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What is Human Resources Management?

Any successful enterprise needs to search for new ways to streamline the processes.One of the important aspects for any enterprise is Workforce. This is nothing but thelabor force or personnel.

Human Resources Management is used for addressing the employees aspect of thiscontinuous improvement. It helps the enterprises in reviewing and improving theirbusiness functions related to the personnel management.

Oracle Human Resources Salient features

Manage the entire recruitment cycle Design organizational models that match current and future business strategies

and objectives Perform position management by defining and recording required skills,

competencies, experience and qualifications for positions, jobs and organizations Perform career management functions relating to the definition of competencies,

assessments, suitability matching, graphical ranking and succession planning Administer and maintain benefits plans, coverage levels and contribution

allocations Manage salary proposals and approve these by component

Work Structures

Work structures represent the different ways in which employees can work within theenterprise. These are the frameworks for defining the assignments for the employees.These can be also understood as the representation of the units within the enterprise.The Business Group is the largest unit and represents the enterprise as a whole.

Work structures include internal organizations (e.g. departments, divisions etc.),payrolls, jobs, positions, grades, grading structures and the employee grouping used inthe enterprise.

People

People are the nucleus of any enterprise. Oracle HRMS gives the ability to holdinformation about the current employees, ex-employees, applicants, contacts andcontingent workers. Along with the standard information, the system can store theinformation about the addresses, phones, nationality, qualifications, absence history,interview records etc. Special information can defined to store any other information forthe employees. E.g. special information could be languages known or hobbies. Workrelated information such as preference of working hours (shifts), hours of work couldalso be maintained.

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Assignments

Assignment for an employee is nothing but the employees place within the enterprise.The assignment gives information about the organization for which the employee works.The details about the employees location, job, role, position, grade, location, payroll,

supervisor, working hours and loads of other information can also be obtained fromassignment data. As and when the information about the employee assignment ischanged, a work history is automatically built up for the employee.

Assignments are also used to group people for reporting, managing and costingpurposes. Compensation, benefits planning and administration could also be done withthe help of the assignments.

Date Tracking

The dynamic information related to the employees, employee assignments,

compensations and benefits is date tracked. Date tracking is a feature available inHRMS, which is useful in maintaining history of the data when any changes are made.To view the date tracked data from the front end, effective start date needs to be set.The setting of effective date ensures that the data effective only of that date is availablefor the users to view, change, validate or report. When any changes are done to thedata, the user can choose whether the change would be a correction to the lastchanges or a new update that needs to be recorded in the history. The Set effectivedate option is available on the screens which deal with the date tracked data. This isdiscussed in details in the technical section for date tracking.

Jobs

Navigation: Work Structures Job Description

An employees primary role is set up using a job. It is a generic role within the businessgroup that is independent of the organization. E.g. manager job can be present in anyorganizations.

Job Name is a key flexfield. Each job is held in a job group. A job group stores the jobsof similar types. All the jobs defined in HRMS for employees must be a part of thedefault HR Job Group.

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Job Group Navigation: Work Structures Job Job Group

Tables

PER_JOB_DEFINITIONS Stores the segment of the KFF. This is linked to fndtables that store the KFF structure details.

PER_JOB_GROUPS PER_JOBS JOB_DEFINITION_ID is linked with

PER_JOB_DEFINITIONS.JOB_DEFINITION_ID. JOB_GROUP_ID is linked withPER_JOB_GROUPS.JOB_GROUP_ID.

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Note: The data stored in above details is for a business group. In case of a Global implementation, datafor all the business groups will be stored in these tables.

The field business_group_id stores the id of the business group.

Position

Navigation: Work Structures Position Description

Position is a specific occurrence of a job. Position is fixed within an organization. E.g.Sales Manager is an occurrence of the job Manager in the Sales Organization.Similarly, HR Manager will be one more occurrence of the same job in the HROrganization. There could be one or many holders of the position in an organization.This is a key flexfield.

A Position is defined for an Organization and a Job. Positions data is date tracked.

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Grade

Navigation: Work Structures Grade Description

Grades are used to decide the relative status of employee assignments. Compensationand Benefits are also decided based on the grades. E.g. Salary, company cell phone,company car decided based on the grades. This is a key flexfield.

Valid grades could be defined for a job or for a position. A grade could be a valid gradeeither for a job or for a position. A single grade cannot be valid one for both a job and aposition.

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Employees/ Applicants

Navigation: People > Enter and Maintain

Employees and Applicants are entered through a single screen. To identify the recordsperson type is used. For am employee the person type is Employee, for an applicant theperson type is Applicant, for a contact the person type is Other.

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Along with the personal details like name, gender, hiring date, marital status, birthdetails, social security number (For US, National Identifier for UK), and informationabout the contacts, phones, addressed can also be stored.

People data is date tracked.

Other information stored is schools/colleges attended, absences, Bookings,competence, qualifications, disabilities work preferences etc.

Personal Details

Address

Navigation: People Enter and Maintain Address

The address style can be used to store addresses in country specific formats. Only oneaddress can be stored as a primary address

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Phone

Navigation: People Enter and Maintain Others Phones

Multiple phone numbers can be stored. Phone type is used to identify the phonenumbers. e.g. Home, Work etc.

Periods of service

Navigation: People Enter and Maintain Others End Employment

Termination related information about the ex-employees is stored in periods of serviceinformation.

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Contacts

Navigation: People Enter and Maintain Others Contact

Contacts for an employee play an important role in benefits. Based on the contacts, theemployee becomes eligible for benefits such as spouse life insurance, dependent lifeinsurance, employee plus family vision, employee plus spouse dental etc.

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Addresses and phones for a contact can also be maintained.

Tables

PER_CONTACT_RELATIONSHIPS PER_ALL_PEOPLE_F PERSON_ID is linked with

PER_CONTACT_RELATIONSHIPS.PERSON_ID

Note: The data stored in above details is for a business group. In case of a Globalimplementation, data for all the business groups will be stored in these tables. Thefield business_group_id stores the id of the business group.

Assignments

Navigation: People Enter and Maintain Assignment

Assignment data for an employee/applicant is date tracked.

Assignment gives information about the persons place within the organization.Organization, location, job, grade, position, supervisor, salary basis, payroll, assignmentstatus etc.

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People Group

Navigation: People Enter and Maintain Assignment (Group field on the screen)

This is a key flexfield, which is used for grouping the people together based on certain

criteria. To access the assignment screen, at least one segment of the People GroupKFF needs to be enabled.

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Salary

Navigation: People Enter and Maintain Assignment Salary

Salary details for an employee can be stored. The screen shows details of the newsalary details and previous proposal details.

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