council meeting commencing at 3pm on tuesday 15 december 2015 council chamber … · timaru...

COUNCIL MEETING

Commencing at 3pm

on

Tuesday 15 December 2015

Council Chamber District Council Building

King George Place Timaru

TIMARU DISTRICT COUNCIL

Notice is hereby given that a meeting of the Timaru District Council will be held

in the Council Chamber, District Council Building, King George Place, Timaru on

Tuesday 15 December 2015, at 3pm.

The meeting will be preceded by a Citizenship Ceremony at 2pm LOCAL AUTHORITIES (MEMBERS’ INTERESTS) ACT 1968

Councillors are reminded that if you have a pecuniary interest in any item on the

agenda, then you must declare this interest and refrain from discussing or voting on

this item, and are advised to withdraw from the meeting table.

Peter Nixon CHIEF EXECUTIVE

Timaru District Council Council Meeting #966114 15 December 2015

TIMARU DISTRICT COUNCIL MEETING

15 DECEMBER 2015

AGENDA

Item No

Page No

1 Opening Prayer – Michelle Cockell, Temuka Anglican Church

2 Apology – Clr Tierney

3 Public Forum

4 Identification of Urgent Business

5 Identification of Matters of a Minor Nature

6 1 Confirmation of Minutes – Council Meeting – 27 October 2015

7 6 Schedule of Functions Attended by the Mayor and Deputy Mayor and Councillors

8 9 Schedule of Functions Attended by the Chief Executive

9 11 Affixing of the Common Seal

10 12 Canterbury Economic Development Company Limited – Annual Report

11 26 Orari-(Temuka)-Opihi-Pareora Zone Committee Change of Committee Name and Zone Boundaries

12 33 Caroline Bay Trust Aoraki Centre (CBay) Fees

13 35 Receipt of Community Board and Committee Minutes

14 Consideration of Urgent Business Items

15 Consideration of Minor Nature Matters

16 Public Forum Items Requiring Consideration

17 36 Exclusion of the Public

1 37 Confirmation of Minutes – Council Meeting – 27 October 2015

2 39 Orari-(Temuka)-Opihi-Pareora Zone Committee Refresh of Committee Membership

3 42 Readmittance of the Public

Timaru District Council Council Meeting #966114 1 15 December 2015


FOR THE MEETING OF 15 DECEMBER 2015

Report for Agenda Item No 6

Prepared by Peter Nixon Chief Executive Confirmation of Minutes – Council Meeting 27 October 2015

_______________________________

Minutes of the October Council meeting. Recommendation That the minutes of the Council meeting held on 27 October 2015, excluding the public excluded items, be confirmed as a true and correct record.


TIMARU DISTRICT COUNCIL MINUTES OF A MEETING OF THE TIMARU DISTRICT COUNCIL HELD IN THE COUNCIL CHAMBER, DISTRICT COUNCIL BUILDING, KING GEORGE PLACE, TIMARU ON TUESDAY 27 OCTOBER 2015 AT 3PM PRESENT Mayor Damon Odey (Chairperson), Clrs Peter Burt,

David Jack, Richard Lyon, Pat Mulvey, Kerry Stevens, Tracy Tierney and Steve Wills

APOLOGIES Clr Steve Earnshaw and Clr Tony Brien

Karalyn Reid – Pleasant Point Community Board IN ATTENDANCE Jan Finlayson – Geraldine Community Board (for

public part of meeting)

Chief Executive (Peter Nixon), Group Manager District Services (Ashley Harper), Group Manager Corporate Services (Tina Rogers), Customer Services Manager (Jenny Ensor), Council Secretary (Joanne Brownie)

OPENING PRAYER Mike Coe of Connect Community Church offered a

prayer for the work of the Council. 1 CONFIRMATION OF MINUTES COUNCIL MEETING 15 SEPTEMBER 2015 Proposed Clr Mulvey Seconded Clr Lyon

“That the minutes of the Council meeting held on 15 September 2015, excluding the public excluded items, be confirmed as a true and correct record.”

