TECHNIQUES………PRINCIPLES……..ESSENTIALS…...

OF COORDINATIONBY-ABHISHEK PRATAP SINGH

SHADAB AHMEDNEERAJ SHARMA

DHARMENDRATEJASWI PRATAP SINGH

KRISHNA KUMAR

INTRODUCTION

coordination When the organisation

structure is designed and various organisational units are created a problem emerges as to how to synchronize the operation these units and people working therein so that they contribute their maximum to achieve their organisational objectives.we have seen that often conflicts emerge among various organisational functions and individuals.in order to overcome these problems, coordination is needed which is an integrationof group efforts in organisation.

Features of coordination

It is relevant for group efforts not individual efforts.

It is continuous and dynamic process.It emphasizes unity of efforts which is

heart of coordination.It is the responsibility of every manager in

the organisation.

The essence of management…

It relates to intrinsic nature of an object.coordination,being synchronisation of efforts of human beings in an organisation.

A function is a composite of duties closely related in harmonious character and in operational similarly which for the purpose of execution has to perform some important and some less significant functions.

When various managerial functions are performed properly and adequate consideration is given to their interdependance,the result is integrated well balanced composite effort by group.

TECHNIQUES OF COORDINATION……

Techniques of effective coordination

Coordination by chain of command……vertical coordination is required to harmonise the work allocated to several levels in the organisation.it ensures that various level do not act out of accord with each other or with policies and objectives of the organisation.

Coordination by leadership……

It is process of inducing subordinates to cooperates willingly. it brings individual motivation and persuades the group to have identity of intrests and outlook in group efforts.

Coordination by committees……

Committee is a body of persons entrusted with discharge of some functions collectively as a group. it is significant in achieving horizontal coordination. committee ensures that problems which arises out of relationships among various units can be solved by group decisions.

Staff Meetings…….

Periodic staff meetings can be highly effective……………

To give everyone present a sense of unity.To learn from superior manager about new

problems.To provide an an opportunity for

subordinates.

Special coordinators……..

They normally work in staff capacity to facilitate the working of line managers.A coordination cell may also created to collect various information and send to various departments

Self Coordination……….

Modification of functioning of department in such a way that each department coordinates with other departments. it can be done by horizontal communication.

ESSENTIALS OF COORDINATION…..

Essentials for effective coordination…….

Well defined authority and responsibility…...people are not clear about what is expected of them and they experience role ambiguity

Effective communication system….

It is the means for sharing ideas and information. communication performs different types of functions-informative,command,and instructive, influence and persuasive.

Well defined work procedures……..

It facilitate procedural coordination.when the work procedures are well defined and adhered properly……….this help to achieve coordination easily.

Provisions of check and introspection……

It help to correct those factors which create problem in coordination.

It leads to effective organization structure.

It leads to proper organizational climate.

PRINCIPLES OF COORDINATION….

Principles of coordination……….

Principles of direct contact……..it states that coordination can be achieved by direct contact among people whose activities are to be coordinated through effective communication system and mutual understanding.

Coordination at early stages……….

At planning stage coordination can be sought from organizational members.This may be done through participation in decision making process.

Principle of continuity………..

It states that coordination should be treated as continuous process. it is done on regular basis. It is treated never ceasing and never ending exercise.

Principle of dynamism…….

Changes occur in external factors which necessitate changes in organisation.when organisational changes take place, many old organisational practices do not remain workable.

Principle of timing…………..

One member of the organisation facilitates the working of another if he synchronizes the timing of his work with the working of another.

Principle of reciprocal relationship….

It exists between two or more parties in which each party affects the functioning of others. The functions and way of performing such functions are altered in such away that these affect others positively.