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Day-to-Day Maintenance of an Organization

Copyright © 2014 by The University of Kansas

What does day to day maintenance consist of?• The work of an organization.• Fiscal management.• Personnel management.• Board maintenance.• Relationship with the larger community.• General logistics.• The spirit of the organization.

Copyright © 2014 by The University of Kansas

Who is responsible for day to day maintenance?

Ways to ensure that everything necessary is accomplished:• Delegate work to other administrators.• Hire a bookkeeper/accountant.• Split day to day management duties among several staff

members.

Copyright © 2014 by The University of Kansas

Ways to ensure that everything necessary is

accomplished• Share some functions among all staff in rotation.• Hire a cleaning service to take some of the burden.• Share services with another organization.

Copyright © 2014 by The University of Kansas

What do you actually need to do to carry out the day to day maintenance of an organization, and how do

you do it?

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The actual work of the organization

• Making sure works get done.• Record keeping.• Regular staff meetings.• Staff development and information-sharing.• Program development.• Advertising and/or recruitment.

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Fiscal management• Bookkeeping.• Billing/receiving, paying bills, and payroll.• Tracking grants and contracts.• Ordering and purchasing materials and supplies.• Banking.

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Personnel management

• Day to day management of personnel issues.• Maintaining a favorable organizational climate.

Copyright © 2014 by The University of Kansas

Board Maintenance

Community relations

Logistics

The spirit of the organization

The Big Picture