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F.No. 4(4)/2015-Exhibition. Government of India

Ministry of Agriculture & Farmers Welfare Department of Agriculture, Cooperation & Farmers Welfare (DAC&FW)

Directorate of Extension (DOE)

Krishi Vistar Sadan,

CTO, Pusa, New Delhi-110012

Dated: 25th July 2016

CORRIGENDUM-I

This is in reference to modifications in the tender notice 4(4)/2015-Exhibition, dated 15the July 2016 uploaded on 15th July 2016 on CPP portal “www.eprocure.gov.in” and “www.agricoop.nic.in” & “www.vistrar.nic.in and also published in leading news papers on 19th July 2016 for inviting bids for Rate Contract for exhibition work and items. The following illustrating modified parts of the tender in specific sections:

Sl. No.

Section and Clauses

Original Clauses as published RFP/Tender document

Modified Clauses

1 Sl No. 6 “The following documents should be attached along with tender bid documents.

The items mentioned from sl. no. 12 to 14* are essential for technical bid evaluation (if claimed).

The items mentioned from sl. no. 11 to 14* are essential for technical bid evaluation (if claimed).

2-(a)

Annexure- “B”- of tender document (Criteria/Marks ….)

Sr. No. 4 of the table ( in Annexure-B)- Total Number of exhibitions organized in the last 5 years ( i.e. 2011-12 to 2015-16 ) & Proportionate Income from Exhibitions – 20 Marks

Read 15 Marks (instead of 20 Marks)

Colum no. 4 of the table (in Annexure-B) pertains “ Income from single Exhibition & Max Marks” indicates “ above 100 Lakh”

Colum no. 3 of the table pertains “Income from single Exhibition & Max Marks” indicates “75-100 Lakh.

deleted

75-100 Lakh’ has been replaced by “Above 75 Lakhs “

Sr. No. 5 of the Table in Annexure- B- Total Number of exhibitions designed /fabricated on Agriculture Subject and /or allied sector – 03 Marks

Read 8 Marks ( instead of 3 Marks )

5-a 1-3 Nos of Exhibitions – 01 Mark 5-a…- 1-4 Nos. of Exhibitions- 2 Marks

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5-b 4-5 Nos of Exhibitions- 02 Marks 5-b… 5-8 Nos of Exhibitions- 4 Marks

5-c Above 5 Nos of Exhibitions- 03 Marks 5-c- 9-12 Nos of Exhibitions- 6 Marks

5d - 5-d… above 13 Nos of Exhibitions- 8 Marks

6 Sl. No. 6 of the Table- Total Number of Digital Exhibitions Designed and Fabricated- 15 Marks

Read 10 Marks ( instead of 15 Marks)

2-(b) 6-a

State Level Digital Exhibition – 2 Marks 6-a -- State Level Digital Exhibition – 4 Marks

6-b National Level Digital Exhibition – 8 Marks 6-b--National Level Digital Exhibition – 6 Marks

6-c International Digital Exhibition (abroad)- 15 Marks

6-c--- International Digital Exhibition (within India) - 8 Marks

6-d - 6-d--- International Digital Exhibition (abroad)- 10 Marks

3 Annexure- “D” ( Performa for ‘FINANCIAL

BID’

Annexure-D (Performa for ‘FINANCIAL

BID’( original may be seen on CPP

Portal“www.eprocure.gov.in, www.

agricoop.nic.in & www. vistar.nic.in which

uploaded on 15/7/2016 and

Annexure- D relating to Proforma for ‘FINANCIAL BID ‘has been modified completely as given below in “Annexure- D ( Modified)”

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Financial Bid Annexure-D ( Modified)

TENDER FOR EXECUTION OF EXHIBITION WORK AND SUPPLY OF EXHIBITION ITEMS/MATERIAL RATE FOR EXHIBITIONS/AGRICULTURE PAVILLION DELHI /NCR (INCLUDING IITF, PRAGATI MAIDAN , NEW DELHI) & OUT SIDE DELHI/NCR ( IN INDIA ONLY)

S.N DESCRIPTION OF ITEM/ WORK

(Works for Fabrication/ Designing/ Supply of items on purchase or hire basis during exhibition)

PURCHASE OR HIRE BASIS

UNIT FOR RATE QUOTATION

(No other

parameters will be accepted)

RATE FOR OUTSIDE DELHI/NCR

(#Rate In Rupees without

Any Tax/VAT)

RATES FOR

DELHI /NCR

(INCLUDIN G IITF) (#Rate

In Rupees without

Any Tax/VA

T)