MOTION CARRIED 2 SCHEDULE OF FUNCTIONS ATTENDED BY THE MAYOR, DEPUTY MAYOR

AND COUNCILLORS Proposed Clr Jack Seconded Clr Wills

“That the report be received and noted.”

MOTION CARRIED

3 SCHEDULE OF FUNCTIONS ATTENDED BY THE CHIEF EXECUTIVE Proposed Clr Wills Seconded Clr Stevens

“That the report be received and noted.”

MOTION CARRIED


4 AFFIXING OF THE COMMON SEAL

Proposed Clr Mulvey Seconded Clr Wills

“That the affixing of the Common Seal to the following document be noted:

Date Document

8 September 2015

Warrant of Appointment Brent Mullings – Enforcement Officer – Noise Control, Skateboard Bylaw and Litter Warden.”

MOTION CARRIED

5 CONTRACTS LET BY THE CHIEF EXECUTIVE UNDER DELEGATED AUTHORITY

Proposed Clr jack Seconded Clr Tierney

“That the following information on contracts let by the Chief Executive under delegated authority, be received.

Contract Number / Description

Number of

Tenders

Price Range

$

Successful Tenderer and Price

Contract 2196 – Oxford Street Timaru Kerb and Channel Renewal

5 $312,647.03 to

$440.728.89

Fulton Hogan Ltd

$312,647.03

Tenders were evaluated by the Lowest Price Conforming Tender Method

Contract 2163 Temuka Trunk Watermain Renewal

7 $478,121.22 to

$1,194,056.00

Earthworks Aoraki

$478,121.22

Tenders were evaluated by the Weighted Attribute Method

MOTION CARRIED

6 TIMARU DISTRICT COUNCIL ANNUAL REPORT 2014/15

The Council considered a report by the Group Manager Corporate Services and the Corporate Planning Manager on the 2014/15 Annual Report. The Council noted the unmodified Audit opinion. Proposed Clr Wills Seconded Clr Burt

1 “That the Council approves the Annual Report 2014/15.

2 That the Timaru District Council Annual Report 2014/15 be adopted under Section 98 of the Local Government Act 2002.”

MOTION CARRIED


Once approved the Annual Report was signed by the Mayor and Chief Executive. 7 COUNCIL MEETING CALENDAR 2016

The Council considered the meetings schedule for 2016. Proposed Clr Tierney Seconded Clr Burt “That the Council Meeting calendar for 2016 be adopted.”

MOTION CARRIED

8 COMMUNITY HALLS – PUBLIC NOTICES/MANAGEMENT AGREEMENTS

The Council considered a report by the Property Manager on agreements with local committees to run some halls and domains in the district.

Proposed Clr Jack Seconded Clr Stevens

“That Council grants the Chief Executive authority to seek the Minister of Conservation’s approval to negotiate leases with the various hall and domain organisations.”

MOTION CARRIED

9 RECEIPT OF COMMUNITY BOARD AND COMMITTEE MINUTES Proposed the Mayor Seconded Clr Burt

“That the minutes of the following meetings be received:

Geraldine Community Board 30 September 2015 Community Development Committee 13 October 2015 Resource Planning and Regulation Committee 13 October 2015 Policy and Development Committee 13 October 2015.”

MOTION CARRIED

10 EXCLUSION OF THE PUBLIC Proposed the Mayor Seconded Clr Tierney

That the Committee resolves to exclude the public on the grounds contained in Section 48(1) of the Local Government Official Information and Meetings Act:

Confirmation of Minutes Tenders Section 7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is


the subject of the information.

Mid-South Canterbury Roading Collaboration Section 7(2)(j)

The withholding of the information is necessary to enable the local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

PrimePort Timaru Ltd Directorship Section 7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons.”

MOTION CARRIED

11 READMITTANCE OF THE PUBLIC Proposed Clr Wills Seconded Clr Stevens

“That the public be readmitted to the meeting.”

