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18
COTVI=iYN Manufacturer & Expofier of FIBC. PP Fabric, Woven Sacks & Tarpaulin coMsYN/BSE/2017-18 Date: 23'd September, 2017 O nli ne Filin g at : lis"ti"ngbpildi-a."c"S_rn To, The General Manager, DCS-CRD BSE Limited PhirozeJeej eebhoy Towers Dalal Street Mumbai- 400001(MH) BSE Scrip ID: COMSYN BSE Scrip Code: 539986 Sub: Declaration of Remote e-voting and Poll results- Compliance with Regulation 44 (3) of SEBI (LODR) Regulation, 201"5 in relation to the 33'd Annual General Meeting held on 22nd September, 2017. Dear SirAvladam" With reference to the captioned subject, we are enclosing herewith the details of voting results (remote e- voting and by poll) of 33'o Annual General Meeting of the Company held on Friday, 22nd September, 2017 aL l l:30 A.M. and concluded at. 12:11 P.M. at Hotel Best Westem plus 02, situated at 3111, Main Road, South Tukoganj, Indore-452001 (M.P.). Kindly. note that the Chairman has declared the result of voting of the aforesaid Annual General Meeting on23'o September, 2017 on the basis of reporl submitted by the Scrutinizer for remote e-voting and poll for the above mentioned purpose. We are in the process of filing the aforesaid voting results in XBRL mode. We are also enclosing the Scrutinizers' Report and request you to please take the same on your records for reference and further needful. Thanking You, Yours Faithfully, FoT, COMMERCIAL SYN BAGS LTD. A'4 J,,7r,6/t,l-tt Iw++ ANIL CHOUDHARY \ CHAIRMAN & MANAGING DIRECTO DIN:00017913 Encl.: a/a Eommercial Sgn Bags limited Fornerly known as (Connercial Synbags Ltd.) CIN : 125202MP1984PtC002669 Registered 0ffice : Commercial House, 3-4, Jaora Compound, M.Y.H. Road, IND0RE -452001, M.P. INDIA Ph. + 91 -731 -2704007 , 4279525 Fax : + 91 -731 -2704130 E-mail : [email protected], Visit at : www.comsyn.com Works : Plot No. "S-4/3, Sector l, Pithampur Distt. Dhar M.P. INDIA Ph. +91-7292-415151 d EX RE\gI /s)

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Page 1: COTVI=iYN - Comsyncomsyn.com/wp-content/uploads/2017/09/2017-09-22-Voting-results.… · COTVI=iYN Manufacturer & Expofier of FIBC.PP Fabric, Woven Sacks & Tarpaulin coMsYN/BSE/2017-18

COTVI=iYNManufacturer & Expofier of FIBC. PP Fabric, Woven Sacks & Tarpaulin

coMsYN/BSE/2017-18 Date: 23'd September, 2017O nli ne Filin g at : lis"ti"ngbpildi-a."c"S_rn

To,The General Manager,DCS-CRDBSE LimitedPhirozeJeej eebhoy TowersDalal Street Mumbai- 400001(MH)

BSE Scrip ID: COMSYN BSE Scrip Code: 539986Sub: Declaration of Remote e-voting and Poll results- Compliance with Regulation 44 (3) of SEBI(LODR) Regulation, 201"5 in relation to the 33'd Annual General Meeting held on 22nd September,2017.

Dear SirAvladam"

With reference to the captioned subject, we are enclosing herewith the details of voting results (remote e-voting and by poll) of 33'o Annual General Meeting of the Company held on Friday, 22nd September,2017 aL l l:30 A.M. and concluded at. 12:11 P.M. at Hotel Best Westem plus 02, situated at 3111, MainRoad, South Tukoganj, Indore-452001 (M.P.).

Kindly. note that the Chairman has declared the result of voting of the aforesaid Annual General Meetingon23'o September, 2017 on the basis of reporl submitted by the Scrutinizer for remote e-voting and pollfor the above mentioned purpose.

We are in the process of filing the aforesaid voting results in XBRL mode. We are also enclosing theScrutinizers' Report and request you to please take the same on your records for reference and furtherneedful.

Thanking You,Yours Faithfully,FoT, COMMERCIAL SYN BAGS LTD.