ESTIMATED QUANTITIES OF ITEMS/WOR K TO

BE ASSIGNED FOR AGRICULTUR E PAVILION

IN IITF, DELHI

TOTAL COST OF ESTIMAT

ED QUANTIT

IES OF WORKS/

ITEMS FOR IITF

NEW DELHI

(in Rupees)

(Multiply Column no. 6 with

column no. 7)

1 2 3 4 5 6 7 8

1. Preparation of photographic collage on ply board/wooden frames including cost of photographs & wooden material

Purchase Per sq. ft. 400 sq. Feet

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Preparation of fascia for a exhibition, as per theme including including mural (2D/3D) using FRP, cutouts, etc made of thick ply wood – 6 mm minimum (Water proof) fitted on 2”x2” /3”x2” wooden frame/iron frame on higher basis –Design of the fascia/mural is required to be prepared and submitted by the agency and approved DAC&FW/DOE (salvage is the property of fabricator)

Hire Per sq.ft. 6000 sq. Feet

3. Preparation and installation of self illuminated glow sign board with material

Purchase per sq. ft. 100 sq. feet

4. Preparation and installation of neon sign board Purchase per sq. ft. 100 sq. feet

5. Providing conventional panel system ( International standard ) 4 mm play wood fitted on 2”x2” Kellwood frame

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5-a Single side Purchase per sq. ft. 3500 sq.ft.

5-b Double side Purchase per sq. ft. 1500 sq.ft.

6. Construction of Exhibition Pandal structure of strong cast iron of GL poles or strong/straight bamboos or iron angels. Poles to withstand all types of weather, strong winds, rains, etc. The Pandal will have to be totally rough-weather proof with smooth strong flooring made of wooden planks (6”raised from the ground to avoid flooding) and covered with neat, clean jute matting/coir matting/united matting and ceiling finished with while/bleached marked with ample provisions for lighting, etc. The Pandal must be complete in all respects. The false ceiling will be of about 10 feet high from the ground level.

Hire Per sq. Meter /per day

2000 sq. mtr.

7. Table Hire Per table/ day 50 Nos.

8. Chair Hire Per Chair / day 300 Nos.

9. Counter (3’x2’x3’) hight/size Hire Per counter/per Day

100 Nos

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10. Podium (2’x2’x2) Hire Per item/day 50 Nos.

11. Pedestal/Ceiling/Corner fan Hire per day 30 Nos.

12. Sofa set with center table (5 seats) Hire Per set/per day 3 Nos.

13. Dispenser of 20 liter each along with with RO water with 200 standard size glasses

Hire Per item/Per day 2 Nos.

14. Supply of Tea/Snacks for VIPs/ Duty staff during exhibition Purchase For 5 to 10 persons/ Per day

30 to 40 persons during IITF (14 days)

15. Carpet ----------- -----

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15-a For IITF Delhi Hire Per Sq. Mtr for entireIITF period

N/A 2000 sq mtrs.

15-b For other events Hire Per Sq. Mtr/ per day

N/A

16. Coir/Jute Mating ---------- ----------------

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16-a For IITF Delhi Hire Per Sq. Mtr for entire IITF period

N/A 1000 sq.mtrs

16-b For other events Hire Per Sq. Mtr/ per day

N/A

17. Power Plug- 5 Amp. Hire Per item/ per two week exhibition

20 nos.

18. Power Plug- 15 Amp. Hire Per item/ per two week exhibition

50 nos.

19. light (40watt.) complete with choke/patti, etc. Hire Per item/ per two week exhibition

20 nos.

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20. Halogen lights- 500 watts Hire Per item/ per two week exhibition

40 nos.

21. Halogen lights-1000 watts Hire Per item/ per two week exhibition

40 nos.

22. Halogen lights- 2000 watts- Hire Per item/ per two week exhibition

20 nos.

23. Connection with extension cord system (15Amp) Hire Per item/ per two week exhibition

20 nos.

24. Emergency light Hire Per item/ per two week exhibition

20 nos

25. Fire extinguisher (BIS marked/standard) Hire Per item/ per two week exhibition

30 nos

26. 1-1.5 feet height in small planter ( flower pots) Hire Per item/ per two week exhibition

1000 nos.