MOTION CARRIED

The meeting concluded at 3.25pm. ___________________________ Chairperson





Prepared by Peter Nixon Chief Executive

Schedule of Functions Attended by the Mayor, Deputy Mayor and Councillors

_________________________________ Functions Attended by the Mayor

19 October Attended CAP Debt Centre Launch

20 October Met with Ministry for Business Innovation and Enterprise in Wellington Met with Digital Strategist in Wellington

21 October Attended Mayors Taskforce for Jobs meeting Met with Labour MP for digital connectivity

23 October Attended Young Farmers function

27 October Chaired Industrial Relations Subcommittee meeting Attended Secondary Tertiary Pathways meeting Chaired Tenders Subcommittee meeting Conducted citizenship ceremony Chaired Council meeting

28 October Radio interview Hosted ECan Commissioners Spoke at IHC AGM Attended Aoraki Leader to Leader meeting

29 October Attended Economic Development Strategy Working Group meeting Met with Alternative Education Teacher

30 October Hosted TGHS students to talk about governance Attended Aoraki Polytech function

1 November Opened International Festival

2 November Attended ADBT Board meeting Met with PrimePort Timaru Ltd director

3 November Met with Geraldine Community Board Chairperson and others Met with Seafarers representative

5 November. Attended Secondary Tertiary Pathways meeting Chaired TDHL Board meeting


Publicity photo for White Ribbon Campaign

6 November Attended District Licensing Committee meeting

8 November Visited Waihao Marae

9 November Met with Aoraki Polytechnic representative regarding Aoraki Pathways Met with ADBT Chief Executive

10 November Timaru Visitor Portal UX Discussion Attended Chorus function in Wellington

11 November Met with Strategy Advisor re Digital Connectivity Attended CPIT meeting in Christchurch Attended Geraldine Community Board meeting

12 November Met with South Canterbury Mayors in Waimate Attended meeting at Aoraki Polytechnic Conducted Youth Council interviews

13 November Met with President South Canterbury RSA Met with Genius Homes representative

16 November Attended Council workshop Attended SC Chamber of Commerce meeting

17 November Visited Alternative Education Met with Totally Locally representative Attended Economic Development Strategy Working Group meeting

18 November Attended Canterbury Digital Strategy workshop Met with Chinese Consulate-General

19-20 November Attended Rural and Provincial Sectors meeting in Wellington

23 November Met with SC Rugby Football Union representatives

24 November Met with Geraldine Vintage Car Club representative

25 November Participated in White Ribbon campaign activities Radio interview Attended Geraldine Vintage Car club meeting

26 November Attended Maori success graduation at Aoraki Polytechnic Attended AD Hally Trust meeting Attended Alpine Energy Ltd shareholders meeting

27 November Attended Geraldine Community Board end of year function

28 November Took part in Temuka Christmas Parade Opened Timaru Festival of Roses

29 November Started Jacks Point fun run


30 November Attended Sport Canterbury roadshow

Attended Health and Safety webinar Met with Chatham Island Shipping Representatives

In addition to the above duties I met with 9 members of the public on matters of concern to them.

Functions Attended and Duties Undertaken by Deputy Mayor in Addition to Councillor Duties

20 October Met the Passchendaele train

27 October Attended Industrial Relations Subcommittee meeting

2 November Attended LandCare Trust project workshop Attended Orari-Opihi-Pareora Water Management Committee meeting

11 November Spoke at Armistice Day commemoration

15 November Started annual Diabetes Duck Race Fundraiser

16 November Attended Orari-Opihi-Pareora Water Management Committee refreshment meeting

Functions Attended by Councillors on Behalf of the Mayor

3 November Clr Mulvey opened the new learning environment at Temuka Primary School

11 November Clr Stevens participated in the unveiling of the plaques commemorating 100 years of Red Cross service and 100 years since World War One

12 November Clr Stevens opened Geraldine Arts and Plants Festival

13 November Clrs Tierney and Earnshaw attended a blessing at the accident site at Caroline Bay

28 November Clr Stevens opened McKenzie Lifestyle Village

Recommendation That the report be received and noted.





