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MET

DE

P A R T M E N

T

MEC

HAN

ICA

L EN

GINEERING TECHNOLO

GYYanbu Industrial College

Department of Mechanical Engineering

Technology

Scientific Committee

Cooperative Training

Guidelines

MET 310 & MET 320

Reviewed by:

MET department’s Scientific Committee

Revamped by:

MET department’s CO-OP Committee

Sept -2014

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TABLE OF CONTENTS

Chapter No. Title Page No.

1.

Introduction

3

2.

Coop Training Calendar

4

3.

Student Task in the Company

5

4.

Progress Report

6

5

Report material collection

7

6

General guidelines of writing the report

10

7

Style and Format

14

8

Plagiarism

15

9

Submission rules

17

10

How to Get Ready For Your Oral Exam

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11

The exam an d Evaluation Structure

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Appendices

a. Progress Report 20 b. Cover page 21

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OVERVIEW OF COOPERATIVE

TRAINING

Introduction

Cooperative training (Industrial training) MET310 /320 p r o g r a m provides pre-

professional work experience with specific assignments and responsibilities. This training

should be relevant to a student’s personal career interests and academic courses of study,

serving as a bridge between the college and the world of work. Productive Industrial

Trainings helps students make informed decisions and improve their marketability after

graduation. Therefore it is a compulsory component for the associate degree curriculum at

the Department of Mechanical Engineering, Yanbu Industrial College. The scientific

committee is responsible for coordinating and processing the training programs.

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CO-OP-2014-2 CALENDAR for MET320 & MET310

Task Date

Program start At the Start of the Semester (31-08-2014)

Online Initial Report Should be submitted through YIC website in 1st. week, from

(31-8-2014) to (06-09-2014)

1st Progress report At the end of the 4

th week. (27-9-2014)

2nd

Progress report At the end of the 8th

week. (08-11-2014)

3rd

Progress report At the end of the 12th

week. (06-12-2014)

End of the program At the end of 14th

week. (18-12-2014)

Final Report Submission to COOP

committee After approval from the

reviewer

In 15th week. (21-12-2014 to 25-12-2014)

Examination / Presentation In 16th

week. (28-12-2014 to 03-10-2015)

NOTE:

All progress reports needs signature of supervisor from the company.

Student should finish total hours of COOP training (14x5x8=560 hrs.)

Students who finish early should submit the TCK (attendance certificate from

company) proof regarding completion of 560 hrs. to COOP committee.

Any questions you can contact COOP committee members

Engr. Hassan Alaidaroos ……….…alaidaroosh@rcyci.edu.sa

Engr. Chandrakant Shitole ………..shitolec@rcyci.edu.sa

Engr. Mohammed Pasha ………..…pasham@rcyci.edu.sa

Engr. Muneer Khaleel ……………..khaleelm@rcyci.edu.sa

Engr. Fayyaz Nadeem Nadeem …...nadeemf@rcyci.edu.sa

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STUDENT TASK IN THE COMPANY

1 Follow the guidelines.

2 Follow the company rules and safety regulations.

3 From day one, record every-day activities in your logbook or daily diary.

4 Collect your report materials.

5 If not satisfied or if no cooperation from the company report that in your progress report

NOTE

The students have to submit his initial report as soon as he gets to the company from

student portal college website and no later than the end of the first week

The student is responsible to communicate with his reviewer regularly during coop time

to seek help how to write the final report.

The student should take the signature of supervisor from the company and submit the

three progress reports to his reviewer on time as shown in calendar. The Progress report

sample is explained in appendices

Job Responsibilities:

During the CO-OP period, students are considered to be employees of the company or agency

for which they work. Students are subject to employer's rules and regulations and will be

advised by the employer of the policies governing working conditions, hours of work, holidays,

and any other matters concerning employment. Failure to meet an employer's requirements

may lead to a low evaluation.

NOTE

Students are expected to observe ethical behavior during their placement.

