Commerce Outlining this

decision.

Councillor

Request

Letter of Support for Jim

Muirhead

100% Councillor

Requests

Cr Jones asked staff to

look at mess on Boyd

Street, Tocumwal

0%

Councillor

Requests

Rob Crow issues around

tenancy of Foreshore

Building

100% Completed

30 | P a g e

Council

Minute


Councillor

Requests

The Mayor requested a

letter of condolence be

sent to Neil and Sheila

Duffield on the loss of their

daughter

100% Letter sent to Neil and Sheila

24/08/2021