corporate social responsibility report and policy

GREEN INFRA LIMITED

CORPORATE SOCIAL RESPONSIBILITY

FINANCIAL YEAR 2014-15

“Giving back to the society”

GREEN INFRA LIMITED 2nd Floor, Tower II, NBCC Plaza, Pushp Vihar, Saket, New Delhi -110017, India Phone: +91 11 49190500 Fax : +91 11 49190510

CORPORATE SOCIAL RESPONSIBILITY GREEN INFRA LIMITED

INDEX Sl. No Topic Page No.

1 Objective 2 Green Infra limited CSR Policy 3 References 4 CSR Projects/Programs or activities identified 5 CSR Support committee 6 CSR Fund and program address details 7 Road Map 8 Action Plan 9 Associated Risk with Case Study 10 Consideration during CSR Activity 11 Responsibility of CSR Committee, Board of Directors 12 Approval, CSR Committee , Board of Directors

Annexure: - Format for the Annual Report on CSR activities to be included in the Board’s Report.


1. Objective

GIL intends not only to be a business entity, but also a member of the local community in which it operates. GIL strives to build good relationship with representative of these communities. Through CSR activities GIL also intends build the bond and a sense of solidarity with the environment and it’s problems.

2. Green Infra Limited Corporate Social Responsibility (CSR) Policy

“Giving back to the society”

• We recognize that we are guests of the communities that we operate in and we ensure that every possible effort is made to minimize the impact of our work on the residents, the community and their environment.

• We encourage constant communication and consultation with the communities that we work in to ensure that their surroundings are as undisturbed as possible by our work. As part of our commitment to supporting and developing communities, we regularly organize community driven initiatives as part of our CSR activity through Promotion of Education, Ensuring Environmental sustainability and other related activities.

• We believe in the betterment of the ecosystem that we operate in and it is our constant endeavor to

ensure that all efforts are made to protect the communities that we touch through our work.

The CSR Policy and CSR activities conducted by GIL and it’s SPV can be viewed at Green infra Web site.

“http://www.greeninfralimited.in/”

www.greeninfralimited.in �Sustainability �CSR


3. Reference:- The Companies Act 2013 & CSR Rules 2014 ( Enforced 1st April 2014)

Section 135. Corporate Social Responsibility.

i. Every company having net worth of rupees five hundred crore or more or a turnover of

rupees one thousand crore or more or a net profit of rupees five crore or more during any

financial year shall constitute a Corporate Social Responsibility Committee of the Board

consisting of three or more directors. Out of which at least one director shall be an

independent director.

ii. The Board’s report shall disclose the composition of the Corporate Social Responsibility

Committee.

iii. The Corporate Social Responsibility Committee shall formulate and recommend to the

board, a corporate social responsibility policy which shall indicate the activities to be

undertaken by the company as specified in Schedule VII; Recommend the amount of

expenditure to be incurred on the activities referred to in clause (1); and Monitor the

corporate Social Responsibility Policy of the company from time to time .

iv. The Board of every company shall, after taking into account the recommendation made by

CSR Committee, Approve the CSR Policy for the company and disclose content of such

policy in its report and also place it on the company’s website, if any in such manner as

may be prescribed; and Ensure that activities are included in CSR Policy of the company are

undertaken by the company.

v. The Board of every company shall ensure that the company spends, in every financial year,

at least two per cent of the average net profit of the company made during the three

immediately preceding financial years, in pursuance of CSR Policy. Provided that the

company shall give preference to the local area and areas around it where it operates, for

spending the amount earmarked for CSR activities. Provided that if the company fails to

spend such amount, the Board shall, in its report made, specify the reason for not spending

the amount.


3.1 The Companies Act 2013 read with CSR rules 2014.

Schedule VII, Activities which may be considered in their CSR Policies.

Activities Relating to –

1. Eradicating extreme hunger and poverty;

2. Promotion of Education.

3. Promoting gender equality and empowering women.

4. Reducing child mortality and improving maternal health.

5. Combating human immunodeficiency virus, acquired immune deficiency syndrome,

malaria and other diseases.

6. Ensuring environmental sustainability.

7. Employment enhancing vocational skills,

8. Social Business projects.

9. Contribution to the Prime Minister’s National Relief Fund or any other fund set up by

the central Government or the state Government for socio-economic development

and relief and fund for the welfare of the scheduled Castes, the schedule Tribes, other

backward classes, minorities and women; and such other matters as may be

prescribed.

3.2 Definitions under the Companies (Corporate Social Responsibility Policy) Rule 2014

A. “Corporate Social Responsibility (CSR) “ means and includes but not limited to:-

I. Projects or Programs relating to activities specified in Schedule VII to the Act; or

II. Projects or Programs relating to activities undertaken by the board of directors of a

company (Board)in pursuance of recommendations of the CSR Committee of the

Board as per declared CSR Policy of the company subject to the condition that such

policy will cover subjects enumerated in schedule VII of the act.

B. “CSR Committee” means the Corporate Social Responsibility Committee of the Board

referred to in section 135 of the Act.