A'4J,,7r,6/t,l-tt Iw++ANIL CHOUDHARY \CHAIRMAN & MANAGING DIRECTODIN:00017913

Encl.: a/a

Eommercial Sgn Bags limitedFornerly known as (Connercial Synbags Ltd.)CIN : 125202MP1984PtC002669

Registered 0ffice : Commercial House, 3-4, Jaora Compound, M.Y.H. Road, IND0RE -452001, M.P. INDIA

Ph. + 91 -731 -2704007 , 4279525 Fax : + 91 -731 -2704130 E-mail : [email protected], Visit at : www.comsyn.comWorks : Plot No. "S-4/3, Sector l, Pithampur Distt. Dhar M.P. INDIA Ph. +91-7292-415151

d

EXRE\gI

/s)

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CONSOL ATED SCRUTINIZERSREPORT

For Consoliduted Res of Remote E-voting und PolI at e 33'dAn aal Generul Meeting of

Comm rciul Syn Bags Ltd.(F, as Commercial Synbags Ltd)

held on 22d Sept. 2017 at 1 1.30 A.M. and concluded12.11 P.M. qt Hotels B Western Plus 02., 3I/1, Main r

Tuko ', Indore, (M P.) 452001

HAN JAIN & CO.Cornpany Secretaries

401-402, Silver Ark 20i 1, New Palasiya, Indore .) 4s2001Email: cell09479555060 Phone 12532813,4

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0$ ISIIAN JAIN & CO.Company Secretaries

lshan JainACS

22d Sept.,20l7IJ/CSBL/20I7To,The Chairman of the Board/The Chainnan ofthe AGM ofCommercial Syn Bags Ltd.Conmercial House, 3-4, Jaora mporrrrtl.M.Y.H. Road, Indore-452001 .P.)

Sutr: Submission of the Consoconducted for the 33'd Annual

Dear Sir,

We refer to our appointment asLrd. tThe Conrpany ) by letteipoll process in a fair andCompanies Act, 2013 read

.ted Scrutinizers' Report for Remote E_voting and pollneral Meeting held on 22"d Sept., 20 | 7.

nizel by the Board of directors of Commercial Syn Bags4rl' Atrgust, 2017, to Scrutinize the remote

"_uoiinn u.r'd

t manner as per the provision of section i0g & 109 ;f theRrrle 20 & 21, of the Companies (Management and

rule) fol the 32,,d Amual General Meeting fa"CU of ifr.fi..2411 ar I{otel Best Wesrern plus 02, :Vi, naain Roaa,

Administration) Rules, 2014 (Company held on Friday, 22,'dSouth Tukoganj, Indore, (M.p.) 52001.

We have canied out the work asat 11.30 A.M. and concluded at

nizer ofthe 33'd Annual General2.11 P.M. and we had scrutinized and

through electronic means and po process and votes tendered therein.

Our responsibility as a Ior the remote e-voting and poll process is restricted tomake a consolidated scrutinizcrsresolution stated in the Noticevotng system provided by Natito provide remote e-voting facili

We herewidr submir the consoliand poll process along with the

Thanking youYours laithfullyFor, ISHAN JAIN & CO.

ROPRIETORACS: 29444; CP:Encl.: ala

401-402,4fi Floor, Sitver AkPh.:(0)

Meeting commencedreviewed the voting

report ofthe votes cast in Favor or Against or Invalid the: the 33'd AGM. based on the reports generated in the e_.l Depository Services Ltd. (l.,lSDL), the authorized agencyand votes casted through poll process at the AGM.

ted scrutinizer's repoft on the results ofthe remote e_votingevant listit.tgs.

al jttlyl19l9l]raha, Near curevrelt Hospirat, rndore - 452 001 (M.p)-2532813 (R) 0731-2591836 Mob.: 94795b5060

E-mail ishanl 61 [email protected]

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0$

/l

6.

7.

8.

IJICSBL/2O I 7To,The Chairman of the Board/The Chairman of the AGM oICommercial Syn Bags Ltd.Commercial House, 3-4, Jaora mpound,M.Y.H. Road, Indore-452001 ya Pradesh)

Dear Sir,

i, CS Ishan Jain proprietor oappointed as scnrtinizer lor theof Commercial Syn Bags Ltd.manner, for the below mentioGeneral Meeting (AGM) ofconsolidated report for remote e1. The Company had appoint

for providing the l.emole e-

urpose of scrutinizing the Remote E-voting and poll process(CIN: L25202MP1984PLC002669) in a fair and transDarenr

M/s Ishan Jain & Co., Company Secretaries Indore, was

resolution(s) as contained in the Notice ofthe 33.d AnnualConT pany held on Friday, 22'd Sept., 2017, I submit myoturg and poll results as under:National Secr"rrities Depository Ltd. (I{SDL) as the agency

ISIIAN JAIN & CO.