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PROGRESS REPORT

● It should include the following points

An Initial safety preparation from company side

B Work location \ department.

c Nature of work (job description).

d Area or plant and its process

e Your assignment.

f Problems you faced and your contribution towards resolving that.

g Your supervisor signature.

● The Reviewer will act upon the content of your progress report to resolve any

problems.

● The final report evaluation will be based on the data collected from your progress reports

(Rotation, Tasks performed, experiences, and difficulties).

● Examiners will use progress reports in order to evaluate your knowledge during the

final exam.

● Students must have to submit three progress reports

● The Progress report should be submitted by email to reviewer as per planned in the

calendar

● 5% mark will be reduced for any delay.

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REPORT’S MATERIALS COLLECTION

The report writing process should be started from day one. The following resources should

help you during writing the final report.

1. Logbook / Daily Diary

This is a daily activity record that includes a detailed description of all activities

performed by the student on a daily/ weekly basis during the reported period. Also

student self-evaluation of his performance on each task can be recorded on daily basis.

2. Progress reports

These reports are good reference when writing the final report.

3. Work orders

For each job there must be a work order that indicates the equipment place, initial

inspection, spare parts needed, time …etc. Such orders are excellent reference while

writing the final report. If you can keep original copies, try to do a photocopy.

4. Equipment’s’ manuals

In each workshop there should be manuals that explain all the repair and maintenance

procedures. Note-down the specification of machine or equipment; it should be

included in final report. Ask your supervisor to give an access to such manuals.

5. Company and campus Libraries

Try to get an access to the company or organization library if available.

6. Employees discussions

Employees’ discussions are good chance for the student to know more about anything

in the company.

Use the logbook / pocket diary /daily dairy to record such

discussions.

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General guidelines:

● Always remember that you should look for the job and responsibility.

● Start to think about your report from day one of the CO-OP term.

● Start learning about your job responsibilities in the company; it will give you a clear bath about

your report and carrier future.

● Do not wait till the training period is over to start writing report.

● Daily record all activities in your logbook / pocket diary.

● Whenever you consult a reference during training, write down complete information about it

(author, publisher, date, equipment manual, etc.). If the reference has a special document or a

technical report, you should either try to get a copy or make copies of the most pertinent

information. Since this is not always possible, it should be carried out as the situation permits.

● When you start any engineering calculation or equipment troubleshooting, you should start with

system P&ID (Piping and Instrument Diagram) or equipment manual first.

● If you assigned for a specific area in the plant or any industrial sector, study the drawing and P&ID.

● If there is any repairing or overhauling job try to study it's drawing including the main spare

parts.

● Try to involve in all meetings if it's possible and note every points then clarify that points after the

meeting

● The information, documents, etc. gained from CO-OP training are not only for the purpose of the

report but also for the students own future reference.

● Summarize the work done, objectives achieved, experience gained, problems faced, solutions

found on a week-by-week basis. The collection of these records will be the core of your CO-OP

training report.

● Try to merge your academic materials with your cooperation training scopes.

● Remember that, the quality of the report is more important than the quantity.

● Do not add unnecessary pictures in final report. Eg. Safety shoe.

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GENERAL GUIDELINES OF WRITING

THE REPORT

Burger strategy in report writing

Writing an academic technical report should follow a clear structure .This structure could

help the reader or examiner to understand and judge the level of student gained knowledge. As

mentioned before, the coop report should explain what trainee did and gained from the coop

period. A trainee is expected to submit a report to the coop committee when he completed his

training. To write a well-organized report the below burger structure is illustrated:

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I. HP Horsepower

II. kW Kilowatts

Report Structure

The report should include the following pages in sequence:

1. Cover page

2. Table of contents

3. List of figures, If any

4. List of tables, If any

5. Nomenclatures, If any

It is a list of phrases and abbreviations and what are they mean. Examples

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7. Body of the report.

From this part the valuable information can be explained. But as been illustrated before, you

should write first a short and general introduction about what you are going to say in the report.