27. 2-3 feet height in big planter ( flower pots) Hire Per item/ per two week exhibition

200 nos

28. Providing Manpower ----------- ----------------

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28-a Providing of Security arrangement (Rates for Skilled Security Guards for 12 hours shift (day/night)-

Hire per day/ per security guard

5 Security Guards for day shift and 3 for night shift for 18 days- for IITF Delhi.

28-b Providing Educated Girl Guide with Uniform Hire Per day/ per Guide For IITF Delhi – 6 guide per day for 14 days)

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29. Preparation & providing digital translite with metallic box-24 gauge with supporting angles (frame) of 1-1/2 mm with lights (standard company) inside box with lamination both side

Purchase Per sq.ft. 720 sq. feet

30. Making of digital photo enlargements with text with scanning, designing and printing charges on purchase basis.

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30-a On glossy paper Purchase Per square inch. 10000 sq.inch.

30-b On vinyl Purchase Per square inch. 5000 sq.inch

30-c On flax Purchase Per square inch. 2000 sq.inch

30-d Self adhesive paper Purchase Per square inch. 2000 sq. inch

31. Mounting of digital blow ups on ----------- ----------------

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31-a 3 mm sun board Purchase Per square inch 1000 sq. inch

31-b 3 mm sun pack Purchase Per square inch 2000 sq. inch

31-c 2 mm poly carbonate Purchase Per square inch 20000 sq. inch

31-d 3 mm MDF Purchase Per square inch 2000 sq. inch

31-e Hi-Impasto sheet Purchase Per square inch 2000 sq. inch

32. Preparation of three dimensional Diorama (Straight or semicircular or angular) depicting the subject of the exhibition or any particular topic on display. Rates should include designing, fabrication, all material, light effects, complete lighting, fittings/ fixtures, etc. including dismantling (Base area x breadth x height)- for IITF only

Purchase Per cubic feet 2000 cubic feet

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33. Preparation of Model depicting various themes of suitable material. Rate include the cost of all material suitable for model /preparation with music/sound, etc.

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33-a Static Models Purchase Per cubic feet 3200 cubic feet

33-b Working/Electronically operated models Purchase Per cubic feet 2400 cubic feet

34. Preparation & providing rotogloves (revolving translite) glow sign of logo/ monogram illuminated with 2 or more sides complete with inside tube lights, fitting/fixture, etc. It should be complete and ready for display in the exhibitions/fairs/expos. The rates include the cost of translites, boxes, electrical and revolving mechanism commensurate with the size.

Purchase Per sq. Inch/ per side 43800 square inch surface area

35. Preparation & Providing electronic signage LED based programmable electronic boards on certain relevant topics. Rate should include the cost of all material. .

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35-a Single language Purchase Per sq. Ft. 100 sq.feet

35-b Bilingual Purchase Per sq. ft. 100 sq.feet

35-c Graphic, map and animation Purchase Per sq. ft. 120 sq.feet

36. Providing Aquaria complete with all accessories, i.e. aerator, artificial plants, fish, electrical glass container (2 feet height X 4 feet length).

Hire Per piece per day 3 nos. for IITF period

37. Providing of seed sample display tray made of 3 mm acrylic sheet on hire basis. Rates per sq. feet surface area

Hire Per sq. Ft. surface area

30 sq. feet

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38. Cleaning, sweeping, maintenance of stall/pavilion of exhibition including cleaning of the toilets in the Agriculture Pavilion and providing service support for drinking water, tea, etc. to the VIPs/Officers/Officials (Rates/day for 12 hrs duty) - 9.00 AM to 9.00 PM

Hire Per day Minimum 4 persons/day (for

39. Providing service support for loading and unloading of exhibition material on departmental truck/vehicle of Directorate of Extension and to assist the carpenters/painters for installation & dismantling of exhibition panels. (Minimum 3 persons)

Hire Per trip basis. 10 trips (during IITF period)

40. Transportation of exhibits/exhibition material & item Hire Per kilometer For 2000 kilometer

41. Providing/installing exhibition structure/stall (size-9 sq. m.) in international standard of octonorm system along with carpet,1 counter,2 chairs, panel lights, one power plug, 1 dust bin and fascia name.

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41-a For IITF Delhi Hire Per stall for 14 days NA 50 stalls

41-b For other than IITF Hire Per stall / per day - N/A

42. Preparation of relief as per design being prepared by the agency and approved by the Directorate of Extension. The rates should include cost of all items including dismantling.

Purchase Per Sq. Ft. 300 sq. feet

43. Skit Shows/ stage preparation with performing artist --------- -------------

--- ----------

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43-a Preparation of Stage for Skit Shows (16’x12’) with green room, with 5 cordless mikes, backdrop and Latest Quality sound system.