Prepared by Peter Nixon Chief Executive

Schedule of Functions Attended by the Chief Executive

_________________________________ Functions Attended by the Chief Executive

22 October

Attended meeting regarding Geraldine Visitor Information Services Met with SC Rugby Football representative

27 October Attended Industrial Relations Subcommittee meeting Attended Tenders Subcommittee meeting Attended citizenship ceremony Attended Council meeting

28 October Met with ECan Commissioners

29 October Attended Economic Development Transition Working Group meeting

30 October Met with wider South Canterbury local authority Chief Executives

3 November Met with Geraldine Community Chairperson and others

5 November Attended TDHL Board meeting Attended Business After 5 function

8 November Visited Waihao Marae

9 November Attended Canterbury Chief Executives Forum Attended Civil Defence Emergency Management meeting

16 November Attended Council workshop

17 November Attended Economic Development Transition Working Group meeting

18 November Met with PrimePort Timaru Ltd Chief Executive

19-20 November Attended Rural and Provincial Sectors meeting in Wellington

23 November Met with SC Rugby Football Union representatives

24 November Met with Geraldine Vintage Car Club representative


25 November Met with Light Leathers Chief Executive

26 November Met with Workplace Support representatives Attended Alpine Energy Ltd shareholders meeting

27 November Attended Geraldine Community Board end of year function

29 November Attended Timaru Rose Festival Recommendation

That the report be received and noted.





Prepared by - Peter Nixon Chief Executive Affixing of the Common Seal

_______________________________

Recommendation That the affixing of the Common Seal to the following document be noted: Date Document 13 November 2015 SC Rural Fire District Charter




Report for Agenda Item No 10 Prepared by Peter Nixon

Chief Executive

Canterbury Economic Development Company Limited – Annual Report

_______________________________ Purpose of Report To consider the annual report of the Canterbury Economic Development Company Limited (CEDCo) for the year ended 30 June 2015. Background The Canterbury Regional and Territorial Local Authorities are shareholders in the company but, because the company has not traded during the year, it is suggested that each Council formally adopt the annual report and re-appoint the auditor rather than convene an Annual General Meeting. The company board has recently been refreshed with new directors and the board will meet in the New Year to determine the future of the company. Options The Council could agree to receive the Annual Report and appoint the Auditor General as the auditor or decline to do so and ask for a formal AGM to be arranged. Identification of Relevant Legislation, Council Policy and Plans The Local Government Act 2002, the Companies Act 1993 and the constitution of CEDCo. Assessment of Significance This matter is not deemed significant under the Council’s Significance Policy. Consultation Although the future role of CEDCo has been discussed at the Canterbury Mayoral Forum and the CE’s Forum, there has been no discussion about the annual report as the company is not trading. Other Considerations There are no other considerations relevant to this matter. Funding Implications Nil. Conclusion The Annual Report of CEDCo has been circulated to the shareholding Councils with a recommendation that, because the company has not traded during the year, each Council adopt the report and approve the Auditor General be appointed as the auditor to avoid the necessity for a formal AGM.


Recommendations 1 That the Annual Report, including the Auditor’s Report, for the year ended

30 June 2015 be adopted. 2 That the Auditor General be re-appointed as auditor for the year ended

30 June 2016.





Prepared by - Christina Robb Programme Manager Canterbury Water Management Strategy Orari-(Temuka)-Opihi-Pareora Zone Committee Change of Committee Name and Zone Boundaries

_______________________________

Purpose To change the name and zone boundaries of the Orari-(Temuka)-Opihi-Pareora Water Management Zone Committee. Change of Terms of Reference The attached terms of reference contains four changes from the version approved in December 2013. The first change removes specific reference to December as the date for refresh. This change better reflects the practice of refresh processes occurring when committee members resign or when terms are adjusted to allow for sub-regional processes to complete. The second change allows Councils to appoint more community members if all Councils in the zone agree. From time to time, selection panels have recommended more than the usual number in order to ensure the best range of interests and geographical spread. The third change redefines the zone boundary to include two catchments that are currently in the Pareora area but have been included in the Lower Waitaki South Coastal Canterbury zone. The fourth change adds Temuka to the zone committee’s name. Te Rūnanga o Arowhenua has requested that Temuka be included in the name of the zone committee, to recognise its equal importance. The Zone Committee supports this request, and recommended that its name be amended from Orari-Opihi-Pareora to Orari-Temuka-Opihi-Pareora Water Management Zone Committee (OTOP). The two northernmost catchments in the Lower Waitaki South Coastal Canterbury zone, Lyalldale and Springbrook, were excluded from the Southern Streams process because they are in the Pareora groundwater zone. The most cost-effective way to address these catchments is for them to be included in the Orari-Temuka-Opihi-Pareora community process, so we recommend that they be assigned to this committee and that its boundaries be adjusted accordingly. There are approximately 20 properties in these two catchments.

