Corporate & Legal Department(2012 MID-YEAR REPORT)

CONTENTS• Gist of Service Requests Completed (Jan. to Mid-July 2012)

• Quantitative Report of Corporate Service Requests Done

• Quantitative Report of Legal Service Requests Done

• Tally Sheet (per Company)

• SEC Transactions

• 3-Year Period Case Analysis & graph thereof

• Departmental Customer Satisfaction Survey

• ISO Report

GIST OF SERVICE REQUESTS COMPLETED

• Just like in the previous year, there were more requests for Corp. Services than the Legal Services.

• However, out of the total requests of 386, only 150 (100-C/50-L) SRFs were duly accomplished by the requestors.

SERVICENo. of

Requests

%

A (Corporate Services) 229 59%

B (Legal Services) 157 41%

TOTAL 386100%

CORPORATE SERVICE REQUESTS

ACTIVITY # OF REQUESTS %

SEC Matters 9 4

SCs/BRs/Minutes 122 53

GIS 25 11

Letters/Certifications 22 10Provision of Corp. Docs 6 3

Auditors’ Requests 27 12

Others 18 8

TOTAL 229 100%

CORPORATE SERVICE REQUESTS

SEC M

atte

rs

SCs/BR

s/Min

utes

Prep

of G

IS

Lette

rs/C

ertifi

catio

ns

Prov

isio

n of

Cor

p Doc

s

Audi

tors

' Req

uest

s

Other

s

TOTA

L0

50100150200250300350

%# OF REQUESTS

LEGAL SERVICE REQUESTSACTIVITY # OF REQUESTS %

Demand Letters Sent

20 13

Prep of Affidavits 13 8

Prep of Contracts 47 30

Other Legal Docs 10 6

Reviewed Contracts 24 15

Pleadings Filed 15 10

Hearings attended 24 15

Cases Filed 1 1

Cases Defended 3 2

TOTAL 157 100%

LEGAL SERVICE REQUESTS

Deman

d Le

tters

Sen

t

Prep

of A

ffida

vits

Prep

of C

ontra

cts

Other

Leg

al D

ocum

ents

Revie

w o

f Con

tract

s

Plea

ding

s File

d

Hearin

gs

Case

File

d

Case

Defen

ded

TOTA

L0

50100150200250300

%# OF REQUESTS

*SCORE SHEET OF REQUESTS FROM CLD (JAN-MID JULY 2012)

CORPORATE SERVICES AII BFI CLB CTLC E2DI EVPI FAI GAUF KPH KLL MMRI NLC OCPI OFII OMMI OMI OTSI

PACIFICA RIBAI RMI RMSI ROFI

Rayomarine STPI TMAI TMVI VMC TOTAL

1

SEC Matters (Incorporation/Ame

ndment of AOI/BL/Compliance) 0 0 2 0 0 1 0 0 0 0 0 1 0 0 0 0 0 2 1 1 0 1 0 0 0 0 0 9

2Preparation of

SCs/BRs 6 2 2 2 5 1 0 2 7 5 2 0 6 21 0 7 1 1 2 12 1 3 2 15 5 2 8 120

3Minutes of B/SHs

Meetings 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 1 0 0 24 Preparation of GIS 1 0 2 1 1 1 1 0 1 1 1 2 1 1 1 1 0 0 1 1 1 1 1 1 1 1 1 25

5

Preparation of Letters/Certification

s 0 0 1 3 1 1 0 1 0 0 1 1 0 1 1 0 1 0 1 1 1 2 1 0 0 0 4 22

6Requests by the

Auditors 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 27

7Provision of Corp

Docs 0 3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3 68 ISO Compliance 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 17 0 0 0 0 0 0 0 17

9

Renewal of Company Car LTO

Registration 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1

TOTAL 8 6 8 7 9 5 2 4 9 7 5 5 9 24 3 9 3 4 6 33 4 8 5 17 8 4 17 229

LEGAL SERVICES AII BFI CLB CTLC E2DI EVPI FAI GAUF KPH KLL MMRI NLC OCPI OFII OMMI OMI OTSIPACIFICA RIBAI RMI RMSI ROFI

Rayomarine STPI TMAI TMVI VMC TOTAL

1 Preparation of DLs 2 0 0 13 0 0 0 0 1 0 0 0 0 4 0 0 0 0 0 0 0 0 0 0 0 0 0 20

2Preparation of

Affidavits 0 0 0 1 1 1 0 0 0 0 0 0 2 5 0 1 0 0 0 2 0 0 0 0 0 0 0 13

3Preparation of

Contracts 0 0 0 3 0 0 0 0 0 0 0 0 5 4 0 1 0 0 0 22 0 4 0 0 8 0 0 47

4

Preparation of Other Legal Documents 0 1 0 0 0 0 0 3 1 0 0 0 0 1 0 0 2 0 0 2 0 0 0 10