Hire Per Skit show stage for entire IITF

1 no . For entire IITF period

10

43-b 6-8 Trained/ performing Skit Artists for performance on given topics/theme/subject in proper costuming- for Various shows with regular interval during day time on different themes/ topics

Hire Per Group of 6-8 Artists per for 14 days of IITF

For entire IITF period

44. LED Monitors ----------- ----------- ----------- ----------- -----------

44-a 42 inch Hire Per Unit/per day 2 LED for 14 days

44-b 55 inch Hire Per Unit/per day 5 LED for 14 days

44-c 70 inch Hire Per Unit/per day 5 LED for 14 days

45. Indoor LED Walls ----------- ----------- ----------- ----------- ----------- -----------

45-a 3 mm Hire Per sq. Ft./per day 200 sq feet for 14 days

45-b 4 mm Hire Per sq. Ft./per day 50 sq. Feet for 14 days

46. Outdoor LED wall ----------- ----------- ----------- ----------- ----------- -----------

46-a 6 mm Hire Per sq. Ft./per day 200 sq. Feet for 14 days

46-b 10 mm Hire Per sq. Ft./per day 50 sq. feet for 14 days

47. Kiosk- Touch Screen KIOSK- 21 inch Hire Per Unit/Per day 1 no. for 14 days

48. Touch Screen LCD- 42 inch Hire Per Unit/Per day 04 no. for 14 days

49. Providing Video Films/Spots/Slogans with HD quality on DVC PRO and DVD (including concept writing, scripting, story board writing, shooting, on DVD & DVC- Pro and creative designs for print publicity editing, dubbing etc.)- for complete production

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49-a Video Spots/Jingles -up to 30 seconds duration Purchase Per theme/ Per production

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49-b Video Spots/Jingles - 31 to 60 seconds duration Purchase Per theme/ per production

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49-c Video Films- 5-15 minutes duration Purchase Per production/ per production

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49-d Video Films- 16-30 minutes duration Purchase Per theme// per production

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49-e Creative Designs for Prints Publicity/Advertisement/publication

Purchase Per creative /per inch

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50. Internet/ Webcasting - Web casting facility with accessories/ required equipments for coverage and web casting of entire Exhibition area of about 2000 sq. Feet.( Rate for Web casting of all activities of Krishi Pavilion at IITF along with high speed Wi Fi Interment facility)

Hire Web casting with Wi -Fi connection per day/per 100 square meters

- 2000 sq mtrs area for of entire IITF period

51. Publicity Panels- Printing on flex mounted panel on self supporting stand (Size-3x5 feet)

Purchase Per item 20 nos

52. Direction Panel- Logo and Text printed on vinyl mounted on Sun Board frame fixed on self supporting stand (Size-2x3 feet)

Purchase Per item 10 nos.

53. Vertical Logo (Bunting)-Logo and Text in screen printed on fabric, fixed vertically on poles Each has two pieced and screen printed on both sides (Size-2x5 feet)

Purchase Per item 2 no.

54. Display Boards- Green Color velvet mounted soft board, fixed on self supporting stands

Purchase Per item 50 nos.

55. Podium with Ministry Logo ( Lectern- logo to be enlarged to cover the podium

Purchase Per item 1 no.

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56. Theme Panel- Vinyl printing on flex mounted panel fixed on self supporting stands

Purchase Per item 02 nos.

57. Backdrop- Printing on flex with MS framework panel fixed on self supporting stands

Hire Per square feet 05 no. for entire IITF period ( 14 days)

58. Fabrication of Aluminum foldable standees - with digital print Size- 6 feet x 2.5 feet Colour- 04 colour Flex- Star flex

Purchase Per standee 50 standee

59. Complete sound System with all necessary Audio - Visual System for Projection and Sound

Hire Per system per day 01 system for 2000 sq. Mtrs area for For entire IITF period

Note: 1) Quantity /size of the items/ materials/ works may vary as per requirement of the department, area and duration of the event/ exhibition for different location in

Delhi/ NCR or outside Delhi/NCR. 2) Rates only quoted in the column No. 5 and 6 of above Performa will be considered for evaluation of financial bid(s)

3) # Service Tax/VAT/ or any other admissible government taxes under the provisions of Central or state government, as case may be paid to the bidder, on production of original bills/vouchers after work is over.

4) BIS / AGMARK norms for items of exhibition must be followed by contractor. 5) All Payments will be release through on line mode only. No cash Payment for any work/item. 6) * For any extension beyond specified period/duration, charges will be 50% of the rates quoted for each additional items on pro-rata basis. 7) ** The Items if retained/re-used by the Contractor, the salvage value of 10% of the cost of specific items (to be decided by a duly constituted committee by

the Department)

*******

NOTE: OTHER SECTION OF THE DOCUMENT, LAST DATE AND OTHER TERM & CONDICTIONS REMAIN UNCHANGED

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