Recommendations 1 To revise the name of the Orari-Temuka-Opihi-Pareora Water Management

Zone Committee, and to adjust the boundary between the Orari-Temuka-Opihi-Pareora Water Management Committee.


2 To approve the attached changes to the terms of reference for the Orari-

Temuka-Opihi-Pareora Water Management Zone Committee, and the

subsequent change of boundary in the terms of reference for the Lower

Waitaki South Coastal Canterbury Water Management Zone Committee.

3 To delegate to the Chief Executive the power to enter into an agreement to

vary the joint committee agreement between Environment Canterbury

Timaru, Mackenzie, Waimate and Waitaki District Councils relating to the

Orari-Temuka-Opihi-Pareora Zone Committee and the Lower Waitaki South

Coastal Canterbury Zone Committee made under Clause 30A of Schedule 7

of the Local Government Act 2002, to reflect the amendments to the terms

of reference provided for in [5] above.


Terms of Reference The area of the Orari-Temuka-Opihi-Pareora Water Management Zone is shown on the attached map.

Establishment The Committee is established under the auspices of the Local Government Act 2002 in accordance with the Canterbury Water Management Strategy 2009. The Committee is a joint Committee of Environment Canterbury (the Regional Council), Timaru District Council, and MacKenzie District Council (the Territorial Authorities).

Purpose and Functions The purpose and function of the Committee is to: • Facilitate community involvement in the development, implementation, review and

updating of a Zone Implementation Programme that gives effect to the Canterbury Water Management Strategy in the Orari- Opihi-Pareora area; and

• Monitor progress of the implementation of the Zone Implementation Programme.

Objectives 1) Develop a Zone Implementation Programme that seeks to advance the CWMS vision,

principles, and targets in the Orari-Temuka-Opihi-Pareora Zone. 2) Oversee the delivery of the Zone Implementation Programme. 3) Support other Zone Implementation Programmes and the Regional Implementation

Programme to the extent they have common areas of interest or interface. 4) Ensure that the community of the Zone are informed, have opportunity for input, and

are involved in the development and delivery of the Orari-Temuka-Opihi-Pareora Implementation Programme.

5) Consult with other Zone Water Management Committees throughout the development and implementation of the Orari-Temuka-Opihi-Pareora Implementation Programme on matters impacting on other zone areas.

6) Engage with relevant stakeholders throughout the development of the Orari-Temuka-Opihi-Pareora Implementation Programme.

7) Recommend the Orari-Temuka-Opihi-Pareora Implementation Programme to their respective Councils.

8) Review the Implementation Programme on a three yearly cycle and recommend any changes to the respective Councils.

9) Monitor the performance of Environment Canterbury, Timaru District Council, MacKenzie District Council, and other agencies in relation to the implementation of the Orari-Temuka-Opihi-Pareora Implementation Programme.

10) Provide Environment Canterbury, Timaru District Council and MacKenzie District Council with updates on progress against the Zone Implementation Programme.


Limitation of Powers

The Committee does not have the authority to commit any Council to any path or expenditure and its recommendations do not compromise the Councils’ freedom to deliberate and make decisions.

The Committee does not have the authority to submit on proposed Resource Management or Local Government Plans.

The Committee does not have the authority to submit on resource consent matters.