5 Review of Contracts 0 0 0 2 0 0 0 0 0 0 0 0 10 0 0 0 0 1 10 0 0 0 1 0 0 0 246 Case Filing 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 17 Case Defense 0 0 0 0 0 0 0 0 0 2 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 38 Pleadings Filed 0 0 0 3 0 0 0 0 1 0 0 0 0 9 0 0 0 0 0 0 0 0 0 2 0 0 0 159 Hearings 0 0 0 7 0 0 0 0 0 4 0 0 0 5 0 0 0 0 0 0 1 0 0 7 0 0 0 24

TOTAL 2 1 0 30 1 1 0 0 5 7 0 0 7 38 0 3 0 0 1 36 1 4 0 12 8 0 0 157

TALLY SHEET (Per Company)COMPANY CORP LEGAL TOTAL %

RMI 33 36 69 18

KLLPI 7 7 14 3

OFII 24 38 62 16

CTLC 7 30 37 10

STPI 17 12 29 8

VMC 17 0 17 4

OCPI 9 7 16 4

Others 115 27 142 37

TOTAL 229 157 386 100

TALLY SHEET (Per Company)

RMI

KLLPI

OFI

I

CTLC

STPI

VMC

OCPI

Oth

ers

TOTA

L

050

100150200250300350400

CORP

TOTAL

CORPLEGALTOTAL%

SEC TransactionsCOMPANY DATE COMMENCED/

ENDEDRE: STATUS

Rayomar Group May to June 2012 Annual Filing of GIS -done- (except for STPI –no AFS yet)

RIBAI Jan. 06, 2012 to Jan. 11, 2012

*Request for Monitoring of RIBAI (Increase in ACS)*SEC Processing

-done--pending completion of documents needed for

Finance-

EVPI Feb. 15, 2012 to Feb. 28, 2012

*Request for Monitoring of EVPI (RE: For the Increase in Capitalization of EVPI)*SEC Processing

-done--pending completion of documents needed for

Finance-

Pacifica Deli, Inc.

Feb. 09, 2012 to May 06, 2012

*Incorporation*SEC Processing (RE: Amendment of Principal Place of Business of Pacifica Deli, Inc.)

-done--documents just done for

signature routing; for filing with SEC-

GAUFI Feb. 15, 2012 to April 30, 2012

Incorporation -done-

NLC June 26, 2012 to July 11, 2012

Request for Monitoring of NLC (RE: For the amendment of Primary Purpose of NLC)

-done-

CLB June 26, 2012 to July 24, 2012

Request for Monitoring of CLB (RE: For the amendment of the Principal Place of Business of

CLB)

-done-

3-Year Period Case Analysis

YEAR 2010 2011 2012

Cases FILED 8 6 1

Cases AGAINST

3 0 5

TERMINATED 4 4 5

ONGOING 11 13 9

TOTAL 26 23 20

3-Year Period Case Analysis

Cases FILEDCases

AGAINST TERMINATEDONGOING

0%

20%

40%

60%

80%

100%

2010 2011 2012

TOTAL COLLECTIONS FOR MID-2012

570,047.00

118,559.50

688,606.50

TOTAL COLLECTIONS (PHP688,606.50)

CTLCOFIITOTAL

CUSTOMERS’ SATISFACTION SURVEY• CORPORATE SRFs (77 respondents out of 150

requestors)STANDARD POOR FAIR SAT. V.S. EXC. TOTAL

Timeliness of the service

2 2 1 44 28 77

Responsiveness to Request

0 5 1 36 35 77

Completeness of Service

0 5 1 41 30 77

Competence of the Department

0 5 1 38 33 77

Over-all Rating 0 5 1 39 32 77

TOTAL 2 22 5 198 158 385

CUSTOMERS’ SATISFACTION SURVEY• LEGAL SRFs (35 respondents out of 50 requestors)