The reader or examiner will know briefly what are your report outlines and objectives.

Chapter 1: Company identification and safety considerations:-

This chapter includes a brief description about the company such as the company history,

objective, and its products, approximate number of employees, and mission and vision. Also

some important safety precautions can be explained which are related to the work during coop

time. All this chapter papers should not exceed more than 6-8 pages.

Chapter 2: Field experiences:-

I. 1st work done.

1. Work objective and goal.

■ A brief description about work objective, why it’s been done

2. Theoretical Background

■ Brief description about the department/area/plant of this work area.

■ The specification of machine or equipment.

■ The piping And Instrument diagram related to this work

■ Discuss the theory and system construction of all the equipment

included in this area (including tag number, type, function, operation

parameters and auxiliary system attached).

3. Special safety regulations and guidelines.

■ Which are recommended to be followed and implemented by you or

workers to start and complete this job order (usually it is available in the

equipment or operation manual)?

4. Work detail.

■ Details about the problem and what is the cause of the problems (root

cause analysis).

■ Conclusion specifically for this job either the result of your

observation, planning schedules or recommendation to solve the

problem.

■ Tools, spare parts, manpower and logistic support required.

■ Sequence of executing the work plan.

■ Support your work with evidence i.e. pictures or document from

manuals.

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II. 2ND w o r k

done.

You can follow the same sequence to write each work done information from 1 to 4… as

written in 1st work done.

III. 3rd.

work done.

IV. 4the

work done.

V. Etc... This chapter should contain from 20 to 25 pages

7. Conclusions:-

This part is very important to summarize your report. Just four to five sentences state what you

have gained from your coop training. And finally you can write your comment or opinion about

the company and your observations.

8. References:-

a It is a list of all the literature that been reviewed, read, and used by the student

during the summer training/Co-op period to help him writing this report.

b References methodology is differ based on the literature type such as online,

book, or journal.

c More details will be covered in the referencing section.

d All the work which done or written by other should be referenced and

acknowledged.

e No copy paste is allowed; the student should read the paragraph and then

paraphrased it with mentioning of the reference. If the student wants to add

somebody saying then he needs to use a quote.

f All references must be noted throughout the text by sequential number in square

brackets, thus [1].

g The references should be listed numerically with full details in the

reference section.

h All tables and figures that are not original should carry acknowledgment of their

source, name, publication date, and page number.

i A full reference to all non-original tables and figures must be in the

reference section.

j The font type must be Times New Roman and the font size should be 10

pts.

k Examples:

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I. On-line reference:

United Nation IPCC (Intergovernmental Panel on Climate Change) fourth

assessment report. Climate change 2007.

[On-line]. Available:

http:// en.wikipedia.org/wiki/IPCC Fourth Assessment Report cite note-

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II. Journal reference:

P. A. José, D. R. V. van Delft, Chr. Menschen, F. Hahn, T. K.

Jacobsen, and R. M. van Berg. (2000) Economic Use of Carbon Fibers

in Large Wind Turbine Blades? ASME Wind Energy Symposium

2000, No. ALAA-2000, pp. 367-374.

III. Book reference:

Wind Turbines, Fundamentals, Technologies, application, economics

Erich Haul (2008), 2nd edition, Rotor Blades. Springer.

8. Appendices, If any

● Appendix is a text added to the end of the report which contain data or

information that is important but it is not part of the main idea of the text.

● Each data or information belong to a subject will be in a different Appendix.

● Examples:

I. Appendix A

○ Chart tables of a gas turbine.

○ A preventive maintenance form that used by a company

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Style and Format

● Cover page should have the YIC and MET Logo. Also it must include the title,

student name and ID, and the date, See the appendices

● The paper used in the report must be a pure white, A4 size paper.

● The report should be clean and easily readable. Use only font 12 pts. The same font

should be used all the way through the work. Accept heading and sub- headings should

be font 14

● The font type must be Times New Roman all the way through the report

including caption, heading, title, etc.