C. “CSR Policy” relates to the activities to be undertaken by the company as specified in

Schedule VII to the Act and the expenditure there on , excluding activities undertaken in

pursuance of normal course of business of a company.

D. “Net Profit” means the net profit of a company as per its financial statement prepared in

accordance with the applicable provision of the Act, but shall not include the following

namely.

a. Any profit arising from any overseas branch or branches of the company, whether

operated as a separate company or otherwise; and

b. Any dividend received from other companies in India, which are covered under and

complying with the provision of section 135 of the Act;

Provided that net profit in respect of a financial year for which the relevant financial

statement s were prepared in accordance with the provision of the Companies

Act,1956,( 1 fo 1956) shall not be required to be re-calculated in accordance with

the provisions of the Act;

Provided further that in case of a foreign company coverec under these rules , net

profit means the net profit of such company as per profit and loss account prepared

in terms f clause (a) of sun-section(1) of section 381 read with section 198 of the

Act.

4.0 CSR Projects/ Programs/activities identified for the year 2014 – 2015 are “Promotion of

Education” and “Ensuring environmental sustainability”.

Any one or all of the following Program/ Projects or activities can be completed under the

subject in the financial year 2014-2015.

• Distribution of books, and stationary.

• Furnishing School.

• Scholarship program.

• Distribution of computers to school.

• Construction of Rain water harvesting structure.

• Repair of school eg , Plastering , roof repairing, painting, provision of sports/playing

infrastructure.

• Development of basic infrastructure eg drinking water, Toilets etc. in school/

community.


5.0 CSR Support Committee:-

This Committee will support and reports to CSR Committee.

Sl. No Name /Designation Responsibility Signature

1

Gurmeet Chadha / AGM

HR,GIL

Suggestion of CSR Activity as per

schedule VII, Section 135, The

Companies Act 2013. Monitoring

CSR Activities. To ensure females are

not marginalized in CSR

policy/Activity.

2 R. Bala / GM OMS, GIL

Suggestion of CSR Activity during

framing policy and Implementation

of CSR Plan at site.

3

Juvenil Jani /

Chief Financial Officer

Allocation of fund as per companies

acts for CSR Activities. CSR Activity

audits and monitoring of fund.

4 A. S.Kumar / VP Procurement

and Logistics, GIL

Procurement of CSR Activity

material, CSR Audit coordinator.

5 Praveen Singh/Legal Head,GIL

To ensure the CSR Policy is

developed as per “The Companies

Act 2013”.

6

Nishant Kumar / AGM

QHSE,GIL

Development and suggestion of CSR

Activity as per schedule VII, Section

135, The Companies Act 2013.

Advising and updating requirement

for CSR Activities. Monitoring CSR

Activities.


6.0 CSR Fund and Program address details:-

CSR to be conducted in below mentioned area of Operation:-

CSR Expenditure :- CSR expenditure shall include all expenditure including contribution to corpus for the

project, projects or programs relating to CSR activities approved by the board on the recommendation

of its CSR Committee, but does not include any expenditure or an item not in conformity or not in line

with activities which fall within the purview of Schedule VII of the Act. Minimum 2% of profit generated

from the SPV shall be allocated for CSR Activity. The fund shall also be shared with the SPV not

generating profit and is not eligible for CSR as per companies act within the state. GIL intends to

consider all site/ location under CSR activity through suitable distribution /allocation of fund.

Ref:- The Companies Act 2013 & CSR Rules 2014 ( Enforced 1st April 2014)

Total CSR Program/Project or Activity fund allocated for the year 2014-2015 is INR 4.99 Million.

GIWFL GIWEL GISFL GIWPPL GIWEAL GIWFAL GIWEPL GIWVL GIBTVL

Site Tirunelveli Dhule, Bharma,

Telagi, Budh Bap Theni Dalot Dalot Gude Hold co

Budh, Theni,

Vagai

PBT

13-14 30.22 96.35 70.53 29.49 40.07 146.26 87.07 65.86 94.28

13-Dec 28.65 43.67 8.86 (31.20) 53.01 4.13 (3.06) 17.04 49.04

12-Nov 42.02 (55.63) 0.44 (0.44) (0.60) (0.47) 0.21 (0.07) (68.69)

Total 100.89 84.39 79.83 (2.16) 92.48 149.92 84.22 82.83 74.63

Average 33.63 28.13 26.61 (0.72) 30.83 49.97 28.07 27.61 24.88

2% CSR

provision 0.67 0.56 0.53 - 0.62 1.00 0.56 0.55 0.50

The fund is distributed to following location as follows.

State

Tamilnadu Karnataka Maharastra Rajasthan Gujrat Delhi

Tirunelveli 300000 Bhrama 120000 Dhule 200000 Baap 530000 Bhatiya 300000 Delhi 520000

Theni 420000 Telgi 120000 Ghudhe 300000 Dalot 600000 Mervadar 250000

Kamatchipuram 100000 Ramdurga 120000 Budh 300000 Dangri 460000

Manur 100000 Rajgarh 300000

920000 360000 800000 1890000 550000 520000


Fund Allocation vs Estimated CSR Fund for State, Representation

Non eligible

Eligible

Mix

Eligible and Non Eligible Site Representation

0

500

1000

1500

2000

2500

Allocation

Estimated CSR Fund

0

100

200

300

400

500

600

700


7.0 Road Map.

The Development of SPV’s CSR activity and plan approval , Implementation monitoring and final

reporting is elaborated in below figure of this section.

