copyright 2010, the world bank group. all rights reserved. managing data collection section a 1

Copyright 2010, The World Bank Group. All Rights Reserved.

Managing Data Collection

Section A

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Goal of Data Collection

• Gather quality data within time and budget

• Use appropriate methodology

• Manage resources effectively

• Monitor data collection process

• Measure quality of data collection

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Data Collection Methods

It’s important to determine the correct method(s) of data collection.

– Census

– Survey

– Administrative records

– Legal mandates and issues

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Determining Data Collection Method

The following factors need to be considered when determining the data collection method:

– Type of information

– Level of detail

– Unit of analysis

– Stage of development

– Population characteristics

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Method of Enumeration

• Direct interview

– Face to face interview

– Telephone interview

• Self enumeration

• Indirect Interview

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Unit of Enumeration

• Determined by unit of analysis

• Must be consistent across data collection methods

• May be mixed for different data items

– Ability of respondents to provide data

– Least costly means of collecting quality data

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Basis of Enumeration for Persons

• De Facto – where located at point in time

• De Jure – usual (legal) residence

• Combined De Facto and De Jure– Usual resident present– Usual resident absent– Visitor

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Listing Sheets

• Serial number of enumeration unit

• Name of unit

• Number of units at the location/address

• Date of each visit

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Listing Operation Controls

• New Listing:

• Supervisor checks sample of listings

• Advance listing for comparison

• Update Existing Listing:

• Supervisor checks sample of update listings

• Listing provided has units purposely left out.


Timing Considerations

• Climate and weather conditions

• Migratory population movements

• Agricultural productivity

• Traditional festivals

• Staffing requirements

• Length of enumeration period

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Monitoring Report Topics

• Distribution of materials

• Staff training and deployment

• Data collection progress

• Problems encountered and actions taken

• Collection of materials

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Monitoring Report Design

• Simple, standardized format

• Collect only what’s needed

• Ensure data is usable at every level

• Designate authority level/responsibility for each type of problem

• Guide for reporting unusual problems

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Monitoring Report Completion

• When is report completed?

• Who receives the report and when?

• How is the report sent?

• Who compiles the report and how?

• How will they receive feedback?

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Other Field Considerations

• Who is usually hired as enumerators?

• What is the minimum last resort information?

• What is done with partially filled questionnaires?

• Is there one enumeration and no additional field

follow-up?

Copyright 2010, The World Bank Group. All Rights Reserved.15

Enumerator Field Assignments

• Interview Time

• Traveling Time

• Callbacks Needed

• Hours Worked

• Respondent Availability

• Training Time

Copyright 2010, The World Bank Group. All Rights Reserved.16

Supervisor Field Assignments

• Travel Time

• Location of Enumerators

• Re-training Time

• First Reviews

• Final Review

• Collect Completed Work


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Field Controls

• Trainer Evaluation of Enumerators

• Supervisor Induction (introduction) of Enumerators

• Supervisor control checks

• Supervisor Feedback to Enumerators


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Completed Questionnaire Checks:

• Supervisor review during enumeration

• Supervisor re-interview of sample

• Supervisor check and receipt of EA materials

• Office edits for completeness

• Office edits for consistency

• Follow-up interviews of sample


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Example Field Control Forms

• The Introduction Checklist

• The First Review

• The Second Review

• Quality Check


Section A Quiz

1. Name two factors that affect the choice of data collection method.

2. What basic information is collected on listing sheets?

3. Name three considerations for data collection timing.

4. What five things should be monitored in data collection operations?

5. How many times (at a minimum) should a supervisor review enumerator questionnaires?

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copyright 2010, the world bank group. all rights reserved. managing data collection section a 1

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