lshan JainACS

22"d Sept,2017

Friday

Company Secretaries

Consolid ted Report of Scrutinizer'slPursua ro Section 108 & t09 ofthe Ad.2rr ll ll n le 30 & 2 | of rhc Conr panies ( ManaSen€nt and Aan irnsr-ilirrt rures- ZO t+t

plocess and allotted EVSN 106885 for the sarne.2. The notice convening the A 'was sent (along with the Amual Report) to the members

as per the information

IlL Sept., 2017 beinglhe -off date for the purpose of deciding the entitlements ofmembers at the remote e- and poll process.As on the cut-off date were 275 nrcmbers holding an aggregate of 1,18,1j,400equity shares of Rs. 10/-person and participated at

Out of them 19 (Nineteen) members were present inAGM. Out of the above mentioned members, 12 (Twelve)

members had already castedexercised their voting rights.

ir vote by Remote E-Voting ald 4 (Four) member has not

5. Remote E-voting was

3. The voting

ended on Thursday, 21tl'The AGM was held on FriMain Road, South Tconcluded at 0. 1 I P.M.One Empty Ballot Box usedOn the completion of the Po

by tl.re cornpany.\\reLe reckoned as on

flom Tuesday, 19tr' Sept.,2017 a1 5.00 P.M. [IST].y, 22"" Sept., 2017 at Hotel, Indore. (M.P.) 452001 at

2017 aL q.00 A.M. llSTl and

Best Western Plus 02. il11,11.30 A.M. and which was

a. I opened the ballot boxProcess:

in the presence of Ms. Shilpi Kasliwal and Ms. ShwetaSharma as the witness w are not in the employment of the company.

b. I also urblocked the vo casted tl.rrough remote e-voting in the presence ofthe abovewho alc not in the employment of the company.said persons as the wi

9. I have scrulinized the votesvalidated the same with theprovided by Bigshare ServiCompany.

through remote e-voting and in the poll process ando{-rnenbers as on the cut-off date i.e. 15th Sept., 2017

P\4. t,td. the Registrar and Share Transfer Agent of the

10. The relevant records relating remote electronic voting shall remain in our safe custodyand theuntil the Chairman consi

shall thereafter be

401 402, 4fi Flool Silver Ark Janjirwala Ch0unha, Near Curewe Hospihl, Indore - 452 001 (M.p)3 {R) 0731-2591836 Mob.: 9479555060

the poll was displayed on lock in my presence.

approves and signs the results of the 33'd AGMovel to the Conpany Secretary for safe keeping.

Ph.: (0): dKain@dk aincs.com, [email protected]

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i:. '

'!: ,,]

,il I

.;

Remote e-votes Vote bv Poll

Remote e-votes

Remote e-votes

Remote e-votes

Remote e-v

Item No.l: Ordinar-v Resothe audited Balance Shect as aFlow for the year ended Mathereon.

Item No. 2: Ordinaryrvho is liable to retire

Chartered Accountants as thetheir remuneration.

Item No.03349699

3l"t 2017 and the Reports of the Board and Auditors

No.

: Re-appointment of Shri Anil Choudhary (DIN 00017913)being cligiblc qI!qrs himself for

tutory Auditor for the Financial Year 2017,18 and fixing

Conso dated Results of Voting:: Adopt the Financial Statements of the Company includingMarch 31, 2017, the Statement of profit & Loss and Cash

Voters

Poll Total PercentageVotes No. Votes

3 0,000 24 86.67.400 100%0 0 0 0%0 0 0 0%

30,000 24 86.67.400 1000/"

Item No. 3: Ordinar-v Resolutio : Ratification for the appointment of M/s Gupta & Asho\

Ng,-3

0

0

-)

Vole Poll

4: Ordinarv Resolu on: lle-appointment of Smt. Ranjana Choudhary (DINas Whole lime D and KMP fi' lbr a periqd of 5 years w.e.f.0 17.

ot Poll Total Percentage

.)

Votes No. Votes30.000 a^ 83,51 ,300 100%

0

-t

0 0 0 0%0 0 0 0%

30,000 24 83,s1,300 r00%

f

Item No. 5; Ordinary Resol : Appointment of Shri Milind Mahajan (DIN 00155762) asdent Director for a term f5 corrsecutive years rv.e.f. 10/0512017.

Vote bv PollNo.

No.

3

0

'-)

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Item No. 6: Special Resolution: o keep companies register of members and other statutorydocuments at the resistered and/or rvi{h RTA of theo o

Vote bv Poll Total Percentageo,

l0

0J

Votes No. Votes30,000 24 86,67,400 100%

0 0 0 0%0 0 0 0%

30,000 24 86,67,400 l00vo

Item No. 7: Ordinary lo approve the expenses for service of documents tomembers under section 20 of C,ompanies Act,_2011

Vote bv Poll TotalNo.