STANDARD POOR FAIR SAT. V.S. EXC. TOTAL

Timeliness of the service

2 3 1 15 14 35

Responsiveness to Request

0 3 1 15 16 35

Completeness of Service

2 3 1 14 15 35

Competence of the Department

0 3 1 15 16 35

Over-all Rating 4 3 1 13 14 35

TOTAL 8 15 5 72 75 175

RMI-CLD ISO DOCUMENTATION PROGRESS REPORT(as of 7/27/2012)

START         FINISHED DATE  

DATE TYPE TITLEPROCESS OWNER STATUS DRAFT REVIEW APPROVE DISSEMINATION UPLOAD CASCADING

Column1 Column2 Column3 Column4 Column5 Column7 Column8 Column9 Column10 Column102 Column1022

3/19/2012 Guidelines Functional Training Program for Legal Assistant GMM done 3/21/2012ISO-3.31.12/ISO-5.22.12

5/25/2012 5.28.2012 5.28.2012 N/A

10/17/2011 Policy Corporate & Legal Policy GMM done 10/20/2011ISO-3.31.12/ISO-5.22.12

5/25/2012 5.28.2012 to 5.30.2012 5.30.2012 7.27.12

10/10/2011 Policy Policy on Safekeeping of Corporate & Legal Documents GMM done 3/21/2012ISO-3.31.12/ISO-5.22.12

5/25/2012 5.28.2012 to 5.30.2012 5.30.2012 7.27.12

3/1/2011 Procedure Service Request Procedure JMC done 3/14/2011

GMM-4.17.11/10.20.11/ISO-3.31.12

4/16/2012 4.20.2012 to 4.24.2012 4.24.2012 7.27.12

10/10/2011 Procedure Incorporation JMC done 10/10/2011

GMM-10.20.11/ISO-3.31.12

4/16/2012 4.20.2012 to 4.24.2012 4.24.2012 Mid-August 2012

12/3/2011 Procedure Acquisition of an Existing Corporation JMC done 1/13/2011

GMM-1.28.11/ISO-3.31.12

4/16/2012 4.20.2012 to 4.24.2012 4.24.2012 Mid-August 2012

10/22/2011 Procedure Procedure on Corporate Amendments JMC done 11/3/2011

GMM-2.14.12/ISO-3.31.12

4/16/2012 4.20.2012 to 4.24.2012 4.24.2012 Mid-August 2012

3/19/2012 Procedure Procedure for Engaging an External Counsel GMM done 3/21/2012ISO-3.31.12

4/18/2012 4.20.2012 to 4.24.2012 4.24.2012 Mid-August 2012

3/30/2012 Policy Policy on Engagement of External Counsel GMM done 4/2/2012ISO-3.31.12

4/18/2012 4.20.2012 to 4.24.2012 4.24.2012 Mid-August 2012

3/17/2012 Procedure Procedure in Handling Requests for Legal Action JMC done 3/24/2012

GMM-3.26.12/ISO-3.31.12

4/16/2012 4.20.2012 to 4.24.2012 4.24.2012 7.27.12

3/31/2012 Procedure Procedure in Handling Summons & Subpoenas GMM done 4/2/2012GMM-4.17.12

4/20/2012 4.23.2012 to 5.17.2012 5.17.2012 7.27.12

2/23/2011 Form Service Request Form JMC done 2/28/2011

GMM-3.14.11/ISO-3.22.11

3/24/2011 4.1.2011 7.1.2011 7.27.12

10/1/2011 Reference Records Matrix JMC done 11/8/2011

GMM-11.10.11/ISO-4.18.12

4/23/2012 N/A 5.8.2012 N/A

3/26/2012 Reference CLD's Organizational Chart GMM/JAF done 3/26/2012 ISO-5.22.12 5/25/2012 5.28.2012 5.28.2012 N/A

4/25/2011 Reference Job Description (for Legal Assistant) GMM/JAF done 4/29/2011 GMM- 5.3.12 5/25/2012 N/A

3/19/2012 Reference CLD's Departmental Objectives GMM done 3/21/2012ISO-3.31.12/ISO-5.22.12

5/25/2012 5.28.2012 to 5.30.2012 5.30.2012 7.27.12

5/12/2012 Procedure Preparation of General Information Sheet JMC done 5/15/2012

GMM-5.22.12/ISO-5.23.12

5/23/2012 5.24.2012 to 5.29.2012 5.30.2012 7.27.12

Thank You!Until next year…