coordinating spatial information in the beaufort sea workshop slideshare version
TRANSCRIPT
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Coordinating Spatial Information in the Beaufort Sea WorkshopNovember 27 – 28, 2012Winnipeg, Manitoba
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Tim Phelan, Facilitator
Introductions
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To highlight ongoing spatial initiatives for the Beaufort Sea.
To determine the requirements and functionality needed to overcome current barriers to data sharing.
To develop a roadmap of the best options, which will be the basis for recommendations to the RCC.
The Workshop Objective
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Guide the discussion, but not lead it. Create a dynamic that facilitates the sharing
of information and ideas. Bring energy into the idea sharing process. Assist with summarizing information into a
cohesive working document. Adapt workshop as necessary to meet needs
of participants. Ensure we are following the agenda and
staying on schedule.
My Role as Facilitator
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All presentations have a maximum time of 20 minutes, with an additional 10 minutes for questions.
In order to keep workshop on track, it is essential that we stay within allocated time.◦ Facilitator will interject if presentations running
longer than scheduled.Keep to high-level discussion, try not to get
caught up in the details.
Presentations
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Strengths and weaknesses of each initiative/project.
Barriers to sharing spatial information and, where possible, solutions to these barriers.
Linkages between initiatives/projects Key elements and requirements for final
proposal Workflow – how do we do it?
Considerations
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How spatial information is being shared right now:
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How we would like it to be shared:
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Tips for SuccessBe respectful of other opinions and stay open
minded.Keep jargon and acronyms to a minimum.Allow everyone an equal opportunity to be
heard.Stay positive and focus on the bigger picture.Communicate your ideas as best you can. Use
parking lot to list any additional points outside the scope of this workshop that you want group to consider.
Keep things loose! Remember: the process is just as important as the end result.
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Washrooms, Coffee and other details…
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State your name, organization and your reason for coming today.
What is one thing you hope comes out of this workshop?
Round Table Introductions
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SWOT ANALYSISExplanation of SWOT analysis
Strengths Opportunities
Weaknesses Threats
Inte
rnal
Exte
rnal
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Definition of a mission statement A Mission Statement answers the question:
Why do we exist? What is our working group’s core purpose?
A good Mission Statement is:◦ Short◦ Memorable◦ Inspiring◦ Market Focused (Who are we serving?)◦ Answers the question: What do we want to be
remembered for?
Mission Statement
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Vision A Vision Statement answers the question:Where?Where do we want to be in 5 years?A good vision statement is:
◦ Future-oriented◦ Clear and visible◦ Audacious – Think Big!◦ Descriptive
A
B Vision (where we want to be)
Where are we now?
Strategy
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The implementation of a technologically advanced Spatial Data sharing platform for:◦ Improved decision making.◦ Implementation of Integrated Oceans
Management Plan (IOMP).◦ Future decision making support tool.◦ Elimination of redundancies.◦ Identification of data gaps.
Vision
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A Values Statement answers the question:What do we believe in?
A Values Statement helps guide our behavior. What is valuable and what is not?
Value statements should be more than one word. Should be statements.
Shared between stakeholders. Might overlap with mission statement. Should be 5 to 7 value statements
Values
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Strategic Planning Now that we understand who we are, where
we are going, and what values guide our decisions, we can begin to think of the strategies we need to get there.
What are our Goals and Objectives? Goals should be SMART
We need to answer who, what, when, where, why and how.
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SMART Goal SettingSpecific – Clear and free of generalizations.Measurable – Targets. Quantify where possible.Actionable – Assignable to group members
who are responsible for implementing.Realistic – Can be done in established
timeframeTime-bound – Deadlines and action steps.Consider: Forming a steering committee to
oversee the process. Establish dates for review meetings.
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Lays out the plan in a series of action steps on a timeline. Assigns responsibilities and requires a steering committee to oversee the process.
Roadmap