● Page numbers must be in the same font and size as the body of the text and placed

on all pages except the cover page.

● Page numbers must be in the lower right-hand corner.

● Margins are to be 3 cm on the left side and 2 cm on the other three sides.

● Heading must be used through the report to build the table of contents and also for the

easy distinguish between the different subjects.

● Tables must be labeled in the top of the table and insert caption must be used to build the

list of tables.

● Figures must be labeled in the bottom of the figure and insert caption must be used to

build the list of figures.

● No boarder used anywhere in the report.

Log book / Daily Diary

It is a Notebook used to record all the work details / activities on a daily basis. Write the

date in each page and then describe in details what are you doing. Logbook will be a

good source of information when you start writing the report.

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Plagiarism

What is Plagiarism?

Plagiarism is a form of cheating. It involves using the language and/or idea of an author and

presenting it as one’s work. The most common form of plagiarism is the copying of passages from

textbooks, lecture notes, internet or journals without acknowledging the source. If a student

copies word for word from someone else’s work, the copied passage must be put in quotation marks

and the source must be accurately acknowledged. If a passage is from someone else’s work is

paraphrased, quotation marks are not used but the source must still be acknowledged.

In the academic world, plagiarism by students is a serious academic offence which can result in

punishments such as a failing grade on the particular assignment (typically at the high school

level), or a failing grade for the course (typically at the college or university level). For cases of

repeated plagiarism, or for cases where a student has committed a severe type of plagiarism (e.g.,

copying an entire article and submitting it as their own work), a student may be suspended or

expelled, and any academic degrees or awards may be revoked.

Plagiarism is the wrongful appropriation, close imitation, or purloining and

publication, of another author's language, thoughts, ideas, or expressions, and the

representation of them as your work. As example:

Copy somebody else report, and then but your name on it.

Copy-paste the information company from their web site and does not reference that.

Using pictures, figures, and tables created by others in your report without their

permission. (You must have a written permission and attached to the report, if

applicable).

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Plagiarism report

COOP COMMITTEE Member will upload a soft copy of your final report to turn tin website which

will allow him to print a plagiarism report. If the plagiarism percentage exceeds the percentage

defined by the scientific committee, your coop examination / presentation will be canceled and you

are asked to do some more work on your report and re-submitted it, in order to meet the

submission requirement.

How can you avoid Plagiarism?

To avoid plagiarism, you must give credit whenever you use any of the following:

● Another person’s idea, opinion, or theory;

● Any facts, statistics, graphs, drawings—any pieces of information—that are not

common knowledge;

● Quotations of another person’s actual spoken or written words; or

● Paraphrase of another person’s spoken or written words.

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Submission rules

1 The report should be free from any grammar, spelling, or formatting errors.

2 The final report draft printed copy, log book, and all progress reports should be

submitted to your reviewer for checking any mistake or correction.

3 Follow the instructions given by reviewer in draft copy, and do the corrections in

the final report.

4 Take the signature from the reviewer on all final reports.

5 COOP committee will check percentage of plagiarism of your final report. If

percentage level is more than accepted level, your presentation or examination will not

be scheduled.

6 The student must prepare a professional power point presentation and be familiar

with using the smart room.

7 A black plastic comp binding is required for all hard copies submitted to YIC (NO

WIRES OR COIL BINIDING)

What to submit to coop committee?

· Three hard copies (One color and two white & black copy of final report)

. CD containing soft copy of final report and all progress reports.

NOTE: All final reports must have the sig nature of COOP reviewer.

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HOW TO GET READY FOR YOUR ORAL EXAM?

There are three components to a successful oral exam:

A. Preparation

1. Study. If you do not study, you will not do well.

2. Write out questions you expect to be asked.

3. Discuss answering techniques with people in the field or who have had the exam.

4. Practice answering with classmates.

5. Practice in a similar setting, in front of a mirror, to evaluate your "manner".

6. Verify the date, time and location; confirm these with the scientific committee.

7. If you use computing, projection, or media systems, practice with the equipment the

day before, and verify an hour or so before the test if possible.