J

0); :l

For, ISIIAN JAIN &

We the undersigned u,itnessedof National Securities Deposit

Msi

the votes were unblocked/finalized from the e-voting websiteLrd. (NSDL) htrps:,rr'wrvw.evoting.nsdl.oom/ and the polling

boxes were opened after the lusion o[the 33'd Annual General Meeting of the Company inour presence.on 22nd Sept.. 20 | 7 the office ofthe Scrutinizer.

ztl sf^wYMs. Sirweta Sharma

Remote e-votes

Remote e-votes

? .r*)il rio.teotl

OPRIETORACS: 29444; CP:

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SCRU ERS'REPORTorm MGT-13

For the Poll Co at 33"t Annuul Generul Meeting of

Comm rcisl Sy, Bags Ltd.(Formerly wtr ns Commercial Synbags Ltd.)

Held on 22oa Sept., 201at Hotel Best lf/estern

at 11.30 A.M. und Concluded ut 12.11 P.M.lus O2,31/1, Muin Roud, Soutlt Tukognnj,

re (M.P.)- 452001

SHAN JAIN & CO.Cornoanv Secretaries

40i-402, Silver Plaza,20lI, New Palasiya, Indore (M.P.) 452001

Email: .in cell 09479555060 Phone 0731 2532813.4972275

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0$

f M/s Ishan Jain & Co., Company Secretaries Indore,41r' Angnst, 2017 for the purpose of poll taken on below

22"d Sept. 2017

52001

rt as under:pening of the poll by the Chairman, 1 (One) ballot box was

with due identification marks placed by

e Company/Registrar and Transfel Agent of the Compaayxies locl.r:ed with the Company.

resolution is er.rclosed.

otl.ler reievant records were sealed and handed over to the

:. .::

: :r:.::

I :l! t i

1. After the time fixed forkept for polling was locme.

2.

records maintained byand the authorizations/p

J.

4.

5.

6.

ed in my presence

The locked ballot box subsequently opened in my presence and of two witnessesand poll papers were di scrutinized. The poll papers were reconciled with the

The poll papers, which incomplete ar.rd/or which were otherwise found defectivehave been treated as i id aud kept separately.The result of the Poll is xed Resolution w-ise

A list of Equity Shareholwere declared invalid forThe Poll Papers and all

r who voted (IrOR' & "AGAINST' and those whose votes

Company Se-retary auth ized by the Board for safe keeping.

Fon ISHAN JAIN & co.

:TMP^NY S

,/c$*rno* ro/y'iovurnro- / ACS:294+4

CP: 13032Encl,: a/a

401402,4$ Floor, Silver Ark a, Janjirwala Chounha, Nearcuewell Hospital, Indore - 452 001 M.pI-2532813 (R) 0731-25918i16 Mob.: 9479s5S060

ISIIAN JAIN & CO.Company Secretaries

lshan JainACS

FORM MGT-13

Re ort of Scrutinizer[Pulsuant to e sectiou 109 ofthe Companies Act,20l3]

[Rule 21(2) ofthe Co ies (Managernent and Administration) Rules, 20141

IJ/CSBL/2017To,Tl.re Chairman of the Board/The Chairman of the AGM ofCommercial Syn Bags Ltd.For the 33rd Annual General M of Equity Shareholders of Commercial Syn Bags Ltd.(Formerly known as Co Synbags Ltd.) held on Friday, 22nd September,2017 atIt:i0 A.M. and concluded ar ISouth Tukoganj, Indore (M.P.)-

Dear Sir,

I CS Ishan Jain proprietorappoinLed as a scrutinizel on

.11 P.M. at Hotel Best Western Plus 02, 31/1, Main Road.

resolution(s) at 33'd Annual Meeting of equity shareholders of Commercial SynBags Limited (CIN: L252 1984PLC002669) held on Friday,22"d September, 2017 at1 1:30 A.M. at Hotel Best W452001, I hereby submit my

Plus 02, i 1/1, Main Road, South Tukoganj, Indore (M.P.)-

Ph.:(0)

: [email protected], ishanl6'[email protected]

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.

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Item No.1: Ordinary Resoincluding the audited BalanLoss and Cash Flow for the yand Auditors thereon.

Voted in Favour of Resoluti

Voted the of ResoNumber of Members present Nunber of Votes Castand Vo inst the Resolution

Invalid Votes

were invalid

Note: Out o/abovc I g nembcrsprocess and 4 members have not

Item No.2: Ordinarv00017913) who is liable toappointment.

