Cornwall Transformation Challenge Award (TCA)

Phase 2 high level plan by workstream– draft 01

5 February 2016

Introduction

• As agreed at the last TCA Steering Group meeting this is a high level project plan for discussion at the Steering Group on 11 February. I have presented a high-level plan for each of the agreed recommendations and for the Technical Assistance workstream. I have also included a proposal for a series of Groups that will take forward the detailed work. A more detailed plan – with budgets - will follow in March.

R1. Debt and welfare business improvement programme

DW1. Service Blueprint

DW2. Stakeholder Feasibility

Study

DW3. Sustainability Plan

DW4. Performance and

outcome framework

DW5. Access strategy

DW6. Tender including

specification (TBC)

DW7. Contract

Service Design work led by a Work Group. Work will include: Survey; Analysis; Interviews; Workshops; etc. Initial focus will be on: Continuity of access; Seamless referrals; Future needs analysis; Person centred IAG; Community resilience. An ‘Action Log’ will be maintained and reported on to TCA Steering Group

February March2015/16

April May June July August September2016/17

October November December January February March April May2017/18

DW8. Council business case for funding Debt and

Welfare Information and Support

Proposed membership of Work Group:• Commissioners – Council & DWP• Providers – including CAB, Learning Partnership, Cornwall

Housing, Customers and Communities Service, Together for Families

• Support Services – Commercial Services, IT, HR, Finance and Legal (as and when required)

• Made Open (Rob Woolf)• TCA Team (Ginnie Odetayo – TBC)

Risks, issues and opportunities- Savings potential relatively low;- Continuing uncertainties re roll-out of UC;- Potential links to Growth Programme.

Key: Name of deliverable (including reference)

Activity

Proposal for Work Group/other

R2. Place based pilot(s) – focus on getting people active

(Paper has gone to CDT for discussion on afternoon of 11 February. Plan to follow by March, if approved. See separate file.)

R3. Commissioning improvement

C1. Learning for

commissioners

C3. Commissioning Toolkit

C2. Change Management Plan

100 Day Commissioning

Academy Action Plan

365 Day Commissioning

Academy Action Plan

Design of Cornwall Commissioning Academy

Commissioning Academy Development Programme

June JulyMarch April MayFebruary SeptemberAugust October2016/17

November

Future Commissioning Academy Programmes (TBC)

Changed approach to commissioning

Dec

Commissioner interviews and provider survey

Proposed membership of Reference Group – 7/8 from:- Anna Mankee Williams (Chair and Senior Responsible Officer)- Kim Dowsing, EHSC- Charlotte Hill, EHSC / TCA Steering Group- Denbigh Cowley, COD / TCA- Peter Marsh, EEE- Mark Read, COD- Kieran Topping, COD- Peter Stokes, Kernow CIC- Cheryl Ward, DWP- Andrew Green, TCA Steering Group, ITI Board- NHS Kernow nominee e.g. Commissioning Director

Key: Name of deliverable (including reference)

Activity

Proposal for Work Group/other

Need small Work Group of Commissioning Managers and staff, supported by Mark Richardson, and TCA to take this forward

R4. Sector Support

SS3. Sector Support ‘Blueprint’

SS2. Business case for funding of

Sector Support by commissioners

SS4. Options Appraisal

SS1. County needs

(people, VCSE sector,

Growth Programme, wider public

sector )

Current state research on the VCSE:

‘TCA Sector Support Report‘

and TCA ‘Impact Assessment’

SS5b. Sourcing strategy

SS8b. Contract or

grant agreement

June JulyMarch April MayFebruary SeptemberAugust October

‘New model’

Cornwall Executive Group – 17/2

VCSE Annual Summit – 19/4

Cornwall Executive Group – 11/4

Route B: commissioned service

Route A: self-funded service

SS6b. Specification

SS7b. Tender or

competitive grant

process

SS5a. Business case

Key decisions forsector

SS6a.Implementation Plan

TCA research including

support models elsewhere

Expiry of sector support grant agreement

2016/17

Key: Name of deliverable (including reference)

Activity

Proposal for Work Group/other

Sector Support Task and Finish Group will continue to meet. Drafts will go to TCA Steering Group and Blueprint and Options Appraisal will go to VCSE Summit