B. The Exam

1. Look and act in a professional manors

2. Create a good impression.

3. Dress well and appropriately, turn off cell phones.

4. Arrive at the location early to collect yourself and check out the situation.

5. This is a time for relaxed focus, not cramming or review.

6. The exam begins the minute you start talking.

7. Introduce yourself immediately.

8. Give the examiners all of your attention.

9. Look interested and smile!

10. Keep good posture and eye contact.

11. Stay focused through the exam.

12. Be an intelligent listener as well as talker.

13. Do not ramble if you do not know an answer.

State directly that you do not know the answer but ask if you could outline how you

would find the answer, solve the problem, or the method you would employ.

14. Maintain your self-confidence and composure.

If you feel the interview is not going well. The examiner may be testing you.

15. Answer questions with more than "yes" or "no".

Stress the positive and not the negative.

Use two or three key points or examples to demonstrate your knowledge

16. Watch for signs that the test is over.

(i.e., the examiner looks at the clock, moves the chair back, or completes a set of questions)

17. Ask if there is anything you could answer that would add to your evaluation

18. Thank the examiners.

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THE EXAM AND EVALUATION STRUCTURE

The exam will be scheduled in 16th or 17th week. Before taking the exam, the student shall

prepare his report and PowerPoint presentation according to guidelines. The student should

prepare his presentation to fit nearly 30 minutes. The presentation should be in tight relation

to the training program; i.e. specific details are required in the practical training section. The

examiners have the right to either ask during the presentation and/or at the end. Questions

for the exam can be related to basic principles, courses taken and report related.

The students are expected to act in professional and qualified standard; therefore any

violation to these regulations or the guidelines given by the exam committee will be considered.

EVALUATION BY COMPANY

30% of the marks are given by the Company.

The evaluation will be obtained from the company by the committee through E-Learning (CMS).

If the student’s supervisor in the company don’t know how to evaluate 30% student evaluation

online. Company supervisor have to contact college, Industrial Relation Department by email:

tareq@yic.edu.sa or maelaf@rcyanbu.gov.sa and

ird@yic.edu.sa Or Ring or Fax on. 014 – 3924916 or 3946300

30% of the marks are given by Reviewer for final report which includes Log Book, and

three Progress Reports

40% of the marks are given to presentation skill / Oral Examination by examiners.

Once 70 marks have finalized the coop committee is responsible to gather these marks and

register them in the E-learning to be officially in your GPA record.

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Appendices

Date of writing……………….

Progress Report

No (1) / /2014

Name:

Student ID #:

Company Name: _

Student Training Section:

Body of progress reports includes detailed explanation on following points:

1. Initial safety preparation from company side

2. Work location \ department

3. Nature of work (job description).

4. Area or plant and its process

5. Your assignment.

6. Problems you faced and your contribution towards resolving them.

Signature of supervisor & date

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CO-OP Training Program

Final Technical Report

[Company: RED SEA CO., Yanbu Al Sinaiyah]

MET – 310/320/400

The Cooperative training report presented to the Yanbu Industrial College

By

Your Name -- (ID)

In partial fulfillment of the requirements for the award of Associate degree in Mechanical

Maintenance Technology (MMTP) or Manufacturing Technology (MTP)

COOP 20141

Name of Reviewer (…Remove bracket…) December-2014.

Department of Mechanical Engineering

Technology

Yanbu Industrial College

MET

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P A R T M E N

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MEC

HAN

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GINEERING TECHNOLO

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By the pen, and taught man what he did not know.

Peace be upon Mohammad, the unlettered prophet, whom he set as a teacher, guide

and mercy to all mankind.

In the name of Allah the Beneficent, the Merciful. All praise is to him, who taught

by the pen, and taught man what he did not know.

Peace be upon Mohammad, the unlettered prophet, whom he set as a teacher, guide

and mercy to all mankind.