Committee Membership

The Zone Committee will comprise:

1) One elected member or Commissioner appointed by Environment Canterbury;

2) One elected member appointed by each Territorial Authority operating within the Zone Boundary;

3) Two members from Arowhenua Rūnanga;

4) Between 4-7 community members from a range of backgrounds and interests within the community; with provision that this number may be exceeded if Environment Canterbury and each Territorial Authority operating within the zone boundary agree. Community members should represent a range of backgrounds and interests within the community.

4) Between 4-7 members appointed from the community and who come from a range of backgrounds and interests within the community;

5) Environment Canterbury, Timaru District Council and MacKenzie District Council will appoint their own representatives on the Committee. Arowhenua Rūnanga will nominate their representatives and the appointments will be confirmed by Environment Canterbury, Timaru District Council and MacKenzie District Council.

Selection of Community Members

To be eligible for appointment to a Zone Committee the candidate must either live in or have a significant relationship with the zone. Recommendations on Community Members for the Orari-Temuka-Opihi-Pareora Zone Committee will be made to Environment Canterbury, Timaru District Council and MacKenzie District Council by a working group of representatives from Environment Canterbury, Timaru District Council, MacKenzie District Council and Arowhenua Rūnanga. The recommendations will take into account the balance of interests required for Orari-Temuka-Opihi-Pareora, geographic spread of members and the ability of the applicants to work in a collaborative, consensus-seeking manner. Environment Canterbury, Timaru District Council and MacKenzie District Council will receive the recommendations and make the appointments.

Quorum

The quorum at a meeting consists of:

(i) Half of the members if the number of members (including vacancies) is even; or

(ii) A majority of members if the number of members (including vacancies) is odd.


Chair and Deputy Chair Each year, the Committee shall appoint the Chair and Deputy Chair from the membership by

simple majority. There is no limit on how long a person can be in either of these positions

Term of Appointment

Members of Committees are appointed for a term of three years, which may be extended on a case by case basis if Environment Canterbury and each Territorial Authority operating within the zone boundary agree. Each Committee requires confirmation of membership by Environment Canterbury and each Territorial Authority operating within the zone boundary. The term for community members will be staggered so that one third of the community members is appointed (or reappointed) by a refreshment process involving Environment Canterbury, each Territorial Authority in the zone, and Rūnanga whose rohe is in the zone. Committee refreshments will occur in two years out of three or where numbers fall below strength due to attrition. There is no limit on the number of consecutive terms a member may serve.

Financial Delegations

None

Operating Philosophy

The Committees will at all times operate in accordance with the requirements of the Local Government Official Information and Meetings Act 1987, and will observe the following principles:

1) Give effect to the Fundamental Principles, Targets and goals of the CWMS;

2) Be culturally sensitive observing tikanga Maori;

3) Apply a Ki uta ki tai (from the mountains to the sea) approach;

4) Work with the CWMS Regional Committee to support the implementation of the CWMS across the region as a whole;

5) Give consideration to and balance the interests of all water interests in the region in debate and decision-making;

6) Work in a collaborative and co-operative manner using best endeavours to reach solutions that take account of the interests of all sectors of the community;

7) Contribute their knowledge and perspective but not promote the views or positions of any particular interest or stakeholder group;

8) Promote a philosophy of integrated water management to achieve the multiple objectives of the range of interests in water;

9) Seek consensus in decision-making where at all possible. In the event that neither unanimous agreement is able to be reached nor a significant majority view formed, in the first instance seek assistance from an external facilitator to further Committee discussions and deliberations. Where the Committee encounters fundamental disagreements, despite having sought assistance and exhausted all avenues to resolve matters, recommend that the respective Councils disband them and appoint a new Committee.


Meeting and Remuneration Guidelines

1) The Committee will meet at least eight times per annum and with workshops and additional meetings as required. At times, the workload will be substantially higher. Proxies or alternates are not permitted.

2) Any Committee may co-opt such other expert or advisory members as it deems necessary to ensure it is able to achieve its purpose. Any such co-option will be on a non-voting basis.

3) Remuneration for members will be paid in the form of an honorarium currently set at the following levels:

a. Appointed members - $4,000 pa

b. Deputy Chair - $5,000 pa

c. Chair - $6,000 pa.