Voted in Favour of Resolutio

Voted the of Resoluti

Invalid Votes

Note: Out of above l9 ntembersprocess and 4 members have not

Item No.3: Ordinarv Resolu n: Ratification

ULT OF POLL"on: Adopt the Financial Statements of the CompanySheet as at March 31, 2017, the Statement of proiit ti

ended March 31st 2017 and the Reports of the Board

Nunrber of Votes Cast inFavour of the Resolution

ent, l2 mentbers hou, *i@"cised their voting rights.

ion: Re-appointment of Shri Anil Choudharv (DINtire by rotation treing eligible offers himself for re-

Ashok, Chartered Accountantsand fixing their remuneration.

Voted in Favour of Resolutiol

Voted

the Statutoryfor theAuditor

appointment of M/s Gupta &for the Financial Year 2017-18

Nrulber of Votes Castinst tl.re Resolution

Numbel of Votes Cast inFavour of the Resolution

Number of Members presentand Voting (In person or

o/:o of the total numberof Valid Votes

Total Number of Members Total number of Votes Cast bv them

Number of Members present

Number of Membels present

Total Number of Members

Number of Members pt.esent

Number of Members present

Number of Members whose

'6t;11)

Tolal number of Votes Cast bv rhem

Numbel of Votes Cast inFavour of the Resolution

30000

Invalid Votes

the of Resoluti

otes wefe invalid

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Note: Out ofabove 19 membersprocess and 4 members have

'rcsenr. l2 ttrcmbcrs horn iastrd thei, ,"t, kr*gh E-"tWexercisetl their voting rights.

Item No.4:03349699)

Ordinary Reso Re-appointment of Smt. Ranjana Choudhary @INas Whole Time r and KMP for a period of 5 years w.e.f. 0It0612017.

Voted in Favour of Resolutio

the of Resol

Invalid Votes

Note: Oul ofabove l9 ntembersprocess and 4 nxembers have no exercised their voting rights.

Item No.5: Ordinary Resoiu : Appointment of Shri Milind Mahajan (DIN 00155762)as Independent Director for a rm of 5 consecutive years w.e.t l0/05/2017.

Voted in Favour of ResolutiNunber of Votet Cu.t itrlolo of th" total

^r-b".Nunber of Votes C".@Favour of the Resolution of Valid Votes Cast I

3000i I t00% |

Voted Asainst the of ResolNumber of Members presentand Voti or Dro

Invalid Votesvotes were invalid

Nole; Out ofabove IQ matnbcrs esenl, I2 members have casted their vote through E-votingprocess and 4 members have ercisccl lheir voting rights.

Item No.6: Special Resoluti I'o keep companies register of members and otherrecl office and/or with RTA of the company.statutor-v documents at the

Voted in Favour of ResolutiNumbel of Votes Cast inFavou ofthe Resolution

the of ResolNumber of Votes Cast

Number of Members present

Number of Members presentand Votine (In oerson or

Total Number of Members wh

Number of Membels presentand Votins (ln oerson or

Total Number of Members Total number of Votes Cast bv them

Number of Members present

Nunber of Members present o/o of the total numberof Valid Votes Cast

Total Number of Members

Number of Votes Cast inFavour of the Resolution

30000

"""r * t'

"esent, I2 mentbers have casted their vote through E-roting

Nunrber of Votes Castainst the Resolution

Number of Votes Castinst the Resolution

Invalid Votes

inst the ResolLLtion

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. rt,

..].

j'l.l'..::r i:.

Note: Out ofabore 19 membersprocess and 4 ntenxbers have no

, | 2 members have casted lheir vote through E-votingexerci.taLl their voting rights.

Item No. 7: Ordinary Resol : 'l'0 al)l)rove the expenses for service of documents lomembers u nder section 20 of e Companies Act, 2013.

Voted in Favour of ResolutioNumber of Votes Cast inFavour of the Resolution

the of Resol

lnvalid Votesvotes were

Note: Oul of above | 9 mcrnbcrs I2 members have casted their vote through E-votingprocess and 4 members haye exerci,teLl the ir voting rights.

For, ISHAN JAIN & CO.

JAINROPRIETOR

ACS:29444; CP: IPlace: IndoreDated: 22"d Sept., 2017We undersigned Witness tl.rat polling boxes were opened in our presence on 22"d Sept.,2011.

30000

7"h{,

4,PMs. Shweta Sharma

Nunrber of Votes Cast

Number of Members present % ofthe totalof Valid Votes

Number of Members presentand Votins (In person or

Total Number of Members invalid

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