Overview:- The CSR activity is identified by site respective managers of GIL and it’s SPVs through

community consultation* under any of the two CSR Activity identified under section 3 of this policy

(Section 3 reference – Schedule vii , under companies act 2013 and CSR rules 2014). From CSR Activities

identified by the site managers funds are /will be allocated for respective SPV. Implementation and

monitoring of CSR activity will be done by team member as identified in section 4 of this policy.

A report will be prepared for CSR activity conducted and all the CSR Activity conducted by GIL and it’s

SPV will be audited by a third party. Third party audit’s scope will be but not limited to audit,

implementation status, utilization of fund for CSR activity and effectiveness of CSR activity /Projects.

Closure of identified gaps will be done and report will be submitted in prescribed form “Annual Report

on CSR Activities to be Included in The Board’s Report” as in Annexure -1 of this Policy.

Community consultation*:- Information provided or information collected from community. Random Sampling


Report from site manager over CSR activities identified under two headings of section 3 with

consultation (Information provided or information

collected) from community

Allocation of fund to site for the Identified

CSR Activity

Implementation

of

CSR Activity by team identified in section 4.

Monitoring of CSR Activity by internal team identified in

Section - 4

Report Prepration

Audit of CSR Activity and report by Third Party

Closure of gap if any and submission of final report in Format for the "Annual Report on CSR Activities to be Included in The Board’s Report "


8.0 Action Plan

9.0 Associated Risk, With ref. to Case study


10.0 Consideration during CSR activity

• GIL Brand, Shall be properly and promptly displayed, banner, dress code of employee, etc.

• Financial Accountability, all CSR activity shall have suitable and proper bill to ensure & prove

that amount is spent only on relevant CSR activity.

• Audit , the CSR activity shall go through external audit , where expenditure, CSR effectiveness

and involvement of community will be the scope.

• Photographs, suitable and good quality photographs shall be taken, the photographs must

include, community, GIL Brand and GIL representative at minimum. Photograph back ground

shall be clean and strategically selected.

• Report, Each CSR activity shall be documented and reported to Board of directors.

• Risk Mitigation, Identified risk shall not be considered while planning CSR Activity at site

11.0 Responsibility of CSR Committee, Board of Directors:-

The Board shall ensure that the company spends at least two per-cent of average net profit of

company made during three immediate preceding financial year in pursuance of CSR Policy. Board

shall approve the CSR policy and shall ensure that the activities described in the policy are

undertaken by the company.

Role of Board Role of Committee

Form a CSR committee Three or more directors with at least one

independent director

Approve the CSR policy Formulate and recommend a CSR policy to the

board

Ensure implementation of the activities under

CSR

Recommend activities and the amount of

expenditure to be incurred

Ensure 2% spend Monitor the CSR policy from time to time

Disclose reasons for not spending the amount (if

applicable)

*This Policy stands valid for the financial year 2014-2015 and shall be reviewed for next/upcoming financial year

Annexure:-

1. Format for the Annual Report on CSR activities to be included in The Board’s Report.

Format for the Annual Report on CSR Activities to be Included in The Board’s Report

1. A brief outline of the company’s CSR Policy, including overview of the projects or programs proposed to be undertaken and a reference to the web-

link to the CSR policy and projects or programs.

2. The Composition of the CSR Committee.

3. Average net profit of the company for last three financial years.

4. Prescribed CSR Expenditure (two per-cent of the amount in item 3 above)

5. Details of CSR Spent during the financial year.

a. Total Amount to be spent for the financial year;

b. Amount Unspent, if any

c. Manner in which the amount spent during the financial year is detailed below.

(1) (2) (3) (4) (5) (6) (7) (8)

S. No CSR Project or

activity

identified

Sector in

which the

Project is

covered

Projects or Programs (1)

Local area or other

(2)Specify the State ad

district where projects

or programs was

undertaken

Amount outlay

(budget) project

or programs

wise

Amount spent on the

projects or programs

Sub-Head (1) Direct

expenditure on

projects or programs

(2) overheads

Cumulative

expenditure upto

to the reporting

period

Amount spent

Direct or through

implementing

agency

1

2

3

Total

*Give details of implementing agency

6. In case the company has failed to spend the two percent of the average net profit of the last three financial years or any thereof, the company shall

provide the reason for not spending the amount in it’s Board report.

7. A responsibility statement of the CSR Committee that the implementation and monitoring of CSR Policy, is in compliance with CSR objective and Policy

of the company.

Sd/-

(Chief Executive Officer or Managing Director or

Director)

Sd/-

(Chairman CSR Committee)

Sd/-

(Person specified under clause (d) of sub-section

(1) of section 380 of the Act)

(Wherever applicable)

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