Staff or elected members of Territorial Authorities or the Environment Canterbury shall not be eligible for remuneration.

Mileage will be reimbursed.

Committee Support The Committee shall be supported staff from the Territorial Councils and Environment

Canterbury, primarily through the Committee Secretary and the Zone Facilitator.




Report for Agenda Item No 12 Prepared by Sharon Taylor

Group Manager Community Services Caroline Bay Trust Aoraki Centre (CBay) Fees

_______________________________ Purpose of Report A report has been requested by the Council to look at CBay fees, specifically with regard to whether we should offer a discount to visitors aged 65 years and over. Background A report was presented to the Community Development Committee on 1 December 2015, for discussion and resolution around whether a discount should be offered to visitors aged 65 years and over. The Committee resolved to continue the free entry for visitors aged 80 years and over. Other options were considered resulting in a split vote of 5 for, 5 against. In line with the condition around delegations as decided at the Inaugural Council meeting on 29 October 2013:

“The Committee will refer to Council for consideration any matters in respect of which there is reasonable disagreement by the Committee.”

the matter was referred to the full Council meeting for further consideration. The initial discussion at the Community Development Committee meeting on 1 December 2015 included the following:

Visitors aged 80+ would continue to be free

A trial period was discussed as a possible further option if the motion to adopt a discount for over 65 was lost

A request for more baseline data regarding how a motion to adopt a discounted entry for 65+ would impact financially on CBay

Consider a discount for those with a determinable financial need in the district rather than a discount for 65+.


Options There are several options available:

Keep the status quo of offering no discount to visitors aged 65 years and over but retain free entry for visitors aged 80 years and over.

Offer a discount to 65 years and over and agree at what that level of discount will be.

Gather baseline data of how many visitors currently aged 65 years and over, use the facility to gain more information about the possible financial impact of a discount.

Once baseline data is established, refer to Community Development Committee for a decision regarding a discount, whether permanent or as a trial.

Identification of relevant legislation, Council policy and plans Long Term Plan Assessment of Significance This matter is not deemed significant under the Council’s Significance Policy. Consultation No further consultation at this stage. Funding Implications The age of a visitor is not requested when using the CBay aquatic facilities, therefore a survey over a suggested three month period will be required in order to ascertain the actual costs and budget implications of offering a discount to visitors aged 65 years and over. Conclusion By offering a discounted aquatic admission fee for Seniors, we risk a drop in revenue, however there is an equal chance that we will receive increased revenue as well as working closer toward achieving stronger community outcomes. With an ageing population, greater use of the aquatic facilities now could lead to increased usage and revenue in the long term. From a Community Outcome perspective, certainly anything that gets more people being more active meets our strategic goals of: People enjoying a high quality of life and a valued, healthy and accessible environment. A discounted entry fee for Seniors could have a positive effect on pool admissions. Recommendation That the Council considers the options and makes a decision.





Prepared by Peter Nixon Chief Executive Receipt of Community Board and Committee Minutes

_______________________________ Minutes of Community Board and Committee Meetings Recommendation That the minutes of the following meetings be received: Temuka Community Board 9 November 2015 Geraldine Community Board 11 November 2015 Community Development Committee 1 December 2015 District Services Committee 1 December 2015 Resource Planning and Regulation Committee 1 December 2015 Policy and Development Committee 1 December 2015




Report for Agenda Item No 17 Prepared by Peter Nixon

Chief Executive

Exclusion of the Public

_______________________________

Recommendation

That the Committee resolves to exclude the public on the grounds contained in Section 48(1) of the Local Government Official Information and Meetings Act:

Confirmation of Minutes Tenders Section 7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

Mid-South Canterbury Roading Collaboration Section 7(2)(j)

The withholding of the information is necessary to enable the local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

PrimePort Timaru Ltd Directorship Section 7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

Orari-Opihi-Pareora Water Management Committee Refreshment Section 7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

council meeting commencing at 3pm on tuesday 15 december 2015 council chamber … · timaru...

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