If Sector Support is commissioned a group will need to be formed excluding parties who might be

interested in bidding to deliver

R5. Savings work

D10 (Analysis)(All contracts

with VCSE)

S2. Proposal of top 20 contracts for detailed

review

S3. Recommendations

S4. Savings tracker/allocation

Checkpoint review

Checkpoint review

S1. Extract from D10 showing value of all VCSE contracts running beyond 31/3/17

Types of savings opportunities:• Adopting new or different processes / procedures – including

logistical• Applying more appropriate cost control and contract management• Direct negotiated supplier savings• Specification variations• Variation on volumes / quantities and or rates• Ceasing / termination of services (in whole or in part)• Bringing together different contracts with the same supplier• Identifying potential duplication with other local commissioners• Service re-provision

High level analysis/ review by TCA, Snr Commissioner & Commercial Services

Sort out resourcing – either internal or external

Detailed analysis of top 20:to assess savings potential.

Actions – re-negotiations, contract variations etc

June JulyMarch April MayFebruary SeptemberAugust October2016/17

Proposed membership of Work Group:• Council Commissioners• Council Commercial Services• Legal (as required)• TCA Team

Checkpoint review

Key: Name of deliverable (including reference)

Activity

Proposal for Work Group/other

Technical Assistance

TCA ESF Technical Assistance Timetable Revised Outline Feb 2016

2016 2017 2018Ref: Activity J an-Mar April - J un J ul - Sept Oct-Dec J an-Mar April - J un J ul - Sept Oct-Dec J an-Mar April - J un J ul - Sept Oct-Dec

0Recruitment of TA Researcher / Action Learning Co-ordinator

4e VCSE EU research / action learning

2Creation of and updates for Database of VCSE ESF projects

6

Workshops and engagement including co-production with users, publications and liaison with core TA comms

1a Options appraisal new VCSE EU model1b New VCSE EU engagement model report3a New VCSE EU model development 3b NEW VCSE EU model delivery4 Input into EU calls development4a VCSE EU skills and capacity call(s)4c Development of possible IAG call4b Social investment work4d Business skills and trading study

4fFurther call emerging from research, e.g. a further families related open call

4g

Further call emerging from research e.g. entrepreneurship and micro-social enterprise in deprived areas

5 Commissioning process improvement7 Project Co-ordination and admin

Cornwall Council received the go ahead for it’s TA bid from DCLG in January. We have committed £118,500 matched funding. Each £1 will lever in c£3 additional funding. We now need to identify eligible expenditure.

There is a TA Steering Group. The following sit on this: Andrew Green, Mark Richardson, Sandra Rothwell, Glenn Caplin,Jo Banks, Finance, 2 x CDC, 1 x Isles of Scilly, 1 x private sector, 1x ITI board rep. Plus observers from Govt. (Managing Authority).

The plan below is based on what was in the Council’s TA proposal.

TCA Steering GroupCo-signatories

+ NHS Kernow rep+ Elected VCSE rep

Debt and Welfare Business Improvement

Programme Work Group

Place Based Pilot Work Group – Community

based (TBC)

Commissioning Academy Reference

Group

Commissioning Improvement Work

Group

Sector Support Task and Finish Group

VCSE Annual Summit

Savings Work Group

Technical Assistance Steering Group

Chair

TBC

Anna Mankee-Williams, EHSC

TBC

Andrew Green, Learning Partnership with support from Ian Smith, VSF

TBC

Glenn Caplin, EEE

TBC

Proposed new Work Groups and some thoughts/questions on governance

Some questions:- Do we need stronger commissioning representation on our Steering Group?- Should we meet less often?- We propose disbanding the current IAG and Commissioning Task and Finish Groups

Key:

Existing TCA

structure or group

we link to

Questions for Steering Group

Proposed new group

Recently created group

Integrated Commissioning

Board

Outline plans for the 19/4

No link made to date

Sector support

Debt and welfare improvement programme

Technical Assistance

Commissioning support

February March2015/16

April May June July August September2016/17

Cornwall TCA project - draft plan for Phase 2 showing work-streams, products and indicative timescales

Key:

Supporting work Key output

October

15/07/15

November December January February March April May2017/18

Savings

Consolidated plan for 2016 will be developed by combining the plans for the 6 work-streams (see above)

Place based pilot (TBC)